ESBD_479909_1767893778435_ESBD_479909_1767113030207_ESBD_388176_1735582544856_FillableScoringSheet.pdf.pdf

This is an award evaluation scoring sheet for the Texas Racing Commission (TXRC) Request for Qualifications (RFQ) #476-24-001 for veterinary services at four Texas racetracks: Gillespie County Fair, Retama Race Park, Lone Star Park, and Sam Houston Race Park. The TXRC seeks licensed Doctors of Veterinary Medicine (DVM) in Texas with a DEA number and minimum one year of equine or racetrack veterinary experience to provide comprehensive veterinary services including pre-race soundness inspections, triage of injured horses, test barn sample collection, postmortem examinations, morning training monitoring, and critical injury reporting. The RFQ was published on December 30, 2024, with responses due by February 14, 2025, at 12:00 p.m., via email or fax. The contract term runs from the date of full execution through August 31, 2025, with four optional one-year renewal periods available.

The evaluation utilizes a weighted scoring methodology across four criteria: 25% for experience regulating horse racing, 25% for equine practice experience, 10% for other veterinary practice experience, and 40% based on demonstrated lameness examination protocols and knowledge of communicable equine diseases, potentially through a face-to-face interview. The contract specifies a fixed hourly rate of $125 for all active veterinary services with a fiscal year cap of $150,000 per blanket contract; compensation excludes travel time, mileage, rental vehicles, flights, and lodging, though emergency medication costs for racehorses are reimbursed. Contractors must maintain $1,000,000 in liability insurance, comply with E-Verify employment verification, and maintain active licensure with all required federal, state, and local licenses. Payment is processed bi-monthly based on detailed time sheets documenting work across specific activity categories, with all work conducted under the supervision of Dr. Steve Bond, Chief Veterinarian, and Aaron Grigsby, Deputy Executive Director of Operations.