ESBD_360800_1723584953581_Lottery Operations and Services Amendments 1-6.pdf

AMENDMENTS TO THE RFP

The following have been adopted by Amendment to the RFP, as permitted by Section 2.18 of the

RFP. The following sections have either been replaced in their entirety or new material has been added.

Amendment No. 1

2.7 Questions

2.7.1 Written questions concerning this RFP will be accepted and responses posted on the

Electronic State Business Daily (ESBD), https://www.txsmartbuy.com/esbd, and the Texas

Lottery website, https://www.texaslottery.com/ will be emailed to Proposers who have submitted a signed NDS, according to the timetable established in the Schedule of Events.

Questions received after the deadlines set in the Schedule of Events may be reviewed by the

Texas Lottery, but will not be answered. Any addenda or amendments, whether made as a result of a prospective Proposer’s written questions or otherwise, will be posted on the

Electronic State Business Daily (ESBD), https://www.txsmartbuy.com/esbd, and the

Texas Lottery website, https://www.texaslottery.com/. It is the responsibility of the

Proposer to check these websites for any additional information regarding this RFP.

https://www.txsmartbuy.com/esbd file://///FSRESOURCE/RESOURCE$/Legal/LCMS%20Assigned%20Case%20Files/00%20CONTRACTS/ACTIVE/Lottery%20Operator%202024/PROCUREMENT/RFP%20Drafts/www.texaslottery.com/ https://www.txsmartbuy.com/esbd file://///FSRESOURCE/RESOURCE$/Legal/LCMS%20Assigned%20Case%20Files/00%20CONTRACTS/ACTIVE/Lottery%20Operator%202024/PROCUREMENT/RFP%20Drafts/www.texaslottery.com/

Amendment No. 2

2.12. Response Format & Contents

The Proposer shall demonstrate its understanding of the requested goods and services and shall address specifically in writing the Proposer’s approach to providing each requirement in this RFP. Each Technical Proposal, Cost Proposal, Proposer’s Commitment and Start-

Up Costs shall be organized in the manner described below:

Technical Proposal

a. Letter of Transmittal;

b. Executive Summary;

c. Section-by-section response to the RFP (see Section 2.9.4 above);

d. Evidence of Financial Soundness (one (1) original and one (1) two (2) copies)

e. HUB Subcontracts Plan (one (1) original and one (1) two (2) copies)

f. Background Information Certification (Attachment D-1);

g. Bid Bond/Proposal Surety (Provided with the original Technical Proposal only);

and

h. Protest Litigation Bond (Provided with the original Technical Proposal only).

Cost Proposal, Proposer’s Commitment and Start-Up Cost (see Section 2.16 below)

a. Sealed Cost Proposal;

b. Sealed Proposer’s Commitment (Attachment A); and

c. Sealed Start-up Costs (Attachment L).

The Proposer’s Commitment (Attachment A) and Start-up Costs (Attachment L) shall be included in the delivery with the Proposer’s Cost Proposal, but each shall be in a sealed envelope separate from the sealed envelope containing the Proposer’s Cost Proposal.

Amendment No. 3.

6.6 Facilities Support Services

Table 20. Facilities Support Services Requirements

Detail Requirements

A. Central Distribution and Secondary Warehouses

1. The Successful Proposer shall provide a secured central distribution warehouse located within thirty (30) miles of the State Capitol Building in Austin in which to perform all shipping and receiving functions for Scratch Tickets and shall be approved by the Texas Lottery. The

Successful Proposer shall also provide a secondary secured warehouse located withing thirty

(30) miles of the State Capitol Building in Austin to ensure business continuity and risk mitigation, at a location that shall be approved by the Texas Lottery. The secondary warehouse shall be primarily utilized for Scratch Ticket storage. If circumstances at the central distribution warehouse require functions performed by Texas Lottery staff to be performed at a secondary warehouse, the Successful Proposer shall provide adequate space and furnishings at the secondary warehouse for Texas Lottery staff to perform those functions. In the event the central distribution warehouse is not operational, or upon approval by the Texas Lottery, the secondary warehouse may be utilized for pick and pack functions and to process returned packs and new game deliveries. The Texas Lottery shall approve any functions and changes in functions performed at both warehouses.

Amendment No. 4

8.8 Permanent Out-of-Home Billboards

The Texas Lottery currently has eighty (80) seventy-nine (79) permanent billboards throughout Texas with an annual cost of $5.4 million which includes maintenance fees for the jackpot number boxes. These billboards are up three hundred sixty-five (365)

Days a year and are leased in two (2) year periods. As of September 1, 2026, the Texas

Lottery will be in year two (2) of the billboard leases. These leases will transfer to the

Successful Proposer, who will be responsible for all lease payments and other associated assets. Creative content will be Mega Millions and Powerball dual jackpot messaging and Lottery Products.

Table 121. Permanent Out-of-Home Billboards Requirements

Roles and Responsibilities

Successful Proposer

TLC

1. Responsible for the media placement, contracting of new and replacement Out-of-Home billboards and other associated assets including but not limited to: rental of media space, vinyl production and shipping, installation, new, replacement and/or repair maintenance of jackpot number boxes, equipment and resolving signal and/or power failures with jackpot box vendor.

X

Amendment No. 5

10.5 Conversion Milestones

The following are the critical milestone requirements that shall be included in the

Conversion Plan. The Proposer shall provide milestone dates. The Conversion Plan tasks shall be described in detail based on the milestones in the following table.

Table 159. Conversion Milestones

Milestone Description Milestone Date

1. Identify and make available to the Texas

Lottery an Austin metroplex based dedicated Conversion Project Manager.

2. Create and deliver detailed Conversion

Plan.

3. Lottery Gaming System software will be available for TLC CAT.

4. Successful CAT Testing and System

Acceptance Signoff by the Texas Lottery.

5. System fully operational with Retailers’ selling Lottery Products.

Sept 1, 2026

Table 160. Conversion Milestones Response Requirements

Response Requirements

1. The Proposer shall provide a Conversion Plan and time chart (Gantt, PERT, or similar format) identifying the major milestones to be accomplished for the construction, equipment delivery, software programming, installation, testing, user training, data conversion, and documentation of the proposed System. The Proposer shall also provide the dates (expressed as the number of

Days from Contract Award) for the described milestones in the Conversion Milestone table above (Table 156) (Table 159) as part of the Proposal. The detailed Conversion Plan shall include acceptance testing and security plan milestones.

Amendment No. 6

Attachment A Proposer’s Commitment

I hereby commit

(Company Name) to provide the goods and services described in the attached Proposal for Internal Audit Services

Lottery Operations and Services required by the Request for Proposals for the Texas Lottery

Commission.

Signature:

Title:

Date: