B.08.03 W912GB23R0032 Amend 002.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

See Continuation page.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 25

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 24-Jul-2023

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street , County, State and Zip Code) X W912GB23R0032

X 9B. DATED (SEE ITEM 11)

22-Jun-2023

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer X is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

24-Jul-2023

CODE

CONTRACTING DIVISION

US ARMY CORPS OF ENGINEERS

KONRAD ADENAUER RING 39

D-65187 WIESBADEN GERMANY

WIESBADEN 65187

W912GB 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

W912GB23R0032

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 30 - BLOCK 14 CONTINUATION PAGE

The following have been added by full text:

SUMMARY OF CHANGES

This amendment is issued to:

1. Extend the proposal due date to 3 August 2023.

2. Base Contract Price Schedule_W912GB23R0032

3. Correct the coverage area throughout solicitation to: Belgium, Bulgaria, Germany, Hungary, Italy, Poland, and

Romania.

4. Update required minimum required font size 10-point font for EVERYTHING, including graphics.

5. Update solicitation page 51(b)(iii) from “Past performance completed as/by a subcontractor will be considered Not

Relevant and will not be reviewed” to “Past performance completed as/by a subcontractor may be considered Less relevant.”.

6. Update Attachments

a) Past Performance Info Sheet

b) Base Contract Price Schedule_W912GB23R0032

All other existing terms and conditions remain unchanged.

SECTION A - SOLICITATION/CONTRACT FORM

The required response date/time has changed from 24-Jul-2023 04:00 PM to 03-Aug-2023 04:00 PM.

SECTION C - DESCRIPTIONS AND SPECIFICATIONS

The following have been modified:

PERFORMANCE WORK STATEMENT

PERFORMANCE WORK STATEMENT

Fuel Systems Sustainment, Restoration, and Modernization

Services

5 June 2023

Part 1 General

1. Introduction The United States Army Corps of Engineers (USACE) is procuring fuel systems sustainment, restoration, modernization (SRM), and environmental support services for Defense Logistics Agency-Energy (DLA-E) and

Department of Defense (DoD) bulk and retail fuel facilities. This contract includes but is not limited to services for the maintenance, inspection, repair, upgrade, safety, and environmental protection of Government aviation, marine, and ground fuel facilities and infrastructure at Department of Defense (DOD) facilities throughout Belgium, Bulgaria, Germany, Hungary, Italy, Kosovo, Latvia, Lithuania, Netherlands, Poland, and Romania, and Spain, (hereafter referred to as coverage area). Use of contract capacity by other parties shall require written permission by the USACE DLA-E Program Manager and Contracting Officer (KO).

1.1 Background

The objective is to provide contractual support to bulk and retail fuel facilities and compliance programs for tanks, piping, separators, dispensing units, ancillary systems, and fuel system support facilities and infrastructure. Fuel operations exist at a combination of facility sites, which can be categorized accordingly: 1) retail service stations, 2) bulk fuel storage sites, 3) airfields operating mobile and/or hot refueling operations, 4) rail terminals for fuel distribution, 5) pier fueling distribution sites, and 6) fuel pipelines.

1.2 Period of Performance

The period of performance shall include a one-year Base period and four (4) one-year Options (if exercised) for a total of five years OR whenever capacity is reached.

1.3 Scope

The Contractor shall be responsible for planning, scheduling, and performing SRM and environmental support for fuel facilities and infrastructure to ensure safe and accurate receipt, storage, transfer, issue, quality control, and accounting for DoD fuel products at various facilities throughout the coverage area. In addition, the Contractor shall verify all personnel are adequately trained to comply with both US and Host Nation environmental protection and safety directives. All Contractor personnel that have a direct interface with the customers must be able to speak, read, and write in English.

1.4 Locations

This contract will support the Military Petroleum Oil and Lubricants (POL) facility requirements and mission of the Department of Defense for DoD Fuels Infrastructure within the Outside Continental United States (OCONUS) countries of Belgium, Bulgaria, Germany, Hungary, Italy, Kosovo, Latvia, Lithuania, Netherlands, Poland, and Romania, and Spain. The exact location within these countries will be determined by Task Order Performance Work Statement (PWS).

1.5 Definitions

1.5.1 Contract. A mutually binding legal relationship obligating the seller to furnish supplies or services and the buyer to pay for them.

1.5.2 Contracting Officer (KO). A person with authority to enter into, administer, and/or terminate contracts and make related determinations and findings for the U.S. government.

1.5.3 Contracting Officer’s Representative (COR). An individual who is designated and authorized in writing by the contracting officer to perform specific technical or administrative functions on contracts or orders.

1.5.4 Contractor. An entity in private industry that enters into contracts with the government to provide goods or services.

1.5.5 Performance Work Statement (PWS). A statement detailing the performance requirements of contractor on a specific contract.

1.5.6 Quality Assurance Surveillance Plan (QASP). A written document specifying the surveillance methodology to be used for surveillance of contractor performance.

1.5.7 Quality Assurance. Those actions taken by the government to assure services meet the requirements of the Performance Work Statement.

1.5.8 Quality Control. Those actions taken by a contractor to assure services meet the requirements of the

Performance Work Statement.

2. General Requirements The Contractor shall maintain fuel systems located at DoD facilities in order to provide compliance with code, criteria, and regulations. Fuel systems mean an underground or aboveground storage tank, connected piping, containment systems, ancillary equipment, appurtenances, and infrastructure. The contractor shall provide all labor, supervision, administration, transportation, supplies, vehicles, tools, materials, facilities, equipment, and incidentals necessary to perform requisite fuel system support tasks. Contractor shall be required to execute tasks that ensure the site’s ability to safely receive, store, distribute, and dispense fuel safely.

2.1 Non-Personal Services

The Government shall neither supervise Contractor employees nor control the method by which the Contractor performs the required tasks. Under no circumstances shall the Government assign tasks to, or prepare work schedules for, individual Contractor employees. It shall be the responsibility of the Contractor to manage its employees and to guard against any actions that are of the nature of personal services, or give the perception of personal services. If the Contractor believes that any actions constitute, or are perceived to constitute personal services, it shall be the Contractor’s responsibility to notify the KO immediately.

2.2 Business Relations

The Contractor shall successfully integrate and coordinate all activity needed to execute all contractual requirements. The Contractor shall manage the timeliness, completeness, and quality of problem identification. The Contractor shall provide corrective action plans, proposal submittals, timely identification of issues, and effective management of subcontractors. The Contractor shall ensure customer satisfaction and professional and ethical behavior of all Contractor personnel.

2.3 Quality Control

The contractor shall develop and maintain an effective quality control program to ensure services are performed in accordance with this PWS. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor’s quality control program is the means to ensure work complies with the requirements of the contract.

2.4 Contract Administration and Management

The following subsections specify requirements for contract, management, and personnel administration.

2.5 Contract Management

The Contractor shall establish clear organizational lines of authority and responsibility to ensure effective management of the resources assigned to the requirement.

2.6 Contract Administration

The Contractor shall establish processes and assign appropriate resources to effectively administer the requirement.

The Contractor shall respond to Government requests for contractual actions and shall have a single point of contact between the Government and Contractor personnel assigned to support contracts or task orders. The Contractor shall assign work effort and maintain proper and accurate time keeping records of personnel assigned to work on the requirement.

2.7 Personnel Administration

The Contractor shall provide management and support as required within the Performance Work Statement. The Contractor shall also provide for employees during designated Government non-work days or other periods where Government offices are closed due to weather or security conditions. The Contractor shall maintain a training program for their employees by providing initial and refresher training as required to meet the PWS, and regulatory requirements. The Contractor shall make necessary official travel arrangements for employees. The Contractor shall provide necessary infrastructure to support contract tasks. The Contractor shall provide administrative support to employees in a timely fashion (time keeping, leave processing, pay, emergency needs).

2.8 Subcontract Management

The Contractor shall be responsible for any subcontract management necessary to integrate work performed on this requirement and shall be responsible and accountable for subcontractor performance on this requirement. The prime Contractor shall manage work distribution to ensure there are no organizational conflict of interest considerations.

Contractors may add subcontractors to their team after approval from the KO.

2.9 Contractor Personnel, Disciplines, and Specialties

2.9.1 The Contractor shall accomplish the assigned work by employing and utilizing qualified personnel with appropriate combinations of education, training, and experience. The Contractor shall match personnel skills to the work. The Contractor shall establish the maximum labor rates and/or man- hour rates as Basic Contract tasks.

2.9.2 The Contractor shall provide the necessary resources and infrastructure to manage, perform, and administer the contract.

2.9.3 Contractor shall provide proper identification in the Government workplace. All Contractor and subcontractor personnel shall be required to possess picture identification badges so as to distinguish themselves from Government employees. When conversing with Government personnel during business meetings, over the telephone, or via electronic mail Contractor and subcontractor personnel shall identify themselves as such to avoid situations arising where sensitive topics might be better discussed solely between Government employees. Contractors and subcontractors shall identify themselves on any attendance sheet or any coordination documents they may review. Electronic mail signatures shall identify company affiliation.

2.10 Location and Hours of Work

The Contractor shall conduct fuel systems and environmental support tasks during the stated hours of operation at the fuel facilities. If directed by the KO to conduct operations outside normal hours, Contractor shall respond and provide required support. Per USAREUR Regulation 190-16 (27 April 2017), access times for the contractors will be 0800-1700 Mon-Fri, unless otherwise specified in the PWS.

2.11 Travel

Contractor shall travel to other Government facilities or other contractor facilities as required to support requirements of each PWS. Projected travel costs will be submitted with the Contractor’s proposal at the task order level and will be in accordance with FAR 31.205-46 and the Joint Travel Regulations (JTR). Per Diem will not exceed rates authorized by the JTR in effect at the time the expense is incurring.

3. Task Descriptions The Contractor shall provide or obtain professional expertise in all pertinent disciplines, facilities, equipment, materials, and labor to provide the services described in the Performance Work Statement contained in each individual task order issued by the contracting officer. All work performed by the Contractor shall be designed and implemented in a manner that complements earlier investigations and shall conform to the requirements of the documents listed in the Performance Work Statement(s), Requests for Proposal(s), Task Order(s) and attachments.

3.1 Specific Task Descriptions

The Contractor shall perform various SRM related services for fuel systems and supporting infrastructure that include but are not limited to maintenance, inspections, repair, and environmental support services. Typical task areas or functions to be performed are listed below. All tasks are to be performed in accordance with criteria, specifications, drawings, original manufacturer’s published procedures (if applicable), or as otherwise detailed at the task order level.

Work anticipated under this MATOC includes repair work identified in section 3.1.1, 3.1.2, 3.1.3, and 3.1.4 for POL fuel storage complexes, or portions thereof, in support of fuel distribution systems. Task order projects will include fuel system design services, inspection services and other services needed to complete each task order repair project.

Task orders may include incidental excavation and proper disposal of POL contaminated soils. Broader mitigation efforts would not be executed under this MATOC. The majority of the task orders will be design-build, with a minor amount being design-bid-build task orders.

Where a project task order includes installation or modification of a control system, such as tank gauging equipment, fuel dispensing management systems, pump control systems, HVAC controls, fire alarm systems, etcetera, the designs completed and the equipment provided shall be in accordance with current cyber security requirements applicable, based upon the security controls required for the system categorization.

All work will be accomplished in compliance with Military Fuel Standards, UFC 3-460-01, DoD, American Petroleum Institute (API), and host nation regulations.

As applicable to specific tasks, the Contractor shall:

3.1.1 Maintenance and repair and of POL facilities and infrastructure to include repair project specification/s deliverables meeting current US and UN standards. Facilities and infrastructure include, but are not limited to, facilities, in direct support of the fuel receipt, pipeline, storage, transfer, containment, laboratory testing, POL operations, quality control, equipment, and dispensing systems.

3.1.2 Tank Rehabilitation. Work consists of repairing, replacing, and upgrading coatings, worn components, corrosion, and deficiency to the tank systems necessary to make the tank fully functional for support of mission requirements. Components typically include valves, pumps, piping, controls, dikes/berms, structural components (shell/tank bottom), life safety, and fire safety systems.

3.1.3 Tank cleaning prior to inspection and upgrades. Work includes cleaning to remove residual fuel products, water/sludge removal, and preparation of tank for inspection.

3.1.4 Repairs and Emergency Inspections Only. This includes POL facility inspections to determine condition. The inspection report documents current conditions and requirements for servicing, repairs, and upgrades.

Only in Emergency situations will the inspection and repair of a facility be included in the same task order scope of work.

3.1.5 Participate in a post-award orientation meeting at the site or as defined in the PWS prior to commencing work.

Provide a Work Plan, Quality Control Plan, Project Schedule, Health and Safety Plan, an Accident Prevention Plan, or as otherwise required in the PWS.

3.1.6 Perform an existing site conditions survey to validate the quantities of system equipment and verify existing site conditions. Provide a written report noting all identified discrepancies.

3.1.7 Prepare and provide Mechanical Equipment installation engineering plans and drawings.

3.1.8 Prepare and provide system installation engineering drawings, wiring diagrams, procedures for field installation of all equipment, and system testing/inspection procedures.

3.1.9 Provide Mechanical Equipment. Install equipment in accordance with (IAW) original manufacturer’s published procedures and documentation and as required by the specifications.

3.1.10 Perform performance verification testing, endurance testing, and commissioning IAW the applicable and referenced sections of criteria and specifications in the task order. For Performance Verification Testing (PVT) and at the sole discretion of the Contracting Officer, the government may require consideration from the contractor equivalent to reimbursing the cost of the government PVT witness (including, but not limited to the labor and travel of personnel conducting the subsequent PVT reassessment) in the form of a credit to the contract price if the contractor does not pass the initial PVT attempt.

3.1.11 Provide all required Operations and Maintenance Manuals.

3.1.12 Provide a System Warranty. Provide an unconditional (excluding acts of God and negligence of government personnel), one-year parts and labor Warranty from time of Government acceptance for the new components of the entire system: mechanical equipment, ancillary components, subsystems, data transmission system, and all Contractor furnished software.

3.1.13 Provide after-action reports, accident reports, meeting minutes, field inspection reports, calibration reports, and weekly progress reports. Copies shall be furnished to the Government within 5 working days or sooner, if required, after each specific action.

3.1.14 Provide final As-Built Drawings. All drawings shall be generated in electronic media compatible with the latest version of Microstation, AutoCAD, or as defined in individual task orders. Drawings shall also be provided in .pdf format. Drawings shall be delivered within 30 days after the written acceptance of the system/repairs by the Government.

3.1.15 If fuel product is removed or transferred to another location, the Contractor shall provide written documentation certifying volume of fuel product removed or transferred no later than 24 hours after the action.

3.1.16 The Contractor shall coordinate with the Installation for all permits and notifications required for repair work, including but not limited to digging and hot work permits.

3.1.17 The Government may utilize the Resident Management System for Windows (RMS) to assist in its monitoring and administration of task orders. If utilized, all submittals, shall be processed through RMS and contractor module. This joint Government-Contractor use of RMS would serve to facilitate electronic exchange of information and overall management of the contract. The Contractor RMS module provides the means for the Contractor to input, track, and electronically share information with the Government in the following areas: Administration, Finances, Quality Control, Submittal Monitoring, Scheduling, and Import/Export of Data.

3.2 Maintain Environmental Compliance

3.2.1 The Contractor shall comply with all applicable regulatory requirements to actively protect and enhance the quality of the environment. Maintaining environmental compliance will be addressed at the task order level.

3.2.2 Comply with all environmental requirements. Comply with Final Governing Standard of Host Nation

3.2.3 Report any environmental releases associated with work performed.

Email and verbal notification to both USACE PM and COR within 60 minutes of release. Comply with US, host nation Final Governing Standards, and site specific SPRPs.

3.2.4 Properly characterize, manage, and dispose of POL waste material.

3.2.5 Comply with applicable air, water, noise, solid waste, and hazardous waste requirements within US DoD and host nation regulations, as well as industry standards.

3.2.6 Respond to environmental releases from fuel systems to provide site assessment and follow-on clean-up recommendations.

3.2.7 Assess environmental conditions, identify potential environmental impacts, and recommend mitigation strategies.

3.2.8 Perform initial waste characterization and waste disposal requirements.

3.2.9 Develop transition plan from initial spill support to follow-on clean-up/remediation

3.3 Prepare Environmental Documentation for fuel facilities

3.3.1 Prepare, revise, or update environmental documents to include, but not limited to, Operations and Maintenance

Manuals.

3.3.2 Prepare, revise, or update Explosion Protection Document.

3.3.3 Prepare, revise, or update Operating Permit.

3.3.4 Prepare, revise, or update Spill Prevention and Response Plan.

3.4 Maintain a Safe Environment

The Contractor shall verify that personnel at the fuel facilities are provided with a safe and healthy work environment. It is essential that Contractor personnel handling fuel products and related equipment at the fuel facilities are thoroughly knowledgeable of the principal hazards to be encountered and how to prevent or reduce these hazards in accordance with applicable DoD, FGS or host nation laws and regulations. The Contractor shall instruct personnel to recognize and handle potential hazards to avoid dangerous exposure and to develop safe working habits, practices, and skills. Contractor shall comply with all safety requirements and DOD fire regulations at all times and shall maintain documentation showing compliance which shall be available to the government or designated representative at any time.

3.4.1 Provide trained and certified staff.

3.4.2 Comply with all safety requirements, which shall also include industry best practices.

3.4.3 Comply with EM 385-1-1, HASP, and other applicable safety regulations.

3.4.4 Maintain injury free workplace for work requirements.

4. Special Requirements The Contractor shall comply with all applicable Final Governing Standards, pertinent DoD directives, policies, and procedures, as well as applicable federal statutes, judicial interpretations, international agreements, (e.g. Status of Forces) and policies applicable to U.S. Armed Forces or U.S. Citizens. In the event of conflicting guidance, the most stringent requirements shall be followed.

4.1 Security

All Contractor personnel shall meet prescribed policy and procedure requirements in accordance with AER Regulation 190-16 for access to applicable installations. This access shall be obtained within 60 days of contract award or 60 days of new personnel being hired. Contracted personnel must be able to achieve access to their respective installations.

All Contractor and all associated sub-contractors employees shall comply with applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative). The Contractor shall also provide all information required for background checks to meet installation access requirements. It is the Contractor’s responsibility to ensure that personnel that are requested to complete the work will either have or be able to gain all applicable documentation to complete the work on all areas support by this Contract.

Antiterrorism and Operational Security will be specific to each installation and will be specified at the task order level. The Contractor will be responsible to ensure all personnel have the required training to gain access and work on the Installation for that task order.

4.2 Government Furnished Materials

No Government Furnished Materials shall be provided to the Contractor unless approved in writing by Contracting Officer.

4.3 Contractor Furnished Materials

4.3.1 The Contractor shall provide all tools, equipment, materials, and vehicles to adequately and safely perform all maintenance and repair tasks required by the contract.

4.4 Environmental Requirements

All Contractor activities associated with Environmental requirements shall be conducted in accordance with the Host Nations or US applicable standards. It will be the Contractors responsibility to ensure a working knowledge of the Environmental requirements necessary.

4.5 Authorities and Technical Direction

4.5.1 The Contractor shall take no direction from any Government employee or any person other than the Contracting Officer that changes the terms and conditions of this contract action, the scope, or any change that affects the price or schedule. Changes authorized by the Contracting Officer will be in the form of a written, official, signed modification to the contract action received by the Contractor before the Contractor will act upon those changes. Contracting Officer Representatives (CORs) are limited to the authorities stated in the COR appointment letters.

4.6 Key Personnel

4.6.1 The Government considers at a minimum, the following as key project personnel: Project Manager, Site

Superintendent, Quality Control Manager, and Site Safety and Health Officer. These individuals shall be trained and experienced in each of the disciplines as described below:

a) Project Manager: Each task order requires an individual who is trained and experienced as a Project

Manager (PM). The PM shall be designated by the Contractor for each task order, subject to the approval of the contracting officer. The PM shall be the single point of contact for the task order, and shall be responsible for the management and execution of the task order in accordance with the performance work statement, approved planning documents, and all federal and host nation laws and regulations. The PM shall ensure coordination between the site superintendent, the site safety and health officer, and the quality control manager to ensure that all activities are performed in a timely and safe manner. The PM shall be competent, experienced and knowledgeable in the implementation of a wide range of fuel systems and infrastructure repair work. The PM shall additionally have the qualifications stated below:

i) College degree in engineering, construction management, geology, chemistry, or related field.

Employed by the prime Contractor.

ii) Five (5) years or more experience in the field of repair and maintenance of fuels facilities and associated infrastructure.

Able to perform the technical aspects of the work and convey information clearly in written form and orally in English.

b) Site Superintendent: Each task order requires an individual who is trained and experienced as a Site Superintendent on fuels related installation, maintenance, repair, and construction repair projects. The Site Superintendent has direct responsibility for all site operations and for supervision of any applicable subcontractors. Site Superintendent shall have experience being directly responsible for leading all self-performed and subcontracted work. The Site Superintendent is responsible for leading on site activities, managing on-site personnel and subcontractors, managing and controlling schedules, effectively and proactively resolving quality and schedule issues. The Site Superintendent shall additionally have the qualifications stated below:

i) Ten (10) years or more experience performing liquid fuels maintenance on various types of fuels systems to include bulk fuel facilities, hot fueling systems, gas station dispensing systems, cathodic protection systems; installation and repair of underground storage tanks and piping; and inspection of all parts of a fuel storage, handling, dispensing systems, and associated infrastructure.

Three (3) years of experience must be supervisory in fuel system maintenance, repair, or construction gained within five (5) years just prior to the proposed contract start date.

ii) Proficiency in the English language and shall be able to discuss and convey the technical aspects of work both orally and in written form.

c) Quality Control Manager: Each task order requires an individual who is trained and experienced as a

Quality Control Manager (QCM) to be responsible for onsite management of Contractor Quality Control (CQC), and has the authority to act in all CQC matters. The QCM is responsible to ensure compliance with the requirements identified in the PWS and CQC Plan. The QCM shall additionally have the qualifications stated below:

i) College Degree in related field such as engineering, chemistry, and construction management or related field.

Five (5) years’ experience in the field of repair and maintenance of fuels facilities and associated infrastructure.

ii) Experience in managing quality control requirements for submittals, invoicing and service order tracking.

The QCM shall be able to perform the technical aspects of work and convey information clearly in written form and orally in English.

d) Site Safety and Health Officer: Each task order requires an individual who is trained and experienced as a Site Safety and Health Officer (SSHO). The SSHO has the responsibility to implement and administer the Contractor’s Safety Program and Government accepted Accident Prevention Plan. The SSHO shall additionally have the qualifications stated below:

i) Meet the requirements of EM 385-1-1, Section 1, current version.

Meet the additional requirements of UFGS 01 35 26, General Safety Requirements for Personnel

Qualifications.

4.6.2 Individuals and subcontractors proposed and personnel designated as "key personnel" in the contractor's proposal are considered key to the successful performance of this contract. Once a contract is awarded, those individuals shall be utilized in the performance of this contract. This commitment shall not be changed without the specific written authorization of the Contracting Officer and then only if acceptable comparable personnel are substituted.

4.6.3 The Contractor shall submit in writing to the Contracting Officer the reasons for the substitutions and the qualifications for the persons or subcontractors. Provide the same level of detail on credentials and qualifications on the key personnel or subcontractors as was required by the solicitation. The key personnel or subcontractors which are proposed as substitutes must possess equal or greater qualifications than the individual or subcontractors accepted with the award of the contract at no additional cost to the Government.

5. Deliverables

5.1 Contractor Responsibilities

5.1.1 The Contractor shall provide deliverables as described in subsequent Task Orders. Deliverables shall be specified by the Government. Format and delivery schedule for deliverables shall be outlined in CDRLs and/or task order. Documents such as the Project Management Plan (PMP) and Records Management Plan are considered dynamic documents and shall be updated at the request of the Contracting Officer or COR throughout the task order period of performance at no additional cost to the Government.

5.1.2 The Contractor is responsible for: (1) producing a quality product on time and in compliance with the terms of the contract; (2) establishing and utilizing a quality control program of the scope and character necessary to achieve the quality outlined in the contract; and (3) producing and maintaining acceptable records of quality control activities.

5.1.3 At a minimum QC shall include the proposed internal (in-house) review of all submittals by the Contractor prior to submittal to the Government. If a non-native English speaker has written a document, a native English speaker must review it. Any substandard documents will be rejected by the Government and resubmitted at no additional cost to the Government.

5.1.4 Substandard submittals. Any substandard documents will be rejected by the Government and resubmitted at no additional cost to the Government. The USACE PM may require a resubmission of any documents or electronic files that are determined to be inadequate for the intended purpose. The Contractor shall correct and resubmit the rejected documents within a time frame identified (in writing) by the USACE PM.

5.1.5 Electronic Deliverables. All electronic deliverables shall be prepared so that the user can easily print the document in a presentable and readable format.

5.2 Warranty

5.2.1 Contractor shall provide a MINIMUM of one year warranty to cover all parts, materials, and labor in the event that any items installed by the Contractor are determined to be inoperable, non-functioning, or malfunctioning within the first year after final Host Nation or US approval inspection, unless otherwise specified in specific task orders. If Contractor elects to provide additional warranties, above and beyond the minimum one year requirement, the Contractor shall indicate the warranty period and conditions.

END PWS.

SECTION L - INSTRUCTIONS, CONDITIONS AND NOTICES TO BIDDERS

INSTRUCTIONS TO OFFERORS

A. INTRODUCTION

1. The Unites States Army Corps of Engineers (USACE) Europe District (NAU) intends to award a Firm Fixed Price Indefinite Delivery, Indefinite Quantity (IDIQ) Multiple Award Task Order Contract (MATOC) in accordance with FAR 16.504 to provide Sustainment, Restoration, and Modernization (SRM) Repair Services for Army, Navy, and Air Force Fuel Facilities supported by Defense Logistics Agency (DLA) Energy throughout

Belgium, Bulgaria, Germany, Hungary, Italy, Poland, and Romania, under North American Industrial Classification System (NAICS) code 238990. The total estimated contract dollar value is $29 million with a one-year base period, and four one-year option periods.

2. NOTE: When the word “Offeror” is encountered in the RFP, it is intended to mean a company seeking to do business with the Government that submits a proposal in response to this Solicitation. When the word “Government” is encountered, it is intended to mean USACE NAU. “Request for Proposal,” “RFP” and “Solicitation” are used synonymously throughout.

3. This is an unrestricted, full and open competitive acquisition for the award of at least two, but not more than five, firm-fixed price Indefinite Delivery, Indefinite Quantity (IDIQ) service-based Multiple Award Task Order Contracts (MATOC). The acquisition will be a Best-Value Procurement, utilizing a Tradeoff Source Selection Process (see FAR 15.101-1).

B. PROPOSAL SUBMISSION

1. To assure timely and equitable evaluation of proposals, Offerors must follow the instructions contained herein. Offerors are required to meet all Solicitation requirements, including terms and conditions, representations and certifications, and technical requirements, in addition to those identified as evaluation factors. The Offeror shall submit in the proposal all requested information specified in this section of the Request for Proposal (RFP) at or before the exact time specified. Failure to meet a requirement may result in an Offeror being ineligible for award.

Copies of the RFP are available by INTERNET ACCESS ONLY. All RFP documents will be made available for viewing at the SAM website (http://www.sam.gov). All amendments will be made available for viewing in SAM. It shall be the Offeror’s responsibility to check the website for any amendments.

2. Requests for Information. Offerors are requested to review the plans and specifications in their entirety and review the Bidder Inquiry System for answers to questions prior to submission of a new inquiry. The Government reserves the right to decline addressing certain questions. Further, no questions, unless in the Government’s interest, will be answered within 10 calendar days of the proposal due date.

3. Bidder Inquiries. The Bidder Inquiry system is to be used to ask and receive answers to all non-proprietary questions. To ensure that adequate time is given for responses prior to receipt of offers all inquiries and questions relating to technical requirements and proposal procedures are to be submitted via Bidder Inquiry in ProjNet at:

https://www.projnet.org/projnet/ no later than ten days prior to the proposal due date.

The Project Number is: W912GB23R0032 The Bidder Inquiry key is: 4HRDMN-6SGIW5

To submit and review inquiry items, prospective offerors and vendors will need to use the Bidder Inquiry Key presented above and follow the instructions listed below. A prospective vendor who submits a comment/question will receive an acknowledgement of their comment/question via email, followed by an answer to the comment/question after it has been processed by our technical team. All timely questions and approved answers will be made available through ProjNet. Only representatives of the Prime Contractor (no subcontractors) may submit RFI’s via ProjNet.

a. Registration for ProjNet Bidder Inquiry Access

1) If not already registered, go to Entering Bidder Inquiries in ProjNet Bidder Inquiry System below.

2) From the ProjNet home page linked above, click on Quick Add on the upper right side of the screen.

3) Identify the Agency. This should be marked as USACE.

4) Key. Enter the Bidder Inquiry Key listed above.

5) Email. Enter the email address you would like to use for communication.

6) Click Continue. A page will then open saying that a user account was not found and will ask you to create one using the provided form.

7) Enter your First Name, Last Name, Company, City, State, Phone, Email, Secret Question, Secret Answer, and Time Zone. Make sure to remember your Secret Question and Answer as they will be used from this point on to access the ProjNet system.

8) Click Add User. Once this is completed you are now registered within ProjNet and are currently logged into the system.

b. Entering Bidder Inquiries in ProjNet Bidder Inquiry System

1) For future access to ProjNet, you will not be emailed any type of password. You will utilize your Secret Question and Secret Answer to log in.

2) From the ProjNet home page linked above, click on Quick Add on the upper right side of the screen.

3) Identify the Agency. This should be marked as USACE.

4) Key. Enter the Bidder Inquiry Key listed above.

5) Email. Enter the email address you used to register previously in ProjNet.

6) Click Continue. A page will then open asking you to enter the answer to your Secret Question.

7) Enter your Secret Answer and click Login. Once this is completed you are now logged into the system.

8) Follow online screen instructions to enter specific bidder inquiries for the project.

The Bidder Inquiry System will be unavailable for new inquires after the date shown in the paragraph above in order to ensure adequate time is allotted to form an appropriate response and change the solicitation, if necessary. Offerors are requested to review the RFP in its entirety, review the Bidder Inquiry System for answers to questions prior to submission of a new inquiry. The ProjNet call center operates weekdays from 8AM to 5PM U.S.

Central Time Zone (Chicago). For questions and comments please call the Help Center 1-217-367-3273 or 1- 800- 428-HELP (4357) or e-mail staff@projnet.info.

4. General Proposal Submission Requirements.

a. Electronic Proposals. In an effort to reduce paperwork and costs, ALL RESPONSES TO THIS ANNOUNCEMENT SHALL BE SUBMITTED ELECTRONICALLY. Hand carried delivery or USPS/UPS/FedEx delivery of hard copies and/or CD-ROMs are not authorized. Facsimile submission is not authorized. Electronic submissions shall be via email to both the Contract Specialist, Phillip Garrison, at phillip.c.garrison@usace.army.mil and the Contracting Officer, Ryan Shoemaker, at ryan.s.shoemaker@usace.army.mil. It is the responsibility of the Offeror to ensure receipt.

b. File Size Limitations. Offerors are advised that the file size limitation is 10MB due to email server restrictions. If needed, Offerors are advised to break the files down into smaller sections and deliver in separate emails. In such cases, please divide the sections as logically as possible and be sure to clearly name the files as specified below.

c. File Names. To ensure your submission is received and processed appropriately, it is important that interested parties CAREFULLY ensure their electronic files adhere to the following naming convention: Each filename shall begin with the Solicitation number, followed by the word “RESPONSE,” followed by your firm’s name, and finally a brief file description. EXAMPLES:

(1) “Firmname W912GB23R0032 RESPONSE Volume I.pdf”

(2) “Firmname W912GB23R0032 RESPONSE Volume II.pdf”

d. File Organization, Formatting, and other instructions. Although hard copies are not accepted, each file shall be clearly indexed, and logically assembled. Font size shall be 10 point or larger and font text shall be legible. Pages shall be letter or A4 sized--larger page sizes (such as 11x17 foldouts, etc.)

will be counted as two pages. Offerors shall prepare proposals in the English language. Proposals shall be in a narrative format, organized and titled so that each section of the proposal follows the order and format of the factors. Information presented should be organized so as to pertain to only the evaluation factor in the section that the information is presented. Proposals shall completely and adequately address the requirements of this Solicitation. Offerors are reminded that elaborate corporate marketing information, formatting, special reproduction techniques, etc., are not necessary. Failing to submit attachments or failing to complete the proposal properly may result in rejection of the offer without further evaluation. Information pertaining to more than one evaluation factor should be repeated in each section for each factor. Electronic files shall be Microsoft Windows compatible. Files shall be submitted in their native format (i.e., doc, xls, ppt, etc.), or if in pdf format, shall be in searchable text. If the electronic files are of a size at which they must be compressed (zipped), they shall be compressed into one zipped folder.

e. Submission & Deadline. Interested parties shall submit responses no later than the date specified on the solicitation document. The time and date of proposal receipt will be the delivery time and date recorded of email receipt on the Government’s server. The time the electronic submission is sent by the interested party is not determinative. Do not assume that electronic submission will occur instantaneously. Offerors should time their submission with prudence by not waiting until the last day—this will allow for unexpected delays in the transmittal process and troubleshooting. Offerors are encouraged to keep a copy of the delivery and/or read confirmation for their record but shall also request confirmation. Be advised that proposals received after the submission deadline will be considered late and as such will be processed in accordance with FAR 15.208. It is the responsibility of the Offeror to ensure receipt.

f. Any information, presented in a proposal that the Offeror wants safeguarded from disclosure to other parties must be identified and labeled in accordance with the requirements of Provision “FAR 52.215- 1, Instructions to OfferorsCompetitive Acquisition (Jan 2004),” subparagraph (e). The Government will endeavor to honor the restrictions against release requested by Offerors, to the extent permitted under United States law and regulations.

g. An offer may be rejected if an offeror objects to any of the terms of this RFP, including any part of the specifications. The Government plans to award a contract without discussions, so an offeror may not have an opportunity to withdraw any objections that the offeror has made or provide any of the items of information described above, after the date and time that offers must be delivered to the Government. Therefore, the Government urges the offeror to submit questions or concerns via Bidder Inquiry in ProjNet at: https://www.projnet.org/projnet/ before objecting to any of the terms of this

RFP.

5. SPECIAL NOTICE. System for Award Management. Please take notice that the System for Award

Management (SAM, www.sam.gov) requires that firms submit an "original, signed notarized letter identifying the authorized Entity Administrator for the entity associated with the SAM Unique Entity ID (UEI) number before the registration will be activated." This applies to all new entity registrations and all entity registration renewals, effective 29 April 2018. Further information behind this requirement is posted to the General Services Administration's (GSA) announcement page at https://www.gsa.gov/samupdate. Please also refer to Federal Service Desk's (FSD) instructions on how to comply with this new requirement. NOTE: the instructions are different for domestic (U.S. based) and international (not U.S. based) firms. Offerors are reminded that this Solicitation includes the provision FAR 52.204-7 SAM and the resulting award will include the clause FAR 52.204-13 SAM Maintenance. These provisions/clauses require all contractors to register and maintain an active SAM entity registration in order to be eligible for contract awards, as prescribed by the regulation at FAR Subpart 4.11. In order to eligible for the contract award resulting from this Solicitation, Offerors are advised to take immediate action to ensure your SAM entity registration is current and/or will be current at the time of proposal receipt by this contracting office.

SECTION M - EVALUATION FACTORS FOR AWARD

EVALUATION FACTORS FOR AWARD

A. BASIS FOR AWARD

The Government will utilize the Best Value Tradeoff Process for Source Selection in accordance with FAR 15.101-1 to determine which proposals offer the best overall value to the Government, non-price and price factors considered.

This process permits tradeoffs among non-price and price factors. Award will be made to the Offerors proposing the combination most advantageous to the Government based upon an integrated assessment of the proposals received, including the evaluation factors described in paragraph B of this section. The government considers it to be in its best interest to allow award to other than the lowest priced Offeror or other than the highest technically rated Offeror. The perceived benefits of the higher priced proposal shall merit the additional cost, and the rationale for tradeoffs must be documented in the file in accordance with FAR 15.406.

The non-price factors are approximately equal to one another. The non-price factors, when combined, are significantly more important than price.

B. PROPOSALS & RELATED FACTORS

The Government Source Selection Team (SST) will evaluate proposals according to the factors listed below.

Offerors are required to provide data addressing all stated factors in a clear and understandable format. Proposals that do not clearly address all factors may be considered unacceptable and may not receive further consideration.

VOLUME I – TECHNICAL FACTORS (NON-PRICE)

FACTOR ONE: Past Performance FACTOR TWO: Management Approach FACTOR THREE: Technical Approach

VOLUME II – PRICE FACTOR

FACTOR FOUR: Price

1. VOLUME I – TECHNICAL FACTORS (NON-PRICE). The volume shall be organized into the following sections:

a. Executive Summary – Include a one (1) page cover letter and any applicable fully-executed Joint Venture (JV) agreements and fully executed teaming agreements.

i. The cover letter shall be in accordance with FAR 52.215-1(c)(2), including:

(1) The Solicitation…