A.02.12 PWS SRM MATOC_W912GB23R0032_RFP.pdf

PERFORMANCE WORK STATEMENT

Fuel Systems Sustainment, Restoration, and Modernization

Services

5 June 2023

Part 1 General

1. Introduction The United States Army Corps of Engineers (USACE) is procuring fuel systems sustainment, restoration, modernization (SRM), and environmental support services for Defense Logistics Agency-Energy (DLA-E) and Department of Defense (DoD) bulk and retail fuel facilities. This contract includes but is not limited to services for the maintenance, inspection, repair, upgrade, safety, and environmental protection of Government aviation, marine, and ground fuel facilities and infrastructure at Department of Defense (DOD) facilities throughout Belgium, Bulgaria, Germany, Hungary, Italy, Poland, and Romania, (hereafter referred to as coverage area). Use of contract capacity by other parties shall require written permission by the USACE DLA-E Program Manager and Contracting Officer (KO).

1.1 Background

The objective is to provide contractual support to bulk and retail fuel facilities and compliance programs for tanks, piping, separators, dispensing units, ancillary systems, and fuel system support facilities and infrastructure. Fuel operations exist at a combination of facility sites, which can be categorized accordingly: 1) retail service stations, 2) bulk fuel storage sites, 3) airfields operating mobile and/or hot refueling operations, 4) rail terminals for fuel distribution, 5) pier fueling distribution sites, and 6) fuel pipelines.

1.2 Period of Performance

The period of performance shall include a one-year Base period and four (4) one-year Options (if exercised) for a total of five years OR whenever capacity is reached.

1.3 Scope

The Contractor shall be responsible for planning, scheduling, and performing SRM and environmental support for fuel facilities and infrastructure to ensure safe and accurate receipt, storage, transfer, issue, quality control, and accounting for DoD fuel products at various facilities throughout the coverage area. In addition, the Contractor shall verify all personnel are adequately trained to comply with both US and Host Nation environmental protection and safety directives.

All Contractor personnel that have a direct interface with the customers must be able to speak, read, and write in English.

1.4 Locations

This contract will support the Military Petroleum Oil and Lubricants (POL) facility requirements and mission of the Department of Defense for DoD Fuels Infrastructure within the Outside Continental United States (OCONUS) countries of Belgium, Bulgaria, Germany, Hungary, Italy, Poland, and Romania. The exact location within these countries will be determined by Task Order Performance Work Statement (PWS).

1.5 Definitions

1.5.1 Contract. A mutually binding legal relationship obligating the seller to furnish supplies or services and the buyer to pay for them.

1.5.2 Contracting Officer (KO). A person with authority to enter into, administer, and/or terminate contracts and make related determinations and findings for the U.S.

government.

1.5.3 Contracting Officer’s Representative (COR). An individual who is designated and authorized in writing by the contracting officer to perform specific technical or administrative functions on contracts or orders.

1.5.4 Contractor. An entity in private industry that enters into contracts with the government to provide goods or services.

1.5.5 Performance Work Statement (PWS). A statement detailing the performance requirements of contractor on a specific contract.

1.5.6 Quality Assurance Surveillance Plan (QASP). A written document specifying the surveillance methodology to be used for surveillance of contractor performance.

1.5.7 Quality Assurance. Those actions taken by the government to assure services meet the requirements of the Performance Work Statement.

1.5.8 Quality Control. Those actions taken by a contractor to assure services meet the requirements of the Performance Work Statement.

2. General Requirements The Contractor shall maintain fuel systems located at DoD facilities in order to provide compliance with code, criteria, and regulations. Fuel systems mean an underground or aboveground storage tank, connected piping, containment systems, ancillary equipment, appurtenances, and infrastructure. The contractor shall provide all labor, supervision, administration, transportation, supplies, vehicles, tools, materials, facilities, equipment, and incidentals necessary to perform requisite fuel system support tasks. Contractor shall be required to execute tasks that ensure the site’s ability to safely receive, store, distribute, and dispense fuel safely.

2.1 Non-Personal Services

The Government shall neither supervise Contractor employees nor control the method by which the Contractor performs the required tasks. Under no circumstances shall the Government assign tasks to, or prepare work schedules for, individual Contractor employees. It shall be the responsibility of the Contractor to manage its employees and to guard against any actions that are of the nature of personal services, or give the perception of personal services. If the Contractor believes that any actions constitute, or are perceived to constitute personal services, it shall be the Contractor’s responsibility to notify the KO immediately.

2.2 Business Relations

The Contractor shall successfully integrate and coordinate all activity needed to execute all contractual requirements. The Contractor shall manage the timeliness, completeness, and quality of problem identification. The Contractor shall provide corrective action plans, proposal submittals, timely identification of issues, and effective management of subcontractors. The Contractor shall ensure customer satisfaction and professional and ethical behavior of all Contractor personnel.

2.3 Quality Control

The contractor shall develop and maintain an effective quality control program to ensure services are performed in accordance with this PWS. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor’s quality control program is the means to ensure work complies with the requirements of the contract.

2.4 Contract Administration and Management

The following subsections specify requirements for contract, management, and personnel administration.

2.5 Contract Management

The Contractor shall establish clear organizational lines of authority and responsibility to ensure effective management of the resources assigned to the requirement.

2.6 Contract Administration

The Contractor shall establish processes and assign appropriate resources to effectively administer the requirement. The Contractor shall respond to Government requests for contractual actions and shall have a single point of contact between the Government and Contractor personnel assigned to support contracts or task orders. The Contractor shall assign work effort and maintain proper and accurate time keeping records of personnel assigned to work on the requirement.

2.7 Personnel Administration

The Contractor shall provide management and support as required within the Performance Work Statement. The Contractor shall also provide for employees during designated Government non-work days or other periods where Government offices are closed due to weather or security conditions. The Contractor shall maintain a training program for their employees by providing initial and refresher training as required to meet the PWS, and regulatory requirements. The

Contractor shall make necessary official travel arrangements for employees. The Contractor shall provide necessary infrastructure to support contract tasks. The Contractor shall provide administrative support to employees in a timely fashion (time keeping, leave processing, pay, emergency needs).

2.8 Subcontract Management

The Contractor shall be responsible for any subcontract management necessary to integrate work performed on this requirement and shall be responsible and accountable for subcontractor performance on this requirement. The prime Contractor shall manage work distribution to ensure there are no organizational conflict of interest considerations. Contractors may add subcontractors to their team after approval from the KO.

2.9 Contractor Personnel, Disciplines, and Specialties

2.9.1 The Contractor shall accomplish the assigned work by employing and utilizing qualified personnel with appropriate combinations of education, training, and experience. The Contractor shall match personnel skills to the work. The Contractor shall establish the maximum labor rates and/or man- hour rates as Basic Contract tasks.

2.9.2 The Contractor shall provide the necessary resources and infrastructure to manage, perform, and administer the contract.

2.9.3 Contractor shall provide proper identification in the Government workplace. All Contractor and subcontractor personnel shall be required to possess picture identification badges so as to distinguish themselves from Government employees. When conversing with Government personnel during business meetings, over the telephone, or via electronic mail Contractor and subcontractor personnel shall identify themselves as such to avoid situations arising where sensitive topics might be better discussed solely between Government employees. Contractors and subcontractors shall identify themselves on any attendance sheet or any coordination documents they may review. Electronic mail signatures shall identify company affiliation.

2.10 Location and Hours of Work

The Contractor shall conduct fuel systems and environmental support tasks during the stated hours of operation at the fuel facilities. If directed by the KO to conduct operations outside normal hours, Contractor shall respond and provide required support. Per USAREUR Regulation 190-16 (27 April 2017), access times for the contractors will be 0800-1700 Mon-Fri, unless otherwise specified in the PWS.

2.11 Travel

Contractor shall travel to other Government facilities or other contractor facilities as required to support requirements of each PWS. Projected travel costs will be submitted with the Contractor’s proposal at the task order level and will be in accordance with FAR 31.205-46 and the Joint Travel Regulations (JTR). Per Diem will not exceed rates authorized by the JTR in effect at the time the expense is incurring.

3. Task Descriptions The Contractor shall provide or obtain professional expertise in all pertinent disciplines, facilities, equipment, materials, and labor to provide the services described in the Performance Work Statement contained in each individual task order issued by the contracting officer. All work performed by the Contractor shall be designed and implemented in a manner that complements earlier investigations and shall conform to the requirements of the documents listed in the Performance Work Statement(s), Requests for Proposal(s), Task Order(s) and attachments.

3.1 Specific Task Descriptions

The Contractor shall perform various SRM related services for fuel systems and supporting infrastructure that include but are not limited to maintenance, inspections, repair, and environmental support services. Typical task areas or functions to be performed are listed below.

All tasks are to be performed in accordance with criteria, specifications, drawings, original manufacturer’s published procedures (if applicable), or as otherwise detailed at the task order level.

Work anticipated under this MATOC includes repair work identified in section 3.1.1, 3.1.2, 3.1.3, and 3.1.4 for POL fuel storage complexes, or portions thereof, in support of fuel distribution systems. Task order projects will include fuel system design services, inspection services and other services needed to complete each task order repair project. Task orders may include incidental excavation and proper disposal of POL contaminated soils. Broader mitigation efforts would not be executed under this MATOC. The majority of the task orders will be design-build, with a minor amount being design-bid-build task orders.

Where a project task order includes installation or modification of a control system, such as tank gauging equipment, fuel dispensing management systems, pump control systems, HVAC controls, fire alarm systems, etcetera, the designs completed and the equipment provided shall be in accordance with current cyber security requirements applicable, based upon the security controls required for the system categorization.

All work will be accomplished in compliance with Military Fuel Standards, UFC 3-460-01, DoD, American Petroleum Institute (API), and host nation regulations.

As applicable to specific tasks, the Contractor shall:

3.1.1 Maintenance and repair and of POL facilities and infrastructure to include repair project specification/s deliverables meeting current US and UN standards. Facilities and infrastructure include, but are not limited to, facilities, in direct support of the fuel receipt, pipeline, storage, transfer, containment, laboratory testing, POL operations, quality control, equipment, and dispensing systems.

3.1.2 Tank Rehabilitation. Work consists of repairing, replacing, and upgrading coatings, worn components, corrosion, and deficiency to the tank systems necessary to make the tank fully functional for support of mission requirements. Components typically include valves, pumps, piping, controls, dikes/berms, structural components (shell/tank bottom), life safety, and fire safety systems.

3.1.3 Tank cleaning prior to inspection and upgrades. Work includes cleaning to remove residual fuel products, water/sludge removal, and preparation of tank for inspection.

3.1.4 Repairs and Emergency Inspections Only. This includes POL facility inspections to determine condition. The inspection report documents current conditions and requirements for servicing, repairs, and upgrades.

Only in Emergency situations will the inspection and repair of a facility be included in the same task order scope of work.

3.1.5 Participate in a post-award orientation meeting at the site or as defined in the PWS prior to commencing work. Provide a Work Plan, Quality Control Plan, Project Schedule, Health and Safety Plan, an Accident Prevention Plan, or as otherwise required in the PWS.

3.1.6 Perform an existing site conditions survey to validate the quantities of system equipment and verify existing site conditions. Provide a written report noting all identified discrepancies.

3.1.7 Prepare and provide Mechanical Equipment installation engineering plans and drawings.

3.1.8 Prepare and provide system installation engineering drawings, wiring diagrams, procedures for field installation of all equipment, and system testing/inspection procedures.

3.1.9 Provide Mechanical Equipment. Install equipment in accordance with (IAW) original manufacturer’s published procedures and documentation and as required by the specifications.

3.1.10 Perform performance verification testing, endurance testing, and commissioning IAW the applicable and referenced sections of criteria and specifications in the task order. For Performance Verification Testing (PVT) and at the sole discretion of the Contracting Officer, the government may require consideration from the contractor equivalent to reimbursing the cost of the government PVT witness (including, but not limited to the labor and travel of personnel conducting the subsequent PVT reassessment) in the form of a credit to the contract price if the contractor does not pass the initial PVT attempt.

3.1.11 Provide all required Operations and Maintenance Manuals.

3.1.12 Provide a System Warranty. Provide an unconditional (excluding acts of God and negligence of government personnel), one-year parts and labor Warranty from time of Government acceptance for the new components of the entire system: mechanical equipment, ancillary components, subsystems, data transmission system, and all Contractor furnished software.

3.1.13 Provide after-action reports, accident reports, meeting minutes, field inspection reports, calibration reports, and weekly progress reports. Copies shall be furnished to the Government within 5 working days or sooner, if required, after each specific action.

3.1.14 Provide final As-Built Drawings. All drawings shall be generated in electronic media compatible with the latest version of Microstation, AutoCAD, or as defined in individual task orders. Drawings shall also be provided in .pdf format. Drawings shall be delivered within 30 days after the written acceptance of the system/repairs by the Government.

3.1.15 If fuel product is removed or transferred to another location, the Contractor shall provide written documentation certifying volume of fuel product removed or transferred no later than 24 hours after the action.

3.1.16 The Contractor shall coordinate with the Installation for all permits and notifications required for repair work, including but not limited to digging and hot work permits.

3.1.17 The Government may utilize the Resident Management System for Windows (RMS) to assist in its monitoring and administration of task orders. If utilized, all submittals, shall be processed through RMS and contractor module. This joint Government-Contractor use of RMS would serve to facilitate electronic exchange of information and overall management of the contract. The Contractor RMS module provides the means for the Contractor to input, track, and electronically share information with the Government in the following areas: Administration, Finances, Quality Control, Submittal Monitoring, Scheduling, and Import/Export of Data.

3.2 Maintain Environmental Compliance

3.2.1 The Contractor shall comply with all applicable regulatory requirements to actively protect and enhance the quality of the environment. Maintaining environmental compliance will be addressed at the task order level.

3.2.2 Comply with all environmental requirements. Comply with Final Governing Standard of

Host Nation

3.2.3 Report any environmental releases associated with work performed.

Email and verbal notification to both USACE PM and COR within 60 minutes of release.

Comply with US, host nation Final Governing Standards, and site specific SPRPs.

3.2.4 Properly characterize, manage, and dispose of POL waste material.

3.2.5 Comply with applicable air, water, noise, solid waste, and hazardous waste requirements within US DoD and host nation regulations, as well as industry standards.

3.2.6 Respond to environmental releases from fuel systems to provide site assessment and follow-on clean-up recommendations.

3.2.7 Assess environmental conditions, identify potential environmental impacts, and recommend mitigation strategies.

3.2.8 Perform initial waste characterization and waste disposal requirements.

3.2.9 Develop transition plan from initial spill support to follow-on clean-up/remediation

3.3 Prepare Environmental Documentation for fuel facilities

3.3.1 Prepare, revise, or update environmental documents to include, but not limited to, Operations and Maintenance Manuals.

3.3.2 Prepare, revise, or update Explosion Protection Document.

3.3.3 Prepare, revise, or update Operating Permit.

3.3.4 Prepare, revise, or update Spill Prevention and Response Plan.

3.4 Maintain a Safe Environment

The Contractor shall verify that personnel at the fuel facilities are provided with a safe and healthy work environment. It is essential that Contractor personnel handling fuel products and related equipment at the fuel facilities are thoroughly knowledgeable of the principal hazards to be encountered and how to prevent or reduce these hazards in accordance with applicable DoD, FGS or host nation laws and regulations. The Contractor shall instruct personnel to recognize and handle potential hazards to avoid dangerous exposure and to develop safe working habits, practices, and skills. Contractor shall comply with all safety requirements and DOD fire regulations at all times and shall maintain documentation showing compliance which shall be available to the government or designated representative at any time.

3.4.1 Provide trained and certified staff.

3.4.2 Comply with all safety requirements, which shall also include industry best practices.

3.4.3 Comply with EM 385-1-1, HASP, and other applicable safety regulations.

3.4.4 Maintain injury free workplace for work requirements.

4. Special Requirements The Contractor shall comply with all applicable Final Governing Standards, pertinent DoD directives, policies, and procedures, as well as applicable federal statutes, judicial interpretations, international agreements, (e.g. Status of Forces) and policies applicable to U.S. Armed Forces or U.S. Citizens. In the event of conflicting guidance, the most stringent requirements shall be followed.

4.1 Security

All Contractor personnel shall meet prescribed policy and procedure requirements in accordance with AER Regulation 190-16 for access to applicable installations. This access shall be obtained within 60 days of contract award or 60 days of new personnel being hired. Contracted personnel must be able to achieve access to their respective installations.

All Contractor and all associated sub-contractors employees shall comply with applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative). The Contractor shall also provide all information required for background checks to meet installation access requirements. It is the Contractor’s responsibility to ensure that personnel that are requested to complete the work will either have or be able to gain all applicable documentation to complete the work on all areas support by this Contract.

Antiterrorism and Operational Security will be specific to each installation and will be specified at the task order level. The Contractor will be responsible to ensure all personnel have the required training to gain access and work on the Installation for that task order.

4.2 Government Furnished Materials

No Government Furnished Materials shall be provided to the Contractor unless approved in writing by Contracting Officer.

4.3 Contractor Furnished Materials

4.3.1 The Contractor shall provide all tools, equipment, materials, and vehicles to adequately and safely perform all maintenance and repair tasks required by the contract.

4.4 Environmental Requirements

All Contractor activities associated with Environmental requirements shall be conducted in accordance with the Host Nations or US applicable standards. It will be the Contractors responsibility to ensure a working knowledge of the Environmental requirements necessary.

4.5 Authorities and Technical Direction

4.5.1 The Contractor shall take no direction from any Government employee or any person other than the Contracting Officer that changes the terms and conditions of this contract action, the scope, or any change that affects the price or schedule. Changes authorized by the Contracting Officer will be in the form of a written, official, signed modification to the contract action received by the Contractor before the Contractor will act upon those changes. Contracting Officer Representatives (CORs) are limited to the authorities stated in the COR appointment letters.

4.6 Key Personnel

4.6.1 The Government considers at a minimum, the following as key project personnel: Project

Manager, Site Superintendent, Quality Control Manager, and Site Safety and Health

Officer. These individuals shall be trained and experienced in each of the disciplines as described below:

a) Project Manager: Each task order requires an individual who is trained and experienced as a Project Manager (PM). The PM shall be designated by the Contractor for each task order, subject to the approval of the contracting officer. The PM shall be the single point of contact for the task order, and shall be responsible for the management and execution of the task order in accordance with the performance work statement, approved planning documents, and all federal and host nation laws and regulations. The PM shall ensure coordination between the site superintendent, the site safety and health officer, and the quality control manager to ensure that all activities are performed in a timely and safe manner. The PM shall be competent, experienced and knowledgeable in the implementation of a wide range of fuel systems and infrastructure repair work. The PM shall additionally have the qualifications stated below:

i) College degree in engineering, construction management, geology, chemistry, or related field.

ii) Employed by the prime Contractor.

iii) Five (5) years or more experience in the field of repair and maintenance of fuels facilities and associated infrastructure.

iv) Able to perform the technical aspects of the work and convey information clearly in written form and orally in English.

b) Site Superintendent: Each task order requires an individual who is trained and experienced as a Site Superintendent on fuels related installation, maintenance, repair, and construction repair projects. The Site Superintendent has direct responsibility for all site operations and for supervision of any applicable subcontractors. Site Superintendent shall have experience being directly responsible for leading all self-performed and subcontracted work. The Site Superintendent is responsible for leading on site activities, managing on-site personnel and subcontractors, managing and controlling schedules, effectively and proactively resolving quality and schedule issues. The Site Superintendent shall additionally have the qualifications stated below:

i) Ten (10) years or more experience performing liquid fuels maintenance on various types of fuels systems to include bulk fuel facilities, hot fueling systems, gas station dispensing systems, cathodic protection systems; installation and repair of underground storage tanks and piping; and inspection of all parts of a fuel storage, handling, dispensing systems, and associated infrastructure.

ii) Three (3) years of experience must be supervisory in fuel system maintenance, repair, or construction gained within five (5) years just prior to the proposed contract start date.

iii) Proficiency in the English language and shall be able to discuss and convey the technical aspects of work both orally and in written form.

c) Quality Control Manager: Each task order requires an individual who is trained and experienced as a Quality Control Manager (QCM) to be responsible for onsite management of Contractor Quality Control (CQC), and has the authority to act in all CQC matters. The QCM is responsible to ensure compliance with the requirements identified in the PWS and CQC Plan. The QCM shall additionally have the qualifications stated below:

i) College Degree in related field such as engineering, chemistry, and construction management or related field.

ii) Five (5) years’ experience in the field of repair and maintenance of fuels facilities and associated infrastructure.

iii) Experience in managing quality control requirements for submittals, invoicing and service order tracking.

iv) The QCM shall be able to perform the technical aspects of work and convey information clearly in written form and orally in English.

d) Site Safety and Health Officer: Each task order requires an individual who is trained and experienced as a Site Safety and Health Officer (SSHO). The SSHO has the responsibility to implement and administer the Contractor’s Safety Program and Government accepted Accident Prevention Plan. The SSHO shall additionally have the qualifications stated below:

i) Meet the requirements of EM 385-1-1, Section 1, current version.

ii) Meet the additional requirements of UFGS 01 35 26, General Safety Requirements for Personnel Qualifications.

4.6.2 Individuals and subcontractors proposed and personnel designated as "key personnel" in the contractor's proposal are considered key to the successful performance of this contract.

Once a contract is awarded, those individuals shall be utilized in the performance of this contract. This commitment shall not be changed without the specific written authorization of the Contracting Officer and then only if acceptable comparable personnel are substituted.

4.6.3 The Contractor shall submit in writing to the Contracting Officer the reasons for the substitutions and the qualifications for the persons or subcontractors. Provide the same level of detail on credentials and qualifications on the key personnel or subcontractors as was required by the solicitation. The key personnel or subcontractors which are proposed as substitutes must possess equal or greater qualifications than the individual or subcontractors accepted with the award of the contract at no additional cost to the Government.

5. Deliverables

5.1 Contractor Responsibilities

5.1.1 The Contractor shall provide deliverables as described in subsequent Task Orders.

Deliverables shall be specified by the Government. Format and delivery schedule for deliverables shall be outlined in CDRLs and/or task order. Documents such as the Project Management Plan (PMP) and Records Management Plan are considered dynamic documents and shall be updated at the request of the Contracting Officer or COR throughout the task order period of performance at no additional cost to the Government.

5.1.2 The Contractor is responsible for: (1) producing a quality product on time and in compliance with the terms of the contract; (2) establishing and utilizing a quality control program of the scope and character necessary to achieve the quality outlined in the contract; and (3) producing and maintaining acceptable records of quality control activities.

5.1.3 At a minimum QC shall include the proposed internal (in-house) review of all submittals by the Contractor prior to submittal to the Government. If a non-native English speaker has written a document, a native English speaker must review it. Any substandard documents will be rejected by the Government and resubmitted at no additional cost to the Government.

5.1.4 Substandard submittals. Any substandard documents will be rejected by the Government and resubmitted at no additional cost to the Government. The USACE PM may require a resubmission of any documents or electronic files that are determined to be inadequate for the intended purpose. The Contractor shall correct and resubmit the rejected documents within a time frame identified (in writing) by the USACE PM.

5.1.5 Electronic Deliverables. All electronic deliverables shall be prepared so that the user can easily print the document in a presentable and readable format.

5.2 Warranty

5.2.1 Contractor shall provide a MINIMUM of one year warranty to cover all parts, materials, and labor in the event that any items installed by the Contractor are determined to be inoperable, non-functioning, or malfunctioning within the first year after final Host Nation or US approval inspection, unless otherwise specified in specific task orders. If Contractor elects to provide additional warranties, above and beyond the minimum one year requirement, the Contractor shall indicate the warranty period and conditions.

END PWS.