ESBD_416058_1746824475285_Addendum No.1-Pre-Proposal Date Change Notice.pdf
PDF 191 KB Posted
- Solicitation number
- 808-25-251451
- Issued by
- Brazoria County, Texas
About this file
This is an Addendum #1 issued by the Texas Historical Commission (THC) for a Request for Proposal (RFP #808-25-251451) seeking a contractor to provide exterior wood and windows restoration services at Varner-Hogg Plantation State Historic Site. The addendum outlines a detailed schedule of events, with key dates including a mandatory on-site pre-proposal conference on May 29th and 30th, 2025, at 11:00 AM Central Time. Potential bidders are required to attend one of these site visits and must sign an attendance log sheet. The proposal submission deadline is set for June 10, 2025, at 2:00 PM Central Time, with contractor selection expected between June 18-20, 2025, and contract award anticipated for June 23-30, 2025.
The addendum specifies that contractors must complete an Exhibit P-Site Visit Form signed by both the respondent and site representative to confirm attendance at the mandatory pre-proposal conference. The site is located at 1702 N. 13th Street in West Columbia, Brazoria County, Texas, with site manager contact information provided. Respondents are warned that failure to acknowledge receipt of the addendum may result in proposal rejection. The document emphasizes the importance of the site visit, noting that contractor attendance is required for a proposal to be accepted by THC, and provides clear instructions for potential bidders to follow in the proposal process.
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Text version
Date: May 9, 2025
ADDENDUM #1
To the proposal documents for Request for Proposal for a Contractor to provide Construction Services for Exterior Wood and Windows Restoration at Varner-Hogg Plantation State Historic Site
RFP# 808-25-251451
RFP Submittal Deadline: June 10, 2025 @ 2:00 PM
This addendum forms a part of the Contract Documents and modifies the RFP Documents issued May 9, 2025, as noted below:
This addendum reflects the mandatory on-site pre-proposal conference dates: May 29th and May 30th, 2025.
Respondents are only required to attend one on-site visit, either May 29th or May 30th, 2025.
Respondents shall acknowledge receipt of this addendum where indicated; failure to do so may subject the Respondent to disqualification.
This addendum consists of one (2) pages, including this page.
Revise Sections:
3.1 SCHEDULE OF EVENTS.
The solicitation process for this RFP will proceed according to the following proposed schedule.
The schedule listed is for planning purposes only and subject to change. Any events listed in the Schedule of Events after the Deadline for Submission of Proposals will occur at the discretion of THC. All times are Central Time.
EVENT DATE______________
• Owner Issues RFP/ESBD Posting Date May 9, 2025
• Mandatory On-site Pre-Proposal Conference May 29, 2025, and May 30, 2025, at 11:00 AM Central Time
• Deadline for Submission of Questions in Writing May 19, 2025
• Official Response to Questions Posted as addendum to ESBD May 21, 2025
• Voluntary review of HSP before submission of response May 22, 2025
• Completion of HSP reviews June 4, 2025
• Deadline for Submission of Proposals including HUB June 10, 2025, 2:00 P.M. Central Time Subcontracting Plan (Late proposals will not be considered)
• Proposals Evaluations and Discussions through June 11-17, 2025
• Contractor Selection and Notice of Intent to Award June 18-20, 2025
• Contract Award, Negotiation and Execution through June 23-30, 2025
• Bonds and Insurance Upon Execution of the Contract
3.3 MANDATORY ON-SITE PRE-PROPOSAL CONFERENCE.
A Mandatory On-Site Pre-Proposal conference will be held at the project site at the time/date shown in Section 3.1 Schedule of Events to become familiar with the site conditions and characteristics. Contractor attendance is required for a proposal to be accepted by THC. Contractors must sign the attendance log sheet at the site upon arrival. This attendance log sheet verifies all contractors that attended the mandatory on-site pre-proposal conference held on May 29, 2025, and May 30, 2025, at 11:00 AM. Contractors are only required to attend one on-site visit.
In addition, each Respondent must return the Exhibit P-Site Visit Form, signed by the Respondent and site representative, to confirm that Contractor attended one of the Mandatory On-Site Pre-Proposal Conference on May 29, 2025, and May 30, 2025, at 11:00AM. The site address is Varner-Hogg State Historic Site, 1702 N. 13th Street, West Columbia, Brazoria County, Texas 77486. Contact site manager Kennedy Wallace, kennedy.wallace@thc.texas.gov, 979-345-4656. Hours of operation are Wednesday – Sunday (Daily) 9:00AM-5:00PM.
END OF ADDENDUM
Bidder acknowledges receipt of the following addenda: Addendum #1 __________(initial)
WARNING: BIDDER’S FAILURE TO ACKNOWLEDGE RECEIPT OF ADDENDA MAY RESULT
IN REJECTION OF THE PROPOSAL.
mailto:kennedy.wallace@thc.texas.gov
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