ESBD_392435_1737665973153_25-03_Davis College of Agriculture & Natural Resources_DP_RFQ_2025.23.01.pdf

Texas Tech University System DP RFQ

Revised 01/23/2025 Design Professional Services Request for Qualifications 1 Davis College of Agriculture Sciences and Natural Resources, FP&C 25-03

REQUEST FOR QUALIFICATIONS

DESIGN PROFESSIONAL SERVICES

(Base Services) Stage One: Programming and Schematic Design

(Optional Services) Stage Two: Design Development, Construction Documents, and Construction Administration

FOR

Davis College of Agriculture Sciences and Natural Resources

FP&C Project Number 25-03

Texas Tech University

Lubbock, Texas

DEADLINE FOR SUBMISSION OF QUALIFICATIONS

3:00 PM CT, Wednesday, February 19, 2025

Facilities Planning and Construction Texas Tech University System

Box 42014 Lubbock, TX 79409

Phone: 806-742-2116

The Texas Tech University System is an Equal Opportunity Employer and encourages all Historically Underutilized Businesses to participate.

Design Professional Services Request for Qualifications 1 Davis College of Agriculture Sciences and Natural Resources, FP&C 25-03

Article 1. Request For Qualifications for Design Professional Services

1.1 The Texas Tech University System (Texas Tech) seeks Statements of Qualifications for Design Professional (DP) Services from interested firms for the Project described below. The successful firm will contract directly with Texas Tech and will work cooperatively with Texas Tech and other Project Team members to successfully provide the professional services requested and complete the full scope of the Project within the Project budget and on schedule.

1.2 This Request For Qualifications (RFQ) provides information on the Project, the minimum scope of Design Professional Services required, and information to aid in preparing responses to this RFQ.

All inquiries regarding this Project and RFQ must be in writing and must be submitted to the Program Director listed below in sufficient time to allow Texas Tech to respond.

1.3 Texas Tech will evaluate the inquiries, determine whether an Addendum is required, and issue an appropriate response. All questions, responses, and additional information will be included in an Addendum, which will be posted to the State of Texas Electronic State Business Daily (ESBD) website/Trimble Unity Construct (formerly e-Builder) Bid Portal. It is the responsibility of all interested companies to periodically check the website posting for revisions:

http://www.txsmartbuy.com/sp or check the Trimble Unity Construct (formerly e-Builder) Bid Portal. Google Chrome is the recommended browser for accessing these websites.

1.4 Texas Tech will rank the respondents in the order in which they were evaluated to provide “best value” for Texas Tech based on the published selection criteria and on the ranking evaluations.

Interviews of DP firms may follow at Texas Tech’s option.

1.5 All firms who would like access to any buildings on a Texas Tech campus are to contact the Program Director listed below for approval prior to visiting the campus. Questions directed to other Texas Tech officials or other agencies except as outlined in Article 8 will receive neither consideration nor a response.

1.6 Texas Tech Facilities Planning and Construction (FP&C) is not responsible for the accuracy or comprehensiveness of information provided by other Texas Tech officials or other agencies.

Firms should not rely on information obtained from sources other than the Program Director listed below.

1.7 Texas Tech reserves the right to waive any or all formalities. This RFQ does not commit Texas Tech to select a respondent or to award a contract to any respondent. Texas Tech reserves the right to accept or reject, in whole or in part, any proposal it receives pursuant to this RFQ.

Submissions which are qualified with conditional clauses or alterations or items not called for in this RFQ, or irregularities of any kind, are subject to disqualification by Texas Tech at its option. If Texas Tech receives fewer than three (3) responses, Texas Tech has the right to reissue this RFQ in order to gain additional respondents.

1.8 Proposals and any other information submitted by respondents shall become the property of Texas Tech.

Article 2. Project Information

Project: Davis College of Agriculture Sciences and Natural Resources

Project Number: 25-03

Institution: Texas Tech University

Location: Lubbock, Texas http://www.txsmartbuy.com/sp

Design Professional Services Request for Qualifications 2 Davis College of Agriculture Sciences and Natural Resources, FP&C 25-03

Texas Tech Program Director: Denise Hostick (email: denise.hostick@ttu.edu)

Project Budget: $ 80,000,000.00

Project Scope: Texas Tech University System and Texas Tech University are soliciting Design Professional Services for an approximately 100,000 GSF Gordon W. Davis College of Agriculture Sciences & Natural Resources building located on “Ag Row” at Texas Tech’s Lubbock campus. The new facility will include the Davis College Dean’s suite, faculty and staff office space, support spaces, the Bill Bennett Student Success Center, a Red Raider Meats store, classrooms, class labs, research space, collaborative areas, and multipurpose space for events and conferences.

The project includes demolition of the existing Fisheries and Wildlife building built in 1961 (8,654 GSF) and the CASNR Annex facility built in 1951 (9,391 GSF). The new facility location will allow tie into the TTU Central Heating and Cooling Plant for steam, condensate return, chilled water, and chilled water return. The design should include a new water loop for domestic water and fire protection. The project will also include replacement of old sanitary pipes, and a new sanitary sewer lift station. Plant utility capacities will be provided by the University.

Parking will not be included in the project scope, however a vehicular service drive for the building is required. Stormwater drainage from the site and 15th Street is included in the Civil scope of the project. The design and construction will comply with Texas Tech’s campus standards and architectural guidelines as defined in the 2014 Masterplan.

Public Art is planned for this project.

The Design Firm shall include programming and current space analysis for existing programs that are housed in other agricultural buildings. The buildings include the meats lab and livestock arena, animal sciences, plant and soil science, and the two buildings being demolished (CASNR Annex and Fisheries and Wildlife Research. The programming and space analysis will include but not be limited to:

The programming aspect for this project will be more extensive than a typical building programmatic review. The future Davis College building will be designed in accordance with the Campus Strategic Alignment Report by DumontJanks which is a data informed assessment outlining four distinct “neighborhoods” located in the core of campus promoting a student centric 10-minute academic walking environment.

Given the opportunity to positively realign several areas in support of the academic model of the Davis College, a comprehensive review of the entire Davis College is being requested. Within this larger scope, an effort is being requested to realign undergraduate programs, faculty, staff, and ancillary support within the future building while detailing back fill or realignment opportunities within other buildings within the college. This includes not only the physical realignment of spaces but also the alignment of functions across student services, academic departments, and research units. The goal is to foster deeper collaboration, enhance educational culture, and maximize the impact of all campus resources. These realignments will need to be data informed as they relate to the Strategic Assessment and facility inclusion of

Design Professional Services Request for Qualifications 3 Davis College of Agriculture Sciences and Natural Resources, FP&C 25-03 academic classrooms, class and research labs, and the core campus principles.

As part of a larger vision providing 10-minute access to Raider Rooms and class labs, the future Davis College building will be one of three main facilities housing a proportionate number of square feet directly associated with teaching and educational space. The number of classrooms and class labs is to be modeled from a campus perspective and in alignment with the other two facilities documented in the Campus Strategic Alignment Report. In addition, this exercise will need to evaluate opportunities in holistic integration of student services and research potentials across campus functions to support the academic and social goals of the college. This approach seeks to maximize interdisciplinary opportunities and ensure the building contributes to the broader campus ecosystem. The overall programmatic process should take into consideration the following elements from a College and University perspective while maximizing space utilization within the future building. This is not a comprehensive nor exhaustive list and only provides examples of the information that is requested with this study.

• Program academic faculty and staff realignments through the college in support of the Campus Strategic Alignment Report

• Faculty to Student ratios and projected growth

• Analysis of Student and Faculty Collaborative and Flexible spaces

• Research Lab space needs and Viability

• Classroom and Class Lab space analysis

• Future departmental and college space planning and modeling

• Opportunities for programmatic synergies between student services and academic departments

• Enhancement of interdisciplinary research, teaching, and outreach and engagement initiatives

• Integration of data-informed insights to align with the university’s broader strategic goals

2.1 All communications relating to this RFQ must be submitted in writing by the date indicated in the schedule of events through the Trimble Unity Construct (formerly e-Builder) Bid Portal or by email to the Program Director. Questions, answers, and Addenda issued related to this RFQ, if any, will be posted on the State of Texas Electronic State Business Daily (ESBD) website/Trimble Unity Construct (formerly e-Builder) Bid Portal. Only those responses to questions made by formal written Addenda shall be binding. Oral and other interpretations or clarifications will be without legal effect.

2.1.1 NOTE: It is the responsibility of the respondent to review the ESBD website/Trimble Unity Construct (formerly e-Builder) Bid Portal and acknowledge all posted Addenda. For any problems encountered with the ESBD website/Trimble Unity Construct (formerly e- Builder) Portal, contact Ms. Alexis Henry, TTUS Contract Administrator, at alexis.henry@ttu.edu.

2.2 Except as provided in this RFQ and as otherwise necessary for the conduct of existing Texas Tech business operations, respondents are expressly and absolutely prohibited from engaging in communications with Texas Tech personnel who are involved in any manner in the drafting of this RFQ, in the review or evaluation of the submission, in selection of a firm, or negotiation or formalization of a contract. If any respondent engages in conduct or communications that Texas mailto:alexis.henry@ttu.edu

Design Professional Services Request for Qualifications 4 Davis College of Agriculture Sciences and Natural Resources, FP&C 25-03

Tech determines is contrary to the prohibitions set forth in Article 3, Texas Tech may at its sole discretion, disqualify the respondent and remove the submission from consideration.

Article 3. Response Information

3.1 Responses are due: 3:00 PM. CT, Wednesday, February 19, 2025

Upload access will be denied after submission deadline. Responses submitted without a signed Attachment A, “Form Of Response,” will be disqualified.

3.2 Response Submittal: Upload PDF response, inclusive of Attachment A, “Form Of Response,” via the Trimble Unity Construct (formerly e-Builder) Bid Portal. For document upload guidelines, refer to the “Instructions on Creating a Bid Package Response - TRIMBLE” document accessible from both the ESBD website and the Trimble Unity Construct (formerly e-Builder) Bid Portal.

3.3 Respond to: Alexis Henry

Contract Administrator Texas Tech University System Facilities Planning & Construction

3.4 Tentative Schedule:

RFQ Posted Thursday, January 23, 2025

Pre-Response Meeting Thursday, February 6, 2025, 3:00 PM CT

Written Inquiries Due Tuesday, February 11, 2025, 5:00 PM CT

Responses to Inquiries Posted Friday, February 14, 2025, 5:00 PM CT

Responses to RFQ Due Wednesday, February 19, 2025, 3:00 PM CT

RFQ Short List Firms Selected Wednesday, March 19, 2025

Short List Firms Interviewed Wednesday, April 2, 2025 – Thursday, April 3, 2025

Firm Selection Friday, April 4, 2025

3.5 Texas Tech reserves the right to modify this schedule as required. Consult the Electronic State Business Daily (ESBD) at http://www.txsmartbuy.com/sp / Trimble Unity Construct (formerly e- Builder) Bid Portal for Addenda and schedule updates.

3.6 Pre-Response Meeting: Thursday, February 6, 2025, 3:00 PM CT

Texas Tech System Administration Building

1508 Knoxville Avenue

Conference Room No. 104A

Lubbock, Texas

3.7 Instructions for Online Meeting: See the link below for the Davis College of Agriculture Sciences & Natural Resources, Project #25-03 Design Professional Pre-Response Meeting.

Design Professional Pre-Response Meeting

Thursday, February 6, 2025, 3:00 PM CT at:

Microsoft Teams Need help?

http://www.txsmartbuy.com/sp https://aka.ms/JoinTeamsMeeting?omkt=en-US

Design Professional Services Request for Qualifications 5 Davis College of Agriculture Sciences and Natural Resources, FP&C 25-03

Join the meeting now

Meeting ID: 260 610 299 165

Passcode: 8pN7XQ7E

3.8 All responses should be clearly identified with the Project Name and Project Number and should not exceed fifty (50) digital pages, exclusive of requested Project lists, the HUB Subcontracting Plan (if required), and attachments. All responses must be uploaded to the Trimble Unity Construct (formerly e-Builder) Bid Portal, accessible via the ESBD website, by the date and time indicated in the posting in order to be considered. For issues with accessing the ESBD website, contact Alexis Henry, TTUS Contract Administrator, at alexis.henry@ttu.edu for the Trimble Unity Construct (formerly e-Builder) Bid Portal direct link.

3.9 All Design Professional firms responding to this RFQ must submit complete responses to the information requested in this section and must note any exceptions to any information contained or requested in the RFQ. Responses will be evaluated based upon the selection criteria listed below.

3.10 With few exceptions, an individual is entitled, upon request, to be informed about the information that a state governmental agency collects about the individual. The individual is entitled to receive and review the information, and the individual is entitled to have a state governmental body correct information that is incorrect.

Article 4. Minimum Required Design Professional Services

The Design Professional will be responsible for the Base Services listed below and, if awarded, any or all Optional Services.

4.1 All design services, relative to specific discipline scopes of Work, are required to be supervised by an architect, engineer, interior designer, or landscape architect currently licensed in the State of Texas. All Construction Documents issued for construction purposes are required to bear the valid seal of the licensed architect, engineer, interior designer, or landscape architect of record in accordance with the Texas Architectural Practice Act and Texas Administrative Code.

4.2 The Design Professional shall be part of a collaborative high-performance team to program, design, and participate in the construction process for this project.

4.3 Base Services (Stage One)

4.3.1 Programming Phase Services

4.3.1.1 The Programming Phase shall produce a document describing gross facility areas, space requirements, approximate assignable areas, spatial relationships, room data sheets which include all furniture, fixtures, and equipment (FFE), all interior design, and adjacencies.

4.3.1.1.1 This comprehensive document will provide a narrative of the program as well as the tabular data and illustrations required to fully describe the program and its components.

4.3.1.1.2 The Design Professional will also develop a preliminary Project budget and schedule.

4.3.2 Schematic Design Phase Services

https://teams.microsoft.com/l/meetup-join/19%3ameeting_NzI4OTllNjgtMmQ4ZS00YWYzLWI5NDEtZWUzZDFjODA4MzJk%40thread.v2/0?context=%7b%22Tid%22%3a%22178a51bf-8b20-49ff-b655-56245d5c173c%22%2c%22Oid%22%3a%225e434137-0943-46c3-9929-cfd1bd73f086%22%7d mailto:alexis.henry@ttu.edu

Design Professional Services Request for Qualifications 6 Davis College of Agriculture Sciences and Natural Resources, FP&C 25-03

4.3.2.1 The Schematic Design Phase shall include development of the Project Site plan, floor plans, all FFE, all interior design and elevations and selection of all building systems.

4.3.2.2 Schematic Design documents shall completely describe and depict Project requirements in sufficient detail to allow approval by the TTUS Board of Regents and the Texas Higher Education Coordinating Board (THECB).

4.3.2.3 The Design Professional and Construction Manager, in coordination, shall update the preliminary Project budget and schedule.

4.3.2.4 See attached FFE Manual for important information.

4.4 Optional Services (Stage Two)

4.4.1 Design Development Phase Services

4.4.1.1 The Design Development Phase shall produce documents that: define and describe the size, character, and location of all facility systems, components, and interior finishes; satisfy program and FFE requirements, including furniture and specialized equipment layouts; comply with the Campus Master Plan; TTUS FP&C Building Design Standards; and comply with all applicable codes and regulations.

4.4.1.2 The Design Professional shall submit samples of proposed interior finishes and formally present proposed finish selections to the Owner for review and approval.

4.4.1.3 The DP will also develop the opinion of probable construction cost to verify that the Project remains within the established budget.

4.4.2 Construction Document Phase Services

4.4.2.1 The Construction Document Phase shall result in a comprehensive set of Construction Drawings and Specifications, in sufficient detail for procurement of construction services and construction of the Project including the preparation of a Storm Water Pollution Prevention Plan (SWPPP).

4.4.2.2 Construction Drawings shall be generated and produced to the minimum level of development (LOD 350) relative to the current version of BIM Forum standards.

4.4.2.2.1 The REVIT model element or family is to be graphically represented within the model as a specific system, object, or assembly in terms of quantity, size, shape, location, orientation, and interface with other building systems, assemblies, and architecture.

4.4.2.2.2 Parts necessary for coordination of the model element or family with nearby or attached systems, architecture, elements, or families, are modeled to clearly convey the design intent. These parts will include such items as supports and connections or components designed by other disciplines.

4.4.2.2.3 The quantity, size, shape, location, and orientation of the element or family as designed can be measured directly from the model without referring to non-modeled information such as notes or dimension callouts.

Design Professional Services Request for Qualifications 7 Davis College of Agriculture Sciences and Natural Resources, FP&C 25-03

4.4.2.2.4 Non-graphic information may also be attached to the model.

4.4.2.3 The Design Professional shall work with the Owner and selected Construction Manager to review and validate the preliminary Guaranteed Maximum Price

(GMP).

4.4.2.4 The Design Professional shall commit to revising the design (scope, materials, finishes, etc.) to the extents required during this phase of services to bring the design in line with the allocated construction budget and avoid extensive value engineering efforts.

4.4.2.5 The Design Professional shall assist in preparing appropriate procurement packages and respond to Contractor and Subcontractor questions during the procurement process.

4.4.2.6 The Design Professional shall complete all FFE documents including furniture plans, specifications, interior finish schedules, selection of artwork and installation plans (if required), FFE bid solicitation and award, and preparation of FFE procurement documents for Texas Tech.

4.4.2.6.1 The Design Professional will work with the FP&C Interiors Project Assistant to coordinate FFE ship dates and acknowledgements, FFE pre-installation meeting(s), FFE installation(s), and complete and track FFE Punch lists to completion. Please see Attachment C, the FFE Manual, for more details and a description for the FP&C FFE selection and procurement process.

4.4.3 Construction Administration Phase Services

4.4.3.1 The Construction Administration Phase shall include, but not be limited to:

reviewing value engineering proposals; quality assurance and quality control (QA/QC) construction Site inspections and preparation of reports; verifying materials and installation meet the requirements of the Contract Documents and FP&C design and building standards; reviewing and approving Construction Manager’s submittals and Pay Applications; responding to Requests for Information (RFI) under the Texas Public Information Act or other law;

processing Change Orders; conducting a final inspection; assisting in correction of Punchlist deficiencies; assisting with Project acceptance and Agreement Close Out activities; preparing and provisioning the Record Drawings based on the Construction Manager’s input in the current version of AutoCAD or REVIT;

assisting in resolving warranty issues; and conducting post acceptance inspection.

4.4.3.2 The Design Professional shall date stamp Pay Applications upon receipt and approve or reject all Construction Manager’s Pay Applications within five (5) working days of receipt.

4.4.3.3 The Design Professional shall coordinate move management, furniture, and artwork installation, Punchlist generation and inspection, and final acceptance.

4.4.3.4 The Design Professional shall submit to the State Energy Conservation Office (SECO), upon completion of the Issue For Construction (IFC) Construction Documents, signed, sealed, and certified compliance documentation utilizing COMcheck software indicating compliance of the design with the current SECO adopted energy code.

4.5 Other Services

Design Professional Services Request for Qualifications 8 Davis College of Agriculture Sciences and Natural Resources, FP&C 25-03

4.5.1 Commissioning/TAB

4.5.1.1 Assist the Commissioning Agent in the development and implementation of a Project commissioning plan that includes the appropriate reviews, tests, and inspections at critical points in the design and construction process.

4.5.2 The Design Professional will assist the Texas Tech University System Director of Public Art for coordination and installation of the public artwork.

4.5.3 The selected landscape architect(s) will have an opportunity to collaborate with the public artist for the Project.

4.6 The Design Professional will furnish all labor, services, supplies, materials, and equipment required to complete the work in accordance with this RFQ.

4.7 American Iron and Steel

4.7.1 To the extent an Agreement relates to a Project as defined in Texas Government Code §2252.201(5) (a project to construct, remodel, or alter a building, structure, or infrastructure; to supply material for such a project; or to finance, refinance, or provide funds for such a project), and no exemption in Texas Government Code §2252.203 applies, any iron or steel product produced through a manufacturing process and used in the project that is the subject of an Agreement must be produced in the United States (as defined in Texas Government Code §2252.201(4).

4.8 Compliance with Texas Government Code § 2274.002

4.8.1 The Design Professional verifies it 1) does not have a practice, policy, guidance, or directive that discriminates against a firearm entity or firearm trade association; and 2) will not discriminate during the term of the Contract against a firearm entity or trade association.

4.9 Computer/Internet Requirements

4.9.1 The Design Professional and its consultants shall provide their personnel assigned to this Project with access to personal computers and the internet on a daily basis.

4.10 Conflict of Interest

4.10.1 The Design Professional affirms that, to the best of its knowledge, no actual or potential conflict exists between its family, business or financial interests and the Design Professional’s services under this Agreement, and that it shall immediately inform Texas Tech regarding any possible conflict of interest that may arise.

4.10.2 The Design Professional further affirms that it shall not hire any officer or employee of Texas Tech to perform any service covered by this Agreement.

4.10.3 If the design services are to be performed in connection with a federal contract or grant, the Design Professional shall not hire any employee of the United States Government to perform any service set forth in this Agreement.

4.11 Discrimination

4.11.1 The Design Professional shall not discriminate against an employee or applicant for employment with respect to hiring, tenure, terms, conditions, or privileges of employment, or a matter directly or indirectly related to employment, because of race, color, religion, Design Professional Services Request for Qualifications 9 Davis College of Agriculture Sciences and Natural Resources, FP&C 25-03 national origin, age, veteran status, sex, or disability. Breach of this covenant may be considered a material breach of the Agreement.

4.12 Employment

4.12.1 Pursuant to Texas Government Code § 669.003, the Design Professional certifies that it does not employ, or has disclosed its employment of, any former executive head of a Texas State agency or entity.

4.13 Ethics Commission Reporting Requirements (Required Only If Selected)

4.13.1 Ethics Commission Reporting Guidelines

4.13.1.1 In 2015, the Texas Legislature adopted House Bill 1295, which added section

2252.908 of the Government Code. The law states that Texas Tech University System (TTUS) may not enter into certain contracts with a business entity unless the business entity submits a disclosure of interested parties (Form 1295) to TTUS at the time the business entity submits the signed Agreement to the governmental entity or state agency. The Texas Ethics Commission has adopted rules requiring the business entity to file Form 1295 electronically with the Commission.

4.13.1.2 The law applies only to a contract between TTUS that either:

4.13.1.2.1 Requires an action or vote by the governing body of the entity or agency before the contract may be signed; or

4.13.1.2.2 Has a value of at least $1 million.

4.13.1.3 A contract does not require an action or vote by the governing body if:

4.13.1.3.1 The governing body has legal authority to delegate to its staff the authority to execute the contract;

4.13.1.3.2 The governing body has delegated to its staff the authority to execute the contract; and

4.13.1.3.3 The governing body does not participate in the selection of the business entity with which the contract is entered.

4.13.1.4 The business entity must file Form 1295 electronically with the Texas Ethics Commission using the online filing application:

https://www.ethics.state.tx.us/whatsnew/elf_info_form1295.htm. For assistance with passwords, call (512) 463-5800.

4.13.1.5 An "Interested Party" for purposes of answering Question 4 on Form 1295:

4.13.1.5.1 An interested party is: “1) a person who has a controlling interest in a business entity with whom TTUS contracts; or 2) a person who actively participates in facilitating a contract or negotiating the terms of an agreement with TTUS, including a broker, intermediary, adviser, or attorney for the business entity.”

4.13.1.5.2 A controlling interest means: “1) an ownership interest or participating interest in a business entity by virtue of units, percentage, shares, stock, or otherwise that exceeds ten percent (10%); 2) membership on the board of directors or other governing

Design Professional Services Request for Qualifications 10 Davis College of Agriculture Sciences and Natural Resources, FP&C 25-03 body of a business entity of which the board or other governing body is composed of not more than ten (10) members; or 3) service as an officer of a business entity that has four (4) or fewer officers, or service as one of the four (4) officers most highly compensated by a business entity that has more than four (4) officers.”

4.13.1.5.3 An intermediary means: “a person who actively participates in the facilitation of the contract or negotiating the contract, including a broker, adviser, attorney, or representative of or agent for the business entity who: 1) receives compensation from the business entity for the person's participation; 2) communicates directly with the governmental entity or state agency on behalf of the business entity regarding the contract; and 3) is not an employee of the business entity.”

4.13.1.5.4 See Form 1295 “Certificate of Interested Parties” at https://www.ethics.state.tx.us/filinginfo/1295/. Direct questions relating to the Form 1295 process to: techbuy.purchasing@ttu.edu.

4.14 Health and Safety Code Chapter 161

4.14.1 If applicable, the Design Professional affirmatively states that it will comply with the requirements of Texas Health and Safety Code, § 161.0085(c).

4.15 No Prohibited Boycott

4.15.1 If applicable to this Agreement, the Design Professional agrees not to engage in any boycott prohibited by Texas Government Code §§ 2271.002 and §§ 2274.001.

4.16 Sex Offender Registration

4.16.1 The Design Professional agrees to provide the notice required by Article 3 of Texas Tech University’s current adopted Uniform General Conditions and Supplementary General Conditions.

4.17 Software Requirements

4.17.1 Texas Tech has implemented two (2) construction management software platforms called Trimble Unity Construct (formerly e-Builder) and Bluebeam Revu.

4.17.2 TTUS requires the selected design professional to use these software platforms in the daily management of this project.

4.17.3 The selected Design Professional will be required to pay for the licenses they deem appropriate for this project.

4.17.4 Project Web Requirements

4.17.4.1 This project will utilize project management tools called Trimble Unity Construct (formerly e-Builder) and Bluebeam Revu. These applications are collaboration tools, which allow all Project team members continuous access through the internet and cloud-based storage platforms to important Project data as well up to the minute decision and approval status information.

4.17.4.2 The Design Professional and consultants shall conduct Project controls, outlined by the Texas Tech utilizing Trimble Unity Construct (formerly e-Builder) and Bluebeam Revu.

https://www.ethics.state.tx.us/filinginfo/1295/ mailto:techbuy.purchasing@ttu.edu

Design Professional Services Request for Qualifications 11 Davis College of Agriculture Sciences and Natural Resources, FP&C 25-03

4.17.4.2.1 These designated applications will be provided by the Design Professional to its consultants.

4.17.4.2.2 No additional software will be required.

4.17.4.3 The Program Director will coordinate with appropriate Texas Tech personnel to assist the Design Professional in training its consultants’ personnel on the use of Trimble Unity Construct (formerly e-Builder) and Bluebeam Revu.

4.17.4.4 The Design Professional will be responsible for uploading the most current plans and Specifications into Bluebeam Revu Studio Project on a daily basis, or as plans are changed. All plan review comments will be made in Bluebeam Revu Studio Session and tracked so changes can be made to the plans.

4.17.4.5 The Design Professional and its consultants shall be responsible for visiting the Project website on a daily basis, and as necessary to be kept fully appraised of Project developments, correspondence, assigned tasks and other matters that transpire on the Site.

4.17.4.5.1 These may include but are not limited to: Agreements, Agreement Attachments or Exhibits, Agreement Amendments, Drawing Issuances, Addenda, Bulletins, Permits, Insurance & Bonds, Safety Program Procedures, Safety Notices, Accident Reports, Personnel Injury Reports, Schedules, Site Logistics, Progress Reports, Daily Logs, Non-Conformance Notices, Quality Control Notices, Punch lists, Meeting Minutes, Requests for Information, Submittal Packages, Substitution Requests, Monthly Payment Request Applications, Supplemental Instructions, Owner Variation Directives, Potential Variation Orders, Variation Order Requests, Variation Orders, and the like.

4.17.4.5.2 All supporting data including but not limited to Shop Drawings, product data sheets, manufacturer data sheets and instructions, method statements, safety SDS sheets, Substitution Requests and the like will be submitted in digital format via Trimble Unity Construct (formerly e-Builder).

4.17.5 Electronic File Requirements

4.17.5.1 In addition to the standard Close Out submittal requirements detailed elsewhere in the Agreement Documents, the Design Professional and its consultants shall also submit all Close Out Documents including all “As-Built Drawings,” catalog cuts and Texas Tech’s operation and maintenance manuals in digital format.

4.17.5.2 All documents (including as-built drawings) shall be converted into true PDF file format and uploaded to Trimble Unity Construct (formerly e-Builder) as per Texas Tech processes and operational requirements. Image-only PDFs are not acceptable.

4.17.5.3 Autodesk REVIT (.rvt) files shall be delivered to Texas Tech University System as part of the Close Out documentation.

4.18 U.S. Government Contractor

4.18.1 Texas Tech serves from time to time as a Contractor for the United States Government.

Accordingly, if the Design Professional provides goods or services in connection with such

Design Professional Services Request for Qualifications 12 Davis College of Agriculture Sciences and Natural Resources, FP&C 25-03 contracts, it shall comply with federal laws, rules, and regulations applicable to consultants of government contracts.

Article 5. Response Requirements

5.1 All submissions must:

5.1.1 Include complete responses to the information requested in this section and note any exceptions to any information contained in the RFQ.

5.1.2 Texas Tech reserves the right to request additional information from individual firms.

5.1.3 Responses will be evaluated based upon the selection criteria listed in this RFQ. Texas Tech will select those companies that offer the “best value,” based on the selection criteria, to receive a Request for Proposals (RFP).

5.1.4 Respondents should present information in a clear and concise manner following the order and format indicated below.

5.2 Cover Sheet

5.2.1 Include name, telephone, address, and email of the Project principal and the individual designated to receive all RFQ information, Addenda or any other official correspondence relating to the Project. Reference the Project name and Project Number on all correspondence, including the Cover Sheet.

5.3 General Information

5.3.1 Information on the firm including a brief history of the firm, information about the firm’s principals, the services offered, the number and type of professional and other staff members, and business volume over the past five (5) years.

5.3.2 List any other firms that will be used to provide such services as engineering, consulting, estimating, value engineering analysis, scheduling, or computer services.

5.4 Firm Experience

5.4.1 The proposing firm must demonstrate relevant expertise and qualifications representative to the services requested within this solicitation.

5.4.2 Briefly discuss five (5) projects that were performed by your firm that best represent your firm's ability to successfully manage this Project to completion, on time and within budget.

As a minimum, for each project, provide a brief description of the project, current client reference information (including names, email addresses, and current phone numbers), dates services performed, specific services your firm provided, size of the project, construction delivery approach, project budget at award, and project costs at completion.

5.4.3 Provide a list of higher education projects undertaken within the last five (5) years. For each project, include the name of the project, a brief synopsis of the project, current client reference information (including names, email addresses, and phone numbers), the dates services were provided, the type of project, the construction delivery method, the project budget, and the project costs at completion.

5.4.4 Describe challenges the firm anticipates in performing the requested services for this Project, the impact on the quality, cost or schedule, and your proposed solution to address these issues.

Design Professional Services Request for Qualifications 13 Davis College of Agriculture Sciences and Natural Resources, FP&C 25-03

5.5 Team Qualifications

5.5.1 Provide a project management chart that identifies all key staff members, and provide a brief description that outlines each person’s individual roles and responsibilities, and shows how each interacts with other staff members and Texas Tech.

5.5.2 Submit personnel qualifications for all members of the Project team specific to this Project, which include title, educational background, professional licenses, relevant experience, work history, length of service with your firm, and current client reference information (including names, email addresses, and phone numbers). Provide a list of projects worked on and the individuals’ role on the projects.

5.5.3 Selection of the successful firm will be based, in part, on specific members of your proposed team. Include a statement indicating the firm’s commitment to maintaining the integrity of the assigned team throughout the Project.

5.6 Additional Information

5.6.1 Provide a record (including dates) of claims involving clients and Contractors or Construction Managers for the past five (5) years.

5.6.2 Provide prior project experience that involved formal project commissioning.

5.6.3 Provide comments on the proposed Agreement.

5.6.4 Indicate the number of Addenda received prior to the submission of the Statement of Qualifications.

5.7 HUB Subcontracting Plan (HSP)

5.7.1 It is the policy of the State of Texas and Texas Tech to encourage the use of Historically Underutilized Businesses (HUBs) in its prime Contractors, consultants, and purchasing transactions. The goal of the HUB program is to promote equal access and equal opportunity in Texas Tech contracting and purchasing.

5.7.2 In accordance with Texas Government Code 2161.252, Texas Tech declares that this solicitation does have a probability of subcontracting opportunities.

5.7.3 All proposers must prepare and submit a detailed, complete, and comprehensive HUB Subcontracting Plan (HSP) in compliance with Historically Underutilized Business section of the RFQ. Failure to submit a comprehensive, acceptable HUB Subcontracting Plan will be considered a material failure to comply with the requirements of the RFQ and will result in rejection of the response. For the most current HUB Subcontracting Plan, go to:

http://comptroller.texas.gov/procurement/prog/hub/hub-subcontracting-plan/.

5.7.4 In accordance with 34 TAC §20.285(d)(1)(D)(iii), a respondent (prime Contractor) may demonstrate Good Faith Effort to utilize Texas certified HUBs for its subcontracting opportunities if the total value of the respondent’s subcontracts with Texas certified HUBs meets or exceeds the statewide HUB goal or the agency specific HUB goal, whichever is higher.

5.7.4.1 When a respondent uses this method to demonstrate Good Faith Effort, the respondent must identify the HUBs with which it will subcontract. If using existing contracts with Texas certified HUBs to satisfy this requirement, only contracts that have been in place for five (5) years or less shall qualify for meeting the HUB goal.

http://comptroller.texas.gov/procurement/prog/hub/hub-subcontracting-plan/

Design Professional Services Request for Qualifications 14 Davis College of Agriculture Sciences and Natural Resources, FP&C 25-03

5.7.5 The Design Professional will maintain business records documenting compliance with its HUB Subcontracting Plan and will submit the HSP Prime Contractor Progress Assessment Report (PAR) with Application for Payment.

5.7.5.1 The HSP Prime Contractor Assessment Report submission will be required as a condition for payment.

5.7.6 The Design Professional shall further comply with its HUB Subcontracting Plan utilization percentage proposed in its Proposal. If there are any changes to the utilization percentage during the term of the Agreement, a revised HUB Subcontracting plan must be submitted for approval by the Contract Manager.

5.7.7 The Design Professional will comply with Texas Government Code, Chapter 2161. If a determination is made that the Design Professional has failed to implement the HUB Subcontracting Plan in good faith, Texas Tech, in addition to any other remedies it may have, may report nonperformance to the comptroller in accordance with 34 TAC §20.585 (relating to Debarment) and 34 TAC §20.586 (relating to Procedures for Investigations and Debarment).

5.7.8 In addition, if the firm fails to implement its HUB Subcontracting Plan in good faith, Texas Tech may revoke the Agreement for breach of contract and make a claim against the Design Professional.

5.7.9 Failure to submit a concise, detailed, and acceptable HUB Subcontracting Plan will be considered a material failure to comply with the requirements of the RFQ and will result in rejection of the response.

5.8 HUB Contracting Commitment

5.8.1 In addition to, and distinct from, any good faith effort required by Texas law, the firm will be expected to commit to performing a specific percentage of the services using certified HUB firms.

5.8.2 The respondent must state its HUB Contracting Commitment percentage in this response.

5.8.2.1 Indicate the firm’s commitment to the amount of work, as a percentage of the Total Agreement Amount, performed by certified HUB firms including work your firm will self-perform if it is a certified HUB firm.

5.8.3 For the Texas statewide HUB Annual Utilization Goals, “HUB Goals”, by procurement category for the state agencies and state universities, go to:

https://comptroller.texas.gov/purchasing/vendor/hub/disparity/#goals.

5.9 Texas Tech reserves the right to require the selected firm to submit to and comply with an internal audit completed by FP&C and/or a third-party external auditor.

Article 6. Evaluation Criteria

6.1 Texas Tech will select the firm that best meets the requirements based on the information contained in response to the RFQ, any reference checks conducted, personal knowledge of the selection committee, and the information presented during any interviews conducted as part of the selection process.

6.2 Specifically, the selection committee will review and consider the following criteria listed in the order of importance (the first being the highest importance).

https://comptroller.texas.gov/purchasing/vendor/hub/disparity/#goals

Design Professional Services Request for Qualifications 15 Davis College of Agriculture Sciences and Natural Resources, FP&C 25-03

6.2.1 The qualifications of the proposed Project team, including demonstrated ability to function as a member of a high-performance team, specific project experience, references, and to successfully deliver a project on time and within budget. This includes not only the primary architects on the project, but the interior designers, structural and mechanical engineers, and the landscape architects.

6.2.2 The firm’s relevant experience in successfully programming, designing, and administering construction of similar projects, and when applicable, formal commissioning processes.

6.2.3 The quality, organization, and comprehensiveness of the firm’s response.

6.2.4 The firm’s HUB Contracting Commitment and the HUB Subcontracting Plan (HSP).

6.2.5 The firm’s Records of Claims and Litigation.

Article 7. Certifications

7.1 The Design Professional and the undersigned Design Professional’s representative represents and warrants that the Design Professional is a validly existing entity, in good standing under applicable law, and that each person signing on behalf of the Design Professional has received all necessary approvals to enter into and execute this Agreement.

7.2 The Design Professional certifies that an Agreement issued pursuant to this RFQ is not prohibited under Texas Government Code §2261.252(b) and agrees that if the Design Professional’s certification is or becomes untrue, this Agreement is void, and the Design Professional will not seek and waives its right to seek any legal or equitable remedy for past or future performance under this Agreement, including damages, whether under breach of contract, unjust enrichment, or any other legal theory, specific performance, and injunctive relief.

7.3 Under Section 231.006, Texas Family Code, the Design Professional certifies that the individual or business entity named in this Agreement is not ineligible to receive the specified grant, loan, or payment and acknowledges that this Agreement may be terminated, and payment may be withheld if this certification is inaccurate.

7.4 Under Section 2155.0061, Texas Government Code, the Design Professional certifies that the individual or business entity named in such an Agreement is not ineligible to receive the specified Agreement and acknowledges that this Agreement may be terminated, and payment withheld if this certification is inaccurate.

7.5 Pursuant to Executive Order No GA-48, Contractor certifies that it, and, if applicable, its holding companies or subsidiaries, are not:

7.5.1 Listed in Section 889 of the 2019 National Defense Authorization Act (NDAA); or

7.5.2 Listed in Section 1260H of the 2021 NDAA; or

7.5.3 Owned by the government of a country on the U.S. Department of Commerce's foreign adversaries list under 15 C.F.R. § 791.4; or

7.5.4 Controlled by any governing or regulatory body located in a country on the U.S.

Department of Commerce's foreign adversaries list under15 C.F.R. § 791.4.

Article 8. Procurement Process

8.1 This RFQ complies with all State rules and Texas Tech University System Policies. Address any questions and/or concerns about the process or any awards made from it to:

Design Professional Services Request for Qualifications 16 Davis College of Agriculture Sciences and Natural Resources, FP&C 25-03

Mr. Billy Breedlove Vice Chancellor Facilities Planning and Construction Texas Tech University System Box 42014 Lubbock, Texas 79409-2014 Phone: (806)742-2116

Article 9. Form Of Response

9.1 See Attachment A.

Article 10. Hub Subcontracting Plan (HSP)

10.1 Reference Article 5 Response Requirements for HUB program information.

10.2 For the most current HUB Subcontracting Plan document(s), go to:

http://comptroller.texas.gov/procurement/prog/hub/hub-subcontracting-plan/.

Article 11. Texas Tech 2010 Uniform General Conditions And Supplemental General Conditions

(UGSC)

11.1 For the most current UGSC document, go to the TTUS FP&C website under the “Partner Resources” Tab: www.edu/fpc/partner-resources.php. Please include in your RFQ submission any clarifications and/or exceptions your firm has with the current UGSC document or provisions.

Attachments:

Attachment A - Form of Response Attachment B – TTUS Design Professional Services Agreement - Sample Attachment C – TTUS Furniture, Fixtures, and Equipment (FFE) Manual (rev. 8//2022) http://comptroller.texas.gov/procurement/prog/hub/hub-subcontracting-plan/ https://nam04.safelinks.protection.outlook.com/?url=http%3A%2F%2Fwww.edu%2Ffpc%2Fpartner-resources.php&data=05%7C01%7CSusan.Kitten%40ttu.edu%7C5a5ca4a6177e45530b6408db1c186956%7C178a51bf8b2049ffb65556245d5c173c%7C0%7C0%7C638134663392907233%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C3000%7C%7C%7C&sdata=1WEca9uo%2FV6pSIWvsrgevIYQAalxZe%2B2B5a8tIaICOE%3D&reserved=0

Revised 05/19/2023 Design Professional Request for Qualifications – Attachment A 1 Davis College of Agriculture and Natural Resources, FP&C 25-03

Attachment A

FORM OF RESPONSE

Ms. Alexis Henry Contract Administrator Texas Tech University System Facilities Planning & Construction System Administration Building 1508 Knoxville Avenue, Suite 103 Lubbock, Texas 79409

Subject: Design Professional Services

David College of Agriculture Sciences and Natural Resources, FP&C #25-03

Dear Ms. Henry:

We have examined the entire Request for Qualifications (RFQ) and other related information, as well as the Project Site, and are fully informed of the nature of the services and conditions relating to its performance and completion. The undersigned hereby proposes to provide the following as required for this Project.

CONTACT INFORMATION

Firm Name:

Contact Individual:

Telephone No:

Email Address:

Express Mail Address:

HUB CONTRACTING COMMITMENT

In addition to, and distinct from, any Good Faith Effort required by Texas law, our firm commits to using certified HUB firms to perform work valued at a minimum of _________ % of the Total Agreement Sum.

ADDENDA

We have received _______ Addenda prior to the submission of this Response.

INSURANCE

Contractor:

General Liability: $_____________ per occurrence $___________ aggregate

Professional Liability: $_____________ per occurrence $___________ aggregate

Revised 05/19/2023 Design Professional Request for Qualifications – Attachment A 2 Davis College of Agriculture and Natural Resources, FP&C 25-03

Sincerely, Signature

Name

Title

Enclosures

Firm Experience Project Team Member Qualifications Record of Claims and Litigation Additional Information HUB Subcontracting Plan