ESBD_479909_1773169262210_ESBD_476-24-011_SAMPLE-Vet-Contract-FY2026.pdf

TEXAS RACING COMMISSION

P. O. Box 12080 Austin, TX 78711-2080

(512) 833-6699

Contract between the Texas Racing Commission

And

NAME OF INDIVIDUAL OR COMPANY

CONTRACTOR: Name:

Address:

Phone:

Email:

TERM: September 01, 20??, through August 31, 20??

CONTRACT: This is a blanket contract for Veterinary Medical Services at Texas Racing Commission licensed horse racetracks. Contract veterinary services will be provided at Gillespie County Fair (GFC), Retama Race Park, Lone Star Park, and Sam Houston Race Park.

Assignments and scheduled work hours will be made at the sole discretion of the Chief Veterinarian, Dr. Steve Bond, and/or the Deputy Executive Director of Operations, Aaron Grigsby. Any renewal shall be on the same terms and conditions as this contract. Changes that are mutually agreed upon in writing can be made during annual renewal of this contract. Veterinarian medical service duties and functions will comply with the Texas Racing Act, Texas Rules of Racing, and agency policies and procedures.

Any renewal shall be on the same terms and conditions as this contract. Changes that are mutually agreed upon in writing can be made during annual renewal of this contract.

Veterinarian medical service duties and functions will comply with the Texas Racing Act, Texas Rules of Racing, and agency policies and procedures.

Contract Veterinarians will work under the supervision of the Chief Veterinarian and follow both agency policies as well as training or policy direction from the Chief Veterinarian.

Scheduled hours for work will be set by the Chief Veterinarian. If the Chief Veterinarian is not available, seek guidance from Aaron Grigsby, Executive Director of Operations.

Any questions may also be directed to the Deputy Executive Director, Aaron Grigsby.

HOURLY RATE: For all veterinary services provided, the hourly rate will be $125/hour. Work hours are defined as those approved and assigned by the Chief Veterinarian or the Deputy Executive Director of Operations as being actively engaged in viewing morning workouts, live racing, conducting equine inspections, conducting consultations with licensees, directly overseeing test barn activities, or actively practicing medicine. Travel time, on-site resting between morning works and race activities, or offsite meals are not considered work hours. The purpose of the hourly rate is to provide compensation for active services provided in the field of equine medicine in direct support of racing operations. Contractor is responsible for entering all hours worked on the form provided by the agency.

Hours worked will be documented on the TXRC Contractor Time Sheet and Expense Voucher provided by the agency. This time sheet and expense voucher must be fully filled out and will include all work hours by track where services were provided, activity, date, start and end times, and total # hours worked each day. The timesheet and expense voucher must contain the complete Contractor’s name, address, Purchase Order #, amount owed and are to be submitted to the Chief Veterinarian, Dr. Bond, to be reviewed, approved, and signed.

Payment will be bi-monthly, from the 1st through the 15th and the 16th through the last day of the month. Approved invoices will be sent to payables@txrc.texas.gov and cc:

aaron.grigsby@txrc.texas.gov and jose.alvarado@txrc.texas.gov.

TRAVEL: There is no monetary compensation for travel to include travel hours, mileage, rental vehicles, flight costs or lodging during the term of this contract.

MEDICATION: Contract veterinarians will be reimbursed for the cost of any medication used during emergency treatment of racehorses at the racetracks; however, reimbursed medication becomes the property of TXRC and must stay at the track where administered.

LICENSURE: This contract is contingent upon Contractor maintaining, in active status, all TXRC required licenses and well as all federal, state, and local licenses, bonds and permits required for the operation of business. Failure to do so will void this contract immediately. Contractor will provide an updated statement of good standing from the Texas Veterinary Medical Board upon renewal.

EQUIPMENT: If Contractor is issued TXRC owned equipment, Contractor will ensure that all equipment is kept secure. In the event of intentional or negligent loss, destruction, or damage to any Agency or State of Texas property by Contractor or Contractor’s employees, agents, subcontractors, and suppliers, Contractor shall be liable to Agency and the State of Texas the full cost of repair, reconstruction, or mailto:payables@txrc.texas.gov mailto:aaron.grigsby@txrc.texas.gov mailto:jose.alvarado@txrc.texas.gov replacement of the lost, destroyed, or damaged property. Contractor will reimburse Agency and the State of Texas for such property damage within ten (10) calendar days after Contractor’s receipt of Agency’s notice of amount due.

I.T. POLICY & DATA USE AGREEMENT: If Contractor has access to a state computer system or database, Contractor will be required to complete a cybersecurity training program certified under Texas Government Code Section 2054.519 as selected by the Agency. The Contractor, on first day of employment, will also read, acknowledge and sign the I.T. policy and the Data Use Agreement. Any action performed by the Contractor that will result in a failure to comply with the I.T. policy and Data Use Agreement may result in loss of privileges and/or disciplinary actions up to and including termination. Additionally, individuals could also be subject to civil and/or criminal penalties. The Contractor regardless of issuance or access to state computer system or database, on first day of employment, will also read, acknowledge and sign the I.T.

policy and the Data Use Agreement.

CONFLICTS OF INTEREST: In addition to the qualifications for contracting and standards of conduct prescribed by statute, the agency has a policy relating to conflict of interest. Due to the nature of the agency’s regulatory work, Contractors often develop friendships with individuals regulated by the Racing Commission. Generally, a Contractor’s personal relationships are his or her own business. However, in some instances, a relationship with a licensee, a licensee’s representative, or another member of the Racing Commission’s regulated population has the potential to create an appearance of impropriety. Each Contractor should take care to ensure personal relationships do not hinder the Contractor’s ability to perform his or her regulatory duties. Further, each Contractor has the duty to ensure personal relationships do not call the high standards and integrity of the Racing Commission into question.

FINAL STATEMENT: This contract will not exceed $150,000 per fiscal year unless reviewed and approved by the TXRC Executive director. Any unused funds are automatically cancelled at the end of the contract term.

Acceptance of this contract does not suggest, imply, promise, guarantee or obligate the Texas Racing Commission to extend an offer of employment upon the conclusion of this contract.

THIS CONTRACT IS ACCEPTABLE, and I AGREE TO THE TERMS STATED

ABOVE.

Printed Name Date

Signature Date

APPROVED BY TXRC EXECUTIVE DIRECTOR, DAVID HOLMES Date