ESBD_490075_1771891367172_Addendum 1.pdf
PDF 168 KB Posted
- Attached to
- Planning and Scheduling Software
- Solicitation number
- 724-2605-JBT
- Issued by
- El Paso County, Texas
About this file
This Addendum 1 document issued by the University of Texas at El Paso Department of Purchasing and General Services clarifies key requirements and timelines for RFP No. 724-2605-JBT, a Planning and Scheduling Software procurement. The University seeks a solution for academic and non-academic event scheduling that integrates with its existing on-premises Ellucian Banner system. The submittal deadline has been extended from March 9, 2026, to March 16, 2026, at 3:00 PM Mountain Standard Time. The selected solution must be fully implemented and operational by June 2026, with a tentative award date of May 2026. The software must support updating specific section fields within Banner, particularly room assignments, without creating or removing scheduling sections. The University's current agreement for planning and scheduling software is expiring in May 2026.
The University will consider all qualified proposals and is not restricting the competition to replace or upgrade the incumbent vendor's solution. The Ellucian Banner environment is currently on-premises and the University does not anticipate transitioning to Banner SaaS within the next twelve months. Respondents must electronically acknowledge receipt of Addendum 1 in their proposal submissions, or their proposals will not be considered. All solicitation documents are available on the Miner Mall Sourcing Manager website at https://adminapps.utep.edu/sourcing/login.html, which requires registration to access.
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UNIVERSITY OF TEXAS AT EL PASO
Department of Purchasing and General Services 500 West University Avenue, Kelly Hall, 3rd Floor
El Paso, Texas 79902 Phone 915-747-5601 Fax 915-747-5932
ADDENDUM 1
DATE: February 23, 2026
REFERENCE: The University of Texas at El Paso Request for Proposal: RFP No.: 724-2605-JBT
Q&A response
Please note the following additions, revisions, clarifications, corrections and/or deletions have been made to the above referenced Request for Proposal.
Question University Response
Current vendor is requesting a closing date of March 23, 2026, or later as key members of our response team will be out of the office in the coming weeks. As the current scheduling solution provider for UTEP, we would appreciate a timeline that allows us to prepare a thorough response.
The University will extend the submittal deadline from March 9, 2026, to March 16, 2026, at 3:00 PM MSPT
In addition to academic scheduling, does UTEP plan to use the proposed solution for any event scheduling needs (non-academic scheduling)?
Yes, we plan to use the scheduling piece to also schedule non-academic events.
Can UTEP confirm whether this RFP is intended to completely replace an existing vendor, or will an upgraded version of a current platform be considered
The University will review and consider all proposals
Is there a targeted date by which the selected solution must be fully implemented and operational?
June of 2026
Please confirm the expiration date of the University’s current agreement for planning and scheduling software.
Tentative award for new agreement May 2026
Can UTEP please confirm whether the University is currently operating Ellucian Banner in a SaaS environment, or if Banner is either on-prem or managed cloud? If not SaaS today, does the University anticipate transitioning to Banner SaaS within the next 12 months?
Ellucian Banner is on-prem and not anticipating transitioning to Banner SaaS within the next 12 months.
What fields within Banner are you hoping the software can help update/create/edit?
For example: Do you want the software to create/edit/remove sections from the schedule or just update specific section fields (room assignments, enrollment capacity, instructor, etc.)?
Just update section fields (room assignment)
The University of Texas at El Paso Addendum 1 Page 2 of 2
RFP No.: 724-2605-JBT
ADDENDUMS MAY BE REVIEWED AT MINER MALL SOURCING MANAGER WEBSITE LOCATED AT:
https://adminapps.utep.edu/sourcing/login.html. YOU MUST REGISTER ON THIS WEBSITE TO ACCESS THE
SOLICITATION DOCUMENTS.
****IN THE SUBMISSION OF THESE PROPOSALS, RESPONDENT MUST ELECTRONICALLY ACKNOWLEDGE RECEIPT OF THIS ADDENDUM OTHER WISE THIS PROPOSAL SHALL NOT BE GIVEN CONSIDERATION****
Thank you, James B. Trejo Procurement Analyst
Purchasing & General Services The University of Texas at El Paso 500 w. University Avenue El Paso, Texas 79968-0505 Main: (915) 747-5601 Direct: (915) 747-5488 Fax: (915) 747-5932 Email: jbtrejo3@utep.edu
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