ESBD_401274_1741617842440_601440000047227_Instructions to Respondents.pdf
PDF 129 KB Posted
- Solicitation number
- 601440000047227
- Issued by
- Travis County, Austin City, Texas
About this file
This document is an Invitation for Bid (IFB) Instructions to Respondents issued by the Texas Department of Transportation (TxDOT) for a Dynamic Friction Tester (DFT) for the Materials and Tests Division. The solicitation (Bonfire Ref #: 601440000047227) seeks to procure one new USB Version DFT equipment unit that meets ASTM E-1911-98 standards, specifically for Travis County and Austin jurisdictions. Vendors must register through the Bonfire website and submit their bids electronically by March 25, 2025, at 3:00 PM Central Time. The procurement requires a lightweight, transportable instrument capable of measuring road surface friction properties, operational between 10-80 km/h, and compatible with Windows 10.
The solicitation includes several notable procurement details, such as an Early Payment Program offering prioritized invoice processing and potential cash discounts for vendors. Potential bidders must be listed on the Texas Comptroller of Public Accounts Centralized Master Bidders List (CMBL) and use the National Institute of Governmental Purchasing (NIGP) code. The evaluation will focus on lowest price and technical compliance, with TxDOT reserving the right to determine best value. Preference categories may provide competitive advantages, including preferences for Texas-produced supplies, USA-produced materials, and businesses owned by service-disabled veterans. The procurement includes comprehensive insurance requirements and a 12-month warranty period, with payment terms set at 30 days following acceptance and installation.
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Text version
Rev. 01/08/2025
BONFIRE INSTRUCTIONS TO
RESPONDENTS
Solicitation Number (Bonfire Ref #): 601440000047227
Solicitation Name (Bonfire Project): Dynamic Friction Tester (DFT) for the TxDOT Materials and Tests Division
(MTD)
Solicitation information can be found on the TxDOT Procurement Portal located at https://txdot.bonfirehub.com/.
To respond to this solicitation, vendors must register through the Bonfire website. Bonfire Support is available at https://vendorsupport.gobonfire.com/hc/en-us/categories/6796320852247.
TxDOT Procurement Contact Information:
Name: Brooke Taylor, CTCD, CTCM Email: Brooke.Taylor@txdot.gov Phone: (512) 416-4790
USE OF NATIONAL INSTITUTE OF GOVERNMENTAL PURCHASING CODE
The Texas Department of Transportation (TxDOT) uses the National Institute of Governmental Purchasing, Inc., (NIGP) code to standardize purchases by conforming to the class, item, and group structure of the code.
The NIGP code is used to select vendors for our master vendor file from the Texas Comptroller of Public Accounts (CPA) Centralized Master Bidders List (CMBL).
New suppliers and other vendors wishing to furnish materials, equipment, supplies and services to TxDOT should apply to be on the CMBL to receive bidding opportunities.
Existing TxDOT vendors need only be concerned that the information listed on the CMBL file is correct, and that the applicable NIGP class and item are selected for those you can provide.
CMBL information is available online at: https://comptroller.texas.gov/purchasing/vendor/cmbl/ or by phoning 512-463-3459.
Early Payment Program - TxDOT is offering an important program to all respondents that provide prioritized invoice processing and payments (prior to the 30th day after receipt of a correct invoice). The program provides enrolled vendors enhanced benefits from improved invoice processing to priority handling to cash advancement and technology efficiencies.
Respondents offering a cash discount in exchange for TxDOT’s priority invoice processing and early payment agreement should complete and return the attached form entitled “Priority Invoice and Early Payment Program” with the response.
Additional information may be found at the following website: http://www.txdot.gov/business/vendors/epp.html https://txdot.bonfirehub.com/ https://vendorsupport.gobonfire.com/hc/en-us/categories/6796320852247 mailto:Brooke.Taylor@txdot.gov https://comptroller.texas.gov/purchasing/vendor/cmbl/ http://www.txdot.gov/business/vendors/epp.html
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