ESBD_472042_1763748294684_RFP 26-04 - N.B. Davidson WWTP Expansion and Improvements Projects_SBR Pre-Selection.pdf

REQUEST FOR PROPOSAL (RFP) NO. 26-04

For

SBR Equipment Manufacturer

Project: N.B. Davidson Wastewater Treatment Plant Expansion and Improvements, SBR Pre-Selection

City of Huntsville, Project ID #: 21-10-07

INTRODUCTION

The City of Huntsville, TX (hereinafter referred to as the “City”) invites Manufacturers of Sequencing Batch Reactors (SBR) and any other qualified professionals to submit proposals to provide SBR equipment for the wastewater treatment plant project as listed below:

PROJECT: ( 1 ) N.B. Davidson Wastewater Treatment Plant (WWTP) Expansion and Improvements -

(1) N.B. Davidson Wastewater Treatment Plant Expansion and Improvements:

The N.B. Davidson WWTP is located at 1860 Camellia Dr, Huntsville, TX 77340. The WWTP is currently permitted for an annual average daily flow (AADF) of 1.6 million gallons per day (MGD) and a peak 2-hour flow (P2HF) of 4.0 MGD. The WWTP was originally constructed in 1971 and is fed by the Elkins Lake Dam LS. This proposed expansion will maintain the ADF of 1.6 MGD while expanding the P2HF to 6.5 MGD (4,514 gpm). This solicitation is to provide the SBR equipment for this project.

The proposed main treatment units will consists of the following: Influent lift station with four submersible pumps; Headworks consisting of two 1/8” fine screen and hydraulically-induced vortex type grit removal system; 4 SBR basins; disk filters; and Ultraviolet (UV) disinfection.

City of Huntsville 448 State Highway 75 N Huntsville, Texas 77320 Lucy Gonzalez, Procurement Manager Phone: 936-291-5495 Email: purchasing@huntsvilletx.gov

RETURN SEALED RFP:

City of Huntsville City Secretary 448 State Highway 75 N Huntsville, Texas 77320

Sealed solicitations shall be received no later than:

2:00 P.M., Central Standard Time

January 13, 2026

MARK ENVELOPE: “Solicitation Packet 26-04”

ALL PAGES MUST BE INITIALED AND RETURNED, IF

NOT BID MAY BE REJECTED.

SCOPE OF WORK EXPECTATIONS

Please reference documents provided.

SUBMITTAL REQUIREMENTS FOR THIS RFP

SUMMARY REQUIRED SUBMITTAL & FORMS

The submittal shall include the following:

A. Introductory Letter – The introductory letter shall be limited to no more than two single sided pages and include all contact information. The firm is to identify their interest in one or more of the listed Projects.

B. Proposal – Include no more than thirty (30) single sided pages, (not including signed RFQ packet) containing design approach, task breakdowns, schedule for the task breakdowns, qualifications, QA/QC approach, and similar work experience.

C. Legal Firm Name Disclosure – The form is attached and must be submitted with the response.

D. System for Award Management – Service provider and its Principals, may not be debarred or suspended nor otherwise on the Excluded Parties List System (EPLS) in the System for Award Management (SAM). Include verification that the service provider as well as the principals are not listed (are not debarred) through the SAM (www.SAM.gov). Enclose a printout of the search results that includes the record date.

E. Conflict of Interest Questionnaire (CIQ) – Texas Local Government Code Chapter 176 requires that any vendor or person who enters or seeks to enter into a contract with a local government entity, disclose in the Questionnaire Form CIQ the vendor or person’s employment, affiliation, business relationship, family relationship, or provision of gifts that might cause a conflict or interest with a local government entity. Questionnaire form CIQ is included in the RFP and must be submitted with the response.

F. Certificate of Interested Parties Form 1295 – Government Code 2252.908 states that a governmental entity or state agency may not enter into a contract with a business entity unless the business entity submits a disclosure of interested parties to the governmental entity at the time the business entity submits the signed contract. A copy of a Certificate of Interested Parties, Form 1295 is attached for reference and must be submitted at the time of signed contract submission.

G. Certificate of Insurance – As per the City of Huntsville minimum insurance requirements, provide a copy of your current certificate of insurance to include professional liability. Prior to the Notice to Proceed is issued/Contact signed the awarded firm must provide a certificate of insurance listing the City of Huntsville as an additional insured. Certificate of Liability Insurance to be presented to the City of Huntsville. In Description of Operations will need wording similar to: Blanket additional insured is added in favor of the certificate holder with respects to the general liability coverage, as required by a written contract. Blanket Waiver of Subrogation is added in favor of the certificate holder with respects to workers compensation coverage, as required by a written contract. Certificate Holder to be: City of Huntsville, 1212 Avenue M, Huntsville, TX 77340. A sample of the form and information required is attached.

http://www.sam.gov/

H. Non‐Collusion Affidavit – A Non‐Collusion Affidavit is required on all bids or proposals and the form is attached and must be submitted with the response.

I. Israel Verification Form – In accordance to Chapter 2271 of the Govern Code presents that contracts that are between a government entity and a company with 10 or more full‐time employees and has a value of $100,000 or more, a governmental entity may not enter into a contract with a company for goods or services unless the contract contains a written verification form the company that it does not boycott Israel and will not boycott Israel during the term of the contract. The form to be executed is attached and must be submitted with the response.

J. Iran, Sudan and Foreign Terrorist Organizations Verification Form ‐ The form is attached and must be submitted with the response.

K. Firearm Verification Form ‐ The form is attached and must be submitted with the response.

L. Prohibition of Contracts Discriminating Against Energy Companies & Energy Company Boycott

Verification Form ‐ The form is attached and must be submitted with the response.

M. Critical Infrastructure Verification Form ‐ The form is attached and must be submitted with the response.

N. Texas Public Information Act Verification Form ‐ The form is attached and must be submitted with the response.

SELECTION PROCEDURE

Subsequent to the deadline for acceptance of submittals for this RFP, the City will evaluate the submittals and will determine rankings based upon materials submitted and oral interviews (if deemed necessary by the City) using the selection criteria and weights identified in the provided bid documents.

There may be additional forms and agreements which will require signature. Omitted forms or lack of signatures may be reason to reject and proceed to next ranking proposal. The City will contact the firm with the highest ranked submittal to negotiate a bid price. If an agreement cannot be reached with the top ranked proposer, the City will contact the firm with the next ranked submittal and attempt to negotiate with that proposer. The process will be repeated until an agreement is reached. Aside from eventually announcing the successful manufacturer, the rankings will be kept confidential to the fullest extent of the law.

SELECTION CRITERIA

Should the City determine that interviews are desirable, up to 25 additional points may be granted based on those interviews. Ranking will be on a total point basis.

SUBMITTAL DEADLINE

Five (5) bound copies and one (1) flash drive digital pdf copy of the proposal should be forwarded to the attention of City Secretary’s Office, City of Huntsville, 448 State Highway 75 N, Huntsville, TX 77240 by 2:00 p.m. on Tuesday, January 13, 2026.

The City reserves the right to waive any irregularities or reject any and all proposals.

Any submittal received after the specified date and time will automatically be rejected and will not receive any further consideration by the City. Postmarks will not be accepted.

QUESTIONS ON RFP

All questions regarding this solicitation should be directed by email to Lucy Gonzalez, Procurement

Manager, at purshasing@huntsvilletx.gov questions may be submitted by 4:00 p.m., Wednesday, December 10, 2025. All questions after this timeframe will not be accepted. A response to the

Questions will be posted by 5:00 PM, Monday, December 15, 2025.

mailto:purshasing@huntsvilletx.gov