Equipment_list_2025.xlsx

This equipment list and engineering estimate document supports the City of Palo Alto Utilities' (CPAU) solicitation for surface preparation and protective coating services across seven electric substations. The project encompasses comprehensive cleaning, surface preparation, corrosion treatment, priming, and application of high-performance utility-grade protective coatings on transformers, circuit breakers, switchgear, steel structures, bus supports, capacitor houses, control cabinets, and associated equipment. The equipment inventory totals 86 items distributed across seven substations: Colorado Substation (29 items), Quarry (10 items), Hansen Way (9 items), Park Boulevard (9 items), Hanover (6 items), Maybell (3 items), and Adobe Creek (5 items). The pre-bid meeting and mandatory site walk is scheduled for April 15, 2026, at 9:00 a.m. at the Colorado Substation; written questions must be submitted by April 17, 2026, at 1:00 p.m.; and electronic bids are due April 24, 2026, at 3:00 p.m. Work is anticipated to commence July 1, 2026, with a completion deadline of 1,095 working days from the Notice to Proceed.

The Year 1 engineering estimate totals $940,500, comprising $840,500 in painting costs ($209,500 for Colorado, $150,000 for Hansen Way, $167,000 for Quarry, $99,000 for Park Boulevard, $70,000 for Maybell, $58,000 for Hanover, and $87,000 for Adobe Creek) plus $100,000 in mobilization costs. Subsequent years show reduced expenditures: Year 2 ($299,500), Year 3 ($327,000), and Year 4 ($274,000). All materials and coating systems must meet utility-grade performance standards, including ANSI No. 70 light gray finish paint and Fire Engine Red bushing caps using silicone alkyd, with compliance to Steel Structure Painting Council (SSPC) and Occupational Safety and Health Administration (OSHA) standards. Contractors must be California state licensed, demonstrate full site inspection knowledge, provide strong technical expertise, and maintain proven safety records. A minimum one-year warranty covering defects in workmanship and materials is required. The selected contractor must provide bid security of no less than 10 percent of the aggregate bid amount for bids exceeding $25,000, and performance and payment surety bonds each in the amount of 100 percent of the contract sum within 10 business days of the Notice of Award. Liquidated damages are assessed at $500 per day for failure to achieve final completion, with the City retaining 10 percent of undisputed amounts on each progress payment due within thirty days.