ESBD_365992_1719871268200_Form G - SAVNS Data Security Plan Outline.pdf

Form G Data Breach Security Plan Outline

Introduction

The Office of the Attorney General of Texas (OAG) is seeking proposals from qualified vendors to provide a comprehensive Crime Victim Case Management System (CVCMS). As part of the RFO process, it is imperative that each vendor submits a detailed Data Security Plan (DSP) outlining the measures and protocols in place to protect sensitive and confidential information associated with crime victim cases.

Purpose

The purpose of this request is to ensure that the proposed CVCMS meets the highest standards of data security and compliance with applicable laws and regulations. The DSP will be a critical component of the evaluation process, assessing each vendor’s ability to safeguard data against unauthorized access, breaches, and other security threats.

Requirements for Data Security Plan

Vendors are required to submit a comprehensive Data Security Plan that includes, but is not limited to, the following elements:

1. Data Protection Policies and Procedures o Description of policies and procedures to protect data at rest and in transit.

o Encryption standards and methodologies used.

o Access controls and authentication mechanisms.

2. Compliance and Legal Requirements o Measures to ensure compliance with federal, state, and local laws, including but not limited to:

Health Insurance Portability and Accountability Act (HIPAA)

General Data Protection Regulation (GDPR)

Texas Privacy Protection Act o Procedures for maintaining compliance documentation and audit trails.

3. Incident Response and Management o Detailed incident response plan, including detection, reporting, and mitigation strategies for data breaches and other security incidents.

o Contact information for the incident response team and protocol for communication with

OAG.

4. Data Backup and Recovery o Backup frequency, storage, and encryption methods.

o Disaster recovery plan and data restoration procedures.

5. Employee Training and Awareness o Security training programs for employees and contractors.

o Procedures to ensure ongoing awareness and adherence to data security practices.

6. Third-Party Management o Security measures for managing third-party vendors and partners.

o Evaluation and monitoring processes for third-party compliance with security requirements.

7. Risk Assessment and Management o Processes for regular risk assessments and vulnerability testing.

o Description of risk management strategies and mitigation plans.

8. Technical Security Measures o Network security measures, including firewalls, intrusion detection/prevention systems, and security information and event management (SIEM).

o Application security measures, including secure coding practices and regular security testing.

9. Physical Security o Measures to secure physical locations where data is stored or processed.

o Access controls and surveillance mechanisms for physical security.

Submission Guidelines

• Format: The DSP must be submitted in PDF format.

• Length: The DSP should be comprehensive yet concise, not exceeding 25 pages.

• Deadline: Submissions must be received no later than 14 business days following award.

Evaluation Criteria

The submitted Data Security Plan will be evaluated based on the following criteria:

• Comprehensiveness and clarity of the security measures.

• Alignment with industry best practices and legal requirements.

• Feasibility and effectiveness of the proposed security controls.

• Demonstrated ability to manage and respond to security incidents.

• Commitment to ongoing security training and awareness.

Conclusion

The Office of the Attorney General of Texas is committed to ensuring the highest level of data security for its Crime Victim Case Management System. We look forward to reviewing detailed Data Security Plans from prospective vendors and selecting a partner who can meet our stringent security requirements.