ESBD_376393_1726235881660_RFP 964 - Voice Data Comm Cabling Services Bid Document.pdf

RFP #964 – Voice and Data Communication Cabling Services

REQUEST FOR PROPOSAL

RFP # 964

VOICE AND DATA COMMUNICATION CABLING SERIVCES

Bid Responses due:

Wednesday, October 16, 2024 @ 3:00P.M. (CST)

Issued By:

Lone Star College

5000 Research Forest Drive The Woodlands, Texas 77381

TABLE OF CONTENTS

RFP #964

VOICE AND DATA COMMUNICATION CABLING SERVICES

• BACKGROUND INFORMATION

• LSC SERVICE AREA

• CALENDAR OF EVENTS

• WEBEX INFORMATION

• CONTRACT TERMS

• SCOPE OF SERVICES

• EVALUATION CRITERIA PROCESS

• CERTIFIED HISTORICALLY UNDERUTILIZED BUSINESS (HUB) AND M/WBE

• CERTIFICATE OF INTERESTED PARTIES FORM 1295

• PROVISIONS FOR RECOMMENDATION

• INTERPRETATION OR CORRECTION

• SUBMITTAL FORMAT

• IMPORTANT iSTAR VENDOR PORTAL NOTES

BACKGROUND INFORMATION

Lone Star College enrolls over 80,000 credit students each semester providing high-quality, low-cost academic transfer and career training education. LSC is also training tomorrow’s workforce today and redefining the community college experience to support student success.

LSC consists of 23 locations, including eight colleges, seven centers, and eight Workforce Centers of Excellence, all located in the greater Houston area.

Fully accredited, Lone Star College offers industry-specific certifications, associates and workforce bachelor’s degrees and it’s 7,300 employees are committed to supporting students both in and outside the classroom.

Lone Star College serves an area of more than 2,700 square miles with a total population of 2.7 million residents, provides an annual economic impact of nearly $3 billion and is a major and growing contributor to the local economy.

Mario K. Castillo, J.D., serves as chancellor of LSC, the largest institution of higher education in the Houston area. LSC has been named a 2023 Great Colleges to Work For® institution by the Chronicle of Higher Education and recognized by Fortune Magazine and Great Place To Work® as one of this year’s Best Workplaces in Texas™.

Visit LoneStar.edu to learn more.

http://www.lonestar.edu/

LONE STAR COLLEGE SERVICE AREA

• 80,000+ credit students each semester, total enrollment of 90,000+ (credit and non-credit)

• One of the top 3 largest colleges in the nation

• One of the fastest growing college systems in the U.S.

• 11 school districts, 2,700 square miles, population of 2.7 million

• 7,300+ employees (part-time and full-time)

Sources: Top 3 Largest: http://www.campusexplorer.com/college-advice-tips/E8748821/10-Biggest-Community- Colleges/fastest Growing: http://ccweek.com/article-4972-fastest-growing-community-colleges-2015-rankings.html http://www.campusexplorer.com/college-advice-tips/E8748821/10-Biggest http://ccweek.com/article-4972-fastest-growing-community-colleges-2015-rankings.html

CALENDAR OF EVENTS

Listed below are the dates and times by which stated actions need to be completed. If LSC determines, in its sole discretion, that it is necessary to change any of the dates and times, LSC will issue a written Addendum to this RFP. All listed times are Central Standard Time.

DATE / TIME ACTION

Monday, September 16, 2024 1st Legal advertising & release of RFP

Monday, September 23, 2024 2nd Legal advertising

Wednesday, September 25, 2024 @

2:00PM

Web-Ex Pre-proposal Conference (non-mandatory) *See WebEx details on next page.

Tuesday, October 1, 2024 @ 10:00AM Pre-Bid Meeting – Non-Mandatory In-Person at LSC-System Office *See meeting details on next page.

Friday, October 4, 2024 @ 5:00PM

Last day and time for Respondents to submit email communication and inquiries.

Please address all inquiries to:

Pamela.Johnson@lonestar.edu

Wednesday, October 9, 2024 Addenda, if any, responding to written communications/inquiries will be emailed to Respondents

Wednesday, October 16, 2024 @ 3:00PM Deadline for proposal submission

Tuesday, October 22, 2024 Evaluation of Proposals

February 6, 2025 Recommendation of Selected Respondent(s) to the Board of Trustees mailto:Pamela.Johnson@lonestar.edu

WEBEX INFORMATION – PRE-PROPOSAL CONFERENCE

WebEx Pre-Proposal Conference agenda:

1. How to register as a supplier,

2. Where to locate the bid documents, and

3. How to successfully submit a bid proposal.

It is strongly recommended that the individual responsible for uploading the bid proposal submission attend this online meeting.

PRE-BID MEETING – IN-PERSON

**Please check in with the receptionist on the first floor of the Woodlands Leadership Building.

Where: Lone Star College – System Office

5000 Research Forest Drive, The Woodlands, TX 77381 Woodlands Leadership Building, Room 243

When: Tuesday, October 1, 2024 @ 10:00AM Who: Lone Star College SME’s (from Technical Services and Procurement) and potential bidders

Wednesday, September 25, 2024 2:00 PM | (UTC-05:00) Central Time (US & Canada) | 30 mins

Join from the meeting link https://lonestar.webex.com/lonestar/j.php?MTID=m7c764903036e82ffb02fb96eb79d266f Join by meeting number Meeting number (access code): 2631 140 3204 Meeting password: yjVwxcbm773

Join by phone 1-408-792-6300 Call-in toll number (US/Canada) https://lonestar.webex.com/lonestar/j.php?MTID=m7c764903036e82ffb02fb96eb79d266f

CONTRACT TERMS

This Request for Proposal (“RFP”), and the information contained within, is an invitation to respond and is provided to assist qualified respondents in formulating submissions.

This RFP document is not a contract nor an offer to contract. No contractual obligations shall arise until a formal contract is executed between LSC and the successful respondent.

The term of the award will be for an initial period of three (3) years, with additional two

(2) one-year options— by mutual consent—not to exceed a total contract time period of five years inclusive of the initial three -year term.

Any and all accepted pricing shall remain firm for the first three (3) year term. Contractors shall not request any increase to pricing until after the initial three (3) year contract term.

LSC reserves the right to refuse any increase not deemed reasonable.

Upon initial three (3) year contract expiration, Contractor shall submit a formal, written request for any proposed increase(s) ninety (90) days prior to the renewal of the contract period for year four (4), and year five (5).

Any and all requests for maximum increases must be in accordance with the percentage scale provided in your proposal for year four (4) and year five (5).

Per Lone Star College Policy Manual, Section III.D.1.4 and III.D.1.7, all vendors are responsible for verifying an individual’s or organization’s authority before any purchase, contract, or debt is incurred. Persons making unauthorized purchases are fully responsible for such debts. Therefore, vendors are not to render any services or provide goods to Lone Star College until an executed contract is in place.

SCOPE OF SERVICES

This Request for Proposal (RFP) is issued for the purpose of seeking proposals from qualified companies who can provide Voice and Data Communication Cabling Services.

All work shall be performed under a Master Service Agreement in accordance with the with the Cabling Guidelines and Technology Infrastructure document dated August 6, 2024 and attached to this RFP as Exhibit “A” (attached as a separate document in the bid portal.)

SERVICE LOCATIONS

See Exhibit “B” for a list of service locations (attached as a separate document in the bid portal.)

LSC reserves the right to add new buildings or delete buildings as needed. Respondent shall provide all supervision, supplies, equipment, and labor as required to perform service specified in this RFP for assigned buildings located at each campus.

EVALUATION CRITERIA PROCESS

All Requests for Proposals shall be evaluated based on the criteria listed below by members of an evaluation committee. The committee consists of individuals who are well-versed in the subject matter and those that will be the beneficiaries or users of said RFP.

Weighted scoring criteria for the review of the submitted proposals in accordance with Texas Government Code §2254 Subchapter A will be:

CRITERIA POINTS

1. The purchase price 15%

2. The reputation of the vendor and of the vendor’s goods or services 20%

3. The quality of the vendor’s goods or services 20%

4. The extent to which the goods or services meet the College’s (LSC’s) needs 20%

5. The vendor’s past relationship with the College (LSC) 5%

6. The impact on the ability of the college to comply with laws and rules relating to historically underutilized businesses (HUB) 5%

7. The total long-term cost to the College (LSC) to acquire the vendor’s goods or services 10%

8.

The vendor’s ultimate parent company or majority owner has its principal place of business in Texas or employs at least 500 persons in Texas

5%

9. Any other relevant factor specifically listed in this request for bids or proposals 0%

TOTAL 100%

1. The purchase price.

a. The vendor will include all applicable costs in their RFP response including, but not limited to, future costs that may apply and that are not resulting from additional services requested by the college. Additional costs more than the total amount bid will be the responsibility of the awarded vendor.

b. Respondent must agree to hold firm all pricing for the term of the agreement.

Any changes to this must be submitted and approved in writing by a duly authorized representative of the College.

c. Lone Star College reserves the right to refuse any rate increase it may deem unreasonable. Respondent shall not consider a “no response” as an approval to proceed.

d. Prices shall be indicated by unit price and total (sum) item price. In case of discrepancy, the unit price shall govern. If the sum of the item is not included, the bid will be considered non-responsive.

e. Respondents shall complete the PRICING WORKSHEET (attached separately in the bid portal.)

2. The reputation of the vendor and of the vendor’s goods or services

a. Provide previous experience and references with providing similar goods and services for similar scopes of work (maximum of three (3) pages for submittal).

b. Provide a list of three (3) completed scopes of work with the goods and services relevant under this RFP in accordance with the format included in this RFP.

3. The quality of the vendor’s goods or services

a. Provide the quality control plan your company will follow to ensure the College will receive the best quality of service requested under this RFP

b. Provide a brief summary of quality features included in the services proposed and why these features make these services better than other similar services.

4. The extent to which the goods or services meet the college’s needs

a. Provide company name, address, telephone number, date the company was established under this proposal and the proposed account executive.

b. Describe availability, delivery, and methodology used for software updates, upgrades, and maintenance.

c. Provide detailed product specifications for any equivalents offered

d. Provide a project timeline

5. The vendor’s past relationship with the college

a. Previous contract award and vendor’s track record.

b. This is an opportunity to evaluate how the vendor has performed on a previous contract award with LSC. New firms with no past history with the College will receive three (3) points. No vendor response is needed here.

6. The impact on the ability of the college to comply with laws and rules relating to historically underutilized businesses (HUB), Certified HUB, Minority and/or Veteran and Women-Owned Businesses Participation:

a. If applicable, provide a copy of Certified HUB, Minority and/or Veteran and Women-Owned Businesses certification.

b. If applicable, indicate the percentage Certified HUB, Minority and/or Veteran and Women-Owned Businesses participation you wish to achieve.

c. Provide procedures to achieve established plan.

d. Provide an example of tools your Firm uses to report to Owners on actual use of Certified HUB, Minority and/or Veteran and Women-Owned Businesses.

7. The total long-term cost to the college to acquire the vendor’s goods or services

a. Provide any other components that may add cost to the bid price.

8. The vendor’s ultimate parent company or majority owner has its principal place of business in Texas or employs at least 500 persons in Texas

a. Does your parent company or majority owner have its principal place of business in Texas?

b. Does your parent company or majority owner employees at least 500 persons in Texas?

9. Any other relevant factor specifically listed in this request for bids or proposals

a. Provide any recommendations or enhanced services that your company can provide, which is relevant to the RFP.

b. This bid factor will evaluate the comprehensiveness of your company’s response to the proposal including all attachments and required information provided to assess your company’s capacity, experience, staffing and quality control measures.

d. Attach a copy of your standard service level agreement (SLA) template.

CERTIFIED HISTORICALLY UNDERUTILIZED BUSINESS (HUB) and MINORITY, WOMEN, AND VETERAN BUSINESS ENTERPRISE (M/WVBE)

Lone Star College (LSC) promotes and encourages contracting and subcontracting opportunities for Certified HUB and Minority, Women, and Veteran Business Enterprises (M/WVBE) in all proposals/contracts. Respondents are encouraged to include Certified HUB and Minority, Women, and Veteran Business Enterprises whenever feasible which may include subcontracts for products and services. For non-HUB and non-M/WVBE firms, Respondents selected for an on-site interview will be asked to present a HUB/MWBE subcontractor plan as part of its presentation.

Noncompliance of Commitment Participation Utilization Goal:

A Respondent will propose a participation commitment utilization percentage (or goal), which will be tracked by a progress assessment report based on data provided monthly.

The monthly submittal of the Progress Assessment Report is mandatory, failure to meet the utilization goal will subject the Respondent to penalties based on the amount of the goal not achieved. Attached will be the mandated LSC Prime Contractor Progress Assessment Report form.

Utilization Goal and Penalty:

If a Respondent utilization goal is not met, there will be a penalty assessed on the amount not achieved using the following sliding scale.

Utilization Goal

Penalty Applied to

Amount not Achieved

0-20% 5% 21-40% 4% 41-60% 3% 61-80% 2.75% 81-100% 2.50%

A Respondent must recommend and receive approved written consent from LSC Supplier Diversity Department for any substitutions of Certified HUB and Minority, Women, and Veteran Business Enterprises related to maintaining the participation commitment or goal.

A Respondent who intentionally and/or knowingly misrepresents facts may be suspended from participating in work for not less than one (1) year.

CERTIFICATE OF INTERESTED PARTIES FORM 1295

Certificate of Interested Parties (Form 1295 – must be filled out electronically with the Texas Ethics Commission’s online filing application, printed out, signed, and included in the RFP, RFQ, RFX response)

Lone Star College is required to comply with House Bill 1295, which amended the Texas Government Code by adding Section 2252.908, Disclosure of Interested Parties. Section

2252.908 prohibits Lone Star College from entering into a contract resulting from this procurement process (RFP, CSP, RFQ, etc.) with a business entity unless the business entity submits a Certificate of Interested Parties (Form 1295) to Lone Star College at the time business entity submits the signed contract. The Texas Ethics Commission has adopted rules requiring the business entity to file Form 1295 electronically with the Texas Ethics Commission. The following definitions apply:

(1) “Business Entity” means an entity recognized by law through which business is conducted, including a sole proprietorship, partnership, or corporation. TEX.

GOV’T CODE § 2252.908(1).

(2) “Interested Party” means a person:

a) who has a controlling interest in a business entity with whom Lone Star College contracts; or

b) who actively participates in facilitating the contract or negotiating the terms of the contract, including a broker, intermediary, adviser, or attorney for the business entity. TEX. GOV’T CODE § 2252.908(3).

(3) “Controlling interest” means:

a) an ownership interest or participating interest in a business entity by virtue of units, percentage, shares, stock, or otherwise that exceeds 10 percent;

b) membership on the board of directors or other governing body of a business entity of which the board or other governing body is composed of not more than 10 members; or

c) service as an officer of a business entity that has four or fewer officers, or service as one of the four officers most highly compensated by a business entity that has more than four officers. TEX. ETHICS COMM.

RULE 46.3(c).

(4) “Intermediary” means a person who actively participates in the facilitation of the contract or negotiating the contract, including a broker, adviser, attorney, or representative of or agent for the business entity who:

a) receives compensation from the business entity for the person’s participation:

b) communicates directly with the governmental entity or state agency on behalf of the business entity regarding the contract; and

c) is not an employee of the business entity. TEX. ETHICS COMM. RULE

46.3(e).

Proposers must file Form 1295 electronically with the Texas Ethics Commission using the online filing application, which can be found at https://www.ethics.state.tx.us/whatsnew/elf_info_form1295.htm.

Proposers must use the filing application on the Texas Ethics Commission’s website to enter the required information on Form 1295. Proposers must print a copy of the completed form, which will include a certification of filing containing a unique certification number. The Form 1295 must be signed by an authorized agent of the business entity. The completed Form 1295 with the certification of filing certificate number and signatures must be filed with Lone Star College by including the from in the RFP, CSP, or RFQ response.

Lone Star College must acknowledge the receipt of the filed Form 1295 by notifying the Texas Ethics Commission of the receipt of the filed Form 1295 no later than the 30th day after the date the contract binds all parties to the contract. After Lone Star College acknowledges the Form 1295, the Texas Ethics Commission will post the completed Form 1295 to its website within seven business days after receiving notice from Lone Star College.

Note: Form 1295 is required when a contract is valued at $1 million or more, contracts that require board action, and for any contract for services that requires registration as a lobbyist under Chapter 305 of the Government Code. Publicly traded business entities are exempt from filing a Form 1295.

https://www.ethics.state.tx.us/whatsnew/elf_info_form1295.htm.

PROVISIONS FOR RECOMMENDATION

LSC reserves the right to:

1. Reject any and/or all Proposals.

2. Revise the RFP and/or issue addenda to the RFP in the event it becomes necessary. Addenda will be provided to all those who received the RFP notice.

3. Accept any Proposals or portion thereof that, in the opinion of LSC, are the most advantageous to LSC.

4. Cancel this RFP in partial or total; to make a partial award, or to make no award if it determines that such action is in the best interest of the College.

5. Request additional references when deemed necessary.

6. Conduct a post-award meeting with the successful Respondent as deemed necessary.

7. Request additional information or clarifications from the Respondent(s), if needed.

8. Award of this RFP will be made to the vendor or vendors providing the best value for goods or services.

INTERPRETATION OR CORRECTION

LSC is not liable for interpretations/misinterpretations or other errors, or omissions made by the respondent in responding to this RFP. Any required addendum to the RFP will be made in writing by the LSC purchasing department. Any person, firm, or corporation submitting a proposal is deemed to have read, understood, and agreed to all terms, conditions, and requirements set forth in the RFP. The respondent agrees to conform in general to the terms of the RFP, details of which will be set forth in a signed agreement between LSC and the respondent.

From the date of issuance of the RFP until a contract is fully executed, the respondent must not discuss the proposals or any part thereof with any employee, agent, or representative of LSC except as expressly requested by LSC in writing. Violation of this restriction will result in the rejection of the respondent’s proposal.

All inquiries, requests for clarification, or additional information must be submitted in writing to the commodity manager. In the written request, the respondent must identify him/herself and provide the page number, section, and paragraph in question. All written inquiries must be received by LSC no later than the scheduled date shown in the Calendar of Events outlined in this document.

All LSC responses will be provided to all prospective respondents. All addenda issued by LSC shall become a part of the RFP, and respondents shall acknowledge receipt of each addendum by corresponding number and date in its response.

Inquiries concerning this RFP should be addressed to LSC as follows:

Pam Johnson, Commodity Manager Email: Pamela.Johnson@lonestar.edu

Phone: (832) 813-6782

SUBMITTAL FORMAT

Responses to this RFP shall be submitted electronically through the iStar Vendor Portal in the order outlined in the Table of Contents.

You will need to register and log on to submit a bid proposal or view online documents at http://wwwappsdstc.lonestar.edu/istar/supplier.htm.

For assistance with the online registration process, contact MC-Vendors@lonestar.edu

IMPORTANT iSTAR VENDOR PORTAL NOTES:

It is the vendor’s responsibility to successfully submit bid proposals before the bid close date and time specified in the Calendar of Events. Once your proposal has been submitted successfully in the iStar Vendor Portal, the email address that is associated with the registration will receive an automated confirmation email.

If you believe that you have successfully submitted your bid proposal and did not receive a confirmation email and you have confirmed that it did not go to your SPAM, then contact the Commodity Manager.

Please upload as one PDF attachment on line 1 in iStar the following required information in your proposal in the order of the Table of Contents.

Please name your PDF file as such: RFP 964 - YourCompanyName.pdf

(Note: File name cannot exceed 19 characters).

Please include in your bid submittal the documents listed on the attached Table of Contents.

mailto:Pamela.Johnson@lonestar.edu http://wwwappsdstc.lonestar.edu/istar/supplier.htm mailto:MC-Vendors@lonestar.edu

(1) TABLE OF CONTENTS CHECKLIST

Your Company Name:

☐ 1. Table of Contents Checklist

☐ 2. Pricing Worksheet – attached separately in the bid portal

☐ 3. Primary Contact

☐ 4. Company Profile

☐ 5. References

☐ 6. Quality Plan

☐ 7. Other Relevant Factors

☐ 8. Respondent’s Service Level Agreement (SLU) template

☐ 9. Exclusions and/or Substitutions to Proposal

☐ 10. Certified HUB, Minority and/or Veteran and Women-Owned Business

☐ 11. LSC-HSP PAR SDD 2017 7.10.17

☐ 12. Felony Conviction/Debarment Notice Clean Air & Water Act Notice

☐ 13. Federal Provisions Questionnaire

☐ 14. Abortion Providers

☐ 15. Boycott of Certain Energy Companies

☐ 16. Certification Regarding Boycott of Israel

☐ 17. Certification Regarding Covered Telecommunications

☐ 18. Certification Regarding Firearm Entity/Trade Association Nondiscrimination

☐ 19. Certification Regarding Terrorist Organizations

☐ 20. Civil Rights/Discrimination

☐ 21. Public Information Act

☐ 22. Criminal Background Check

☐ 23. Federal Procurements

☐ 24. Forced Majeure

☐ 25. Certification Regarding Certain Foreign-Owned Companies in Connection with Critical Infrastructure

☐ 26. Interlocal Agreement

☐ 27. Notice of Delays

☐ 28. Antitrust Certification Statement (Texas government Code 2155.005)

☐ 29. False Statements

☐ 30. Governing Law and Venue

☐ 31. Conflict of Interest Questionnaire: Provide a SIGNED copy of the CIQ (State Required Form, provided in the iStar Vendor Portal)

☐ 32. Certificate of Interested Parties Form 1295

☐ 33. Certificate of Insurance

☐ 34. Addenda, if any

(2) PRICING WORKSHEET-COST PROPOSAL

Insert pricing worksheet here.

(3) PRIMARY CONTACT

dba (if applicable):

Address:

Phone Number:

Primary Contact for Bid Clarification for this RFP (please print):

Primary Contact’s Phone Number: (if different from the above phone number):

Primary Contact’s email address required (please print):

Primary Contact’s Title:

(4) COMPANY PROFILE

Phone Number:

Web Page (if available):

Years of experience providing services equivalent to those requested in this proposal:

Number of employees:

Date company established under name stated in this proposal:

Company Principals:

Name: Title:

(5) REFERENCES

Reference # 1:

Is this reference one of your most current and relevant contracts similar in size and scope to this LSC RFP? ☐YES ☐NO

Company Name:

Contact Name:

Phone:

Email:

Brief description of services:

Term of Contract:

Comments:

Reference # 2:

Reference # 3:

(6) QUALITY PLAN

Insert your quality control plan here.

(7) OTHER RELEVANT FACTORS

Insert any other relevant factors here, including but not limited to any recommendations or enhanced goods or services that your company can provide.

(8) SERVICE LEVEL AGREEMENT

Insert your company’s Service Level Agreement here.

(9) EXCLUSIONS AND/OR SUBSTITUTIONS TO PROPOSAL

☐ We DO have exclusions and/or substitutions included for this Event (See details listed below)

☐ We DO NOT have any exclusions and/or substitutions included for this Event

Details: (Please list all exclusions and/or substitutions or attach a separate sheet)

(10) CERTIFIED HUB, MINORITY AND/OR VETERAN

AND WOMEN-OWNED BUSINESS

1. Complete Section I to indicate what kind of certifications you have as a HUB. (If you are not a HUB, continue to Section II.)

2. Complete Section II if your company is not planning to utilize HUB or minority sub-contractor(s) and explain the reasons. (Do not fill out Sections III and IV, and then continue to Section V and VI.)

3. Complete Section III if your company plans to utilize HUB or minority sub-contractor(s). List the subcontractors and attach the certification with each sub-contractor in a separate attachment.

4. Complete Section IV to describe your sub-contracting plan.

5. Complete Section V to provide information about your supplier diversity practices.

6. Complete Section VI to do your self-assessment.

Section I: Certifications for HUB Please check the appropriate group and attach your Certification(s) behind this form in your proposal submittal. Upon the receipt of valid certification, HUBs will obtain 5 points on the HUB evaluation.

☐ City of Austin ☐ Southwest Minority Supplier

Development Council ☐ City of Houston ☐ State of Texas HUB ☐ Dallas/Fort Worth Minority Supplier Development Council

☐ Texas Department of Transportation

☐ El Paso Hispanic Chamber of Commerce

☐ Women’s Business Council Southwest

☐ Golden Triangle Minority Business Council

☐ Women’s Business Enterprise Alliance

☐ Houston Minority Supplier Development Council

☐ U.S. Department of Veteran Affairs

☐ South Central Texas Regional Certification Agency

☐ National Minority Supplier Development Council

☐ Women’s Business Enterprise National Council

Please state your business utilization goal with your own workforce that you wish to achieve. % of our business utilization goal is with our own workforce.

Section II: Not Presenting a Subcontracting Plan

Section III – Sub-contracting Plan If you are going to utilize HUB or minority businesses, fill out the percentage of utilization goal and the list of subcontractors.

% of our business utilization goal with other Certified HUB or minority businesses.

Sub-Contractors In the table below write the company name, the service they will provide, the contact information, and the estimated of the utilization goal.

Insert certification(s) for each Company after this page (Verify all certifications are valid and not expired) If additional space is required, please attach information in the below format behind this form in your proposal.

Company Name

Services Address Company Contact

Phone # Subcontracting

Total estimated utilization goal for proposal:

Section IV: Description of the Sub-contracting Plan Please provide information about the subcontracting plan. Presenting a strong and coherent sub-contracting plan will allow you to get 2.75 points on the HUB evaluation.

Please provide an explanation of why you will not be presenting a sub-contracting plan.

a) Describe the principal types of supplies and services to be subcontracted.

b) Describe your efforts to make sure that minority businesses have an equitable opportunity to compete for subcontracts, and how you identify potential subcontractors.

c) Do you commit to submitting monthly reports so that Lone Star College can determine the extent of compliance with the subcontracting plan?

☐ YES ☐ NO

Section V: Diversity Practices Please provide information about the diversity practices implemented in your business.

Presenting strong supplier diversity initiatives will allow you to get 2 points on the HUB evaluation.

a) Describe the initiatives performed by the company in supplier diversity and outreach efforts to contact business development organizations, trade associations, conferences, and trade fairs to locate HUB or minority businesses.

b) Share data regarding expenditures made to certified minority businesses or HUBs and has established goals based upon subcontracting activities in the past. (Write N/A if this information is not available).

c) Do you have a mentor-protégé program?

YES _____ NO _____

d) If the “c” is yes, please describe how your program works.

e) If you have a link with more information about your supplier diversity strategies on your website, please share the link here:

Section VI: Self-Assessment Write an “X” according to the evaluation you give yourself for the criteria listed.

Presenting the self-assessment coherent to the information provided in the other sections will allow you to get 0.25 points on the HUB evaluation.

Description Strong Moderate Minimum None

The methods to calculate and develop a subcontracting goal are…

The system for identifying potential subcontractors for the several projects is…

The efforts to make sure that minority businesses have an equitable opportunity to compete for subcontracts are…

The system for controlling the compliance of the subcontracting plan is…

The initiatives performed by the company in supplier diversity and outreach efforts to contact business development organizations, trade associations, conferences, and trade fairs to locate minority or HUB businesses are…

The system to obtain data regarding expenditures made to certified minority businesses or HUBs is…

The mentor-protégé program is…

The program to promote the use of minority businesses is…

Date: Printed Name:

Title: Signature:

(11) LSC-HSP PAR FORM

Do not complete or fill in this form at this time; simply include a copy of this form in your proposal after the Certified HUB section. Including this form will be your acknowledgement and agreement your firm will utilize this progress assessment form after award of this project.

(12) FELONY CONVICTION / DEBARMENT NOTICE

CLEAN AIR & WATER ACT NOTICE

Texas Education Code Section 44.034, Notification of Criminal History, Subsection (a) states “a person or business entity that enters into a contract with a school district must give advance notice to the district if the person or an owner or operator of the business entity has been convicted of a felony. The notice must include a general description of the conduct resulting in the conviction of a felony.”

Subsection (b) states “a school district may terminate a contract with a person or business entity if the district determines that the person or business entity failed to give notice as required by Subsection (a) or misrepresented the conduct resulting in the conviction. The district must compensate the person or business entity for services performed before the termination of the contract.” This notice is not required of a publicly held corporation. (Please CHECK APPROPRIATE BOX below and

COMPLETE ALL SIGNATURE BLOCKS.)

Company’s Name:

Authorized Company Official’s Name (printed):

☐ My firm is a publicly held corporation; therefore, this reporting requirement is not applicable ☐ My firm is not owned nor operated by anyone who has been convicted of a felony ☐ My firm is owned or operated by the following individual(s) who has/have been convicted of a felony:

Name of Felon(s):

Details of Conviction(s):

Signature of Company Official:

I hereby further certify that my company has not been debarred, suspended, or otherwise made ineligible for participation in Federal Assistance programs under Executive Order 12549, “Debarment and Suspension,” as described in the Federal Register and Rules and Regulations.

Signature of Company Official:

I, the vendor, am in compliance with all applicable standards, orders or regulations issued pursuant to the Clean Air Act of 1970, as amended (42 U.S.C.

7606), Section 508 of the Clean Water Act, as amended (33 U.S.C. 1368), Executive

Order 11738 and Environmental Protection Agency Regulation, 40 CFR Part 31 and as required under OMB Circular A-102, the grantor agency and to the United States Environment Protection Agency Assistant Administrator for the Enforcement.

(13) FEDERAL PROVISIONS QUESTIONNAIRE

(This form must be completed in its entirety and attached to your completed proposal)

Representative’s Name:

Title:

FEDERAL PROVISIONS

The following provisions are required and apply when federal funds are expended by Lone Star College for any contract resulting from this procurement process. Please acknowledge that you have read the provisions and will comply accordingly: (See terms and conditions for definition) ☐ Yes ☐ No Equal Employment Opportunity

☐ Yes ☐ No Copeland “Anti-Kickback” Act (18 U.S.C. 874 and 40 U.S.C.

276c)

☐ Yes ☐ No Contract Work Hours and Safety Standards act (40 U.S.C. 3701- 3708)

☐ Yes ☐ No Rights to Inventions Made Under a Contract or Agreement (37

CFR PT 401)

☐ Yes ☐ No Davis-Bacon Act as amended (40 U.S.C. 3141-3148)

☐ Yes ☐ No Clean Air Act (42 U.S.C. 7401-7671 q.)

☐ Yes ☐ No Debarment and Suspension (Executive Orders 12549 and 12689)

☐ Yes ☐ No Byrd Anti-Lobbying Amendment (31 U.S.C. 1352)

☐ Yes ☐ No Buy American Act (41 U.S.C. 10a-10d)

☐ Yes ☐ No Sherman Antitrust Act (15 U.S.C. 1-7)

Signature: Date:

(14) ABORTION PROVIDERS

Pursuant to Texas Government Code Ann. Chapter 2273, by submitting a bid or proposal and entering a contract with the COLLEGE on such bid or proposal, the VENDOR verifies by its signature below that it is not an abortion provider or an affiliate of abortion providers, whereby the provider or affiliate receives something of value derived from state or local tax revenue. Any contract entered into by the COLLEGE is void if the VENDOR has such a prohibited affiliation or contractual relationship.

Vendor Verifies They Are Not A Provider https://statutes.capitol.texas.gov/Docs/GV/htm/GV.2273.htm

(15) BOYCOTT OF CERTAIN ENERGY COMPANIES

If (a) company is not a sole proprietorship; (b) company has ten (10) or more full-time employees; and (c) this contract has a value of $100,000 or more that is to be paid wholly or partly from public funds, the following certification shall apply; otherwise, this certification is not required. Pursuant to Tex. Gov’t Code Chapter 2274 of SB13 (87th session), the company hereby certifies and verifies that the company, or any wholly owned subsidiary, majority-owned subsidiary, parent company, or affiliate of these entities or business associations, if any, does not boycott energy companies and will not boycott energy companies during the term of the contract. For purposes of this contract, the term “company” shall mean an organization, association, corporation, partnership, joint venture, limited partnership, limited liability partnership, or limited liability company, that exists to make a profit. The term “boycott energy company” shall mean “without an ordinary business purpose, refusing to deal with, terminating business activities with, or otherwise taking any action intended to penalize, inflict economic harm on, or limit commercial relations with a company because the company (a) engages in the exploration, production, utilization, transportation, sale, or manufacturing of fossil fuel-based energy and does not commit or pledge to meet environmental standards beyond applicable federal and state law, or (b) does business with a company described by paragraph (a).” See Tex. Gov’t Code § 809.001(1).

I certify my company DOES comply.

My company is exempt as a sole proprietorship.

My company does not meet the necessary criteria.

I certify my company DOES NOT comply.

https://statutes.capitol.texas.gov/Docs/GV/htm/GV.2274.v2.htm

(16) CERTIFICATION REGARDING BOYCOTT OF ISRAEL

If (a) Vendor is not a sole proprietorship; (b) has ten (10) or more full-time employees; and (c) this Agreement has a value of $100,000 or more, the following certification shall apply; otherwise, this certification is not required.

Pursuant to Chapter 2270 of the Texas Government Code, the Vendor hereby certifies and verifies that neither the Vendor, nor any affiliate, subsidiary, or parent company of the Vendor, if any (the “Vendor Companies”), boycotts Israel, and the Vendor agrees that the Vendor and Vendor Companies will not boycott Israel during the term of this Agreement. For purposes of this Agreement, the term “boycott” shall mean and include refusing to deal with, terminating business activities with, or otherwise taking any action that is intended to penalize, inflict economic harm on, or limit commercial relations with Israel, or with a person or entity doing business in Israel or in an Israeli- controlled territory, but does not include an action made for ordinary business purposes.

I certify my company DOES comply.

My company is exempt as a sole proprietorship.

My company does not meet the necessary criteria.

I certify my company DOES NOT comply.

(17) CERTIFICATION REGARDING COVERED TELECOMMUNICATIONS

Federal grant funds may not be used to purchase equipment, services or systems that uses “Covered Telecommunications” equipment or services as a substantial or essential component of any system, or as critical technology as part of any system.

As described in Public Law 115-232, section 889, “Covered Telecommunications” means:

Purchases from Huawei Technologies Company or ZTE Corporation (or any subsidiary or affiliate of such entities) Video surveillance and telecommunications equipment produced by Hytera Communications Corporation, Hangzhou Hikvision Digital Technology Company, or Dahua Technology Company (or any subsidiary or affiliate of such entities).

I certify Covered Telecommunications are NOT used.

I certify Covered Telecommunications ARE used.

(18) CERTIFICATION REGARDING FIREARM ENTITY/TRADE ASSOCIATION

NONDISCRIMINATION

PROHIBITION ON CONTRACTS WITH COMPANIES THAT DISCRIMINATE AGAINST

FIREARM AND AMMUNITION INDUSTRIES:

If VENDOR is not a sole proprietorship, has ten (10) or more employees, and the value of VENDOR’s bid or proposal has a value of $100,000 or more, VENDOR certifies by submitting VENDOR’s bid or proposal that it does not have a practice, policy, guidance, or directive that discriminates against a firearm entity or firearm trade association, as defined by Texas Government Code Ann. Chapter 2274, and will not during the term of any contract with the COLLEGE, unless excepted from that law.

Yes Vendor Certifies Compliance No Vendor Is Not Compliant https://statutes.capitol.texas.gov/Docs/GV/htm/GV.2274.v3.htm

(19) CERTIFICATION REGARDING TERRORIST ORGANIZATIONS

Contractor hereby certifies that it is not a company identified on the Texas Comptroller’s list of companies known to have contracts with, or provide supplies or services to, a foreign organization designated as a Foreign Terrorist Organization by the U.S. Secretary of State under federal law. (Tex. Gov’t Code §§ 2252.151-.154 or §§ 2270)

I certify my company complies I certify my company DOES NOT comply https://statutes.capitol.texas.gov/Docs/GV/htm/GV.2252.htm#F https://statutes.capitol.texas.gov/Docs/GV/htm/GV.2270.htm

(20) CIVIL RIGHTS/DISCRIMINATION

The program applicant hereby agrees that it will comply with Title VI of the Civil Rights Act of 1964 (42 U.S.C.§2000d et seq.), Title IX of the Education Amendments of 1972 (20 U.S.C. § 1681 et seq.), Section 504 of the Rehabilitation Act of 1973 (29 U.S.C. § 794), the Age Discrimination Act of 1975 (42 U.S.C. § 6101 et seq.); all provisions required by the implementing regulations of the Department of Agriculture; Department of Justice Enforcement Guidelines, 28 CFR Part SO.3 and 42; and FNS directives and guidelines, to the effect that, no person shall, on the grounds of race, color, national origin, sex, age, or disability, be excluded from participation in, be denied benefits of, or otherwise be subject to discrimination under any program or activity for which the program applicant receives Federal financial assistance from FNS; and hereby gives assurance that it will immediately take measures necessary to effectuate this agreement.”

“By accepting this assurance, the Program applicant agrees to compile data, maintain records, and submit reports as required, to permit effective enforcement of nondiscrimination laws and permit authorized USDA personnel during hours of program operation to review such records, books, and accounts as needed to ascertain compliance with the nondiscrimination laws. If there are any violations of this assurance, the Department of Agriculture, FNS, shall have the right to seek judicial enforcement of this assurance. This assurance is binding on the Program applicant, its successors, transferees, and assignees as long as it receives assistance or retains possession of any assistance from USDA. The person or persons whose signatures appear below are authorized to sign this assurance on the behalf of the Program applicant.

I agree

(21) PUBLIC INFORMATION ACT

Information, documentation, and other material in connection with this Solicitation or any resulting contract may be subject to public disclosure pursuant to Chapter 552 of the Texas Government Code (the “Public Information Act”). In accordance with Section

2252.907 of the Texas Government Code, Respondent is required to make any information created or exchanged with the State pursuant to the contract, and not otherwise excepted from disclosure under the Texas Public Information Act, available in a format that is accessible by the public at no additional charge to the State.

Respondent understands that Agency will comply with the Texas Public Information Act (Chapter 552 of the Texas Government Code) as interpreted by judicial rulings and opinions of the Attorney General of the State of Texas. Information, documentation, and other material in connection with this Solicitation or any resulting contract may be subject to public disclosure pursuant to the Texas Public Information Act. In accordance with Section 2252.907 of the Texas Government Code, Respondent is required to make any information created or exchanged with the State pursuant to the contract, and not otherwise excepted from disclosure under the Texas Public Information Act, available in a format that is accessible by the public at no additional charge to the State.

I Agree.

https://statutes.capitol.texas.gov/Docs/GV/htm/GV.552.htm

(22) CRIMINAL BACKGROUND CHECK

If Contractor performs services where students are regularly present, Contractor, at his or her own expense, is required to fully comply with Texas Education Code §22.0834 to the extent before services are performed under this Contract. The College reserves the right pursuant to obtain from any law enforcement or criminal justice agency all criminal history record information that relates to Contractor or its employees or agents.

In compliance with Texas Education Code §22.0834, Contractor makes this certification.

Definitions:

Covered employees are employees of Contractor who have or will have continuing duties related to the service to be performed at the College and have or will have direct contact with students. The College will be the final arbiter of what constitutes direct contact with students.

Disqualifying criminal history is any conviction or other criminal history information designated by The College, or one of the following offenses, if at the time of the offense, the victim was under 18 or enrolled in a public school:

1. a felony offense under Title 5, Texas Penal Code;

2. an offense for which a defendant is required to register as a sex offender under Chapter 62, Texas Code of Criminal Procedure; or

3. an equivalent offense under federal law or the laws of another state.

On behalf of Contractor, I certify that:

None of Contractor’s employees are covered employees, as defined above. If this box is checked, I further certify that Contractor has taken precautions or imposed conditions to ensure that Contractor’s employees will not become covered employees. Contractor will maintain these precautions or conditions throughout the time the contracted services are provided.

Or

Some or all of Contractor or his employees or agents are covered employees. If this box is checked, I further certify that:

1. Contractor has obtained all required criminal history record information regarding its covered employees. None of the covered employees has a disqualifying criminal history.

2. If Contractor receives information that a covered employee subsequently has a reported criminal history, Contractor will immediately remove the covered employee from contract duties and notify the College in writing within 3 business days.

3. Upon request, Contractor will provide the College with the name and any other requested information of covered employees so that the College may obtain criminal history record information on the covered employees.

https://statutes.capitol.texas.gov/Docs/ED/htm/ED.22.htm#22.0834

4. If the College objects to the assignment of a covered employee on the basis of the covered employee’s criminal history record information, Contractor agrees to discontinue using the covered employee to provide services at the College.

Noncompliance or misrepresentation regarding this certification may be grounds for contract termination.

None of Contractor’s employees are covered employees.

Some/all Contractor's employees are covered employees.

(23) FEDERAL PROCUREMENTS – SUSPENSION OR DEBARMENT

The College will be utilizing federal funds in making purchases through the contract created by the award of this solicitation. Based on the Code of Federal Regulations, Title 2, Subtitle A, Chapter II, Part 200, Appendix II, provides the contract provisions to meet the federal requirements. The proposer will certify and affirm that all applicable requirements by submission of a proposal response.

Respondent certifies that it and its principals are not suspended or debarred from doing business with the state or federal government as listed on the State of Texas Debarred Vendor List maintained by the Texas Comptroller of Public Accounts and the System for Award Management (SAM) maintained by the General Services Administration.

It is the sole responsibility of the awarded proposer to continue to adhere to the federal regulations. The College may choose at times during the term of the award to verify through the SAM.gov website that the awarded proposer's status has not been changed to suspended or debarred. If the College determines that the company has been suspended or debarred, the College will be required to procure the items through other means until the company's status has changed to active and is again eligible.

Proposers are encouraged to access this website and provide the findings as an attachment to this solicitation

I certify and affirm Compliance https://www.ecfr.gov/current/title-2/subtitle-A/chapter-II/part-200?toc=1 http://sam.gov/content/home

(24) FORCE MAJEURE

Neither the COLLEGE nor VENDOR shall be responsible or deemed to be in default of its obligations to the other to the extent any failure to perform or delay in performing its obligations under the bid or proposal is caused by events or conditions beyond the reasonable control of that party and are not due to the negligence or willful misconduct of such party (hereinafter, "Force Majeure events"). For purposes of the bid or proposal, Force Majeure events shall include, but not be limited to, acts of God or public enemy, war, riot or civil commotion, strikes, epidemic, fire, earthquake, tornado, hurricane, flood, explosion, weather-related emergencies, or other catastrophes, or events or conditions due to law, regulations, ordinances, order of a court of competent jurisdiction, or executive decree or order. However, in the event of such delayed non-performance, the party so delayed shall furnish prompt written notice to the other party (including the date of inception of the Force Majeure event and the extent to which it will affect performance) and shall undertake all efforts reasonably possible to cure the delay or nonperformance and mitigate its effects, or to otherwise perform. The COLLEGE shall not be responsible for payment for any product or service delayed or foreclosed by any Force Majeure event unless and until such delayed or foreclosed product or service is provided. These provisions shall not preclude the COLLEGE from canceling or terminating any resulting award (or any order for any goods or services included herein), or from revising the scope of the work, as otherwise permitted under the bid or proposal.

Vendor Agrees

(25) CERTFICATION REGARDING CERTAIN FOREIGN-OWNED COMPANIES IN

CONNECTION WITH CRITICAL INFRASTRUCTURE

The College is prohibited from entering into a contract or other agreement relating to critical infrastructure that would grant to the company direct or remote access to or control of critical infrastructure in this state,…