ESBD_482035_1769788731004_RFP 2025-085 Addendum 3.pdf

This is Addendum No. 3 to RFP 2025-085 issued by the City of Waco, Texas Financial Services Department for diesel fuel deliveries to support municipal fleet operations. The RFP seeks qualified vendors to supply an estimated 631,696.30 gallons annually of No. 2D Ultra Low Sulfur diesel fuel (ASTM D975 specification) to three primary delivery locations: Fleet Services at 324 Colcord Ave, Public Works Solid Waste Division at 11400 Old McGregor Road, and Waco Transit at 301 S 8th Street. The selected vendor(s) will enter into a 24-month initial contract commencing April 6, 2026, with options to renew for three additional one-year periods, subject to City Council approval if contract value exceeds $100,000. Proposal responses are due by 2:00 p.m. Central Time on February 10, 2026, with opening immediately following via Zoom video conferencing. Questions must be submitted by 5:00 p.m. on February 2, 2026, and award notification is anticipated by February 23, 2026. Addendum No. 3 specifically provides Zoom meeting access information for the proposal opening, including the meeting link, dial-in number, and pass code for virtual attendance.

Vendors may submit pricing using either a Rack Plus model based on daily PADD 3 terminal pricing plus a constant markup or a Firm Pricing model with a fixed price per gallon for the contract term. A bid security equal to 5% of the proposal is required, though bid bonds are not required. Evaluation criteria are weighted as follows: price (40 points), supply adequacy (15 points), fuel measurement reconciliation processes (15 points), prior experience (10 points), delivery capability (10 points), and emergency fueling capacity (10 points). Vendors must maintain business automobile liability insurance with a combined single limit of $2,000,000, maintain adequate supply resources, provide three independent product quality tests annually at their own expense, offer emergency off-site fueling capabilities, and implement fuel measurement reconciliation processes. Deliveries must occur within eight hours of notification, including holidays and weekends. The RFP documents do not identify specific set-aside designations, incumbent vendor preferences, or budget ranges. Vendors must comply with all applicable Texas statutes regarding energy company boycotts, firearms discrimination, Israel boycotts, and foreign terrorist organization restrictions, as well as Service Contract Act wage determinations. Contact Christopher Hanchard at ChristopherH@Wacotx.gov or 254-750-6640 for clarification on solicitation requirements.