ESBD_482035_1770223701433_RFP 2025-085 Addendum 4.pdf

This is Addendum No. 4 to Request for Proposal (RFP) 2025-085 issued by the City of Waco, Texas Financial Services Department for diesel fuel deliveries to support city fleet operations. The RFP seeks qualified vendors to supply an estimated 631,696.30 gallons annually of No. 2D Ultra Low Sulfur diesel fuel (ASTM D975 specification) to three primary delivery locations: Fleet Services at 324 Colcord Ave, Public Works Solid Waste Division at 11400 Old McGregor Road, and Waco Transit at 301 S 8th Street. The initial contract term is 24 months commencing April 6, 2026, with options to renew for three additional one-year periods subject to City Council approval. Deliveries must occur within eight hours of notification, including holidays and weekends. Addendum No. 4 extends the revised proposal submission deadline to February 17, 2026, at 2:00 p.m. Central Time, with opening scheduled for February 17, 2026, at 2:05 p.m. Award notification is anticipated by February 23, 2026. Vendors must acknowledge receipt of this addendum by signing and returning it with their bid response.

Vendors may submit pricing using either a Rack Plus model based on daily PADD 3 terminal pricing plus a constant markup or a Firm Pricing model with a fixed price per gallon for the contract term. Evaluation criteria are weighted as follows: price (40 points), supply adequacy (15 points), fuel measurement reconciliation processes (15 points), prior experience (10 points), delivery capability (10 points), and emergency fueling capacity (10 points). A bid security of 5% is required, with bid bonds clarified as not required per Addendum No. 2. Vendors must maintain business automobile liability insurance with a combined single limit of $2,000,000 and provide three independent annual product quality tests at their own expense. Vendors must also comply with all applicable Texas statutes regarding energy company boycotts, firearms discrimination, Israel boycotts, and foreign terrorist organization restrictions, as well as Service Contract Act wage determinations. The RFP documents contain no specific set-aside designations for disadvantaged enterprises or incumbent vendors. Questions must be submitted by 5:00 p.m. on February 2, 2026, and contact information for Christopher Hanchard at the City of Waco Financial Services Department is provided for clarification on solicitation requirements.