ESBD_488571_1770672885944_RFP 2602-002 Infusion Therapy Consulting Services.pdf

Request for Proposals

RFP 2602-002

INFUSION THERAPY CONSULLTING SERVICES

February 9, 2026

Contact: Central Health Purchasing Office 1111 E. Cesar Chavez St. Austin, TX 78702 Phone: 512-978-8127 Email: CHPurchasing@centralhealth.net

PROPOSALS DUE: Date due Wednesday, March 11, 2026 - 2:00 P.M. Prevailing Central Time

RFP 2602-002 Infusion Therapy Consulting Services

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Request for Proposals

Procurement Schedule

Action Date Time Responsibility Location / Details

Solicitation Issue Date Monday, February 9, 2026 5:00 PM Central Health Bidnet and

Electronic State Business Daily

("ESBD")

Site Visit (if applicable) N/A N/A Central Health N/A

Pre-Proposal Conference (optional)

Thursday, February 19, 2026 11:00 AM Central Health MS Teams

Question Submittal Thursday, February 26, 2026 5:00 PM Proposers Bidnet or

CHpurchasing@centralhealth.net

Question Response Thursday, March 5, 2026 5:00 PM Central Health Bidnet and ESBD

Proposal Submission Wednesday, March 11, 2026 2:00 PM Proposers Bidnet or

1111 E. Cesar Chavez, Austin TX 78702

Proposals received after the Proposal Submission time at the designated location will not be considered.

Protest Deadline See Section II.A.11 Proposers

Initial Contract Duration: 1 Year

Contract Renewal: Optional - Four (4) one-year renewal periods after initial term

Proposals and Prices Good for: 90 days

Multiple Awards: No

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PROPOSAL INSTRUCTIONS

Proposers should note that this Request for Proposals (RFP) is published and accessible through electronic means. Proposers who received notification of this solicitation by means other than through any of the three websites listed below should register with Bidnet in order to receive timely notification of any addenda, amendment, and/or other forms of information that may be issued prior to the solicitation submittal date:

http://www.centralhealth.net/finance/purchasing https://www.txsmartbuy.com/esbd https://www.bidnetdirect.com/texas/traviscountyhealthcaredistrictdbacentralhealth

Registration is free.

Proposal Submissions: Proposers are strongly encouraged to submit proposals online via Bidnet.

Submission via Bidnet is the preferred method of submission.

A secondary option is to deliver one (1) printed Proposal via USPS mail, FedEx, DHL, etc.

DUE TO STAFF HYBRID WORK SCHEDULES AND CURRENT BUILDING ACCESS

RESTRICTIONS, IF YOU PLAN TO DELIVER A PRINTED COPY TO THE PURCHASING OFFICE,

YOU MUST CONTACT THE PROCUREMENT AUTHORITY PRIOR TO DELIVERY. The printed Proposal with any supporting and/or sample documentation must be delivered in a sealed container that is labeled and addressed as follows:

Attn: RFP 2602-002 Infusion Therapy Consullting Services

Central Health - Purchasing Office 1111 East Cesar Chavez Street Austin, TX 78702

Should a Proposer submit both a proposal via Bidnet and deliver a printed Proposal, the Bidnet submitted Proposal will be the proposal of record and will be used for the purposes of the RFP. Proposals submitted in a format other than 1) online via Bidnet or 2) delivery of a printed proposal to the address above will not be considered.

It is the Proposer’s sole responsibility to ensure that it obtains any and all addenda and/or amendments to this RFP; addenda and amendments will be posted on Bidnet the day they are released.

In the event of a conflict between a version of the RFP in the Proposer’s possession and the version maintained by Central Health, the version maintained by Central Health will control.

All Proposals will be submitted and/or delivered on or before the closing date and time for receipt of Proposals. Proposals received at the designated location after the published time and date will not be considered.

http://www.centralhealth.net/finance/purchasing https://www.bidnetdirect.com/texas/traviscountyhealthcaredistrictdbacentralhealth

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TABLE OF CONTENTS

Attn: RFP 2602-002 Infusion Therapy Consullting Services

I. INTRODUCTION

A. Entity Background B. Purpose of Request for Proposals C. Procurement Authority D. Definition of Terminology A. Pre-proposal Conference B. Deadline to Submit Questions C. Response to Written Questions D. Submission of Proposal E. Proposal Evaluation F. Selection of Finalists G. Interviews of Short-listed Finalists H. Contract Award I. Protest Deadline

III. PROPOSER RIGHTS AND OBLIGATIONS

A. Rights

Amending Proposals Withdrawing Proposals Designating Proposal Contents as Confidential or Proprietary

B. Obligations

1. Conditions and Contract Terms Associated with RFP

2. Costs Associated with Procurement

3. Electronic Mail Address

4. Identification and Selection of Subcontractors

5. Historically Underutilized Business (HUB) Program and Good Faith Effort

6. Suspension and Debarment Certification

7. Conflict-of-Interest Questionnaire (CIQ Form)

8. Certificate of Interested Parties (Form 1295)

9. Good-Faith Negotiations

IV. CENTRAL HEALTH RIGHTS

Summary of Rights

Reject any or all Proposals without obligation or liability to any Proposer;

Accept a Proposal other than the lowest-price Proposal (as applicable);

3. Award a Contract on the basis of an initial Proposal received without discussions or requests for Best and Final Offers;

4. Request Best and Final Offers from any or all Proposers;

Procure the Services in whole or in part by other means;

6. Award more than one Contract; and/or Not award any Contract

Termination of RFP C. Waive Minor Irregularities D. RFP Amendments E. Negotiate Additional Contract Terms F. Accept Contract Deviations

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G. Investigate Proposers H. Request Change in Proposer Representatives I. Assert Ownership of Proposals

V. PROPOSAL FORMAT AND ORGANIZATION

A. Proposal Format

Proposal Organization Letter of Transmittal – Required Table of Contents - Optional Proposal Summary - Optional Response to Narrative Prompts - Required Completed and Signed Acknowledgement of Receipt Form - Required Completed Historically Underutilized Business (HUB) Form - Required Completed and Signed Conflict of Interest Questionnaire (CIQ) – Required upon selection Completed and Signed Certificate of Secretary – Required if Proposer is a corporation

Completed Insurance Coverage Form - Required

Other (optional) supporting material (may be included)

VI. PROPOSAL CONTENT REQUIREMENTS

A. Narrative Prompts/Evaluation Criteria B. Evaluation Process

Exhibit A: Scope of Work Attached

Exhibit B: Price/Cost Attached

Exhibit C: Acknowledgement of Receipt Attached

Exhibit D: Historically Under-Utilized Business Form Attached

Exhibit E: Conflict of Interest Questionnaire Attached

Exhibit F: Certificate of Secretary Attached

Exhibit G: Sample Contract with Required Contracts Terms and Conditions Attached

Exhibit H: Business Associate Agreement Attached

Exhibit I: Certificate of Interested Parties Attached

Exhibit J: Not Used N/A

Exhibit K: Insurance Coverage Attached

Exhibit L: Not Used N/A

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I. INTRODUCTION

A. Entity Background The Travis County Healthcare District d/b/a Central Health (“Central Health” or the “district”) is a hospital district created under Chapter 281 of the Texas Health and Safety Code that is responsible for providing or arranging for the provision of hospital and medical care to low-income residents of Travis County. Central Health’s mission is to improve the health of the community by caring for those who need it most – particularly the uninsured and underinsured.

Central Health is making healthcare better through the direct practice of medicine, partnerships and collaborations with other providers, and building facilities to provide care in the communities most in need. The district’s Healthcare Equity Plan, adopted in early 2022, is guiding up to $700 million in investments to close the gaps that persist throughout the safety-net healthcare system.

Central Health owns Sendero Health Plans, a community nonprofit insurer that covers members through the Affordable Care Act Health Insurance Marketplace. Central Health clinical partner, CommUnityCare Health Centers, is a federally qualified health center network with more than 27 primary care locations throughout Central Texas. A network of partners, including Integral Care (behavioral health), Lone Star Circle of Care (a Federally Qualified Health Center), and the Dell Medical School at The University of Texas at Austin, help Central Health extend services deeper into the community.

To enhance continuity of care, reduce avoidable emergency department utilization, and support patients with chronic and complex conditions, Central Health seeks to establish clinic-based non-oncological infusion therapy services in partnership with CommUnityCare, a non-profit Federally Qualified Health Center (FQHC). Currently, patients requiring infusion therapies experience access delays and logistical barriers. This engagement will develop sustainable, outpatient ambulatory infusion services that are integrated with existing primary and specialty care (e.g., rheumatology, gastroenterology, neurology, infectious disease), serving eligible Central Health beneficiaries including uninsured, underinsured, and patients enrolled in Central Health coverage programs, Medicaid, Medicare, and other approved payors.

B. Purpose of Request for Proposals

The purpose of this project is to establish sustainable, outpatient clinic-based non-oncological infusion therapy services through a partnership between Central Health and CommUnityCare.

This initiative will expand timely access to medically necessary treatments, improve care coordination across primary and specialty services, and reduce avoidable emergency department utilization for eligible patients.

Project success will be defined by the successful implementation of infusion services, reduced wait times, improved patient experience, and a financially viable care model aligned with Central Health’s mission to serve Travis County residents

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C. Procurement Authority Central Health has designated a Procurement Authority who is responsible for the conduct of this procurement on behalf of Central Health; therefore, all deliveries (including Proposal delivery) shall be addressed as follows:

RFP 2602-002 Infusion Therapy Consullting Services Central Health – Purchasing Office 1111 East Cesar Chavez Street Austin, TX 78702 CHpurchasing@centralhealth.net

Any inquiries or requests regarding this procurement should be submitted to the Procurement Authority as identified on Bidnet and Central Health’s Website:

http://www.centralhealth.net/finance/purchasing. Inquiries must reference the solicitation number on any and all correspondence. Proposers shall ONLY contact the Procurement Authority regarding this procurement. Proposers shall NOT contact individual Central Health Board Members, Central Health executive team leaders or staff regarding this solicitation. Such contact may result in disqualification of the Proposer initiating the contact.

D. Definition of Terminology This section contains definitions and abbreviations that are used throughout this procurement document.

“BAFO” request for a Best and Final Offer.

"Bidnet Website" is the following link:

https://www.bidnetdirect.com/texas/traviscountyhealthcaredistrictdbacentralhealth

"Central Health Website" is the following link:

http://www.centralhealth.net/finance/purchasing.

"Close of Business (COB)" means 5:00 PM Prevailing Central Time.

"Contract" means a written agreement for the procurement of items of tangible personal property or services.

"Determination" means the written documentation of a decision by the Procurement Authority, including findings of fact supporting a decision. A Determination becomes part of the procurement file.

"Desirable" means that the terms “may”, “can”, “should”, “preferably”, or “prefers” identify a Desirable or discretionary item or factor (as opposed to “Mandatory”).

https://www.bidnetdirect.com/texas/traviscountyhealthcaredistrictdbacentralhealth

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“Duly Authorized Representative” means the individual who is authorized to submit a Proposal to this RFP on behalf of Proposer and to bind the Proposer to any Contract that may result from the Submission of Proposal.

“ESBD” is the Electronic State Business Daily at the following link:

https://www.txsmartbuy.com/esbd

"Evaluation Committee" means a body appointed by Central Health management to perform the evaluation of Proposals.

"Evaluation Committee Report" means a document prepared by the Procurement Authority and the Evaluation Committee for Contract/s award. It contains all written Determinations resulting from the RFP.

"Finalist" is defined as a Proposer who meets all the Mandatory specifications of this Request for Proposals and whose score on evaluation factors is sufficiently high to merit further consideration by the Evaluation Committee.

"Mandatory" means that the terms “must”, “shall”, “will”, “is required”, or “are required” identify a Mandatory item or factor (as opposed to “Desirable”). Failure to meet a Mandatory item or factor will result in the rejection of the Proposer's Proposal.

“Principal” is a person in charge of an organization who takes leadership.

"Proposer" is any person, entity, corporation, or partnership that submits a Proposal.

"Procurement Authority" means a person or designee authorized by Central Health to manage or administer a procurement requiring the evaluation of the RFP Proposal.

"Request for Proposal" or “RFP” means all documents, including Attachments and Exhibits, which are hereby incorporated by reference and considered a part of the Proposals.

"Responsible Proposer" means a Proposer who submits a Proposal and who has furnished, when required, information and data to prove that on the basis of demonstrated competence and qualifications, its financial resources, production and service facilities, personnel, service reputation and experience are adequate to satisfactorily perform the Services or provide items of tangible personal property described in the Proposal.

"Responsive Proposal” means a Proposal that includes all required documentation and conforms in all material respects to the requirements set forth in the Request for Proposals. The Proposal to this Request for Proposals must include responsive information, which support the Proposer’s competence, qualifications, and ability to perform the Services, including, but not limited to, quality, quantity, and delivery requirements.

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“Timely Response” means the potential vendor or contracted vendor will respond to all requests from the Procurement Authority or any Central Health representative by the deadlines provided in the request. Vendor may propose an alternative deadline to the Procurement Authority, but the decision whether or not to extend any deadline is solely within the discretion of Central Health. Failure to respond timely to requests may be grounds for invalidating a bid or canceling an awarded contract.

II. PROCUREMENT SCHEDULE

This section of the RFP describes all major events listed in the RFP Schedule. The Procurement Authority will make every effort to adhere to the Procurement Schedule set forth in this RFP.

A. Pre-proposal Conference

If a pre-proposal meeting is held the date and time of that conference will be noted in the Procurement Schedule on page 2 of this RFP. Conference call and video conference information will be available the day before the meeting and will be posted on Bidnet and Central Health’s website.

B. Deadline to Submit Questions All Proposers are expected to carefully examine this RFP. Any ambiguities or inconsistencies therein should be brought to the attention of the Procurement Authority as described in this RFP.

Additionally, it is the responsibility of the Proposer to obtain clarification of any information contained herein that is not fully understood. Proposers may submit written questions via Bidnet.

C. Response to Written Questions Written responses to all questions submitted by potential Proposers will be addressed in either a RFP addendum or question and answer document that will be posted on Bidnet by Close of Business per the Question Response Date as indicated in the Procurement Schedule on page 2 of this RFP.

Any verbal statement made by Central Health regarding the RFP prior to the award will be considered non-binding. The only formal interpretation of the RFP will be made by addendum or a question-and-answer document issued by the Procurement Authority.

D. Submission of Proposal The Procurement Authority or designee must receive all proposals for review and evaluation no later than 2:00 PM Central Time per the Proposal Submission Date as indicated in the Procurement Schedule on page 2 of this RFP. Proposals received after this deadline will not be accepted. Refer to Proposal Instructions on page 3 of this RFP for Proposal Submission instructions.

Proposals submitted via Bidnet (preferred method), Bidnet.com will automatically record the date and time of receipt of each correctly submitted Proposal.

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The date and time of receipt will be recorded on each printed Proposal. The Proposal must be addressed and delivered to the Procurement Authority in a sealed container at the address listed in 1.C above. Proposals submitted by facsimile or other electronic means will not be accepted.

A public log will be kept of the names of all organizations that submit a Proposal. Unless required by law, the contents of any Proposal will not be disclosed to competing Proposers prior to Contract award.

E. Proposal Evaluation The Evaluation Committee will evaluate the Proposals. The Procurement Authority may initiate discussions with Proposers who submit Responsive or potentially Responsive Proposals, but Proposals may be accepted and evaluated without such discussion. Any resulting clarifications will be issued to all Proposers. While Proposers may initiate requests for clarifications pursuant to above, general discussions SHALL NOT be initiated by the Proposers. The Evaluation Committee will evaluate and score written Proposals using the evaluation criteria identified in section VII. EVALUATION CRITERIA.

F. Selection of Finalists The selection process may be conducted in two steps. In step one, the Evaluation Committee will evaluate and score written Proposals using the evaluation criteria identified in section VII.

EVALUATION CRITERIA. Based on the scoring in step one, the Evaluation Committee, as step two, may develop a “short list” of Proposers who may be invited to interview or provide a demonstration with the Evaluation Committee. Only "short listed" Finalists will be considered for further evaluation and invited to participate in the subsequent steps of the procurement process.

G. Interviews of Short-listed Finalists Based on step one of the selection process, Central Health, at its sole discretion, may determine that it is necessary to interview or request a demonstration from the short-listed finalists prior to making a recommendation to ask for a Best and Final Offer (“BAFO”) or to recommend Contract award. If Central Health desires to conduct interviews/demonstrations, short-listed finalists will be invited to present their Proposals to the Evaluation Committee. The purpose of interviews/demonstrations, if conducted, is to ensure the Evaluation Committee’s understanding of the Proposals and Proposer’s qualifications, as well as, to evaluate the Proposer’s team under the criteria set forth in section VII. EVALUATION CRITERIA. When conducted, interview/demonstration scores will be used as an additional consideration for recommendation and award of a Contract. The Procurement Authority will schedule the time for each Proposer presentation, if applicable. All Proposer presentations will be held as virtual, conference call presentations. Each interviewee will have time to present followed by a question/answer period from the evaluation team. Time limits for the presentation and question/answer period will be determined by Central Health. The selected interviewees will receive an official Interview/Demonstration Invitation letter with the meeting information and duration defined.

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H. Contract Award

Central Health may but is not obligated to award one or more Contracts to the Proposer/s that best satisfies Central Health’s requirements and provides the best overall value to Central Health for the Scope of Work.

As of the date of issuance, a single award is contemplated.

I. Protest Deadline Protest of Contract award by a Proposer that was not recommended for same must be submitted in writing to the Procurement Authority within ten (10) calendar days after Central Health notifies Proposers of a Contract award. The written protest must clearly set forth the arguments supporting the protest and, if desired, should include a request for an expedited hearing with the Procurement Authority. The Procurement Authority will rule on the protest in writing within ten

(10) business days from the date it receives the written protest and any hearing. Any appeal of the Procurement Authority’s decision must be made within ten (10) calendar days after receipt thereof and submitted to the Procurement Authority, who will present the matter for final resolution to the Central Health President and CEO or his/her designee. The Proposer will be notified of the time and place the appeal is to be heard and afforded an opportunity to present evidence to the Central Health President and CEO or his/her designee in support of the appeal.

Central Health's decision on appeal is final.

Protests received after the deadline will not be accepted.

III. PROPOSER RIGHTS AND OBLIGATIONS

A. Rights Amending Proposals

Any Proposer may submit an amended Proposal before the deadline for receipt of Proposals.

Such amended Proposals must be complete replacements for a previously submitted Proposal and must be clearly identified as such in the transmittal letter. Central Health will not merge, collate, or assemble Proposal materials.

Withdrawing Proposals Proposers will be allowed to withdraw their Proposals at any time prior to the deadline for receipt of Proposals. To withdraw a Proposal, the Proposer must submit a written withdrawal request signed by the Proposer’s Duly Authorized Representative and addressed to the Procurement Authority.

Designating Proposal Contents as Confidential or Proprietary Proposers may mark, stamp, or imprint the words “proprietary” or “confidential” on any pages of the Proposal that include information of this type. However, Proprietary or confidential information should be readily separable from the Proposal in order to facilitate eventual public

P a g e 12 inspection of the other portions of the Proposal. Central Health will not sort, otherwise isolate, or redact proprietary or confidential information embedded within the body of a Proposal.

B. Obligations

1. Conditions and Contract Terms Associated with RFP Proposers must indicate their acceptance of all conditions governing the RFP in their letter of transmittal. However, a Proposer’s failure to do so will not operate to exempt Proposer from these conditions, as the act of submission itself constitutes acceptance of the conditions, including the evaluation criteria contained in section VII. EVALUATION CRITERIA of this RFP.

Additionally, Proposers must agree to include the terms contained within Exhibit G – Sample Contract with Required Contract Terms and Conditions, which is incorporated in this RFP, in any Contract that results from this RFP and to execute the Business Associate Agreement contained within Exhibit H, of this RFP.

2. Costs Associated with Procurement Any and all costs incurred by the Proposer in preparation, transmittal, and presentation of any Proposal or material submitted in response to this RFP will be borne solely by the Proposer.

3. Electronic Mail Address A large part of the communication regarding this procurement will be conducted by electronic mail (e-mail). Therefore, all Proposers must have a valid e-mail address to receive correspondence.

4. Identification and Selection of Subcontractors The term “subcontractor” includes sub-consultants. Proposer’s intended use of subcontractors must be clearly explained in its Proposals, and major subcontractors must be identified by name.

The awarded Proposer will be wholly responsible for the entire performance of the Contract, whether or not subcontractors are used, and Proposer expressly acknowledges that in entering into such subcontract(s), Central Health is in no manner liable to any subcontractor(s). Awarded Proposer further acknowledges that Central Health will make Contract payments only to the awarded Proposer.

5. Historically Underutilized Business (HUB) Program and Good Faith Effort Proposers are asked to make a "good faith effort" to take all necessary and reasonable steps to ensure that certified HUBs (see next paragraph) have the maximum opportunity to participate in the performance of any Contract that results from this RFP as subcontractors.

HUB contractors and subcontractors must be certified as a HUB, Minority/Women-Owned Business Enterprises, or Disadvantaged Business Enterprise source by a recognized governmental program, such as:

• City of Austin Municipal Government;

• Texas Unified Certification Program; or

• State of Texas; or

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• Other certification entity recognized by Travis County, Texas

Any subcontractor who Proposer intends to subcontract with at the time of Proposal submission and that is identified, as a HUB will be required to submit a copy of its certification with this Proposal. Central Health reserves the right to verify any entity's HUB status prior to Contract award.

6. Suspension and Debarment Certification The Proposer will certify, by signing the Acknowledgement of Receipt Form, attached hereto as Exhibit C, that to the best of its knowledge and belief that the Proposer and/or its Principals or subcontractors are not and have not been debarred, suspended, proposed for debarment or declared ineligible for the award of Contracts by any federal department or district.

7. Conflict-of-Interest Questionnaire (CIQ Form) Pursuant to Chapter 176 of the Texas Local Government Code, the awarded Proposer, if any, will be required to complete the Conflict-of-Interest Questionnaire ("CIQ"), which is attached to this RFP as Exhibit E, and submit it together with the Contract, if the Proposer has: (i) an employment or other business relationship with a local government officer of Central Health or a family member of same; (ii) given a local government officer of Central Health or a family member of same one or more gifts having an aggregate value as specified in Exhibit E or (iii) has a family relationship with a local government officer of Central Health. For additional information concerning filling out the CIQ, see https://www.ethics.state.tx.us/forms/conflict/.

8. Certificate of Interested Parties (Form 1295) Section 2252.908 of the Texas Government Code prohibits a governmental entity, like Central Health, from entering into certain Contracts, unless the business entity submits a Certificate of Interested Parties form, attached to this RFP as EXHIBIT I, to the governmental entity at the time the business entity executes a Contract. Form 1295 is applicable to any of awarded Proposer’s directors, officers, or employees who hold a controlling interest (10% or more ownership) in the business entity and who actively participated in facilitating the Contract or negotiating the terms of same (broker, intermediary, advisor, and/or attorney), if any.

The Proposer for such Contract award will be required to electronically file a Form 1295 with the Texas Ethics Commission upon notification of selection from Central Health. The online filing process will generate a Certificate Number and Date Filed. The Proposer will submit that information Central Health as part of its contract.

For more information, visit:

https://www.ethics.state.tx.us/filinginfo/1295/

9. Good-Faith Negotiations The Procurement Authority or designee will participate in all discussions with Proposers.

Discussions will only be conducted with responsible Proposers who submit Responsive Proposals to the RFP, which are determined to be reasonably acceptable of being selected for award. Those Proposers will be accorded fair and equal treatment with respect to any https://www.ethics.state.tx.us/forms/conflict/ https://www.ethics.state.tx.us/filinginfo/1295/

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Revisions and supplements to Proposals may also be permitted after submission and before Contract award for the purpose of obtaining BAFOs in Central Health’s sole discretion. Any BAFO, as well as the entire Proposal, will become part of Central Health’s awarded Contract.

Central Health reserves the right to negotiate the price and any other term with any, all, or none of the Proposers. Any oral negotiations must be confirmed in writing prior to an award.

IV. CENTRAL HEALTH RIGHTS

Summary of Rights Central Health may:

Reject any or all Proposals without obligation or liability to any Proposer;

Accept a Proposal other than the lowest-price Proposal (as applicable);

3. Award a Contract on the basis of an initial Proposal received without discussions or requests for Best and Final Offers;

4. Request Best and Final Offers from any or all Proposers;

Procure the Services in whole or in part by other means;

6. Award more than one Contract; and/or Not award any Contract.

Termination of RFP

This RFP may be canceled at any time and any and all Proposals may be rejected in whole or in part if Central Health determines such action to be in Central Health’s best interest.

C. Waive Minor Irregularities

The Evaluation Committee reserves the right to waive minor irregularities (e.g. Proposer submits the incorrect number of Proposal copies or does not sign all Proposal copies) in the Proposals.

The Evaluation Committee also reserves the right to waive certain, non-mandatory requirements contained herein if the Proposal otherwise meets the mandatory requirements and/or waiving the minor irregularity does not otherwise materially affect the procurement. This right may be exercised at the Evaluation Committee’s sole discretion.

D. RFP Amendments Central Health reserves the right to issue amendments to this RFP before the date on which Proposals are due.

E. Negotiate Additional Contract Terms Central Health reserves the right to modify and negotiate with a successful Proposer provisions in addition to those attached to this RFP. The contents of this RFP, as revised and/or supplemented, and the successful Proposer's Proposal will be incorporated into and become part of the Contract.

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F. Accept Contract Deviations Any additional terms and conditions, which may be the subject of negotiation, will be discussed only between Central Health and the selected Proposer and will not be deemed an opportunity to amend the Proposer’s Proposal. If a Proposer requests significant changes to either the required Contract terms or the terms of the Business Associate Agreement, Proposer’s Proposal may be considered non-Responsive and result in Proposers’ disqualification or, if such changes are requested post-Proposal submission in violation of this RFP, will result in termination of negotiations and Contract award.

G. Investigate Proposers The Evaluation Committee and/or Central Health Purchasing staff may make such investigations as necessary to determine the qualifications and ability of the Proposer to adhere to the requirements specified within this RFP. The Evaluation Committee will reject any Proposal that is submitted by a Proposer who it deems unqualified or who otherwise fails to submit a responsive Proposal. Central Health may also investigate a Proposer’s prior contract relationships, contact references provided by Proposer, and explore and consider prior public statements or actions by a Proposer or any of its key personnel that may be relevant to the performance of the tasks in the RFP or the ability of the Proposer to perform such tasks. Further, Central Health reserves the right to evaluate Proposers’ information technology security throughout the solicitation and contracting process. Failure to meet any security requirement may be grounds for immediate disqualification.

H. Request Change in Proposer Representatives Central Health reserves the right to require a change in the representatives that Proposer submits with the Proposal, if the assigned representatives are not, in the opinion of Central Health, able to adequately meet Central Health’s needs.

I. Assert Ownership of Proposals All documents submitted in response to this Request for Proposals will become the property of Central Health.

V. PROPOSAL FORMAT AND ORGANIZATION

This section of the RFP describes the format and organization of the Proposer's Proposal. Failure to conform to the requirements contained herein may result in disqualification of the Proposal.

A. Proposal Format All Proposals, electronic or printed, must delineate each section. The page limit should be no more than forty (40) pages (20 front/back if printed) not including tabs and required forms (see item B. below), or as further instructed in this RFP. If submitting a printed Proposal, the Proposal must be in a binder with tabs delineating each section.

Proposal Organization

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The Proposal must be organized and indexed in the following format and must contain, as a minimum, all items that are listed as required in the sequence indicated.

Letter of Transmittal – Required

• Identify the submitting organization;

• Identify the name, title, e-mail address and telephone number of the person authorized to contractually obligate the organization or individual proposing;

• Identify the name, title, e-mail address, and telephone number of the person authorized to negotiate a Contract on behalf of the organization;

• Identify the names, titles, e-mail addresses, and telephone numbers of persons to be contacted for Proposal clarification;

• Explicitly indicate acceptance of Sections II through IV of this RFP;

• Be signed by the person authorized to contractually obligate the organization; and

• Acknowledge receipt of all, if any, addenda to this RFP.

Table of Contents - Optional Proposal Summary - Optional Response to Narrative Prompts - Required Completed and Signed Acknowledgement of Receipt Form - Required Completed Historically Underutilized Business (HUB) Form - Required Completed and Signed Conflict of Interest Questionnaire (CIQ) – Required upon selection Completed and Signed Certificate of Secretary – Required if Proposer is a corporation Completed Insurance Coverage Form - Required Other (optional) supporting material (may be included)

The forms listed behind the numbers 5, 6, 8 and 9 must be thoroughly completed, executed and witnessed, if and as required, and included in the appropriate section of the Proposal. Proposals must include all Attachments and Exhibits in order to be considered Responsive.

Any Proposal that does not adhere to these requirements may be deemed non-responsive and rejected on that basis.

VI. PROPOSAL CONTENT REQUIREMENTS

Proposers shall respond in the form of a detailed narrative to each of the narrative prompts contained in Item A below and based on information provided in in Exhibit A: Scope of Work and Exhibit B: Price/Cost. The narratives, along with supporting materials, will be evaluated and awarded points accordingly.

Failure to respond to the following mandatory narrative prompts will result in disqualification of the Proposal as non-responsive.

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A. Narrative Prompts/Evaluation Criteria

Item EVALUATION CRITERIA Weight (%)

1. Project Implementation and Management 30

2. Qualifications of Staff 25

3. Pricing and Pricing Methodology 20

4. Customer Support 10 Proven Track Record of Past implementations 15

Total 100%

5. Demo/Interview 20

• Project Implementation and Management: The proposer’s methodology and recommended implementation model(s) and proposed plan to meet project objectives. The proposer should clearly articulate demonstrated understanding of the project undertaking, the proposed plan for the performance of the work, and the technical approach proposed. Provide details of your work planning and implementation strategy to ensure all the tasks and deliverables in the scope of work are accomplished within the proposed time frame.

• Qualifications of Staff: The proposers demonstrate relevant work experience and capabilities of the proposed project personnel on projects of a similar size, scope, complexity and nature.

Please submit the following:

o Company staff resumes for proposed staff assigned to this project (as attachments) o Client portfolio, including a list of former and existing clients for whom you performed a comparable set of services.

o A relevant case study stating the challenge, goal, objectives, target audience, solution and results.

o List of at least 3 professional references with whom you have worked in the past 5 years.

• Pricing and Pricing Methodology: The proposer’s pricing strategy that successfully will provide the best overall value, including price and return on investment to Central Health.

Please describe your pricing methodology and include hourly rates or flat fees where applicable.

• Implementation and Customer Support: The proposer’s ability to provide reliable support and services throughout implementation process upon demand. Proposer must share timeline on project start date and availability of resources. Proposer must describe maintenance and support strategies where applicable.

• Proven Track Record of Past implementations: The proposer provides evidence of past projects undertakes that has a similar or significant relevance to the different task packages included in the statement of work.

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B. Evaluation Process

1. Proposals will be reviewed for compliance with the above criteria for this solicitation.

Proposals deemed non-responsive will be eliminated from further consideration.

2. The Procurement Authority may contact the Proposer for clarification of the Proposal as specified in above.

3. The Evaluation Committee may use other sources of information to perform the evaluation as specified in Proposal Evaluation.

4. Responsive Proposals will be evaluated using the criteria set forth in the table above. The

Responsive and Responsible Proposers with the highest scores may be selected as short-listed Finalists. Said short-listed Finalists may be invited to present their Proposals to the Evaluation

5. Committee. Points awarded from the interviews, if any, will be added to Proposer’s overall score.

6. The Proposer whose Proposal is most advantageous to Central Health, taking into consideration the stated EVALUATION CRITERIA, may be recommended for Contract award as specified in above. Proposers who are asked or chosen to submit a revised Proposal for the purpose of obtaining Best and Final Offers may have their points recalculated accordingly. Please note however, that a serious deficiency in the initial Proposal may be grounds for rejection regardless of overall score.

7. Proposers or potential contracted vendors will respond to all requests by the Central Health Purchasing Office within the deadline timeframe provided in the request. Proposers or potential contracted vendors may propose an alternative deadline to the Procurement Authority, but the decision whether or not to extend any deadline is solely within the discretion of Central Health. Failure to respond by the given deadline may result in proposer being deemed non-responsive.

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SCOPE OF WORK

RFP 2602-002

INFUSION THERAPY CONSULLTING SERVICES

1) Background:

Central Health provides comprehensive safety-net healthcare services to residents of Travis County (Austin, Texas region). To enhance continuity of care, reduce avoidable emergency department utilization, and support patients with chronic and complex conditions, Central Health seeks to establish clinic-based non-oncological infusion therapy services in partnership with CommUnityCare, a non-profit Federally Qualified Health Center (FQHC). Currently, patients requiring infusion therapies experience access delays and logistical barriers. This engagement will develop sustainable, outpatient ambulatory infusion services that are integrated with existing primary and specialty care (e.g., rheumatology, gastroenterology, neurology, infectious disease), serving eligible Central Health beneficiaries including uninsured, underinsured, and patients enrolled in Central Health coverage programs, Medicaid, Medicare, and other approved payors.

2) Purpose:

The purpose of this project is to establish sustainable, outpatient clinic-based non-oncological infusion therapy services through a partnership between Central Health and CommUnityCare. This initiative will expand timely access to medically necessary treatments, improve care coordination across primary and specialty services, and reduce avoidable emergency department utilization for eligible patients.

Project success will be defined by the successful implementation of infusion services, reduced wait times, improved patient experience, and a financially viable care model aligned with Central Health’s mission to serve Travis County residents

3) Specifications/Scope of Work:

The following task packages include the scope of work. The work shall be performed on the general use software systems that Central Health works with (Epic EHR, Microsoft Office Suite, Adobe, etc.)

and there’s no intention for Central Health to purchase or lease, in the short or long term, any type of proprietary or specialized software for the completion of this work.

Task Package 1: Analyze Payment Methodologies

The Consultant shall provide consulting services to optimize billing, coding, and payer contracting across different potential service locations to ensure financial sustainability and compliance, considering the following directives:

• Model Medicaid reimbursement differences, noting that FQHCs receive a bundled PPS rate, while non-FQHCs are often paid a fee-for-service (FFS) rate or a rate negotiated with managed care plans.

• Assess and advise on current third-party payer contracts to identify opportunities for specific non-oncological infusion service coverage and appropriate reimbursement rates (often based on Average Sales Price + a margin).

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• Advise on contract language and negotiation points to ensure commercial payers cover the new service line and reimburse adequately

• Develop protocols using specific CPT/HCPCS codes (e.g., CPT codes 96360-96379 range for therapeutic infusions) for both settings.

• Provide guidance and training on use of modifiers (like modifier 25 for separate E&M services on the same day) and correct billing for infusion duration (start/stop times) to prevent claim denials

Task Package 2: Clinical Workflow and Safety Design

The Consultant is expected to design the clinical "Operating System" for the new service line.

• Clinical Workflows Development: Provide best practice advice on the proposed clinical workflows according to industry standards.

• Drug Procurement Strategy: Provide a detailed approach to the most feasible option for the drugs identified per phase, considering the different pricing models for 340B/Non-340B,

• Safety Protocol Mapping: Develop specific "Hypersensitivity and Infusion Reaction" protocols, including emergency medication kits and escalation trees.

• Therapy Protocols/Plans Delineation: Provide guidance and build inputs on therapy protocols/plans for infusion patients per specialty.

• Regulatory and Legal Requirements: Identify and provide a list of all regulatory bodies and statutes that need to be adhered to and complied with, alongside specific action items.

• Policies and Procedures: Provide guidance and templates where needed on the main policies, procedures, and protocols to have in place in order to operate according to regulations.

• Patient forms and documentation: Provide guidance and templates where needed on the main patient documentation, consents, forms, surveys, or other type of documents where patient input is required.

Task Package 3: Technical and Systems Requirements

Because the Consultant is not involved in the build-out, they must provide the technical specifications for your IT and Facilities teams to follow.

• Inventory Management Strategy: The consultant will design an inventory optimization framework tailored to high-cost specialty biologics. This must include:

o A comprehensive strategic assessment of drug procurement models—specifically Buy-and-Bill, White Bagging, and Clear Bagging—tailored to non-oncology services.

o Just-in-Time (JIT) vs. Safety Stock Analysis: Guidance on setting PAR (Periodic Automatic Replacement) levels for high-volume infusions versus 'on-demand' ordering for rare-disease therapies.

o Evaluation of the financial trade-offs between bulk purchasing discounts and the holding costs (storage, insurance, and risk of expiration) of specialty drugs.

o Shortage Mitigation: Development of a 'Just-in-Case' strategy for critical medications with a history of supply instability, including identifying alternative NDCs or biosimilar

P a g e 21 equivalents.

• Equipment Specification List: Produce a comprehensive "Bill of Materials" (BOM) for the infusion suite, including infusion pumps, vital sign monitors, medical-grade refrigeration, and specialized seating.

o Provide equipment and facility specifications for non-oncological suites, including adherence to ADA Title II and WCAG accessibility standards

Task Package 4: Human Capital and Organizational Design

The Consultant will define the workforce needed to operate the service line.

• Staffing Matrix: Develop a productivity-based staffing model that correlates the number of chairs and patient acuity to the required FTEs (RNs, Pharmacy Techs, and Medical Assistants).

• Job Description Drafting: Author detailed job descriptions for key roles, including specific clinical competency requirements for infusion-certified nurses (CRNI).

• Training Framework: Create an onboarding curriculum outline that covers the clinical, technical, and 340B-compliance knowledge required for new hires.

4) Period of Performance:

Anticipated start: on or about February 1, 2026. Total term: up to 12 months, with an option to extend if mutually agreed upon by both parties. Vendors shall propose a milestone-based schedule with durations relative to Notice of Award. Milestones include Kickoff; Program Guide Development;

Pharmacy/Epic build specs; Revenue Cycle model; SOPs & policies; Staffing Plan; Facilities readiness;

Patient education & consents; Pilot readiness review.

5) Applicable Standards:

Work is expected to follow industry standards on consulting, HIPAA regulations, healthcare standards on privacy, and other regulatory needs assessed above.

6) Locations The following locations are under consideration for this Statement of Work. Consultants may be required to travel to the sites listed below to conduct on-site space assessments. Additional sites may be identified and requested as needed. Final site selections will be determined as the project progresses and outstanding questions are resolved.

• Airport o 5800 Airport Blvd, Austin, TX 78752

• Hancock Center o Address: 1000 East 41st Street, Austin Texas

78751

• Southeast Health and Wellness Center (SEHWC) o Address: 2901 Montopolis Dr, Austin, TX 78741

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7) Deliverables:

To ensure these tasks are completed to satisfaction, the Consultant shall submit the following documents for approval:

• Medicare & Medicaid Reimbursement Analysis Report

• Commercial Payer Contract Assessment and Negotiation Recommendations

• Infusion Coding and Billing Protocols

• Modifier Usage and Billing Compliance Guide

• Reimbursement Optimization Model

• Clinical Workflow Blueprint

• Drug Procurement Strategy Report

• Safety Protocol Manual

• Therapy Protocol and Treatment Plan Library

• Regulatory and Legal Compliance Matrix

• Policies and Procedures Package

• Patient Documentation Toolkit

• Inventory Management Strategy Report

• Inventory Optimization Framework

• Equipment Specification List (Bill of Materials)

• Facility and Equipment Specification Guide

• Technical Specification Guide (IT and Facilities)

• Staffing Matrix and Productivity Model

• Job Description Pack

• Training and Onboarding Curriculum

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Exhibit B

PRICING SHEET

RFP 2602-002

INFUSION THERAPY CONSULLTING SERVICES

Please fill out the below table. If you only have an annual rate, mark “N/A” in the hourly rate column and list the annual rate in the appropriate column. If you do have an hourly rate, please list it and calculate the total cost at the provided hours in the total/annual rate column.

Service Description Number of Hours

Hourly Rate

Total / Annual Rate

Notes

Medicare & Medicaid Reimbursement Analysis Report

Commercial Payer Contract Assessment and Negotiation Recommendations

Infusion Coding and Billing Protocols

Modifier Usage and Billing Compliance Guide

Reimbursement Optimization Model

Clinical Workflow Blueprint

Drug Procurement Strategy Report

Safety Protocol Manual

Therapy Protocol and Treatment Plan Library

Regulatory and Legal Compliance Matrix

Policies and Procedures Package

Patient Documentation Toolkit

Inventory Management Strategy Report

Inventory Optimization Framework

Equipment Specification List (Bill of Materials)

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Facility and Equipment Specification Guide

Technical Specification Guide (IT and Facilities)

Staffing Matrix and Productivity Model

Job Description Pack

Training and Onboarding Curriculum

Other items not listed above – Please add below

Exhibit C Acknowledgment of Receipt Form

In acknowledgment of receipt of this Request for Qualifications, the undersigned agrees that he/she has received a complete copy, beginning with the title page and Table of Contents and Exhibits.

The acknowledgment of receipt should be signed, returned, and included with the Respondent's submittal. Complete (Legal) Name of Proposer:

Proposer Tax Identification Number:

Business Address:

Telephone Number:

Type of Organization: Individual…