ESBD_486871_1770230028375_RFP 601440000052169 Revised February 4, 2026.pdf

Request for Proposal Texas Transit Leadership Institute Training

Solicitation No. 601440000052169

NIGP Class-Item: 924-16

Purchaser: Kristi Wright, CTCD, CTCM

Revised Date: February 4, 2026

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Solicitation Calendar of Events Estimated Solicitation Posting Date: February 3, 2026

Non-Mandatory Pre-Response Conference:

February 12, 2026, 1:00 PM Central Time

Deadline for submission of questions:

Reference Paragraph 7. – Contact Information

February 13, 2026, TxDOT Response to Questions to be posted by:

February 12, 2026, Response Due Date: February 24, 3:00 PM Central Time

Tentative Date for Contract Award: June 1, 2026

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1. Description of Services: This solicitation is to establish a contract for services to develop and conduct the Texas Transit Leadership Institute (TTLI) Training program for TxDOT.

TTLI will provide leadership training to 25 Texas executive Rural and Urban transit agency leaders. The training envisioned is inclusive of use of formal individual assessment tools and in person group training with intersession activities spanning up to nine months in duration.

2. Term of Service: The term of one year commences upon the issuance of a contract by TxDOT and expires on July 31, 2027, with no renewal options.

NOTE: The dates are estimated based on the anticipated award.

3. Electronic State Business Daily (ESBD): This solicitation is posted on the ESBD.

It is the responsibility of the interested parties to periodically check the ESBD for updates to the procurement prior to submitting a response. The respondent’s failure to periodically check the ESBD will in no way release the selected vendor from “addenda or additional information” resulting in additional costs to meet the requirements of the solicitation.

http://www.txsmartbuy.com/esbd

4. Emergency: This solicitation is for an emergency purchase made under Texas Government Code, §2155.137 and 34 TAC 20.82.

5. Order of Precedence: In the event of any conflict, terms contained in the document shall prevail in the order listed below:

5.1. Solicitation No. 601440000052169

5.2. The Terms and Conditions

5.3. The Statement of Work (SOW)

5.4. The Pricing Schedule

5.5. The HUB Subcontracting Plan

5.6. The Execution of Proposal

6. Estimated Quantities Quantities are estimates only to be used for the purpose of comparing responses. The respondent must enter their unit price on Pricing Schedule. Total price will be evaluated by multiplying the unit price for each line by the estimated quantities listed on Pricing Schedule.

TxDOT will issue blanket purchase order releases (BPOR) based on the amount needed to satisfy TxDOT’s operating requirements. BPOR may be up to the aggregate contract amount subject to further allocation of funds, and there is no guarantee any BPOR will be issued under this contract.

7. Contact Information The individuals listed below are the only authorized TxDOT contacts. Contacting any other TxDOT personnel regarding this solicitation may result in the respondent being disqualified. Any changes as a result of questions will be made by TxDOT in the form of an addendum to the solicitation; no oral changes will be considered.

http://www.txsmartbuy.com/esbd

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For clarification or questions regarding this solicitation, respondents may contact:

Primary Contact: Kristi Wright, CTCD, CTCM Phone: 817-370-6803 Email: Kristi.Wright@txdot.gov Secondary Contact: Jo Maxine Carden, CTCD, CTCM Phone: 713-802-5539 Email: jomaxine.carden@txdot.gov

8. Pre-Response Conference TxDOT will conduct a non-mandatory pre-response conference for all interested respondents to familiarize them with the requested goods and/or services and to give all potential respondents an opportunity to seek answers to any questions which they may have concerning the solicitation.

Respondents should arrive not later than the scheduled start time stated in the solicitation.

TxDOT will not be responsible for repeating information already provided.

Respondent should have a representative attend the pre-response conference.

Respondent’s representative must sign a register.

Any changes to the solicitation requirements resulting from the pre-response conference will be made by TxDOT in the form of an addendum to the solicitation.

The pre-response conference information is shown below:

All personnel attending the pre-response conference must log in to WebEx using the following steps:

Respondent must list their name and company when attending the WebEx, as shown below:

Example: John Doe – TxDOT Meeting number: 2317 794 0250 Meeting password: f6N3rPMc53H WebEx Link:

https://txdot.webex.com/txdot/j.php?MTID=m51b2f20a152fd56d8eaccd4e5c3164fd Call-in number: 415-655-0003 United States TOLLIMPORTANT IMPORTANT NOTICE: Please note that this WebEx service allows audio and other information sent during the session to be recorded, which may be discoverable in a legal matter. By joining this session, you automatically consent to such recordings. If you do not consent to being recorded, discuss your concerns with the host, or do not join the session.

9. Logo License: The awarded vendor will be granted a non-exclusive, limited, royalty-free license and revocable right to use the department’s trademark and service mark known as the “Flying T” (the “Mark”), as provided by the department, only on deliverables prepared under the terms and conditions of the contract. The right and license granted by the contract automatically terminates on the expiration or termination of the contract, or upon vendor’s breach of the terms and conditions of the contract.

Revised Date: February 4, 2026 mailto:Kristi.Wright@txdot.gov mailto:jomaxine.carden@txdot.gov https://txdot.webex.com/txdot/j.php?MTID=m51b2f20a152fd56d8eaccd4e5c3164fd

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10. Financial Requirements Be in good financial standing and current in payment of all taxes and fees such as state franchise fees.

Vendor must have the financial capacity to perform the requirements in accordance with the contract. TxDOT will review the vendor's audited or un-audited financial statement in accordance with Texas Government Code, Title 10, Subtitle D, Section 2156.007, to evaluate the vendor's financial stability.

Consolidated financial statements are not acceptable. The financial statements must be for the specific business entity that is responding to the solicitation and throughout the duration of the term of contract.

The financial statements must be provided at the lowest level for which the financial statements are available for the past three years. If vendor has been in business for less than three years, the requirement is for all available years. For any financial statements submitted at a level above Level 1, vendor must include an explanation why the financial statements are not available at a lower level. The financial statements do not have to be at the same level for each period submitted, but an explanation of the need for the variation is required with the response.

Acceptable Levels of financial statements (submit at the lowest feasible level):

10.1. Level 1 – A complete set of audited financial statements based on US Generally

Accepted Accounting Principles (US GAAP). The submission must include the notes to the financial statements as well as any other information covered by the auditor’s opinion.

10.2. Level 2 – A complete set of audited financial statements based on other than US GAAP but acceptable to the country of origin. The submission must include a letter from the certified public accountant discussing the areas of the financial statements that would be affected by a conversion to US GAAP, the notes to the financial statements as well as any other information covered by the auditor’s opinion.

10.3. Level 3 – A complete set of reviewed statements based on US GAAP reviewed by an independent CPA. The submission must include the notes to the financial statements as well as any other information covered by the auditor’s report.

10.4. Level 4 – A complete set of compiled statements compiled by an independent CPA (income statement and balance sheet at a minimum) as well as the note disclosures and any report issued by the auditor with regards to the statements. If the CPA is not independent, the report must state the accountant is not independent.

10.5. Level 5 – Properly classified and presented balance sheets and income statements generated by the vendor’s accounting system. The submission must state the basis on which the statements are created and must be certified as true and reliable by an officer of the vendor’s business.

11. Response Submission

11.1. GENERAL FORMAT: The respondent must submit one signed and dated response to include the documentation required per response paragraph 11.3 to the email address as indicated on the “Instructions to Respondents” page.

For hand delivery or courier service, United States Postal Service, Federal Express, United Parcel Service, or other mail service, contact the purchaser for assistance.

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11.2. The respondent shall not encrypt or password protect response or embed documents within the response; each section must be its own separate document.

11.3. RESPONSE: Failure by the respondent to submit the documentation listed below will result in the response being considered non-responsive. The response submission must be submitted with each section named with the “Section #” and brief description not to exceed 30 total characters as a separate document in the following format:

11.3.1. Section 1 – Pricing Schedule

11.3.2. Section 2 – Execution of Proposal

11.3.3. Section 3 – Vendor Qualifications and Experience Schedule: Complete and return detailing respondent qualifications and experience to include certifications or licenses required.

11.3.4. Section 4 – Vendor Personnel Qualifications, Experience and References Schedule: Complete and return for each proposed key or respondent personnel position.

11.3.5. Section 5 – Texas Family Code Schedule

11.3.6. Section 7 – Demonstration of Capability: The respondent’s approach and ability to meet the service requirements as specified in the solicitation must be demonstrated. The response should be specific and address all requirements described in the solicitation in the order presented in Paragraph 9. and Attachment A of the SOW to include but not limited to the below key topics:

11.3.6.1. Demonstrate approach to training programs and curriculum and provide examples of prior curriculum content and group exercises (Attachment A, Paragraph 1.).

11.3.6.2. Provide approach to training presentation curriculum and include examples of evaluation reports and conclusion assessment reports (Attachment A, Paragraph 2.).

11.3.6.3. Provide understanding or approach on planning and coordinating initiative activities (Attachment A, Paragraph 3.).

11.3.6.4. Provide an example of how you will monitor the work schedule (Attachment A, Paragraph 4.)

11.3.7. Section 8 – Business Continuity and Disaster Recovery Plan: Respondent must submit a business continuity and disaster recovery plan detailing how the respondent proposes to meet the specifications in the event the respondent’s service is interrupted. The plan must detail the respondent’s backup and recovery process (Reference Paragraph XX. SOW OR Specification).

11.3.8. Section 10 – Assumptions: The respondent must provide a comprehensive listing of all assumptions made in preparing its response to this solicitation. All respondent assumptions must reference the solicitation section and/or paragraph number. The respondent must propose the services as requested within the solicitation and must not de-scope the services that are being requested. No price data may be included in the assumptions. If respondent does not have assumptions to the solicitation, please provide a statement “No Assumptions” for this section.

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11.3.9. Section 11 – Exceptions: If the respondent takes exceptions to any portion of the solicitation, these exceptions must be specifically and clearly identified by paragraph in the response and the respondent’s proposed alternative must also be provided for consideration. The respondent must not take a ‘blanket exception’ to the entire solicitation. If respondent does not have exceptions to the solicitation, please provide a statement “No Exceptions” for this section.

11.3.10. Section 12 – HUB Subcontracting Plan: The HSP may be submitted to the purchaser for the Civil Rights Division review, via email, for preliminary review before the submission deadline. No other documents are eligible for review prior to the deadline.

11.3.11. Section 13 – Financial Standing

11.3.11.1. Submit the most recent three years audited financial statements, or if audited financial statements are unavailable, unaudited financial statements must be submitted and certified as true, correct and accurate by the chief financial officer or treasurer of the respondent’s company (Reference Paragraph 10. RFP)

11.3.11.2. Additional information demonstrating financial stability and ability to meet the financial responsibilities for the requirements to perform this service.

11.3.12. Section 14 – Respondent References Schedule: The respondent must submit a minimum of three references to substantiate the qualifications and experience requirements for similar services completed for five years within the past ten years. References must illustrate respondent’s ability to provide the services outlined in the SOW.

11.3.13. Section 16 – Addenda (if applicable)

12. Evaluation

12.1. TxDOT will consider best value for the state as directed by Texas Government Code when awarding a contract to a respondent.

12.2. TxDOT reserves the right to omit oral presentations, discussions, negotiations or not make an award.

12.3. Respondents are strongly encouraged to provide their best proposal in their response. TxDOT makes no guarantee there will be any opportunity to make oral presentations, attend discussions or to negotiate at any point during the evaluation process. TxDOT may seek additional information, negotiate and solicit Best and Final Offers (BAFO) from respondents determined to be in the competitive range.

12.4. Evaluation of Responses: Only a complete response with the listed required submittal documents and meeting minimum qualifications will be considered.

Failure to meet the minimum qualifications and submit the required documents will result in a response being declared non-responsive. TxDOT reserves the right to conduct studies and other investigations as necessary to evaluate any response.

12.5. Evaluation Criteria:

Pass/Fail Criteria: In addition to the weighted criteria, TxDOT will review responses based on the Pass/Fail criteria as follows:

12.5.1. All Documents in response submission section above are included in the response.

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12.5.2. Financial review – The determination of whether the respondent has the financial capability to carry out the responsibilities as described in this solicitation is in TxDOT’s sole discretion.

12.5.3. Vendor performance rating through the CPA Vendor Performance Report:

http://www.txsmartbuy.com/vpts - Reference Terms and Conditions paragraph 2.11.

12.5.4. HUB Subcontracting Plan

12.6. A TxDOT evaluation committee will evaluate and score each response based on the established criteria described in this solicitation. Respondents must not contact members of the evaluation team. Responses will be evaluated according to the respondent’s ability to best satisfy TxDOT requirements. Submissions will be evaluated and scored on a weighted system to determine the response offering the best value.

12.6.1. Only responses that pass the criteria referenced in Pass/Fail will be reviewed and scored.

12.6.2. Written responses will be evaluated as indicated below:

Respondent qualifications and experience 20%

Respondents’ approach to meeting the requirements detailed in the Statement of Work (SOW)

60%

Pricing 20%

12.7. TxDOT reserves the right to check references and include in scoring of the next evaluation phase.

12.8. Definitions Oral Presentation, Discussion, Revised Proposal, Negotiations:

12.8.1. Oral Presentation – A visual representation of the respondent’s proposal which should highlight the strengths and unique aspects of the respondent’s proposal and may include a site visit or a demonstration of the proposed solution and must provide answers to clarification questions from the evaluation team. The presentation must be drafted based on the agenda format provided and time allocated by TxDOT.

12.8.2. Discussion – A conversation between the respondent(s) and TxDOT to discuss the proposal. This meeting is to resolve outstanding or unanswered questions and for clarifications by both parties; will not include negotiations.

12.8.3. Revised Proposal – A revision to the original proposal based on clarifications and questions answered in the discussion phase.

12.8.4. Negotiations – This phase will include only those items that require finalizing. The negotiations may include but not be limited to: Exceptions to the terms and conditions, pricing, or additional items within the scope of work based on the respondent’s proposal.

12.9. Oral Presentations

12.9.1. TxDOT reserves the right to down select and invite the highest scoring respondents to participate in oral presentations.

http://www.txsmartbuy.com/vpts

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12.9.2. If oral presentations are requested, TxDOT will advise each respondent in writing of the location, date, and time of the scheduled oral presentation.

A minimum of 14 business days’ notice will be given to the respondent(s) selected for the oral presentation phase. Attendance at the oral presentation is mandatory. Failure to attend the oral presentation at the location, date, and time designated by TxDOT will disqualify the response submitted by the respondent.

12.9.3. TxDOT may provide the respondent with a list of proposed key personnel required to attend and participate in the meeting.

12.9.4. Oral presentations, if conducted, will be evaluated as indicated below and scores will replace the written response scores:

Respondent references and clarifications on qualifications and experiences

20%

Respondents’ approach to meeting the requirements detailed in the Statement of Work (SOW)

60%

Pricing from respondent’s original written proposal 20%

12.10. Discussions

12.10.1. TxDOT reserves the right to down select and invite the highest scoring respondents to participate in discussions and may request revised proposals.

12.10.2. If discussions are requested, TxDOT will advise each respondent in writing of the location, date and time of the scheduled discussion. A minimum of 14 business days’ notice will be given to the respondent(s) selected for the discussion phase. Attendance at the discussion meeting is mandatory. Failure to attend the discussion meeting at the location, date and time designated by TxDOT will disqualify the response submitted by the respondent.

12.10.3. TxDOT may provide the respondent with a list of proposed key personnel required to attend and participate in the meeting.

12.10.4. When a revised proposal is requested, respondents must submit one clean and one red-lined version as instructed by TxDOT.

12.10.5. Discussions, if conducted and no revised proposal was requested, will be evaluated as indicated below and scores will replace the oral response scores. If TxDOT requests a revised proposal, it will be evaluated in conjunction with the discussions held as indicated below and scores will replace the oral response scores:

Respondent’s revised approach to meeting the requirements detailed in the Statement of Work (SOW)

80%

Respondent’s revised pricing 20%

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13. Negotiations: TxDOT reserves the right to select and invite the highest scoring respondent(s) to participate in negotiations and may request a BAFO. TxDOT will conduct negotiations at a designated location and mutually agreed to date(s) and time for the meeting(s).

14. Post Award Meeting: The successful respondent(s) may be required to attend a post award meeting with TxDOT within 10 business days after the award. If a post award meeting is scheduled, TxDOT will advise each respondent in writing of the location, date, and time.

The purpose of the meeting is to discuss the terms and conditions of the award and to provide additional information regarding the contract. The awarded vendor and TxDOT shall identify specific goals, strategies, and activities planned for meeting program area objectives.

15. Debriefing Meeting: A respondent who responded to the solicitation may request a debriefing meeting within 30 calendar days of the award being posted to the ESBD.

Respondents must request this meeting in writing from the purchaser listed on the solicitation.