ESBD_459581_1762990042402_Submission Instructions - 721-25099 (add 2).pdf
PDF 156 KB Posted
- Solicitation number
- 721-25099
- Issued by
- Texas
About this file
This document contains submission instructions for suppliers responding to a University of Texas at Austin Request for Proposal (RFP) for Freight Forwarder Services covering domestic, international, and specialty transportation and shipping solutions. The solicitation addresses two NIGP commodity codes: Freight Management Services (95847) and Transportation of Goods, Shipping and Handling, and Other Freight Services (96286). Prospective vendors must submit comprehensive documentation through the Bonfire Public Portal, with the question period opening October 3, 2025, at 3:30 PM CDT and closing October 16, 2025, at 2:30 PM CDT. The final submission deadline is December 5, 2025, at 2:30 PM CST. The submission portal is located at https://utexas.bonfirehub.com/opportunities/196299, and the university strongly recommends vendors allow at least one day before the closing time to complete the upload and finalization process.
Vendors must submit multiple required components including completed Excel questionnaire response templates addressing Administrative Review (Q-29AU), Freight Services and Capabilities (Q-47JR), Electronic and Information Resources Environment Specifications (Q-56NQ), and Information Security Requirements (Q-02HZ). Additional required submissions include a completed Price Schedule BidTable (BT-46JX) in Excel format, PDF documents containing the respondent's proposal excluding pricing information, the Section 5 Pricing and Delivery Schedule, an E-HUB Subcontracting Plan, a Higher Education Vendor Assessment Tool (HECVAT) form, a Certificate of Interested Parties compliance declaration, an Execution of Offer document, and acknowledgment of all RFP addenda. Optional submissions may include exceptions to contract terms and supplementary supporting documents. The maximum file upload size is 1000 MB, text field responses are limited to 2000 characters, and all submissions must be completed using Microsoft Edge, Google Chrome, or Mozilla Firefox with JavaScript and cookies enabled. Technical support is available through Euna Procurement at support.bonfire@eunasolutions.com.
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Text version
Submission Instructions for Suppliers
Please follow these instructions to submit via our Public Portal.
1. Prepare your submission materials:
Requested Information
Name Type # Files Requirement Instructions
Administrative Review (Q-29AU)
Questionnaire:
Excel (.xlsx) 1 Required
You will need to fill out the provided Response Template for this Questionnaire. The Response Template can be downloaded from the project listing on the Bonfire portal.
Freight Services and Capabilities
(Q-47JR)
Questionnaire:
Excel (.xlsx) 1 Required
You will need to fill out the provided Response Template for this Questionnaire. The Response Template can be downloaded from the project listing on the Bonfire portal.
Who is the primary contact that UT Austin should use for addressing questions or communication as a result of the solicitation?
Provide Name, Title, Email Address, Phone Number.
Data Type:
Text N/A Required
The Respondent hereby acknowledges receipt of all Addenda to the captioned RFP.
Data Type:
Yes/No N/A Required
Section 5: Price Schedule (Pricing & Delivery) (BT-
46JX)
BidTable:
Excel (.xlsx) 1 Required
You will need to fill out the provided Response Template for this BidTable. The Response Template can be
Name Type # Files Requirement Instructions downloaded from the project listing on the Bonfire portal.
Respondent's Submission Section 5 Pricing and Delivery Schedule
File Type:
PDF (.pdf) Multiple Required
Respondent’s Proposal, excluding pricing information
File Type:
PDF (.pdf) Multiple Required
Supplementary Project Supporting Documents (optional)
File Type: Any (.csv, .pdf, .xls, .xlsx, .ppt, .pptx, .bmp, .gif, .jpeg, .jpg, .jpe, .png, .tiff, .tif, .txt, .text, .rtf, .doc, .docx, .dot, .dotx, .word, .dwg, .dwf, .dxf, .mp3, .wav, .avi, .mov, .mp4, .mpeg, .wmv, .zip)
Multiple Optional
Respondent's Questionnaire (Q-
16FQ)
Questionnaire:
Excel (.xlsx) 1 Required
You will need to fill out the provided Response Template for this Questionnaire. The Response Template can be downloaded from the project listing on the Bonfire portal.
If Respondent is requesting an exception to any terms or conditions set forth in Appendix Two, they must upload a list of exceptions
File Type:
PDF (.pdf) Multiple Optional for review. Please specify the sections and the specific exceptions taken.
ATTACHMENT
THREE_- E-HUB
Subcontracting Plan
File Type:
PDF (.pdf) Multiple Required
ATTACHMENT
FOUR_HIGHER
EDUCATION
VENDOR
ASSESSMENT
TOOL (HECVAT)
File Type:
PDF (.pdf) Multiple Required
ATTACHMENT
FIVE_Access by Individuals with Disabilities:
Contractor acknowledges and agrees to comply with Attachment Five.
Data Type:
Yes/No N/A Required
If required Respondent will comply with the requirements in compliance with Appendix EIGHT certificate of interested parties.
Data Type:
Yes/No N/A Required
Attachment Six - Electronic and Information Resources Environment Specifications Questionnaire (Q-
56NQ)
Questionnaire:
Excel (.xlsx) 1 Required
You will need to fill out the provided Response Template for this Questionnaire. The Response Template can be downloaded from the project listing on the Bonfire portal.
Attachment Seven
- Information Security Requirements and Questions Questionnaire (Q-
02HZ)
Questionnaire:
Excel (.xlsx) 1 Required
You will need to fill out the provided Response Template for this Questionnaire. The Response Template can be downloaded from the project listing on the Bonfire portal.
APPENDIX ONE
EXECUTION OF
OFFER
File Type:
PDF (.pdf) Multiple Required
Commodity Codes
Commodity Set Commodity Code Title Description
NIGP 95847
Freight Management Services
NIGP 96286
Transportation of Goods, Shipping and Handling, and Other Freight Services
Requested Documents:
Please note the type and number of files allowed. The maximum upload file size is 1000 MB.
Please do not embed any documents within your uploaded files, as they will not be accessible or evaluated.
Requested Data:
Please note that text fields have a limit of 2000 characters. We recommend you prepare your responses in advance to ensure they fit within the length restrictions. Learn more about Requested Data at the Euna Procurement Help Center.
Requested Questionnaires:
https://customer.eunasolutions.com/s/article/whats-a-data-field-or-slot
The Questionnaire Response Templates can be obtained at https://utexas.bonfirehub.com/opportunities/196299.
Please note that Questionnaires may take a significant amount of time to prepare.
Requested BidTables:
The BidTable Response Templates can be obtained at https://utexas.bonfirehub.com/opportunities/196299.
Please note that BidTables may take a significant amount of time to prepare.
2. Upload your submission at:
https://utexas.bonfirehub.com/opportunities/196299
The Question period for this opportunity starts Oct 03, 2025 3:30 PM CDT. The Question period for this opportunity ends Oct 16, 2025 2:30 PM CDT. You will not be able to send messages after this time.
Your submission must be uploaded, submitted, and finalized prior to the Closing Time of Dec 05, 2025 2:30 PM CST. We strongly recommend that you give yourself sufficient time and at least ONE (1) day before Closing Time to begin the uploading process and to finalize your submission.
Important Notes:
Each item of Requested Information will only be visible after the Closing Time.
Uploading large documents may take significant time, depending on the size of the file(s) and your Internet connection speed.
You will receive an email confirmation receipt with a unique confirmation number once you finalize your submission.
Minimum system requirements: Microsoft Edge, Google Chrome, or Mozilla Firefox.
Javascript must be enabled. Browser cookies must be enabled.
Need Help?
University of Texas at Austin uses a Euna Procurement portal for accepting and evaluating proposals digitally. Please contact Euna Procurement at support.bonfire@eunasolutions.com for technical questions related to your submission. You can also visit their help forum at https://customer.eunasolutions.com/public/s/knowledge-base/bonfire-hub/vendor-submission-support mailto:support.bonfire@eunasolutions.com https://customer.eunasolutions.com/public/s/knowledge-base/bonfire-hub/vendor-submission-support https://customer.eunasolutions.com/public/s/knowledge-base/bonfire-hub/vendor-submission-support
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