ESBD_459581_1762990005667_Addendum 2 (721-25099).pdf
PDF 122 KB Posted
- Solicitation number
- 721-25099
- Issued by
- Texas
About this file
This is Addendum 2 to RFP 721-25099 issued by The University of Texas at Austin on November 12, 2025, for Freight Forwarder Services encompassing domestic, international, and specialty transportation solutions. The solicitation seeks qualified vendors to provide comprehensive freight forwarding capabilities through a multi-award contract structure. The original proposal submission deadline of November 14, 2025, has been extended to December 5, 2025, at 2:30 PM CST, with evaluation scheduled to occur by January 2026. The addendum clarifies that attendance at the pre-proposal conference was not mandatory, and all qualified respondents may submit proposals regardless of conference participation. Submissions must be made exclusively through the Bonfire portal and must include a signed and completed Addenda Checklist acknowledged by responding affirmatively to a question in the Bonfire portal's requested information section.
The addendum addresses seven key questions from prospective respondents regarding submission procedures and requirements. Vendors proposing cloud-based technology services must submit a statement confirming that a cloud risk assessment will be completed upon award as required by the University. For respondents proposing alternative service descriptions or categories, a supplemental price list should be submitted as an attachment; the password-protected Section 5 Price Schedule worksheet does not require modification if not proposing alternatives. Attachment 4 in the portal does not require completion if the respondent is not proposing cloud-based services; if such services are proposed, a cloud risk assessment statement suffices. The University clarified that interviews with vendor teams may be scheduled after the solicitation closes and responses are reviewed, and all prospective respondents were notified that the deadline for questions has passed as of the addendum issuance date.
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Text version
RFP 721-25099
Freight Forwarder Services (Domestic, International, & Specialty) Addendum Two
Issued: November 12, 2025
ADDENDUM 2
DATE: Wednesday, November 12, 2025
PROJECT: Freight Forwarder Services (Domestic, International, & Specialty)
RFP NO: RFP 721-25099
OWNER: The University of Texas at Austin
TO: Prospective Respondents
SUBJECT: Addendum 2
This Addendum forms part of Contract Documents and modifies Proposal Documents dated October 3, 2025, with amendments and additions noted below.
The project event schedule has changed as noted below:
Close/Deadline for Submissions December 5, 2025, at 2:30 PM Evaluate by January 2026
Responses to Questions:
1. I am struggling with how to complete this proposal. What is the bid regarding services? Is there a training tab or how to submit company information? The University of Texas at Austin asks vendors to detail their freight forwarding abilities. This multi-award contract aims to select qualified providers, and all submissions will be reviewed for how they meet the service scope. In the Bonfire portal, follow instructions to answer questions and upload relevant files for evaluation.
2. Section 5 Price Schedule, Additional Responses worksheet, is password-protected. Can you clarify how to unlock, please? If the respondent is proposing alternative descriptions or categories, submit a supplemental price list as an attachment.
3. Attachment 4 in the portal is entirely blank, but in the RFP instructions it states this has to be completed.
Are there questions that need to be responded to or should I upload a blank document to satisfy the system? If the respondent is proposing a cloud-based technology service, a cloud risk assessment will be required prior to entering a contract with the University. Submit a statement that states upon award, a cloud risk assessment will be completed as required.
4. Can our team schedule time with you to share our capabilities? After the solicitation closes, responses will be reviewed, and interviews may be scheduled if needed.
RFP 721-25099
Freight Forwarder Services (Domestic, International, & Specialty) Addendum Two
Issued: November 12, 2025
5. Is this scope of work include household goods moving or full relocation/mobility services? Refer to the solicitation document for the scope of work.
6. I did not attend the pre-proposal conference. Was it mandatory? Can I still submit a proposal? The pre-proposal conference attendance was not mandatory. All qualified respondents may submit proposals for consideration.
7. There are multiple discrepancies regarding Addenda checklist: One of the required submission documents is the “Signed and Completed Addenda Checklist (ref. BONFIRE Acknowledgement)”. In Attachment One – General Information under 1.15.5 Addenda Checklist, is states to reference Section 4 Attachment One for the checklist, see below. Attachment One does not have a Section 4? Where is the checklist located? 1.15.5 Addenda Checklist Respondent should acknowledge all Addenda to this RFP (if any) by completing, signing and returning the Addenda Checklist (ref. Section 4 of ATTACHMENT ONE) as part of its proposal. Any proposal received without a completed and signed Addenda Checklist may be rejected by University, in its sole discretion. How should the Addenda be acknowledged? Respond to the question in the bonfire portal in the requested information section, yes or no.
The deadline for questions has passed. As a reminder, all solicitation responses are due December 5th at 2:30 PM CST via the Bonfire portal only.
END OF ADDENDUM 2
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