ESBD_486871_1771362391505_Questions and Answers.pdf

125 E 11th St | Austin, Texas 78701 512.463.8588 txdot.gov

Connecting You with Texas An Equal Opportunity Employer

Rev. 06-25-2024

Questions and Answers

TxDOT Solicitation No. Texas Transit Leadership Institute Training

Solicitation Title: 601440000052169

Date: 2/17/2026

Question Answer

1. Reference: Terms and Conditions

Paragraph #: 4.05 – Intellectual Property Question: Our training materials, frameworks, and methodologies are proprietary and pre-existing intellectual property. As currently written, Section

4.05 appears to require full work-for-hire ownership and assignment of all intellectual property developed under the contract.

For professional services engagements such as ours, it is standard for the vendor to retain ownership of pre-existing and proprietary materials, while granting the agency a perpetual, non-exclusive license to use deliverables created specifically for the project.

It is standard for the vendor to retain ownership of pre-existing and proprietary materials, while granting the agency a perpetual, non-exclusive license to use deliverables created specifically for the project.

Could you please advise whether:

• There is a form or exception process to identify proprietary materials, or

• The clause can be modified to reflect a license-to-use structure rather than a full assignment?

Reference Terms and Conditions 4.05 (a), 4.15 (b)(1), RFP paragraph 11.3.9.

– Section 11 - Exceptions, SOW 9.10.

and Example Intellectual Property License Request form. license to use TxDOT Intellectual Property.

2. Reference: General Paragraph #:

Question: What is intersession activities? Are you referring to coaching?

Reference Attachment A - TTLI Training Curriculum and Session Requirements, Section 2.25

3. Reference: General Paragraph #:

Question: Where are the 25 participants coming from? What Positions do they hold?

Participants are from transit agencies all over Texas. Positions held include leadership/upper management roles such as directors, managers, assistant directors, coordinators, etc.

4. Reference: General Paragraph #:

Question: Are Subcontractors required to have previous experience with the Transportation entities identified in the scope of work?

Reference SOW, Sections 7 and 8.

Subcontractors must be qualified per SOW requirements.

5. Reference: Attachment A Paragraph #: 1.2.4.

Question: How much of transit policy is the facilitator required to know? Or is this something that PTN and TxDOT will help to include in the curriculum?

Reference SOW, Section 7.

6. Reference: SOW Paragraph #: 8.1. PM Question: 1.2.4. A framework that includes individual assessments, tailored coaching content, 360 feedback, classroom content and intersessions, peer cohorts, industry trend analyses, transit policy, and results oriented leadership strategies.

Are the facilitators expected to be experts in best practices for rural and urban public transportation agencies as well as be versed on complex federal and state requirements to rural and urban transportation agencies?

Reference SOW, Sections 7. And 8.

7. Reference: SOW Paragraph #: 20. Travel & Attachment A paragraph 3.3.

Question: T20. TRAVEL section / Attachment A p.48

3.3 Provide proposed hotel to include

meeting rooms and accommodations for in-person training.

To clarify, are the facilitator travel expenses, and hotel and meeting room costs budgeted on line item 7 of the Pricing Schedule? Or should this be rolled up into ITEMS 2-3?

Travel and meeting rooms will be paid from Pricing Schedule line item 7.

8. Reference: Attachment A Paragraph #: 2.1., 21.1. In-Person Sessions Question: Attachment A p. 47-48

2.1. In-person Sessions: 2

2.1.1. Up to three in-person Sessions, up to three days each. Vendor must provide light refreshments, and one midday lunch style meal for each day of in-person training.

NOTE: Light refreshments are defined as snacks and beverages consumed outside a regular meal and may be but not limited to pastries, cookies, fruit, coffee, tea, or water.

These costs should be rolled up on items 2, 3, 4 on the Pricing Schedule?

Yes. Refreshments and meal cost estimates should be included in Pricing Schedule lines 2, 3 & 4.