ESBD_381984_1732291529782_6_Addendum #1 304T-25-680A3.1 Prison Commissary Goods.pdf

Statewide Procurement Division

IFB NO. 304T-25-680A3.1 ADDENDUM NO. # 1

CONTRACT SPECIALIST: Monica Suarez, CTCD, CTCM

The purpose of this addendum is to revise the Mandatory Price Sheet, Attachment F, and provide a response to questions.

MANDATORY PRICE SHEET CHANGES:

Line 6: From: Detergent, Laundry, Powdered, Concentrated, Unscented

To: Detergent, Laundry, Powdered, Concentrated, Scented

ATTACHMENT F CHANGES:

Line 3: Bulb, Light, Energy Saving From:

2. Watts:

a. Minimum: 9 Watts

b. Maximum: 10 Watts

To:

2. Watts:

a. Minimum: 5 Watts

b. Maximum: 6 Watts

Line 6: From: Detergent, Laundry, Powdered, Concentrated, Unscented

To: Detergent, Laundry, Powdered, Concentrated, Scented

QUESTIONS AND ANSWERS: Reference Page #2 of this Addendum

THIS ADDENDUM SHALL BE ATTACHED TO AND FORM A PART OF THE REFERENCED IFB AND

THE CONTRACT.

RESPONDENT MUST ACKNOWLEDGE RECEIPT OF THIS ADDENDUM, BY SIGNING AND

RETURNING WITH RESPONSE. FAILURE TO SUBMIT THE SIGNED ADDENDUM MAY DISQUALIFY

THE RESPONSE.

RESPONDENT COMPANY NAME AUTHORIZED REPRESENTATIVE SIGNATURE

AUTHORIZED REPRESENTATIVE PRINTED NAME

Questions and Answers IFB No. 304T-25-680A3.1 Title:

Question No. Question Answer

1 Could you tell me if we can only bid for one item on the list and not the whole project, please?

Respondents are permitted to bid on a single line item. Respondents are not obligated to bid on all items for this solicitaiton.

Regarding IFB Section B.3.5.1 references a waiver of notice if Contractor requests termination. Can CPA please clarify if the Contractor has the right to terminate for convenience, as suggested in B.3.5.1?

Contractor does not have the right to terminate for convenience;

however, in extenuating circumstances, CPA will consider a Contractor's request to terminate a Contract.

Lines 6: Detergent, Laundry, Powder, Concentrated, Unscented:

According to our procurement department all manufacturers have transitioned all their “unscented” products into package sizes over 20.8 ounces. Would the state accept a “scented” product that meets the specifications?

Yes, this is acceptable. Reference Attachment F and Mandatory Price Sheet Changes.

4 Lines 2: Bowl, plastic: In order to make this a competitive bid, would the state change line specification #2 Shape: to round or square? CPA declines to make the requested change.

Lines 5: Cord, Electrical, Two Outlet, clear: In order to make this a competitive bid, would the state amend line specifications #1 Two or five outlet power strip?

CPA declines to make the requested amendment.

Lines 5: Cord, Electrical, Two Outlet, clear: In order to make this a competitive bid, would the state amend line specifications #7 Case Quantity: 24 or 48 per case?

CPA declines to make the requested amendment.

Lines 7: Fan, Clear: In order to make this a competitive bid, would the state amend line Proprietary Manufacturer/Brand or Equal : Lasko #3530CL or equal

CPA declines to make the requested amendment.

In the description of the Fan, it states, "Tamper Proof", can you be more specific. Does that mean if we use "tamper proof" screws we are good?

Yes, tamper proof or security screws will meet the requirements of this specification.

9 When does this solicitation bid officially cover...or when does it officially start?

Reference Part A, Section A.3 Term of the Contract. The initial term of this Contract commences on the effective date set out in a Notice of Award issued by CPA.

10 And what is the end date?

This Contract will automatically expire August 31, 2025. CPA may unilaterally renew the Contract annually until August 31, 2027, or until a new Contract is put in place which may take up to one (1) additional year.

Regarding Line 3 (Bulb, Light, Energy Saving), the specifications call out for a 9-10W=40W LED bulb. However, 9-10W generally equates to 60W, while 5-6W= 40W.

Is it possible the State is wants a 60W bulb?

Reference Attachment F Changes per this Addendum.

Prison Commissary Goods

Addendum No. 1