ESBD_437605_1753108731538_RFP 25-37 Biotech Downstream Equipment.pdf

RFP 25-37 Biotech Downstream Equipment 1

REQUEST FOR PROPOSALS (RFP) #25-37

Biotech Downstream Equipment

PROPOSED SOLICITATION SCHEDULE

This schedule may be modified or changed at the sole discretion of SJCCD.

DATE ACTION

July 21, 2025 RFP issued.

July 29, 2025

Questions and/or Clarifications Deadline

Requests for questions and clarifications regarding RFP documents shall be submitted through the Questions tab in IonWave by 5:00 p.m. Central Time to be considered.

July 30, 2025 Issuance of final addendum, if necessary.

August 4, 2025

Proposal Submission Deadline

All proposal documents shall be submitted before 2:00 p.m. Central

Time in IonWave.

The RFP opening will take place digitally through IonWave immediately following time due. A list of vendors who submitted will be made available upon written request to the Procurement Contact.

August 2025 Recommendation of award and approval to enter into contract.

Award will be announced after approval received.

E-Bidding Website: IonWave https://sanjac.ionwave.net

PROCUREMENT CONTACT

Kimberly Adams, Buyer 281-998-2614 kimberly.adams@sjcd.edu https://sanjac.ionwave.net/ mailto:kimberly.adams@sjcd.edu

RFP 25-37 Biotech Downstream Equipment 2

SCOPE OF WORK AND SPECIFICATIONS

1. General

San Jacinto Community College District (“SJCCD” or “College”) is soliciting sealed proposals from qualified firms to provide Biotech Downstream Equipment and associated components. It is the College’s intention to purchase new or certified pre-owned Chromatography, Tangential Flow Filtration (TFF), Ultrafiltration/Diafiltration (UFDF) as available within our budget. While the college is prioritizing certified pre-owned or demo equipment if they are not available, the College will consider new.

SJCCD reserves the right to award one or more purchases from each equipment type (1-5) based on the best value, as determined by SJCCD, overall response(s) submitted to the College, with consideration given to proposals that best meet the desired scope of work and specifications set forth in this request for proposals.

SJCCD is a public community college district organized under Chapter 130 of the Texas Education Code and is tax exempt in the State of Texas.

2. Specifications

The College’s preference is to procure used or refurbished equipment; however, new equipment will be considered as the budget allows. The College intends to purchase one or more units from each of the following equipment types 1-5, as pricing and budget permit. All equipment will be evaluated based on the specifications outlined in the attached excel sheet, with consideration given to how well each option meets the requirements of this RFP.

Equipment Type 1 Small-Scale Chromatography:

Quantity of one (1) refurbished or new Cytiva AKTA Avant Small-scale Benchtop

Chromatography System, or compatible commodity alternate, built no earlier than 2017. Bids shall include one (1) compact benchtop chromatography system, (complete with computer and preloaded software), initial one (1) year warranty, training, delivery fee, and installation/calibration. Refer to the attached excel spreadsheet for specifications.

Preferred Models:

1. Cytiva AKTA Avant 150 (or equivalent)

2. Bio-Rad NGC Quest (or equivalent)

Equipment Type 2 Mid-Scale Chromatography:

Quantity of one (1) refurbished or new Cytiva AKTA Pilot 600S Chromatography System, or compatible commodity alternate, built no earlier than 2017. Bids shall include one (1) compact benchtop chromatography system, (complete with computer and preloaded software), initial one (1) year warranty, training, delivery fee, and installation/calibration. Refer to the attached excel spreadsheet for specifications.

1. Cytiva AKTA Pilot (or equivalent)

RFP 25-37 Biotech Downstream Equipment 3

Equipment Type 3 Pilot-Scale Chromatography:

Quantity of one (1) refurbished or new Cytiva AKTA Ready Pilot-scale Chromatography

System, or compatible commodity alternate, built no earlier than 2017. Bids shall include one

(1) pilot-scale chromatography system, (complete with computer and preloaded software), initial one (1) year warranty, training, delivery fee, and installation/calibration. Refer to the attached excel spreadsheet for specifications.

1. Cytiva AKTA Ready (or equivalent)

2. Repligen ARTeSYN (or equivalent)

3. SigmaAldrich Mobius Chrom 2 (or equivalent)

Equipment Type 4 Small-Scale TFF:

Quantity of one (1) refurbished or new Cytiva AKTA Flux System, or compatible commodity alternate, built no earlier than 2017. Bids shall include one (1) small-scale TFF system, (complete with computer and preloaded software), initial one (1) year warranty, training, delivery fee, and installation/calibration. Refer to the attached excel spreadsheet for specifications.

Preferred Models :

1. Cytiva AKTA Flux (or equivalent)

2. Sartorius SartoFlow Smart (or equivalent)

3. Formulatrix uPULSE (or equivalent)

Equipment Type 5 Pilot-Scale TFF:

Quantity of one (1) refurbished or new Cytiva AKTA Ready Flux system, or compatible commodity alternate, built no earlier than 2017. Bids shall include one (1) pilot-scale TFF system, (complete with computer and preloaded software), initial one (1) year warranty, training, delivery fee, and installation/calibration. Refer to the attached excel spreadsheet for specifications.

1. Cytiva AKTA Ready Flux (or equivalent)

2. Sartorius SartoFlow CS1000 (or equivalent)

3. Repligen KrosFlo RS 30 (or equivalent)

3. Delivery and Installation

a. The Colleges preferred delivery date is on or before September 19, 2025. Promised date of equipment delivery, installation, and operational readiness will be a consideration in the determination of best value.

RFP 25-37 Biotech Downstream Equipment 4

b. Location does not have a loading dock; delivery truck must include a liftgate or use of the

College’s forklift. Delivery and installation must be coordinated with the SJCCD contact person.

c. Delivery shall be made FOB destination, inside delivery, to San Jacinto College, 13455 Lockwood Rd, Houston, TX 77044

d. The proposer shall provide all accessories necessary for complete installation and operation of the equipment and accessories.

e. All equipment shall be set in place, assembled, and ready for College use upon delivery.

f. Awarded vendor shall clean up all debris and is responsible for haul-away of shipping and packaging debris.

4. Supplier Diversity Reporting

SJCCD does not give preference to historically underutilized or small business in the awarding of contracts. However, if the awarded contractor utilizes a subcontractor(s) to fulfill the proposed requirements, the contractor will be required to track and report the amount paid to each subcontractor along with the subcontractor’s supplier diversity classification. This information will only be used for the purpose of statistical tracking. The reportable classifications include:

• African American

• Asian Pacific American

• Caucasian

• Hispanic American

• Native American

• Small Business

• Veteran Owned

• Minority Owned

• Woman Owned

• LGBTQ

• Other / Non-disclosed

5. Special Requirements

All contractors, subcontractors or company representatives working at any college property or college facility shall wear a clearly visible name tag, badge, embroidered or labelled uniform shirt, or other personal or company identification at all times. Failure to comply with this requirement could result in removal from the campus until corrected.

RFP 25-37 Biotech Downstream Equipment 5

EVALUATION CRITERIA

An Evaluation Committee will review all proposals according to the criteria stated herein. The committee’s evaluations will be based on all available information, including qualification statements, subsequent interviews/presentations, reports, discussions, reference checks, and other appropriate review.

Proposals will be evaluated using the following criteria:

Factor Points

Section 1: Equipment Specifications 1 – 5 40

Section 2: Delivery Timeline 15

Section 3: Price Proposal* 45

Total 100

* The price proposal for each firm will be evaluated in comparison with the other firms’ price proposals;

however, the number of points possible may be evaluated in proportion to each respondent’s evaluation score received for Section 1: Equipment (1 to 5) in determining “best value”. The College’s preference is to procure used or refurbished equipment; however, new equipment will be considered as the budget allows. The College may purchase more than one system. In such case, the best value for the College’s intended use will be selected, and the next best value will be selected based on available funds and the instructional benefit to be obtained through the supplemental system.

RFP 25-37 Biotech Downstream Equipment 6

PROPOSAL RESPONSE REQUIREMENTS

All proposal response requirements must be submitted through IonWave. The system does not allow a proposal submission unless all requirements have been met, including Attributes and Response Attachments. The College understands the requirements may seem onerous to firms that have primarily been servicing the commercial market, but they are required for penetrating the academic market. These requirements include, but are not limited to, the following:

Written Proposal

Written Proposal shall be submitted as a Response Attachment in IonWave and shall include responses to Section 1 – 2. Written Proposals shall be a single PDF document with a maximum of twenty (20) pages (numbered 1-20). Sections must be in order and clearly labeled as outlined below.

Include a coversheet that includes your firm’s name, representative, and contact information.

Coversheet does not count towards the 20-page limit.

1. Equipment Specifications 1-5

If your firm is submitting more than one system listed in the Specification section, please submit a separate response to each section for each proposed system and clearly indicate the equipment type or “Other.”

a. List the Equipment/System that your proposal includes (as described in Specifications listed on attached excel) and describe how your product meets the specifications listed in this RFP.

b. Include a complete description of the specific equipment and accessories being offered, the date of anticipated installation and operation, and any warranty terms. State whether your product(s) are new or certified pre-owned. If certified pre-owned, disclose the age of the product(s). Address any variances between your proposal and the specifications.

2. Delivery Timeline:

a. List your lead time to deliver and install the equipment. The Colleges preferred delivery date is September 19, 2025, and equipment able to meet this timeline will receive higher consideration.

b. Confirm your acceptance of the following:

• The College does not have a loading dock and delivery will include liftgate service.

• Delivery shall be made FOB destination, inside delivery, to:

San Jacinto College Generation Park Campus Building 9 Center for Biotechnology 13455 Lockwood RD.

Houston TX, 77044

RFP 25-37 Biotech Downstream Equipment 7

3. Price Proposal Include total required pricing for each system proposed for equipment type 1-5:

1. Equipment Type 1 Small-Scale Chromatography

2. Equipment Type 2 Mid-Scale Chromatography

3. Equipment Type 3 Pilot-Scale Chromatography

4. Equipment Type 4 Small-Scale TFF

5. Equipment Type 5 Pilot-Scale TFF

Pricing Attachment Requirements

Required: Upload a Pricing Attachment for each Equipment Type 1 to 5. Pricing Attachments are available to download under the Attachments tab in IonWave.

• Pricing submitted in IonWave should match exactly to the pricing submitted on the pricing attachment excel spreadsheet.

• If you are not bidding on a piece of equipment, you must still upload that pricing attachment and state “NO BID.”

• If you submit multiple bids for one equipment type (i.e. Equipment Type 1 Small-scale Chromatography) a separate pricing attachment is required to be uploaded under the response attachment tab in IonWave for each equipment bid.

Any costs not explicitly stated in a proposal response shall not be charged to the College. The College reserves the right to consider pricing submitted through Line Items, Line Notes, and Response Attachments.

RFP 25-37 Biotech Downstream Equipment 8

List of Response Attachments

All forms are available to download under the Attachments tab in IonWave. Except when listed as Optional, all Response Attachment documents are required and failure to provide a required document may deem the proposer non-responsive and disqualify the response from consideration for award.

Document Naming Standards: Use the following naming standards before uploading documents to IonWave. Failure to use proper Document Naming Standings could result in errors in evaluating your proposal:

• Document Naming Standards: Your Firm’s Name, Document Type (as listed below), RFP#

• Example: Sample Company ABC, Written Proposal, RFP 25-XX

Include the following documents in the Response Attachments tab in IonWave.

1. Written Proposal

2. Pricing Attachment 1 - Small-Scale Chromatography

3. Pricing Attachment 2 - Mid-Scale Chromatography

4. Pricing Attachment 3 - Pilot-Scale Chromatography

5. Pricing Attachment 4 - Small-Scale TFF

6. Pricing Attachment 5 - Pilot-Scale TFF

7. Conflict of Interest form

8. Proof of Insurance Requirements

9. Exceptions to Terms and Conditions (optional)

10. Additional pricing attachments (if needed)