ESBD_388291_1736806263661_SOLADD_1_405-25R0002669_726-84.pdf

ADDENDUM OF SOLICITATION

1. SOLICITATION NO.

405-25R0002669

2. ADDENDUM NO.

3. EFFECTIVE DATE

1/13/2025

4. ISSUED BY

Texas Department of Public Safety Procurement and Contract Services 5805 North Lamar Blvd. Bldg. A 1st floor Austin, Texas 78752

5. NAME AND ADDRESS OF OFFEROR

6. The above numbered solicitation is amended as set forth in Item 7. The hour and date specified for receipt of Offers is extended, is not extended.

Offers must acknowledge receipt of this addendum prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

(a) By completing Items 5 and 8, and returning 3 copies of the addendum; (b) By acknowledging receipt of this addendum on each copy of the offer submitted; or (c) By separate letter or e-mail which includes a reference to the solicitation and addendum numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by e-mail or letter, provided each e-mail or letter makes reference to the solicitation and this addendum, and is received prior to the opening hour and date specified.

7. DESCRIPTION OF ADDENDUM

Addendum One (1) to:

1. Provide answers to submitted questions,

2. To revise the bid due date from 5:00PM on 1/17/2025 to 5:00PM on 1/21/2025,

3. and to provide the Site Visit Sign-in Sheet.

Except as provided herein, all terms and conditions of the solicitation, as heretofore changed, remain unchanged and in full force and effect.

8a. NAME AND TITLE OF SIGNER (Type or Print)

8b. OFFEROR

(Signature of Person Authorized to Sign) Date Signed

Questions and Answers:

1. For DPS Solicitation 405-25R0002669 - EL PASO MONOPOLE TOWER & INSTALLATION, does DPS require the 40’ monopole to be climbable? Or is a non-climbable 40’ monopole acceptable?

a. Yes, the 40’ monopole is required to be climbable.

2. Is there an existing port of entry in the wall for the communication wire to the tower?

If not, do you want one installed?

If yes, can you please explain the material of the wall and the thickness.

a. Any port of entry/penetration to the DPS building required for this project will be completed by DPS Facilities.

3. How long will the coax run be from the tower to the termination point in the building?

What is the length of the run inside the building? Is any equipment needed for the cable run inside, i.e. mounts, connectors, etc.?

a. Per Statement of Work all cable/connectors will be provided by DPS.

Approximate cable run length inside of building will be 35’-40’.

4. Do you want an ice bridge between the building and the tower?

a. Yes

5. Who will install the antennas?

a. Contractor is responsible for installing equipment/cabling.

6. Do you want grounding installed as well?

If yes, is R56 sufficient?

a. Yes please install grounding, R56 is sufficient.

7. Who will be responsible for removing the paving stones and rock at the tower install location, and who will replace them?

a. Contractor will be responsible for removing and replacing paving stones and rock.

8. At what height AGL do you need a hand hold for the antenna?

a. A minimum total of (2) hand holds are needed at the below levels:

A. 38’ B. 12’

9. Will the contractor need to provide a mount for the antenna?

a. Yes, contractor to provide proper mounting for antenna to monopole.

10. Instead of a bottom hand hold at 12’ AGL can we use a hand hold at 3’ AGL and install a NEMA box over the port and run 2” conduit from the box to the entry location on the building for the cable or coax?

a. No, all cabling must be run interior of the monopole.

11. Do you have a location for the excavation materials to be removed to?

a. Refer to Statement of Work. Contractor is responsible for cleanup of any excess materials at site after completion.

12. Will you need any grounding installed around the monopole base/foundation? If so what are the specifications?

a. Refer to question 6.

13. Do you require a geotechnical report or a site plan?

a. No geotechnical report, but an engineering/drawing of the proposed 40’ monopole.

14. Will the State require registration with the FCC?

If a FCC ASR (antenna structure registration) is not provided will the contractor be required to provide this or will the State complete it prior to construction?

If the contractor is providing the ASR, will the State provide an Environmental Study or NEPA be provided for registration purposes?

a. No ASR required due to height of monopole. DPS will complete any required FCC registrations.

15. What is the deadline for construction to be completed?

a. Construction will need to be completed within reasonable time and as soon as possible after start of project. Contractor should provide DPS a project timeline upon award of bid.

16. Service Calls – can you please elaborate on the expectation for service calls. How long would we be required to provide service calls after the completion of the project?

Would this be based on an agreed upon price?

a. Service calls are required for the life of the contract, please refer to the Solicitation Document page 1. Additional fees for service calls are not included in this project. Vendors should submit pricing with the understanding that service calls will be included at no additional cost for the life of the contract.

17. Warranty – what is the required warranty period after completion?

a. Warranty calls are required for the lifetime of the warranty for the requested tower.

18. Period of performance – can the end of the period of performance be extended considering the 180 day acceptance period and the expected lead time for the antenna?

a. Section D.4, Response Acceptance Period, refers to the time frame in which DPS can award a contract based on the pricing submitted with the vendors bid and not to the period of performance. Please refer to section D.7.2, item F, Project Schedule and Plan for additional information requested from vendors on project implementation.

D.11 ANTICIPATED SCHEDULE OF EVENTS

DPS currently anticipates that the selection of successful Bidder and award of this Contract, if any, will proceed according to the following schedule:

01/02/2025 Solicitation Posted to ESBD

01/07/2025 1:00 PM to 3:00 PM CT Non-Mandatory Pre-Bid Site Visit

01/08/2025 5:00 PM CT Last day to submit written questions for clarification to DPS

01/10/2025 5:00 PM CT Estimated date for DPS to post Question and Answer (Q&A) document to ESBD

01/17/2025 01/21/2025 5:00 PM CT Deadline for DPS to receive Bids

DPS reserves the right, in its sole discretion, to change the above date(s). Notices of changes to items directly impacting the original solicitation process will be posted on the Electronic State Business Daily (ESBD) located at: http://www.txsmartbuy.com/esbd. Bidder should check the ESBD frequently for updates. Bidder is solely responsible for verifying receipt of its questions, if applicable, and responding by the deadlines stated. A Bidder’s failure to periodically check the ESBD for updates will in no way release the awarded Bidder from compliance with any requirements in posted “addenda or additional information” although such compliance may result in additional costs to meet the requirements.

Questions regarding this solicitation must be in writing and must be submitted to DPS’s Contract Administrator by the date and time noted in the table listed in this solicitation.

Telephone inquiries will not be accepted. Questions may only be submitted email. DPS intends to post answers to these questions on the ESBD on or before the date and time noted in the table listed in this solicitation. Bidder is solely responsible for verifying DPS’s timely receipt of its questions by the stated deadlines.

http://www.txsmartbuy.com/esbd

D.11 ANTICIPATED SCHEDULE OF EVENTS