ESBD_484263_1771459541720_DS Inventory 11.13.25.xlsx

This is a digital asset inventory spreadsheet for Tarleton State University, a member of The Texas A&M University System, documenting the current state of video walls, digital displays, kiosks, interactive displays, exterior wayfinding, and room scheduling equipment across multiple campus locations in Stephenville and Fort Worth, Texas. The inventory categorizes approximately 200+ devices across various buildings and facilities, documenting device specifications including brand, size, model, serial number, current mount type, network connectivity, power requirements, and player technology. The spreadsheet identifies devices requiring replacement or retirement by 2025-2028, devices sustaining current operations through 2030, and proposed new installations. Notable installations include video wall systems in dining commons and student centers (Matrix and Samsung brands ranging from 55-75 inches), digital displays in academic and administrative buildings (LG, Samsung, and Viewsonic brands at 32-98 inches), interactive displays in educational facilities, and preliminary planning for 160 classroom scheduling displays, 35 conference room scheduling displays, and additional huddle room and practice room installations using ViewSonic equipment with Power over Ethernet (PoE) connectivity and internal Android scheduling systems.

The inventory reflects capital investment planning across multiple fiscal years, with devices requiring replacement by 2026 comprising the majority of planned upgrades, followed by 2025 installations through the Enterprise Project and 2028 proposed new installations. Current players are predominantly Brightsign XC and DS3 players, with network connectivity requirements documented across most devices. The spreadsheet designates devices as in-scope or out-of-scope for management purposes, with out-of-scope devices in athletic facilities and specialized areas documented separately. Financial planning indicates anticipated capital requirements for equipment purchases, mounting systems, network infrastructure, and licensing across both Stephenville and Fort Worth campuses, with specific notation that new devices will require licensing verification and player availability confirmation. The inventory serves as the foundational asset audit required by the concurrent RFP for comprehensive management of campus sponsorships, digital advertising, and athletics multimedia rights, establishing baseline equipment specifications and replacement timelines for the incoming contractor's capital investment planning and operational management.