B.08.02 PWS_Sample Project_Fuel Site Repairs.pdf

Performance Work Statement (PWS)

Fuel Site Repairs

06 May 2023

I. PROJECT DESCRIPTION:

1.0 Under this Performance Work Statement (PWS), the purpose of this project is to provide all labor, materials, equipment, inspections, and services required for repairs and upgrades to the retail and bulk fuel storage areas at MK Air Base, Romania. The end state of this project is to commission and place the two bulk tanks and associated fueling system components into operation and meet Defense Logistics Agency-Energy (DLA-E) capitalization requirements in both the retail and bulk fueling facilities. Repairs and upgrades shall be conducted in accordance with Host Nation standards and regulations and criteria/specifications, or as further outlined in this PWS.

II. CONTRACTOR PLANS:

The following section discusses the development and implementation of contractor plans.

1.0 Work Plan:

The work plan shall be prepared and implemented by the Contractor as part of their project work. The work plan shall apply to all tasks/activities and products required by this task order.

The Work Plan shall be submitted in a report format, and approved by the USACE Contracting Officer’s Representative (COR) before field activities can commence.

The Contractor shall provide a project specific work plan, including the following as a minimum:

- Detailed Description of Project Activities

- Detailed Project Schedule through entire period of performance that includes each task and milestone under this PWS

- Identification of Key Project Team Personnel with role and contact information

- Plan to obtain Installation Access

- Permitting Plan (for all required permits to include, but not limited to, Hot-Work Permits, Dig Permits, Camera Passes/Permits, Confined Space Permits)

- Environmental Protection Plan, to include Fuel Spill Prevention and Cleanup

- Expected work for civil, mechanical, electrical, or other disciplines

The Contractor shall provide one electronic copy of the Draft Final Work Plan to the U.S. Army Corps of Engineers (USACE) COR in accordance with the delivery schedule. Comments to the Draft WP will be provided by the 21st Theater Sustainment Command (TSC), USACE, and other stakeholders designated by the COR, from which the Contractor will submit a Final WP for approval. Field work shall not commence prior to approval of the Final WP.

2.0 Contractor Quality Control Plan (QCP)

The Contractor shall be responsible for contract performance quality control. To facilitate this effort, the Contractor shall establish an inspection system acceptable to the Government. The Contractor shall provide a Quality Control Plan (QCP) which addresses methods for meeting the requirements of this PWS.

The complete QCP shall be submitted to the USACE COR in accordance with the delivery schedule. Field work shall not commence prior to approval of the Final QCP. Contractor quality control plan shall be prepared in accordance to UFGS 01 45 00 and be tailored for this project.

3.0 Accident Prevention Plan:

The contractor shall prepare and submit for review and acceptance, a project specific Accident Prevention Plan (APP). The Contractor shall use a qualified person to prepare the written contract APP in accordance with the format and requirements of USACE EM 385-1- 1- and as supplemented herein. The Contractor shall cover all paragraph and subparagraph elements in USACE 385-1-1, Appendix A “Minimum Basic Outline for Accident Prevention Plans”. The APP must be project specific and address any unusual or unique aspects of expected work to be encountered under this contract.

Any actions required protecting the surrounding environment, community and other third parties (e.g. visitors) will be addressed in the APP. The Contractor shall ensure that his/her personnel are not only aware of, but also comply with the safety, health, and environmental requirements. Adherence to the plan and protection of the environment is the responsibility of the Contractor.

The Contractor shall include a subsection titled “Activity Hazard Analysis Report” to address a project specific Activity Hazard Analysis (AHA) for expected tasks that fall under this contract. AHAs must be developed by the Prime Contractor, subcontractor, or supplier performing the work, and provided for Prime Contractor review and approval before submitting to the USACE COR. AHAs must be signed by the SSHO (Site Safety and Health Officer), Superintendent, QC Manager and the subcontractor Foreman performing the work.

The AHA shall be formatted in accordance with EM 385-1-1, Section 1 or as directed by the Contracting Officer. AHAs must identify competent persons required for phases involving high risk activities, including confined space entry, crane and rigging, excavations, trenching, electrical work, fall protection, and scaffolding, etc.

The APP shall be continuously reviewed and amended, as necessary, throughout the life of the contract. Unusual or high-hazard activities for regular scheduled maintenance activities not identified in the original APP shall be incorporated in the plan as they are discovered.

Changes to the accepted APP shall be made only with the written concurrence of the Contracting Officers, Project Superintendent, SSHO, and Quality Control Manager.

The Contractor shall provide one electronic copy of the Draft Final APP to the USACE COR in accordance with the delivery schedule. The APP will be reviewed and accepted by USACE, or returned to the contractor with comments. Field work shall not commence prior to approval of the Final APP.

Contractor shall ensure that the existing Operation and Maintenance Manual containing installation and operation requirements and product specifications is distributed among personnel and the outlined safety procedures are followed.

4.0 Kick Off Meeting:

The Contractor will schedule the kick-off meeting at the Contractors offices with subcontractors present within 15 days of contract award. The Contractor will attend the project kick-off meeting with the USACE COR and pertinent team members. Final clarification, preparation and coordination will be made during the kick-off meeting. Access and “Installation pass” requirements will be reviewed. The Contractor shall provide a proposed activity schedule, explain the intended approach in executing the Contract, provide list of personnel to be involved in project work, and provide additional information helpful in initiating the effort. Project details and background information will also be identified.

The Contractor shall be responsible for recording meeting minutes, and providing a sign-in sheet for attendees. The Contractor shall coordinate the agenda for the kick-off meeting with the USACE COR at least 5 working days before the meeting is scheduled to take place. The meeting minutes shall be provided in English to the USACE COR within 5 days after the meeting, via email. Upon approval of the meeting minutes, the USACE COR will direct the contractor to deliver the meeting minutes to other meeting attendees via email.

5.0 General:

5.1 The Contractor shall deliver a fully functional, turnkey type facility as described in this document. The work includes but is not limited to technical approach, demolition, fabrication, delivery, and site work. The systems, repairs, and installed equipment shall be permanent and the facility in this project shall be complete and usable to meet codes and technical and functional requirements per this PWS. The Contractor shall be responsible for all site coordination. The Contractor shall defer to the USACE PM (Project Manager) on all matters regarding the release of any information concerning the conduct of this work.

5.2 The metric system shall be used for all dimensions/calculations.

5.3 While this PWS references various source standards and specifications, all documents are to meet the most stringent of US, International and Host Nation codes and requirements. It is the Contractor's responsibility to demonstrate that the Host Nation standard is equal to the US-cited standard or specifications being supplanted. The more restrictive (stringent) standards shall apply when conflicts arise between the requirements of this PWS and any referenced or other applicable codes, standards or regulations. If equivalency cannot be met, the more stringent requirement shall be used and both codes shall be quoted verbatim in the Contractor’s correspondence to the COR. Where specific standards are not indicated, the Contractor shall determine the required material and execution standards, and provide an electronic copy of the local host nation standards and applicable codes in its original language and English translation as related to requirements of this PWS.

5.4 Conferences and Meetings

5.4.1 The Government to its sole discretion may ask the Contractor to participate in a Technical Data Package (TDP) review conference (Review conferences will be held only if necessary to expedite the review process.) The Contractor may request a review conference, but the Government is under no obligation to conduct or participate in a review conference unless specifically identified in the contract documents.

5.4.2 All TDP review conferences shall be held via teleconference or be reviewed and comments resolved via email.

5.4.3 The Contractor is responsible for taking meeting minutes during each review conference and submitting to the COR for information and approval.

5.4.4 The Contractor is responsible for evaluating all Government comments prior to each review conference. The Contractor is responsible for resolving all Government comments from each TDP submittal phase. The Contractor shall provide annotated responses to each review comment with the subsequent submittal packages. Milestone

C work may not begin until all Government comments from TDP I and II have been resolved.

5.4.5 Availability and Use of Utility Services: In addition to the requirements of FAR 52.236-14, the water and electricity required for performance of the work will be supplied only where available, and only in reasonable quantities for purposes of the work. The contractor is responsible for making all necessary evaluations prior to bid as to the availability of utility services. Fire hydrants are not available for use for temporary water supply but a temporary bulk water supply point is available on post.

Connection to the sources of water and electricity and bringing them to the work location shall be done by the contractor at their own expense.

5.4.6 Contractor to coordinate with end user prior to requesting utility outages through Directorate of Public Works. Allow at least 14 calendar days for requests with DPW.

5.5 Final Reports

5.5.1 Commissioning report: The report shall include the following information at a minimum:

• Methods of testing.

• Record of all readings and measurements.

• Record of any deficiencies, if any

• Affidavit of attendance and observation of test results by attendees

5.5.2 Final / Completion report: The Contractor shall provide a draft of final report in both English and HN language depicting all aspects of completed work. The report shall include photo documentation of work, a copy of updated As-Built, a description of the work completed, certifications, inspection reports and disposal manifests. Additionally, the contractor shall include detailed information of any deficiencies identified during the inspections. The Contractor shall provide one electronic copy of the final report draft to the USACE PM for review, and the USACE PM will comment and the Final shall be submitted electronically along with one hard copy to be delivered to the site.

5.6 Special Requirements:

5.6.1 3rd Party Inspection Services: The Contractor shall furnish independent 3rd party inspection services to inspect the Electrical, Mechanical and Plumbing features of the project. The 3rd party shall not be the same or affiliated with the company involved in installation/repairs conducted under this PWS. All testing shall be at the expense of the Contractor. The Contractor shall submit a plan for third party services to the COR. The inspection plan must be approved by the PM/COR prior to execution of field work.

5.6.2 3rd Party inspectors shall submit professional reports directly or through the prime Contractor to the PM /COR within 48 hours of the actual inspection. Report will contain the following at a minimum: names of all persons present for activity, listing and approval of all related materials, description of observed activity, and 10 photos (minimum resolution: 1504x1000) of the observed activity.

5.6.3 The 3rd party inspector shall be a host nation certified professional. The Contractor shall submit the inspector’s credentials along with inspection results.

5.6.4 The following are the minimum 3rd party inspections to be conducted: all outlets, off-cover inspection of all panels, verify that GFCI is present on all panels, municipal power connections, lightning protection installations, and generator connections and associated transfer switch, pump speed settings, pump swithchover, flowrates and valve orientation and operation. Make repairs to comply with UFC 3-460-01.

5.6.5 At the completion of this task order:

5.6.5.1 The fueling facility shall be in a fully operational and usable condition with all inspections and certifications obtained and capable of receiving, storing, and issuing fuel at MK Air Base.

5.6.5.2 All remaining minor repairs are complete.

5.6.5.3 The containment area (see Attachment 8) shall be completely sealed as per details under PWS.

5.6.5.4 At the completion of aforementioned tasks, the contractor shall proceed to commission the facility as per provisions of this PWS.

5.6.5.5 The Contractor is responsible for disposal of wastes generated onsite. Wastes shall be disposed according to local and host nation regulations.

5.6.5.6 The Contractor shall train future maintenance contractor to operate bulk fuel system. Training to be conducted in two eight-hour sessions and must occur prior to beneficial occupancy (turnover).

III. SPECIFIC REQUIREMENTS:

The work will be accomplished through the performance of the tasks described below:

1.0 TASK 1. Fuel Site Repairs

Fuel site repairs shall cover:

• Mandatory, recommended, and future recommended repair items found in the API inspection results in Attachments 3 and 4.

• Recommendations documented in the Attachment 5 commissioning report.

• Other repairs as identified in the following sections.

• Contractor to edit UFGS specifications referenced by this PWS and applicable UFC guidance, highlighting and striking through revisions. Submit to COR for acceptance as part of deliverable packages.

1.1 Firefighting will be carried out through manual means via hydrant connections by Fire

Department. To determine adequacy of water supply for firefighting purposes, Contractor to field-verify the local water flow and pressures at hydrants and also system capacity from the incoming municipal water supply which supplies GRA’s on-site storage. Provide report verifying findings and determine adequacy in accordance with UFC 3-460-01. This report to be supplied within TDP I. Corrective measures are not associated with this task.

1.2 Perform the preparation and repairs to the containment areas identified in Attachment 8:

a. Existing spill containment system within bulk fuel tank area does not currently meet UFC requirements for overall capacity and subdivisions between each tank. Reconfigure to accommodate a new subdividing dike wall between the two bulk tanks as required by UFC 3-460-01 Paragraph 8-14 and refit obstructions, as required. The new subdividing dike wall will have an impact on drainage; therefore, consider drainage solutions such as a through-wall, containment drain valve to convey water to trench drain on opposing side.

b. Contractor to assess and extend existing walls as required to meet spill containment system capacity specifications detailed in UFC 3-460-01 Paragraph 8-14.2.1. Design drawings may not accurately reflect existing dike wall heights.

c. Repair bulk area pipe penetrations through concrete containment walls and install sleeves and seal, repair the concrete.

d. Repair all containment area concrete fissures, inclusive of curbing and dike wall, by grinding down the cracks not less than 2 centimeters and fill with appropriate epoxy cement. Repair spalling concrete by removing loose segments, cleaning and repairing concrete edges, and applying appropriate epoxy cement to seal repaired section.

e. Remove vegetation from concrete areas in entire fuel facility and clean out trench drains.

f. Replace all failed, fuel-resistant joint sealant in containment areas to accommodate the application of new fuel-resistant joint sealant.

1.3 Provide valve stem extension within storm water vault(s) to accommodate valve operation from grade level.

1.4 Repair broken lid hinges within entire fuel facility such as valve pits covers, hatches in catwalk, etc. Replace any boot seals that are in need of repair.

1.5 Repair and refinish all protrusions, damaged, peeling, and cracked coating on the tanks and piping in accordance with UFGS 09 97 13.27. Power wash topside of bulk tanks. Ensure all pipeline and tank labeling complies with MIL-STD-161H and replace as necessary.

1.6 Remove, clean, paint, repair, and properly reinstall all the tank vents to include installation of vent risers to facilitate proper tank aeration and prevent blockage by snow.

1.7 Throughout fuel facility (including inside bulk tanks), repair existing pipe supports and guides to include shimming, installation of flexible, ultraviolet (UV) and fuel proof material to protect piping from rubbing on supports. Repairs shall also include U-bolts with rubber-like or nylon material installed on the piping where missing, and clamps to support conduits.

Repair/modify two pipe supports of the recirculation line at the valves to provide adequate support to withstand horizontal stresses when operating the valves. The current configuration is not structurally sufficient and allows movement that could potentially cause future damage to the piping. Reference: AW 078-24-28 Type III Hydrant Fueling System.

Confirm supports are spaced per ASME B31.3 requirements and make corrections as necessary.

1.8 Demolish existing emergency shower/eyewash and replace with new fixed unit in accordance with UFC 3-460-01 and UFC 3-420-01. Account for increased electrical demand for tempered water and also environmental conditions such as cold weather.

1.9 Repair emergency fuel shut off system (EFSO). The EFSO is not currently operational and contractor shall identify issues and repair the system to restore functionality.

1.10 Confirm pump discharge rate of flow control valve is not allowing excess flow into the filter-separators. Correct as required.

1.11 Ensure piping downstream of filter-separators are non-ferrous or interior coated. Correct as necessary.

1.12 Provide relief valves where trapped sections of fuel are present.

1.13 Lock isolation valves open on relief lines with a “car seal” or equivalent device.

1.14 Replace all filters associated with entire fuel facility; filters must meet the requirements of

UFGS 33 52 43.28.

1.15 Replace all lighting fixtures which show signs of water saturation and replace exterior lighting bulbs when applicable.

1.16 Replace bulk tank manway gaskets in accordance with UFGS 33 56 21.17.

1.17 Replace broken leak detection/telltale PVC pipe(s) within bulk fuels containment area.

1.18 Replace truck fillstand hoses with semi-hardwall type and also complies with UFGS

SECTION 33 57 55. Also, install a hose tray and nozzle holder combination or hanging rack per UFGS.

1.19 Test entire fuel site for continuity of all electrical, grounding, bonding, lightning protection and repair/install as necessary. Grounding shall include grounding clamps and reels at fillstands. Ensure dielectric isolation kits are properly installed on piping where needed.

Correct deficiencies in accordance with applicable standards.

1.20 Ensure existing electrical and communication systems for entire fuel site has properly installed explosion-proof conduit and boxes, where necessary. Correct deficiencies.

1.21 Clean bird droppings and other debris from Product Recovery Tank, Waste Water Holding

Tank and associated containment areas.

1.22 Repair or replace any pump that is found to be inoperable. Replace electrical supply cables for pump number 2 as testing found these lines to be faulty.

1.23 Level alarm sensors for both fuel storage tanks are not working correctly. For tank 1, the last measured response times for the high and low level alarms was less than 1 minute, but the response time for the high high level alarm was 1.5 hours. For tank 2, the last measured response times for the high and low level alarms was less than 1 minute, but no response was indicated on the control panel for the high high level alarm. Contractor shall assess the condition of the level alarm system, and repair/replace sensors or other components of the system as required to meet manufacturer’s specifications.

1.24 The measured temperature of the Scully system at the tank level alarm control panel measured at 88 degrees Celsius, which is above the normal operating temperature of 70 degrees. Replace heavily corroded elements in the grounding system as the working temperature in the Scully is unusually high, and make any other repairs required to ensure system is operating within manufacturer’s specifications.

1.25 Confirm slotted stilling wells and rooftop penetrations on all fuel tanks are installed correctly and as required per UFC 3-460-1 and PWS Attachment 7. Contractor shall also confirm safety guard rails are installed per requirements of OSHA 29 CFR 1910.

Contractor shall make corrections as necessary to ensure compliance with stated specifications and policy, ensuring suitable penetrations and stilling wells are already in place or are installed under this task order to support future installation of Automatic Tank Gauging equipment.

1.26 Replace any valve that is found to be inoperable, inclusive of pressure relief valves (PRV).

There are at least two known carbon steel valves of the recirculation line that are rusted and are difficult to move and require repair to operate properly.

1.27 Contractor shall perform API 510 Internal and External Inspections on all pressure vessels, filter separators, and associated pressure relieving devices. The inspection report shall be developed and provided in accordance with the requirements of API 510. The report shall, at a minimum, contain the inspection plan, all relevant information for the inspected equipment, inspection results and recommendations, and inspection report requirements of

API 510.

1.28 Regarding all pressure relieving valves, gauges, and meters at bulk and retail facility, the

Contractor shall remove exterior corrosion, repaint utilizing corrosion-resistant protective coatings and calibrate. Ensure configuration of all existing PRV’s of both bulk and retail site meet the design guidance of UFC 3-460-01, paragraph 9-3.5 as well as manufacturer requirements. Correct any deficiencies.

1.29 Replace non-functional meters as required.

1.30 Repair damaged electrical enclosure that cannot be properly secured. This enclosure is built by Aggressive Systems, Inc. and is located northwest of bulk tanks.

1.31 Install new dust caps on pantographs.

1.32 Repair corrosion on interior of bulk tanks where tank level alarm piping joins tank shell, and install exterior reinforcement plates as required to support level alarms. Perform repair in accordance with UFGS 09 97 13.15.

1.33 Replace missing electrical caps on SCAT tanks and electrical equipment throughout facility.

1.34 Ensure offload points and bulk fill stands comply with UFC 3-460-01, paragraph 3-4.2.2.f-g, and paragraph 4-3.2.5.e and upgrade as required.

1.35 Equip liquid connections to tank trucks for bottom loading with drybreak couplers in accordance with API RP 1004.

1.36 All other required minor repairs to provide a complete and fully functional bulk fuels site that meets DLA-E capitalization requirements as identified in Attachment 6, Enclosure 1, paragraphs 6.c.2 and 6.c.3. Contractor shall support DLA-E capitalization assessment site visit with on-site representation after all project repairs have been completed.

1.37 Install a second fire hydrant to ensure that protected exposures can be reached through hose runs not exceeding 90 meters, as required per UFC 3-460-01, paragraph 2-14.2.1. Minimum cooling water fire flow rate shall be calculated at 1,000 gpm, or per approved TDP II.

Contractor shall be responsible for all tie-in piping into the base water supply, connections, and associated fixtures. Ensure the use of appropriate backflow prevention device to comply with applicable standards. Comply with installation procedures for proper notifications and disinfection of water main tie-ins.

1.38 In accordance with UFC 3-460-01, paragraph 9-2.1.4, provide certified fuel inventory by calculating fuel system volume using as-constructed pipe lengths, internal diameters, fittings, and components of a system i.e. all items containing fuel with the exception of tanks. A detailed list with sizes, lengths, quantity, and volumes must be provided for each of the systems.

1.39 Repair the shallow concrete depression near northern Fuel Loading area which prevents complete surface runoff drainage. The use of bonding or leveling materials is an acceptable approach.

2.0 TASK 2. Commissioning of Fuel Facility

2.1 Testing and Startup Procedures outlined in the following UFGS sections apply. Contractor shall edit these UFGS specifications, highlighting and striking through revisions. Submit to COR for acceptance as part of the preconstruction submittals.

a. UFGS 33 08 55, Fuel Distribution System Start-Up

b. UFGS 33 56 21.17 Single Wall Aboveground Fixed Roof Steel POL Storage

Tank

c. UFGS 33 52 40 Fuel Systems Piping (Non-Hydrant)

2.2 Strapping charts shall be developed for the two bulk tanks and included with the Technical Data Package IV as required by API MPMS Chapter 2.

2.3 The Government will provide empty 5K tanker W Driver tank trucks for the purpose of testing truck fill stands during commissioning phase.

2.4 Fuel Provisions

a. The Government intends to provide fuel for Commissioning purposes provided the requirements are submitted with sufficient lead time to allow the U.S. Government to secure the grade and volume required and make the necessary transportation requirements. When Defense Working Capital Fund (DLA Owned) Fuel is used, the Contractor shall provide a copy of the commissioning plan at least 90 days in advance for locations outside the Continental United States. The contractor shall calculate the exact volume of fuel required to perform the complete tank high and low alarm system tests; while moving fuel from one tank to ensure all of the alarms are activated.

Contractor shall avoid overfill or under filling the tanks to be able perform all level alarm system tests.

b. The Contractor will be responsible to establish Department of Defense Activity Address Code and reimburse the U.S. Government for any U.S. Government fuel lost resulting from poor workmanship or contamination and is responsible for the disposal of any waste product.

c. The Contractor shall be responsible for any spilled fuel during the commissioning process. Any spilled fuel shall be promptly cleaned up by the Contractor and shall be replaced at Contractor cost with the same amount of JP-8/F-34 fuel, NSN 9130-01-031-

5816.

d. The Contractor shall be responsible for the disposal and replacement of any

Government- provided fuel that becomes contaminated during the commissioning process due to actions by the Contractor.

3.0 TASK 3. Contractor Manpower Reporting Application

The contractor shall report all contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the US Army Corps of Engineers via a secure data collection site. The contractor is required to completely fill in all required data fields using the following web address: http://www.ecmra.mil.

Reporting inputs will be for the labor executed during the period of performance during each government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year of contract/task order performance. Contractors may direct questions to the help desk at: http://www.ecmra.mil to review user manuals and gain an understanding about the data fields that will be included in the reporting structure that is hosted at https://www.ecmra.mil/

The Contractor shall send written confirmation of reporting inputs to the USACE PM no later than 31 October of each calendar year of contract performance. Contractor shall provide verification to COR that requirements have been met prior to payment of final invoice.

IV. SCHEDULE OF DELIVERABLES AND PAYMENT:

For Fixed-Price Contracts, payment will be in accordance with the following schedule.

Contractor shall submit monthly invoices and appropriate documentation to substantiate payment. All days are calendar days.

Event Description % Required Date

A

Kick Off Meeting

5%

NLT 15 days after award

Government Acceptance Kick Off Meeting Minutes

5 Days after kick off meeting

Draft Work Plans and Project Schedule 21 Days after award

Accident Prevention Plan (APP) and Quality Control Plan (QCP) with checklist

30 days after award

B

Government acceptance of Final Work Plans

10%

Per approved schedule

Government acceptance of Group I Technical Data Package (Site Conditions & Survey)

Per approved schedule

Government acceptance of Group II Technical Data Package

Per approved schedule

C

Project Installation Activities

60%

Per approved schedule

Government acceptance of Group III Technical Data Package (Field Testing, Performance Verification Testing, & Draft As-Builts)

Per approved schedule

Performance Verification Testing 10% Per approved schedule

D Government acceptance of Group IV Technical Data Package (Operation & Maintenance Manuals)

5% Per approved schedule

E

Government acceptance of Group V Technical Data Package (As-Builts)

10%

Per approved schedule

Delivery and Government acceptance of all other documentation and training required by the contract documents

Per approved schedule

Total 100

*Days = calendar days

Period of Performance: The Government reserves the right to award options NLT 180 days following initial award date. All field work is to be completed NLT 365 days following award.

1.0 Sequential Progression

1.1 For procure and install activities, the events set forth above are required to be performed sequentially with respect to Milestone Events A through E. No work shall be accepted and paid for unless all prior events have been successfully completed. If the contract/task order incorporates multiple buildings that are on separate CLINs (Contract Line Item Number) and the Contracting Officer approves, the contractor may be paid per the payment schedule above on a building/CLIN basis.

1.2 Acknowledgement by Europe District that all elements of the event are completed and accepted constitutes permission for the Contractor to begin the next event in the sequence.

1.3 In particular, the Contractor shall not begin any installation work at the job site until after Government approval of the completion of Milestone Event B. This restriction also expressly prohibits the delivery of any supplies or equipment to the job site.

2.0 Payments will be made for Milestone Event A after successful completion of Milestone Event A. Payments will be made for Milestone Event B after successful completion of Milestone Event B.

3.0 For those portions of the contract requirements which are part of Milestone Event C, the Government will make progress payments monthly as the work proceeds. Payments will be made against approved progress estimates submitted by the Contractor.

4.0 Progress payments will be made only for fully completed installations, major items of installed and interconnected equipment, and other identifiable installed segments of an installation or assembly, each of which are fully supported by approved data, drawings, and other required documentation. Progress Payments will not be authorized for:

4.1 Equipment, installation, or testing effort which is part of any other contract requirement event (i.e., an event other than C).

4.2 Any material, equipment, installation, or assembly for which approval has not yet been obtained.

4.3 Any material, equipment, assembly, or supplies which have only been delivered to and held in storage at the project site.

4.4 Any material, equipment, assembly, or supplies which have been delivered to the contractor at a location other than the project site.

5.0 All payments for events after Milestone Event C shall be payable only upon the successful completion of those remaining events.

6.0 To receive final payment under Milestone E, Contractor must provide written notification from the on-site Government representative (e.g., customer or end user) that all elements of the project have been completed, delivered, and accepted.

V. Technical Data Package (TDP) Submittal Requirements

Contractor shall submit all Technical Data Packages as single, complete packages which include the entire collection of data elements as dictated by the task, the technical solution, and the requirements listed below. Exceptions for multiple submittals may be allowed in Group I TDP for circumstances that may adversely affect a critical path schedule, e.g. long-lead ordering items or a compelling need for urgency.

When required by the PWS, the following are minimum requirements for system/equipment submittals being repaired/replaced under the scope of this requirement (items included in submittals should be directly related to work being performed under PWS; therefore, all elements of data packages may not be required):

1.0 Group I Technical Data Package: As a minimum the Contractor shall submit:

The initial existing conditions and site survey report. The report includes testing and/or other documentation that identifies inoperable/damaged equipment that is essential for a complete and functional system per the PWS (e.g. valves, pumps, piping, electrical, etc.).

2.0 Group II Technical Data Package:

2.1 Responsibility: The Contractor shall be responsible for developing a comprehensive technical approach ensuring conformance to the requirements of the performance work statement, referenced standards, and applicable regulations. The Contractor shall be responsible for the professional quality, technical accuracy, and the coordination of the comprehensive technical approach, drawings, specifications, and other non-construction services furnished by the Contractor under this contract. The Contractor shall, without additional compensation, correct or revise any errors or deficiency in its technical approach, drawings, specifications, and other non-construction services and perform any necessary rework or modifications, including any damage to real or personal property, resulting from an error or omission in their approach.

Identify, for approval, the technical manager (TM) that will be responsible for each area of the technical approach. One technical manager may be responsible for more than one area. Listed, Professionally Registered, TM engineer/architects shall account for all technical approach disciplines. Each drawing and other technical approach deliverables shall be stamped, signed, and dated under their responsible discipline at the Final Technical Approach submittal stage.

The TM(s) shall be responsible for maintaining the integrity of the technical approach and for compliance with the contract requirements throughout the period of performance as well as documentation of the as-built condition by coordination; review and approval of technical approach submittals; review and approval or disapproval of requested deviations to the accepted technical approach; coordination with the Government of the above activities; and by performing other typical professional responsibilities associated with this role.

As a minimum the Contractor shall submit:

2.2 Technical Approach Support Documentation:

Provide Initial, Interim, and Final Technical Approach submittals for Government review and acceptance.

Proposed variations from the contract shall be noted clearly and separately from the technical approach submittals for Government consideration and approval. The variation and reason for the variation shall be clearly described.

2.2.1 Initial Technical Approach Submittal:

The initial technical approach submittal shall be developed to a 35% level of completion. The submittal shall include drawings, technical approach narratives and calculations to fully describe the approach utilized for each discipline and to substantiate and support all documents submitted.

All criteria, codes, references and technical approach conditions shall be listed. Provide initial load calculations and equipment selections and other such calculations where specified.

Drawings shall detail system and equipment layout. A list of proposed specifications shall be provided.

2.2.2 Interim 1 Technical Approach Submittal:

The interim technical approach submittal shall be developed to a 65% level of completion and shall include complete technical approach analysis, drawings, and specifications. The interim submittal shall be a complete and comprehensive package, including all technical approach elements in one submittal package.

A technical approach analysis shall be provided and include calculations that fully demonstrate conformance to the requirements of the performance work statement, referenced codes and standards and the recommendations of the manufacturer for selected materials and equipment.

Drawings shall sufficiently detail the work and become the basis for the project as-builts.

The specifications shall fully describe the execution of the work and establish minimum level of quality for each definable feature of work.

2.2.3 Interim 2 Technical Approach Submittal:

Following Government review of the Interim 1 Technical Approach submittal and resolution of all review comments, the Contractor shall prepare and submit an Interim 2 Technical Approach that incorporates the resolution for each review comment. Government concurrence of the proposed resolution for each review comment is required prior to submission of the Interim 2 Technical Approach. The Interim 2 Technical Approach shall be developed to a 95% level of completion and shall include complete technical approach analysis, drawings, and specifications.

This submittal shall be a complete and comprehensive package, including all technical approach elements in one submittal package.

A technical approach analysis shall be provided and include calculations that fully demonstrate conformance to the requirements of the performance work statement, referenced codes and standards and the recommendations of the manufacturer for selected materials and equipment.

Drawings shall sufficiently detail the work and become the basis for the project as-builts.

The specifications shall fully describe the execution of the work and establish minimum level of quality for each definable feature of work.

2.2.4 Final Technical Approach Submittal:

Following Government review of the Interim 2 Technical Approach submittal and resolution of all review comments, the Contractor shall prepare and submit a Final Technical Approach submittal that incorporates the resolution for each review comment. Government concurrence of the proposed resolution for each review comment is required prior to submission of the Final Technical Approach submittal. The Government will perform a back check review of the Final Technical Approach submittal to verify previous review comments have been addressed and necessary revisions have been incorporated.

2.3 Additional items to be submitted with TDP II include but are not limited to:

2.3.1 Technical Approach Support Documentation

1) Equipment Cut Sheets with indication of selection

2) Control Drawings and schematic of equipment showing instrumentation placement

3) Floor Plans showing relative locations of proposed equipment

4) Sequences of Operations for each piece of equipment covered under PWS

5) Bills-of-Materials (BOM) for each sub-system

6) Mechanical Equipment (pumps, sensors, valves, etc.)

7) Electrical Equipment (disconnects, circuit breakers, motors, transformers, etc.)

8) Details of power (include source breaker nomenclature), grounding and surge protection

9) Example Piping Diagrams showing specific device details

10) Drawings: A sample (one system) of Instrumentation and control wiring and installation drawings, showing wire routing on floor plans including terminal numbers, wire colors/numbers, and cable designations.

2.3.2 Specification List: Provide list of all specifications and criteria used for the system design.

2.3.3 A report of the engineering surveys or assessments detailing any identified equipment incompatibility between the existing and new systems/equipment.

3.0 Group III Technical Data Package: As a minimum the Contractor shall submit:

3.1 Contractor’s Field Tests (CFT): Documentation of the field testing, commissioning, setup and calibration of systems as applicable.

3.2 Performance Verification Testing: The Contractor shall prepare test procedures for the PVT that shall provide detailed step-by-step actions associated with expected results to demonstrate compliance with all requirements of this PWS.

3.3 Draft As-Built Drawings: A draft set of the as-built drawings shall be included with the Performance Verification Test (PVT) procedures for use during performance verification testing.

4.0 Group IV Technical Data Package: As a minimum the Contractor shall submit:

Operation and Maintenance Manuals and Test Results. Submit Operation and Maintenance Data in accordance with UFGS Section 01 78 23 Operation and Maintenance Data. This package shall include replacement part information and a chart indicating maintenance schedule of all regular maintenance items. Strapping Chart shall be included in this package.

5.0 Group V Technical Data Package: As a minimum the Contractor shall submit:

5.1 Updated As-built drawings including all final system revisions and modifications. Copies of the updated As-built drawings shall be delivered to the Government prior to final acceptance.

5.2 Host Nation Inspection Reports in native language and English (i.e. TÜV Inspections)

5.3 Warranty Letter

5.4 Release of Claims Letter

6.0 Submittal Summary

Submittals Form 4025 Required

Hard-copy

CD/

DVD

Email PM Customer

Government Approved Safety Plan, AAPP/APP Yes √ Site Specific Quality Control and Surveillance Plan Yes √ Project Schedule Yes √ Work Plans Yes √ Group I Technical Data Package Yes √ Group II Technical Data Package Yes √ √ Group III Technical Data Package Yes √ Group IV Technical Data Package Yes √ √ √ Group V Technical Data Package Yes √ √ √ Warranty Letter Yes √

Accident Reports No √

After Action Reports No √

Health and Safety Reports No √

Updated Monthly Schedules No √

Weekly Progress Report No √

Final Project Report Yes √ Meeting Minutes No √

CMRA Written Confirmation No √

VI. ANCILLARY WORK:

1.0 Reporting of Problems: The Contractor must notify the USACE project manager of any circumstances that may delay the project, within one (1) day of discovering the problem. The Contractor shall describe the problem as well as present a proposed solution. The Contractor shall not incorporate such information into the project without first notifying the Project Manager and obtaining written authority from the Contracting Officer. In situations requiring exigent action, the Contracting Officer can provide verbal authority, followed by written confirmation.

2.0 Documentation:

2.1 The Contractor shall submit a weekly progress report detailing the field work activities of the previous week and status of the project. The report shall describe any delays and resulting project timeline adjustments that may be required. The report period shall begin once construction has begun. Reports shall be submitted within 5 business days of the previous week’s activities. The Contractor shall provide an electronic copy of the weekly construction report to the USACE PM.

The report shall include at a minimum the field work completed, photo documentation, issues, and an updated project schedule if changes are required.

2.2 Contractor shall submit all documentation to the USACE including:

a. Guarantee/warranty on all equipment and materials furnished; warranty shall be for a one-year period; and,

b. Host Nation Inspection Reports in native language and English (i.e. TÜV Inspections)

c. Draft and Final Project Report including a narrative summary of work, site photo log, copy of revised as-builts and warranties, disposal receipts, and inspection reports.

2.3 The Contractor shall update site As-Builts, Operation and Maintenance (O&M) manuals, site plans, Explosion Protection Documents (EDP) / spill prevention response plans (SPRP), and the DD 1354. Copies of updated documents will be provided in accordance with the deliverables schedule.

2.4 At the discretion of the KO, the Contractor may be required to use the USACE Resident Management System (RMS) to submit and track contract deliverables to include, but not limited to, invoices, contractor plans, submittals, etc.

2.5 The Contractor shall gain USACE permission prior to commencing each task.

VII. INVOICING AND PAYMENT SCHEDULE:

1.0 Progress payments will be submitted by the Contractor monthly to NAU.EnvInvoices@usace.army.mil. The Contractor and the PM/COR will agree on payment percentages prior to the submission of the progress payment.

2.0 Invoicing. Each invoice shall be identified with the Contract Number and shall show the correct appropriation code and accounting data. Invoices shall be submitted no sooner than once a month and a final closeout within 30 days of project completion. Submit all invoices in accordance with the base contract and a copy furnished to the USACE PM.

3.0 Invoicing Instructions:

3.1 To be considered proper, an invoice must conform to 52.232-1, Payments and 252.204-7006 BILLING INSTRUCTIONS. Furthermore, to be considered proper, the Contractor's name, address, and CAGE/NCAGE code must exactly match the information on its entity record in the System for Award Management (SAM, www.sam.gov).

3.2 Any invoice deemed improper will be returned to the Contractor for correction and resubmission. The date of the corrected invoice must be the same as the date of resubmission.

Once the COR has determined that the services have been rendered satisfactorily and in accordance with the terms of the contract, the invoice will be processed. Payment will be made by U.S. Army Corps of Engineers Finance Center, 5720 Integrity Drive, Millington, TN 38054- 5005.

3.3 All invoices shall be submitted on an ENG Form 93, which is available on the internet at:

https://www.publications.usace.army.mil/usace-publications/engineer-forms/.

d. All invoices shall be signed, certified, and submitted electronically via email to the following address: NAU.EnvInvoices@usace.army.mil. Emails shall include the contract and task order number (if applicable) in the subject line.

3.4 The Contractor shall include a signed, certified Release of Claims statement with the final invoice. The following statement is acceptable for this purpose: “The work under the above numbered contract having been completed and finally accepted, I hereby release the United States of America, it’s officers and agents from all claims whatsoever arising under or by virtue of this contract upon payment of a balance due of $____________.” Alternatively, a Release of Claims statement substantially similar to the GSA Form 1142 is acceptable, which accessible on the internet at https://www.gsa.gov/cdnstatic/GSA1142-15c.pdf.

VIII. POINTS OF CONTACT:

1.0 The Contractor shall provide a single POC to serve as the Contractor Project Manager. This individual shall be identified in the Work Plan.

2.0 The Project Manager will serve as the Contractor’s technical point of contact (POC) for the contract. USACE NAU Contracting section will serve as the contract point of contact. The USACE project Manager and contact information will be identified and provided at time of award. Any deviations, changes, inadequacies of any kind, and any questions related to this PWS shall immediately be brought to the attention of the Project Manager for resolution.

3.0 Other USACE Europe District Key Personnel:

3.1 Contracting Officer (KO)

The KO will have the authority to enter into, administer and terminate contracts on behalf of the Government. The KO is the only person who can legally commit the Government and only the KO, as the Government’s agent, can modify the contract/order. The KO is the final authority for determining the adequacy of the Contractor’s performance; KO decisions arising under or relating to the contract/task order are final. The KO and contact information will be identified and provided at time of award.

3.2 Contracting Officer’s Representative (COR)

The COR will be responsible for performing technical and administrative functions within the scope and limitations of their written appointment letter. The COR is responsible for reviewing and signing invoices. The COR and contact information will be identified and provided at time of award.

IX. GENERAL REQUIREMENTS:

1.0 The contractor will coordinate their efforts in this PWS with onsite points of contact (POC’s) for as-builts, digging permits, site access, scheduling coordination, etc. These POC’s include:

a) The USACE PM, Directorate of Public Works and Base Petroleum Oil Lubrication (POL) section

b) Directorate of Emergency Services (DES);

c) With other contractors that may be working onsite;

d) Site operator and other stakeholders as designated by the COR

2.0 The Contractor will defer to the USACE Project…