ESBD_376393_1726236023510_LSC-_Bid_Submission_Guideline.pdf
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- Solicitation number
- LSC01-0000964
- Issued by
- Harris County, Texas
About this file
This document is a registration and bid submittal guide for the iStar Vendor Portal used by Lone Star College (LSC) for state and local contract opportunities. It outlines the step-by-step process for vendors to register, view active bid events, accept invitations, submit bids, and monitor bid status. Key details include the requirement to be logged into the iStar system to submit a bid, the need to allow time for the system to refresh between selections, and instructions for adding attachments, entering responses to bid factors, and validating entries prior to submitting the final bid. The guide also cautions vendors against attempting to view, edit, or copy from submitted bids after the bid has been successfully posted, as this could remove the bid from consideration.
The document provides guidance on submitting bid questions via email to the assigned Commodity Manager (Buyer), as well as accessing any addenda issued with responses to those questions. It also advises vendors to save the bid submission confirmation screen and email as proof of successful bid submittal. Overall, this guide aims to ensure vendors have the necessary information to effectively navigate the iStar system and submit compliant bids for LSC's contract opportunities.
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ISTAR REGISTRATION AND BID SUBMITTAL GUIDE
Updated 04.03.2022
To edit categories visit Manage Events and Place Bids > My Categorizations. Please allow several seconds between each selection for the screen to refresh.
To edit/add Account Users and Addresses after completing registration go to Manage Events and Place Bids > My Bidder Profile. For registration assistance, if needed, please contact:
Bidding Questions
Email the Commodity Manager (Buyer)
Supplier Registration Email:
MC-Vendors@lonestar.edu associated with the bid event.
For sourcing event information, please contact the Commodity Manager listed on the sourcing event or refer to the list below:
Viewing& Accepting Bids
**DISCLAIMER**
1. You must be logged into the iStar Vendor Portal with your USER ID &
PASSWORD to submit a bid.
2. If Lone Star College (LSC) does NOT receive your bid, you will have no recourse as LSC will not be able to determine if you were logged into the system and if your bid was uploaded since the system will show no record of your bid submission.
Once registered, enter the user ID and password that you created to log in.
1. Select “Manage Events and Place Bids” from the drop-down Main Menu.
2. Click on “View Events and Place Bids”
3. Click on the Event ID hyperlink to select the Event you will be bidding on (SEE EXAMPLE BELOW)
The screen below displays all the events that are open and active.
Click on the one you wish to open and view.
4. Next, click on“ Accept Invitation ”
The above screen gives a brief description of the event, the calendar of events, the contact name and information and the line(s) with a red star that require a response.
5. After clicking “Accept” you will be re-directed to the previous page; at this point repeat step 3.
6. Next, click on “Bid on Event” to view the entire bid details and place your bid.
7. A screen will pop up after clicking the “Bid on Event” button asking if you want to default the bid quantity on the lines.
• Select “Yes” to have the bid quantity default.
8. All attachments associated with the bid, including the specs and event details, etc. are located in this section.
*NOTE: Click on the Event Comments and Attachments hyperlink at the bottom of the page to view all documents associated with the bid *
9. Click “View” to open. Click the “OK” button to return to the bidding page.
*NOTE: Some security settings won’t allow pop-ups & won’t let you view the attachments. To solve this, click on the CTRL key & the attachment at the same time.
Generally, the Bid Response is divided into two steps.
A. You upload your PDF Copy of the Document
B. Answer questions if required.
10. Indicates that a response is required.
11. Lone Star College Requires Bidders to attach a file and enter a comment for any attachment bid factor.
12. Click the link to attach any file and add comment.
13. Once on the “Question Comments and Attachments” page, click the upload button.
14. Navigate (“Browse”) to your file and attach.
15. The Attached File name will appear in the “Attachments” section.
16. Enter a description of your attachment.
17. Enter any comments in the “Comments” field.
18. Click the “OK” button to return to the main bidding page.
19. Enter a response for each of the remaining Bid Factors.
20. Bid Required: Line Item Entries
a. Everything with a red star requires a response.
b. When entering line item pricing follow the below instructions:
i. Use whole numbers only, do not use commas and do not use $$ sign.
ii. When asking for percentage – input 3 for 3% or 3.5 for 3-1/2% or .50 for 1/2.
iii. When asking for dollar value – input 1500.00 for $1,500.00.
iv. An error will occur if pricing is not entered in whole numbers and without commas or dollar sign.
v. Pricing must be completed in the i-Star System as well as in the pricing sheet attached to the RFP (if applicable). vi. RFP will not show in the i-Star System if Pricing is not entered in i-Star.
21. Enter your bid amount for the lines at the bottom of the page.
22. Click the “Validate Entries” button to review for errors.
Common Errors Include:
Response required. You must enter a response for General Question 2 - TOTAL PURCHASE COST: (40 points) ... !
Response required. You must enter a response for General Question 3 - QUALIFICATIONS/EXPERIENCE/SERVIC ...
Response required. You must enter a response for General Question 4 - VENDOR REPUTATION: (10 points) ... !
Response required. You must enter a response for General Question 5 - HUB PLAN: (15 points) Provide c ... !
Response required. You must enter a response for General Question 6 - Completeness and Thoroughness of ...
! Response required. You must enter a response for General Question 7 - CONFLICTOF INTERESTQUESTIONNAI
... ! Response required. You must enter a response for General Question 8 - FELONYCONVICTION DEBARMENT
CLEA
23. You may "Submit" your bid or "Save" your bid before you submit by clicking the "Save for Later" button.
24. If you save for later, you will need to login to go back into the system.
Once you have made all changes, and validated your entries, click on the
“Submit Bid” button
25. Onc e you log-in, you will need to follow the steps starti ng on page 3 through page 6 which will take you to the following screen :
Click on “ View, Edit or Copy from Saved
Bids ”
Click “ View/Edit ” to open save bid.
Will re - direct you to Event Details
• You will receive the following page if your bid was successfully submitted.
• Click the “OK” button.
**You will also receive a system generated email confirmation of your submitted bid.
SAVE THE SCREEN ABOVE AS WELL AS THE EMAIL AS PROOF OF SUBMISSION**
ISTAR REGISTRATION & BID SUBMITTALGUIDE
Updated 04.03.2022
A WORD OF CAUTION: VIEW, EDIT OR COPY FROM SUBMITTED BIDS - This link is also available even after the bid is submitted and it will show the following screen with the bid status of posted:
Bid Questions
If you have questions regarding the Event you are bidding on, please submit them via email to the Commodity Manager (Buyer) for that RFP. Include the name of the event and the Event ID in the subject line of the email.
Bid Responses
When questions are submitted via email to the Buyer for that RFP, the appropriate commodity manager will issue an Addendum with the responses. The addendum is added to the Event as an Attachment.
User ID or Log in Questions Please contact MC-Vendors@lonestar.edu with any log in or user ID questions or issues.
Bid Status of “Posted” means it has been submitted successfully DO NOT CLICK “View/Edit” AFTER your bid has been POSTED.
It will REMOVE the BID from submission AFTER your confirmation!
Even if no changes are made to the bid, it has to be re- submitted , by clicking the “ submit bid ” button again, followed by another confirmation email notification.
| LSC - Sourcing Bidder - Registration Steps - 05.31.2023 |
| iStar Registration and Bid Submittal Guide 2019 |
| SAVE THE SCREEN ABOVE AS WELL AS THE EMAIL AS PROOF OF SUBMISSION** |
| Bid Questions |
| Bid Responses |
| User ID or Log in Questions |
File details come from the government source that posted it. Updated .