ESBD_486871_1771362361508_SOW with revised Attachment A - Rev. February 17, 2026.pdf

TEXAS DEPARTMENT OF TRANSPORTATION

STATEMENT OF WORK

TxDOT 924-16-52169 Revised Date: February 17, 2026

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TEXAS TRANSIT LEADERSHIP TRAINING

PUBLICATION

This statement of work (SOW) is a product of the Texas Department of Transportation (TxDOT).

This SOW may not be sold for profit or monetary gain. If this document is altered in any way, the header and any and all references to TxDOT must be removed. TxDOT does not assume nor accept any liability when this SOW is used in the procurement process by any other entity.

1. SCOPE:

This SOW is for services to provide develop and conduct the Texas Transit Leadership Institute Training (TTLI) program for TxDOT. TTLI will provide leadership training to 25 Texas executive Rural and Urban transit agency leaders. The training envisioned is inclusive of use of formal individual assessment tools and in person group trainings with intersession activities spanning up to nine months in duration.

2. LOCATION(S):

Reference Attachment A - TTLI Training Curriculum and Session Requirements, Paragraph 3.3.

3. DEFINITIONS OF TERMS AND ACRONYMS:

3.1. Contract – Any Purchase Order (PO) or Blanket Purchase Order (BPO) resulting from this solicitation as listed in the Order of Precedence in the resulting PO or

BPO

3.2. POC – Point-of-Contact

3.3. PTN – Public Transportation Division

3.4. SOW – Statement of Work

3.5. TTLI – Texas Transit Leadership Institute

3.6. Transit Agency – an organization responsible for planning, operating, and managing public transportation services like buses, trains, and subways within a specific area.

3.7. TxDOT – Texas Department of Transportation

4. APPLICABLE LAWS AND STANDARDS:

The vendor shall provide the specified service requirements in accordance with all federal, state, and local applicable laws, standards, and regulations necessary to perform the services, including, but not limited to:

4.1. Title 43 Texas Administrative Code Chapter 31, Public Transportation.

4.2. 49 U.S.C. Chapter 53 - Public Transportation.

4.3. Formula Grants for Rural Area Program under 49 U.S.C. 5311.

4.4. TXDOT PTN State Management Plan (SMP). Link:

https://www.txdot.gov/content/dam/docs/division/ptn/state-management-plan.pdf

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4.5. Texas Government Code 612, Section 612.002 of Texas Statutes.

5. HISTORY OR BACKGROUND:

Not Applicable

6. CURRENT ENVIRONMENT:

PTN provides federal and state public transportation grants to rural and urban transit districts. The division oversees agency compliance with federal and state requirements and provides technical assistance and training support to those agencies to assist them in transit operations and grants management.

7. VENDOR QUALIFICATIONS:

The vendor must:

Be a company or an individual engaged, or whose partners are engaged in the business of providing leadership training to American Public Transportation Association, Community Transportation Association of America or other transit associations. for a minimum of 5 years within the past 10 years. Years of experience of an individual(s) or partner(s) with a minimum of 25% ownership of the company can be applied to the company’s years in business.

8. VENDOR PERSONNEL QUALIFICATIONS AND RESPONSIBILITIES:

The vendor must provide the following personnel with the listed qualifications:

8.1. PM must have a minimum of 5 years’ experience within the past 10 years in the services identified in the Scope of Work. PM must be knowledgeable of current industry best practices for rural and urban public transportation agencies; be able to communicate complex federal and state requirements to rural and urban transportation agencies; be primarily responsible for the day-to-day operation of the service in accordance with the contract requirements; be a permanent staff employee and serve as a constant primary POC for TxDOT; and provide and monitor a detailed project schedule and work plan for all project tasks.

8.2. LEAD INSTRUCTORS must have a minimum of 5 years’ experience within the past 10 years in the services identified in the Scope of Work. Lead instructors must have experience in adult learning practices, adult learning facilitation or both; have a thorough knowledge of facilitating and delivering training seminars using current delivery techniques and methodology; possess expert skills in presenting ideas in a clear, concise, organized, and interesting manner to maximize audience understanding and keep the group focused.; and conduct group training using effective communication methods as follows: 1. Contributing to and guiding groups in defining objectives, 2. Staying on task and reaching consensus, 3. Soliciting participation, 4. Challenging ideas and summarizing accomplishments, 5. Planned actions.

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8.3. ADDITIONAL PERSONNEL: The vendor must provide:

8.3.1. ADDITIONAL PRESENTERS must have a minimum of 1 years’

experience within the past 5 years in the services identified in the Scope of Work. Presenters must possess skills in presenting ideas in a clear, concise, organized, and interesting manner.

NOTE: TxDOT approval is required for instructors and presenters that are not permanent vendor employees.

9. SERVICE REQUIREMENTS:

The vendor must:

9.1. Provide all labor, materials, and equipment necessary to meet the requirements of the specified services throughout the term of the contract.

9.2. Provide a primary POC.

9.3. Conduct driver license checks annually on vendor staff that drive to and from TxDOT work locations to verify compliance.

9.4. Provide an updated list of all vendor personnel or subcontractors at each job site and comply with all security measures required by TxDOT.

9.5. Ensure personnel do not use personal multi-media devices while performing services for TxDOT unless furnished by the vendor to facilitate communication with TxDOT or the vendor.

9.6. Conduct background checks using statewide DPS, Texas, and out-of-state county equivalent verification of criminal and sex offender background checks on all vendor’s permanent and temporary personnel scheduled to work on TxDOT projects prior to beginning service start-up. Upon award, supporting documentation confirming the completion of these comprehensive background checks may be subject to review upon request by TxDOT or the TxDOT designee, or both, prior to beginning the service. Failure to produce the requested documentation may be cause for cancellation of the contract.

Background checks must be within the last year of contract execution date and must be completed on any new employees throughout the life of the contract.

The background checks must include, but not be limited to, the following:

9.6.1. Social Security number verification.

9.6.2. Statewide criminal and sex offender records for all Texas counties and out-of-state county equivalents based on the current and previous addresses of the applicant for the past seven years.

9.7. Begin work within 30 business days after the issuance of written authorization from the authorized TxDOT representative.

9.8. Collaborate with PTN to develop the TTLI training curriculum designed for executive transit agency leaders per Attachment A – Training Curriculum and Session Requirements.

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9.9. Attend meetings, on a regular basis, as agreed upon between TxDOT and Vendor.

9.10. Complete an Intellectual Property License Request, prior to using any TxDOT Intellectual Property. (Reference Example Intellectual Property License Request).

9.11. REPORTS:

Reports as requested by TxDOT. Reports and format standards will be approved by TxDOT and must be delivered to the designated TxDOT representative.

Reports include, but not limited to, the following:

9.11.1. Evaluation Reports – Summary report of all surveys after each component of the course and overall seminar feedback.

10. MATERIALS OR PARTS PRICING:

Not Applicable

11. MISCELLANEOUS EQUIPMENT:

Not Applicable

12. VENDOR DELIVERABLES:

The vendor must submit:

12.1. Development of course curriculum (Reference Attachment A, Paragraph 1.).

12.2. In-person Sessions to include a lunch style meal each day of in person training (Reference Attachment A, Paragraph 2.1.).

12.3. Intersessions (Reference Attachment A, Paragraph 2.2.).

12.4. Final assessment and coaching meetings after the course completion (Reference Attachment A, Paragraph 2.3.).

13. PROJECT SCHEDULE:

Not Applicable

14. WARRANTY REQUIREMENTS:

Not Applicable

15. VENDOR PERFORMANCE:

Vendor performance will be monitored on a regular basis by TxDOT.

15.1. An unsatisfactory performance determination includes, but is not limited to:

15.1.1. Slow response to TxDOT requests and frequent unavailability of the Vendor PM.

15.1.2. Missed deadlines that negatively impact contractual timeline.

15.1.3. Any requirement not met as outlined in the service requirements determined by TxDOT.

NOTE: Unsatisfactory performance may result in a negative vendor performance report, or cancellation of the contract or both, in addition to any other

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15.2. An exceptional performance determination includes, but is not limited to:

15.2.1. Deliverables made ahead of schedule and exceeding expectations.

15.2.2. Proactive in communication with TxDOT of potential/pending issues.

16. CONTRACT REMEDIES:

Not Applicable

17. PERSONNEL CONTINUITY AND REPLACEMENT:

17.1. The PM must remain available for the entire term of the contract as long as that individual is employed by the vendor.

17.2. TxDOT recognizes that events beyond the control of the vendor such as the death, physical or mental incapacity, long-term illness, or the voluntary termination of employment of the PM will require the vendor propose a replacement. Vendor must notify TxDOT within 24 hours after the vendor is made aware of such a situation.

17.3. Proposed replacement personnel must:

17.3.1. Be submitted to TxDOT within 15 calendar day(s) of notification resulting from sub-paragraphs 17.1. or 17.2. above.

17.3.2. Meet minimum qualifications and have experience comparable to the person(s) being replaced. Resume(s) and reference(s) may be requested for the proposed replacement(s).

17.3.3. Be provided at no additional cost to TxDOT.

17.3.4. Not begin work on the project without prior written approval from TxDOT.

NOTE: TxDOT may reject any replacement if references or past working performance is questionable or unfavorable. TxDOT will be the sole judge of the qualifications of the proposed replacement personnel.

18. QUALITY ASSURANCE PLAN:

Not Applicable

19. BUSINESS CONTINUITY AND DISASTER RECOVERY PLAN:

Upon request of TxDOT, vendor must provide copies of its most recent business continuity and disaster recovery plans. Business continuity and disaster recovery plan must:

19.1. Document a structured approach that describes the procedures that will be implemented to quickly resume work and fulfill all requirements of the contract after a disruption of business due to: fire, theft, natural disaster, technical difficulty, workforce problems, equipment failure, or other unplanned incident.

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19.2. Be maintained throughout the term of the contract. The vendor shall be responsible for all cost-of-disaster recovery.

20. TRAVEL:

All travel and per diem must be pre-approved in writing by the designated TxDOT representative. If approved, expenses will be reimbursed as follows:

20.1. Travel time from a TxDOT location to a work site is reimbursable (hourly rate) if the vendor or vendor employee is required to go to a TxDOT location prior to going to the work site.

20.2. Reimbursement for travel expenses include: Personal vehicle mileage, commercial transportation, lodging, parking, and meals. Reimbursement shall be based on the “Employee” section of the website below:

https://fmx.cpa.texas.gov/fmx/travel/textravel/rates/current.php

20.3. Meals for non-overnight travel may be reimbursed if the travel period is greater than six hours and the travel is to a location outside the district in which the vendor’s primary work location is located.

NOTE: The Internal Revenue Service has ruled that the meal reimbursements related to non-overnight travel are taxable as additional income. Taxes must be withheld at a rate of 25% of the reimbursement amount. The vendor shall be responsible for withholding this tax.

20.4. Rental cars are permitted when the cost is equal to or less than the cost of calculated mileage.

NOTE: When a rental car is approved, personal mileage is not reimbursed without prior approval from the designated TxDOT representative.

20.5. Air travel is allowed only if the travel charges that include air, parking, mileage, fuel, and rental car are equal to or less than the rate of the standard travel charges. Air travel must be approved by the designated TxDOT representative prior to travel.

20.5.1. Travel expenses on the calendar before a meeting or work that begins at 1:00 p.m. or on the calendar after a meeting or work that ends at 12:00 noon will not be reimbursed unless prior approval from the designated TxDOT representative has been granted. Approval will be based upon whether the following circumstances would warrant additional travel expenses:

20.5.1.1. More than 200 miles one way from the vendor’s home base to the meeting or work location.

20.5.1.2. More than four hours of driving time one way from the vendor’s home base to the meeting or work location.

20.5.1.3. Inclement weather.

20.5.1.4. Mileage for the vendor’s employees to drive back and forth to the meeting or job site is 50 miles or more from the vendor’s home base.

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20.6. Travel expenses must be clearly detailed, and receipts emailed to the designated TxDOT representative.

NOTE: TxDOT will not reimburse tips, gratuities, or alcoholic beverage purchases.

21. MOBILIZATION:

Not Applicable

22. TRIP CHARGE:

Not Applicable

23. ADDITIONAL INVOICING INSTRUCTIONS:

The vendor must:

23.1. Invoice in accordance with Paragraph 4.03 of the Terms and Conditions attached and include the additional information listed below:

23.1.1. Location of service.

23.1.2. Instructors name with hours totaled.

23.2. Documentation validating the invoice charges must be emailed to the designated TxDOT representative and include, but not be limited to:

23.2.1. Proof of payment from subcontractors or other entities which requires reimbursement from TxDOT contract.

23.2.2. An itemized list of hours worked by the training staff must accompany each invoice.

24. TxDOT RESPONSIBILITIES:

TxDOT will:

24.1. Provide a contract manager.

24.2. Provide a POC.

24.3. Monitor vendor performance.

24.4. Provide access to appropriate data systems and information.

24.5. Provide required forms to file accident reports.

24.6. Review and approve program training curriculum.

24.7. Approve meeting space as needed.

24.8. Review and approve work schedule.

24.9. Provide approval for instructors and presenters that are not permanent vendor employees as needed.

25. TRANSITION OF TxDOT PROPERTY:

Not Applicable

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26. CONTRACT ADMINISTRATION:

Administration of the contract is a joint responsibility of the TxDOT contract manager and TxDOT purchasing staff. Purchasing staff will be responsible for administering the contractual business relationship with the vendor.

26.1. Any proposed changes to work to be performed, whether initiated by TxDOT or the vendor, must receive final written approval in the form of a Purchase Order Change Notice signed by the authorized TxDOT purchasing staff.

26.2. Upon issuance of contract, TxDOT will designate an individual to serve as the contract manager and POC between the agency and the vendor. The contract manager does not have any express or implied authority to vary the terms of the contract, amend the contract in any way, or waive strict performance of the terms or conditions of the contract. This individual’s contract management responsibilities include, but are not limited to:

26.2.1. Monitoring the vendor’s progress and performance and ensuring services conform to established specification requirements.

26.2.2. Managing the financial aspects of the contract including approval of payments.

26.2.3. Meeting with the vendor as needed to review progress, discuss problems, and consider necessary action.

26.2.4. Identifying a breach of contract by assessing the difference between contract performance and non-performance.

26.2.5. Other areas as identified by the State of Texas Procurement and Contract Management Guide version 4.0.

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ATTACHMENT A

TTLI TRAINING CURRICULUM AND SESSION REQUIREMENTS

The Vendor must collaborate with PTN to develop the TTLI training curriculum and sessions, to include the following:

1. Training programs and curriculum:

1.1. Training program must provide the following outcomes for participants:

1.1.1. Understanding of their leadership abilities through assessment and personal profile.

1.1.2. Personalized strategies to apply their individual strengths.

1.1.3. Personalized participant development of their leadership skills.

1.2. Program content must develop:

1.2.1. Individual transit leadership skills through tailored coaching strategies that grow enhance personal leadership traits.

1.2.2. Individual transit leadership skills through tailored coaching strategies that grow and enhance leading teams and organizations.

1.2.3. Skills, knowledge, and abilities to lead public transit organizations to achieve transformational results.

1.2.4. A framework that includes individual assessments, tailored coaching content, 360 feedback, classroom content and intersessions, peer cohorts, industry trend analyses, transit policy, and results oriented leadership strategies.

1.3. Training curriculum structure and delivery must include:

1.3.1. Components to enable self-directed goal setting, facilitated or peer learning formats or both

1.3.2. Group exercises.

1.3.3. Self-assessment exercises and related training in interpreting results.

1.3.4. Delivery of training sessions per Section 2 below.

1.4. Program training curriculum must be submitted to designated TxDOT POC for final review and approval, and should include at a minimum:

1.4.1. A final draft curriculum submitted to TxDOT, 30 calendar days prior to sending out to participants, unless an alternate date is agreed upon by TxDOT and vendor.

1.4.2. Pre-course assessment and telephone sessions to discuss changes in curriculum.

2. Perform training presentation (curriculum) of the TTLI, program must include the following

Training Sessions:

2.1. In-person Sessions:

2.1.1. Up to three in-person Sessions, up to three days each. Vendor must provide light refreshments, and one midday lunch style meal for each day of in person training.

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NOTE: Light refreshments are defined as snacks and beverages consumed outside a regular meal and may be but not limited to, pastries, cookies, fruit, coffee, tea, or water.

2.2. Intersessions instruction and activities.

2.2.1. Up to six monthly web-based online training sessions, between in-person sessions. Online sessions can be conducted via Webex, Zoon or MS Teams.

2.2.2. Assignments to complete course curriculum.

2.3. Conclusion Assessment

2.3.1. Comprehensive evaluation of the course components must occur using qualitative surveys after each component of the course.

2.3.2. A post class assessment and coaching via online or phone, will test outcome six months after the course completion.

3. Plan and coordinate initiative activities with a maximum of 25 participants.

3.1. Ensure session dates do not conflict with state or national transit conferences or other major schedule transit events.

3.2. Reserve accommodations and meeting space upon TxDOT approval. Meeting location must be conducive to travel participants and meet best value

3.3. Provide proposed hotel to include meeting rooms and accommodations for in-person training.

4. Establish and monitor the work schedule revising as appropriate, with approval from TxDOT. The plan should include, but not limited to:

4.1. A clear definition of each task.

4.2. A specific target completion for each task.