ESBD_416164_1747331155469_Pre-Proposal Conference - Q&A.pdf
PDF 5 KB Posted
- Attached to
- Employee Recognition Software
- Solicitation number
- 2505-001
- Issued by
- Texas
About this file
This document is a Questions & Answers document for Solicitation 2505-001 for Employee Recognition Software, issued by Travis County Healthcare District doing business as Central Health. The solicitation seeks an employee recognition software platform with various desired capabilities, including a breakroom forum similar to social media, quizzes with reward outcomes, surveys and polling features, a private monthly nomination process for core values, and an admin-controlled photo album. The Q&A session occurred on 05/14/2025 and covered details about required and optional software features.
The document indicates that while some capabilities are preferred rather than mandatory, vendors' scores may be affected by their ability to meet these requirements. Key features sought include an awards catalog (to be provided by the vendor), a wellness program component (optional), and a nomination process where employees can nominate colleagues for core value categories. The monthly nomination process will be private, with admins removing identifying information before a committee reviews and scores nominations. Winners will then be publicly recognized. The software should provide administrative tools for managing these features, such as a photo album tile for highlighting monthly winners.
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Questions & Answers - 1
Solicitation 2505-001 - Employee Recognition Software
Buying Organization Travis County Healthcare District dba Central Health
No Question/Answer Question Date
Q1 Question: Required Capabilities
On the RFP, are all those things that you're listing in terms of capabilities a must have or are some of them a must have slash nice to have? For example, like the quizzes and breakrooms.
Answer: Those are what we would like to have. It's not a make it or break it necessarily, but we do have our criteria for how we're going to be judging and scoring in there, so it could affect your score for that section. But some things will be required, some we might be able to work around depending on what it is.
05/14/2025
Q2 Question: Wellness Component
There is a wellness component, can you please expand on that?
Answer: The Wellness Program is optional. So if you have anything to offer as a Wellness program, then we'd like to hear about it, but that is optional.
05/14/2025
Q3 Question: Awards Catalog
Is the Awards Catalog something you have or does it require an integration with a third party?
Answer: We don't have one, we want you to offer one.
05/14/2025
Q4 Question: Prime/Sub Opportunities
Would you mind recapping how as a sub we can connect with the prime?
Answer: Vendors may refer to the attendee list posted in Addendum #2 to reach out to another vendor to establish a prime/sub relationship and work together on a proposal. This addendum will be posted on
Bidnet and on the ESBD.
05/14/2025
Q5 Question: Breakroom Capability
I have another question in regards to the break rooms. What specifically is it that you're looking for with this capability?
Answer: We are looking for a forum. Some kind of a tile that people can go give shout outs. Kind of like
Facebook where people can put messages and people can view it, like it, and add comments.
05/14/2025
Q6 Question: Types of Quizzes
What type of quizzes are you looking to implement into your recognition software?
Answer: Maybe some fun contests, some of our annual questions and reinforcement so that we can award and have winners. I don't think we have anything in mind exactly yet, but just want to make sure there is a capability for some type of reward outcome for a quiz.
05/14/2025
Q7 Question: Surveys and Polling Feature
In terms of surveys, are you looking for like a polling feature?
Answer: Yes, that is correct.
05/14/2025
No Question/Answer Question Date
Q8 Question: Nomination Goals and Certificates
What is the goal with employee nominations, and how frequent will nomination awards like certificates need to be pulled from the recognition software? Additionally, are you looking for private or public nominations (for example: giving a nomination shout out, or a private poll?)
Answer: We are looking for some type of process where our employees can go in and nominate someone for different categories of our core values, allow us to pull those nominations, and have a committee review and score them. Instead of using a third party or a Microsoft form, we would like there to be something on this recognition platform. This would be a monthly process.
Our current process is to utilize a Microsoft form where peers can submit their nominations based on a set of criteria. Only the admins of the form are able to view and retract the information, which is then sent to the recognition committee for review and scoring after all of the identifying information about the nominee has been manually removed. Therefore, this would be a private nomination process where winners would be selected on a monthly basis and then publicly recognized.
05/14/2025
Q9 Question: Photo Album Capabilities
On the RFP there was mention of photo capabilities like a photo album. Would you mind elaborating on that and what capabilities you are looking for with the photos?
Answer: That would be an admin tile that can post pictures of our monthly winners, recipients of these nominations, etc. Or if we want to highlight something each month. It would not be for peer to peer to be able to add photos, it would just be for the admins.
05/14/2025
Questions & Answers - 1
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