PROJECT MANUAL

for

Bid # 26-19

SNOW PLOWING SERVICES BID

City of Englewood, Bergen County

New Jersey

Thursday, October 8, 2026, at 10:00A.M.

NOTICE TO BIDDERS

Notice is hereby given that on Thursday, October 8, 2026, at 10:00A.M., (Prevailing time), prevailing time conducted on electronic platform, in accordance with N.J.A.C.

5:34-1 et. Seq., on BIDNET at www.bidnetdirect.com//englewood

Bid # 26-19 SNOW PLOW SERVICES BID

NOTE:

It Is the bidder’s responsibility to ensure that the bid package is delivered by the bid opening date and time. Any bid document received after the deadline established by the Department of Purchasing will not be accepted, regardless of the method of delivery.

Bidders are required to comply with the requirements of N.J.S.A.10:5-31 et seq. and

N.J.A.C. 17:27.

Robert S. Hoffmann City Manager

Applicable to Bid if marked “X”

DOCUMENTATION REQUIRED OR REVIEWED

Initials When Due if not submitted with

Bid

Bid Guarantee (Bid Bond or Certified/Cashier’s Check) (with

POA for full amount of Bid Bond)

With Bid

Submission

Consent of Surety (Certificate from Surety company)

Performance Bond and Labor and Material Payment Bond

(Required from the Awarded Contractor)

At signing of contract

Maintenance Bond in the Amount of 100 % for a period indicated in “General Conditions” Required from the Awarded

Contractor Upon Acceptance of Project

Upon

Acceptance of

Project

Acknowledgement of Receipt of Addenda (To be Completed if Addenda are Issued)

X Ownership Disclosure Form With Bid

Submission

Named Subcontractors in Bid for Listed Specialty Trades

Public Works Contractor Registration Certificate(s) for the

Bidder and all Sub Contractors

Prior to Award, but effective at time of bid

X Business Registration Certificate – Bidder and all Sub

Contractors

Prior to

Contract

Award

X Non-Collusion Affidavit

Prior to

Contract

Award

X Experience and Background Questionnaire

Prior to

Contract

Award

X Insurance and Indemnification Certificate

Prior to

Contract

Award

X Disclosure of Investment Activities in Iran Form

Prior to

Contract

Award

X Certification of non-involvement in Prohibited Activities in

Russia or Belarus

Prior to

Award

Federal debarment Form

Prior to

Contract

Award

EEO/AA Form AA-201

After Notice of

Award, Prior to

Signing

Contract x EEO/AA Form AA-302 or Letter of Federal Approval or

Certificate of Employee Information Report

After Notice of

Award, Prior to

Signing

X Bidder’s Checklist

Prior to

Award

This checklist is provided for bidder’s use in assuring compliance with required documentation; however, it does not include all specifications requirements and does not relieve the bidder of the need to read and comply with the specifications.

Bidder

Name:

Date:

Authorized

Representative:

Signature:

Print Name &

Title:

CITY OF ENGLEWOOD

SUPPLEMENTAL SNOW PLOWING AND REMOVAL SERVICES

BID SPECIFICATIONS

1.0 PURPOSE AND INTENT

This Invitation for Bid (Bid) is being issued by the City of Englewood. The purpose of this Bid is to solicit bids for SUPPLEMENTAL

SNOW PLOWING AND REMOVAL SERVICES within the limits of the City of Englewood, New Jersey. Through its Department of

Public Works (DPW), the City of Englewood (CITY) is seeking to procure fully manned and operated trucks to perform these services from the time of execution of this contract for a base bid period of three (3) years with two (2) optional one (1) year renewal options.

The City is responsible for providing plowing and de-icing services for over 72 miles of roadway in roughly a 5 square mile area.

Additionally, the DPW provides plowing, de-icing and removal services to a major business district, parking structure, over twelve (12) municipal lots, six (6) City facilities inclusive of snow clearing activities in plazas, bus shelters, and walkways. City snow operations are managed by Ward and Route and require a number of supplemental plow trucks to clear the snow from curb to curb. Bidders shall provide all-inclusive hourly rates by class of truck or task as defined herein.

Contractors will be responsible for their equipment in its entirety. The City will accept no responsibility for damage to or caused by plow equipment under the Contractor's control. The Contractor will be required to provide for ALL operation and maintenance costs associated with their operations.

The intent of this Bid is to award two (2) contracts, a primary contract and a secondary contract, to the lowest responsible bidders whose bid submissions conform in all material respects to the specifications, in accordance with the New Jersey Local Public Contracts Law, N.J.S.A. 40A:11-1 et seq.

2.0 DESCRIPTION OF SERVICES

2.1 Core Services

The work to be performed under this Bid consists of providing various classifications of trucks to plow snow and/or apply de-icing materials by vendor truck(s) and driver (s) when and where directed by the Director of Public Works or their designee for a period of three years from the date of contract execution with two optional one year renewals to be exercised at the sole discretion of the City. A

Contractor MUST submit pricing for the core services to have their bid deemed responsive.

2.2 Minimum Required Equipment

The successful bidder shall be required to have at a minimum the following equipment available to respond as required:

Five (5) Class B Trucks Five (5) Class C Trucks

The successful bidder is required to provide equipment inclusive of all operating costs including but not limited to; operator, fuel, insurance, maintenance, repairs, etc.

2.3 Salt

All salt and other materials to be spread by the Contractor's equipment shall be supplied and loaded by the City of Englewood into the

Contractor's vehicles. The salt and other materials are solely for application to roads and parking surfaces owned and/or operated by the

City within its jurisdiction. Any unused salt or other materials will be required to be re-deposited in the City's salt storage facility before operating time concludes and the Contractor is released. The Contractor shall keep material application records by truck and supply the same to the City with the timesheets and other supporting information at the conclusion of each event and in the Contractor's invoice for services.

2.4 Additional Services

The bidder may opt, but is not required to provide pricing for supplying additional equipment and services including but not limited to;

loaders, 10 wheel tandem trucks for snow hauling, sidewalk crews, etc. Equipment defined, as other equipment in this Bid to be provided by the vendor shall be fully equipped and capable of performing assigned tasks such as; snow plowing, snow removal, hauling snow, etc. The use of such equipment would be determined by the Director or their designee and be compensated on a straight hour-by-hour basis with no minimums. A Contractor who does not offer pricing on these items will not be penalized in any way regarding how their bid is evaluated.

2.5 Supervision

The Contractor shall provide a Superintendent/Supervisor to supervise the Contractor's crew and act as a liaison with DPW management and staff as detailed in Section 2.16. The Superintendent/Supervisor shall have a separate vehicle to allow for continuous monitoring of the operation of Contractor's equipment, they shall not be permitted to "ride along" in or be considered as an operator of a plow vehicle.

2.6 Communication

The Superintendent/Supervisor and each plow vehicle shall carry a hand held communication device provided by the DPW, which shall remain operational in the vehicle continuously while on duty. The City retains the right based upon availability of devices to require all plow vehicles in operation for any given event to also be equipped with such. The hand held device may be used to track the GPS location of said vehicles by the City to validate performance of contract work. Any failure to maintain communications operability during a call out will be deemed a breach of contract. The Contractor shall not be paid for any time which the hand held communication device is not in use because of the actions of the Contractor or their employees. The Contractor shall assume full responsibility for communications equipment in its care. In the event any such equipment is lost, stolen, destroyed or damaged beyond repair due to the contractor's negligence, the amount of the loss or value of the damaged equipment shall be determined by the City and the contractor shall be charged for the repair or replacement cost of the equipment. The

Contractor agrees to reimburse the City for any such loss. The cost of which will be billed to the Contractor or deducted from monies due under the contract.

2.7 Call Out

All Contractors shall be ready to report for a snow call out by November 1 of each year of the contract. The vendor shall not use the equipment dedicated to this contract to any other (public or private) snow plowing or spreading contracts if such use will hinder or conflict with the Contractor's ability to successfully execute the requirements of this contract.

Upon award of the contract, the Contractor shall provide the DPW with a telephone number that is monitored by the Contractor twenty four (24) hours a day, seven (7) days a week to be used for call-outs. It is the Contractor's responsibility to advise the DPW of any changes made to the Contractor's contact information during the contract period. The City reserves the right to call the number and type of assets that its needs dictate. All callouts shall be issued from DPW management by telephone.

It should be fully understood that whenever the Contractor receives a "call-out" to provide snowplowing services, the requested number of trucks should report to the staging area and be ready for deployment within one hundred twenty (120) minutes from the time of call out. The calculation of payment will not begin until all units have been assembled and are prepared for deployment. Failure to meet the

120-minute reporting criteria will cause the Contractor to be penalized on a unit basis for late equipment until the quota has been met and is deployed. Vehicles and equipment that are not operational and prepared to work including fully functional warning lighting will not be counted towards meeting the deployment quota, they will not be utilized for the event they will be released without compensation.

Upon receiving a call out the Contractor can report at any time after receipt of the call. However, payment shall not begin until the number of requested assets has arrived on site in the designated staging area within the maximum 120-minute window. The Contractor shall notify DPW management when all of the requested assets have assembled and are on site so that they may be deployed or placed in stand-by for a maximum period of two (2) hours once all assets are on site. Assets placed in stand-by shall be paid at the prescribed rate for a period not to exceed 2 hours per event.

2.8 Operations

At the direction of the Director or their designee, Contractor trucks and equipment shall be operated in accordance with the standards and assignments established by the DPW. The requested equipment shall be required to operate continuously until the roadway or other assigned areas have been sufficiently cleared in the opinion of the Director or designee.

The Contractor MUST be able to provide a sufficient number of relief drivers and/or operators to ensure that all equipment is and remains operational throughout the duration of the event which may include clean-up operations following a storm. All of the contractors' operators shall be subject to the direction of DPW management staff. It is expected that such staff will be subordinate and accept any and all directions provided by

DPW management. Time for meals for the Contractor's personnel shall be deducted from the total number of hours worked, including the Superintendent/Supervisor.

2.9 Winter Readiness Evaluation

Prior to the beginning of each season, the Contractor shall make arrangements with DPW to participate in a winter readiness evaluation at the Public Works Facility. Contractors will not be eligible to receive payment against equipment that has not reported for and passed the winter readiness evaluation.

2.10 Contract Term and Snow Plowing Season

The base term of this contract shall be for a (3) three-year period with renewals in accordance with N.J.S.A. 40A:11-15. The snow season shall be defined as the period from October through April of each calendar year. However, the City reserves the right to request utilization of the equipment for snow plowing at any time during the contract period if the need arose.

2.11 Snow Sections

The City's snow plan manages plowing activities by both route and zone (Ward). The City clears a main artery route with dedicated equipment and divides the remainder of available resources by Ward/Zone.

2.12 Contractor Staging Area

The main staging area designated for all Contractor's assets to report to is the DPW Facility located at 175 South Van Brunt Street, Englewood, New Jersey. Once all of the requested assets have arrived and been checked in by the DPW supervisor on duty, payable time shall commence. The City reserves the right to re-assign assets from the Public Works Facility to various locations within the City of

Englewood at their sole discretion while the Contractor is in stand-by status. After the two (2) hour allowable stand-by period has passed, the Contractor shall receive payment for each asset on site as operating time whether snow clearing operations have begun or not.

2.13 Truck Requirements

Snowplow trucks shall be within a minimum Gross Vehicle Weight (GVW) requirement for each class of truck to be utilized under this contract. The GVW is the total weight of the vehicle on its tires as it rests or rolls on the road, including chassis, cab, operator, ballast, and equipment, etc. Each truck shall have appropriate ballast to plow varying amounts of snow, trucks found to be without ballast and incapable of pushing a full blade of snow shall be automatically taken off payable time and released. Trucks utilized under this contract shall be defined as follows:

CLASS B - 26,000 pounds GVW or less (Plow and Salt Spreaders MANDATORY on all Class B trucks)

CLASS C - 26,001 pounds GVW or greater (Two trucks with plow and salt spreaders MANDATORY)

All trucks shall at the time of bid be appropriately registered, insured and licensed to perform the required work. Amber safety lighting is required on ALL trucks operating under this contract (standard OEM flashers shall NOT be considered as acceptable warning lighting for the purposes of this contract). All trucks are subject to a safety inspection by DPW management during a call out and will not be permitted to operate if the requirements of this contract are not met.

The Contractor shall be responsible for all fuel, ballast, chains, repairs, insurance safety/warning lighting and all other items necessary to execute the work. All equipment must be refueled with a minimum loss of operating time. The Contractor shall receive no compensation for those hours which a truck or other piece of equipment fails to operate due to mechanical trouble or lack of proper ballast. Such hours will be deducted from billable hours allowed for the event.

2.14 Safety Lights and Markings

All trucks providing snow plowing/removal services shall be equipped with amber safety lights and shall be of the strobe, LED or rotating type. The truck shall be equipped with amber lights viewable from a 360-degree perimeter of the vehicle or a minimum of two safety lights mounted on the rear of the truck and one on the front over the cab. Safety lighting is required above and beyond the OEM flasher system, such alone, shall not be acceptable for satisfying the requirements of this section. Trucks shall also contain reflective markings on the rear and sides of the vehicle in conformance with State and Federal Motor Vehicle Registration (FMVR) and safety standards. All safety lights shall be of a size, type and mounted to the vehicle in conformance with State and FMVR standards. Vehicles found to not be in conformance with this section shall not be deployed, nor eligible for payment and will be released.

2.15 Driver/Operator Requirements

The Contractor shall be responsible for providing a sufficient number of drivers and/or operators to perform the services required under the contract 24 hours per day, 7 days per week if needed. All drivers shall obey all rules, requirements and other restrictions of their commercial driver's license (CDL). They must observe and obey the laws and regulations of the State of New Jersey. The Contractor will provide drivers/operators who are effectively able to communicate in English. The rotation of crews shall be at the discretion of the

Contractor so that a continuous operation can be provided this will ensure the safety of their drivers, City staff, and the General Public.

It is the responsibility of the Contractor and their employees to ensure that no driver/operator (contract employee) providing driving services violates the "driving while fatigued" statute or any other CDL regulation or requirement.

Driver/operators provided under this contract shall have a minimum of two years' experience in operating the class of truck to which the

Driver is assigned. All driver/operators are required to possess and maintain in force throughout the term of the contract all State and

Federal licensing requirements, as they pertain to driving the class of truck assigned. All personnel should be experienced, thoroughly trained and qualified to perform the work assigned to them. The vendor shall furnish copies of drivers licenses of personnel assigned to undertake the work under this contract. All driver/operators will be held jointly and severally responsible for any and all accidents attributable to a driver/operator's negligence. All driver/operators shall wear reflective safety vests when outside of the vehicle.

2.16 Superintendent Requirement

The Contractor shall supply a Superintendent/Supervisor, who shall be an employee of the Contractor. They shall oversee the Contractors' deployed assets including but not limited to: mobilization, use and control of equipment and personnel, recordkeeping and serve as the liaison with DPW management. The Superintendent shall be available for duty from the time of the initial call out until operations have been concluded. The Superintendent shall also be responsible to ensure the Contractor's equipment is in compliance with all contract terms and conditions as outlined in the Bid.

2.17 Payment for Operating, Stand By and Hauling Time

The contract rate shall include all of the Contractor's costs of operation, including but not limited the Superintendent, labor, premium and holiday time, drivers, and/or operators, materials, equipment, transportation, fuel, oil, repairs, ballast, tire chains, safety lights, maintenance and insurance.

Operating time shall be paid when plowing or removal operations are underway.

Stand-by time shall be paid once all required assets have reported for a call out and have been deemed acceptable for service. Stand-by pay will start as soon as said assets are in place until snow operations begin, however, stand-by pay shall not exceed two hours, if snow operations have not begun at this threshold, the Contractor shall be paid operating time on the 121st minute through the conclusion of operations less any deductions allowed for under the contract.

Hauling time shall be paid once all required assets have reported for a call out to haul snow in support of removal operations with tandem

10-wheel or larger dump trucks with a minimum 18 cubic yard (CY) dump body. There shall be no stand-by pay associated with removal operations.

However, the eight (8) hour minimum at operating time shall apply per truck if the Contractor meets the 120-minute staging requirement.

If not, the Contractor shall only be paid for hours worked.

A minimum of 8 hours shall be paid to the Contractor when called out and reporting to the staging area with conforming assets with the

120-minute reporting requirement. Pay for the minimum guarantee shall be calculated using stand-by time, operating time, or a combination thereof, less applicable deductions. If the contractor fails to meet the 120-minute staging requirement, there shall be NO minimum guarantee, the Contractor shall only be paid for hours worked.

2.18 Accident Reporting

The Contractor's driver shall immediately report ANY accident to the Police. As soon as possible thereafter, the driver shall report same to the Superintendent who shall then inform DPW management without delay. The Superintendent shall perform a cursory investigation of the accident and file a report documenting same with the Director within 48 hours.

2.19 Supplementing Equipment

When deemed necessary by DPW management, the City reserves the right to supplement a snow section with additional equipment from another vendor's resources or with City resources. The City shall not be obligated in any way to provide additional compensation to either the vendor assigned to the snow section requiring supplemental vehicles or to the

Contractor providing the supplemental vehicles, except for monies due for the actual number of hours worked by the vendor under the terms and conditions of this contract.

2.20 Responsibility for Work and Equipment

The Contractor shall be solely responsible for all of the services required under the contract. The Contractor shall not sell, transfer, assign, or otherwise subcontract the performance of the work under this contract to any third party except as otherwise may be permitted under the terms of this contract.

2.21 Contractor Damage Claims

The Contractor shall make no claim against the City, its officers, or employees for any damages of any description or cost incurred by the Contractor by reason of damage to Contractor's property or property used by the Contractor.

2.22 Grounds for Termination of Snow Plowing Contract

Satisfactory performance of this contract is directly related to and essential for the safety of all roadway users. Should the Contractor's performance during the contract be deemed unsatisfactory by the Director, the City may terminate the contract based upon such recommendation. Grounds for termination may include but are not limited to: late response for call outs, failure to provide a valid insurance certificate, cancellation of insurance, failure to follow DPW guidelines for proper plowing procedures; failure to follow the instructions of the Director or DPW management, failure to report with a full complement of trucks, failure to equip trucks with required safety equipment, or actions constituting a danger to the public, private property, public employees, or public property.

3.0 SUBMITTALS

3.1 General

The bidder must furnish the following information with their bid submission at the time of bid. Failure to submit any of the following documentation shall cause the bid to be deemed unresponsive.

3.2 Contractor Inventory of Available Equipment

The potential bidder shall submit as part of their bid submission a complete listing of all equipment available and/or proposed to be used under this contract with information including but not limited to; make, year, model, license plate number, GVW, equipment (i.e. plow make, size), and whether or not the Contractor represents the equipment as compliant with the terms of the Bid.

3.3 Certification of Truck and Equipment Registration

The Contractor shall certify under the signature of a notary as part of their bid submission that the equipment listed in Section 3.2 have current and valid registrations and that same shall remain for the life of the contract. Copies of registrations will be required from the

Contractor at time of contract award.

3.4 List of Drivers/Operators

The Contractor shall submit as part of their bid submission a listing of all drivers and operators that the bidder proposes using during the contract. Copies of licenses will be required from the Contractor at time of contract award and at the beginning of each calendar year.

3.5 Bidder's Experience

The Contractor shall submit as part of their bid submission a listing of relevant experience in like snow plowing operations, information shall include but not be limited to; past contract holder, value, location, services provided, number of assets used, contact person number.

3.6 Pricing Sheet

The Contractor shall complete the pricing tables in their entirety as part of the bid submission, itemizing the unit cost for each item.

Pricing for all core bid items is required for responsiveness. Pricing for alternate items is optional unless otherwise stated.

CITY OF ENGLEWOOD

BID PROPOSAL FORM

Pursuant to public advertisement, we, the undersigned, hereby declare that we have carefully examined the specifications and bid form sheets for Supplemental Snow Plowing and Removal Services in the City of Englewood.

Cost Proposal: Three (3) Year Base Contract with Two (2) Optional One-Year Renewal Options.

The bidder shall provide pricing for the core services identified below and may also provide pricing for the alternate services. The City intends to award a primary contract and a secondary contract to the lowest responsible bidders whose bids conform in all material respects to the specifications. By submitting a bid, the bidder acknowledges that it will be bound to perform the awarded services at the rates stated below.

THIS BID MUST BE RETURNED IN ITS ENTIRETY IN ORDER TO BE CONSIDERED FOR AN AWARD.

SECTION 1 - THREE YEAR BASE CONTRACT

BASE BID

Item Description Status Rate Per Hour -

Dollars Rate Per Hour - Amount in

Words

1a Truck with plow and salter, Class B, with Driver Stand-by $ __________ ____________________

1b Truck with plow and salter, Class B, with Driver Operating $ __________ ____________________

1c Truck with plow and salter, Class C, with Driver Stand-by $ __________ ____________________

1d Truck with plow and salter, Class C, with Driver Operating $ __________ ____________________

2a Truck with plow and salter, Class B, with Driver Stand-by $ __________ ____________________

2b Truck with plow and salter, Class B, with Driver Operating $ __________ ____________________

2c Truck with plow, Class C, with Driver Stand-by $ __________ ____________________

2d Truck with plow, Class C, with Driver Operating $ __________ ____________________

ALTERNATE ITEMS

Item Description Rate Per Hour -

Dollars Rate Per Hour - Amount in

Words

Wheel Loader with minimum 3 cubic yard bucket, Deere 544 or equivalent, with operator for snow removal.

Tandem 10-wheel or larger dump truck, minimum 18 cubic yard capacity, with Driver for snow removal within City limits.

5 Skid-steer with minimum 1/2 cubic yard bucket, with operator. $ __________ ____________________

Labor with appropriate machinery to clear sidewalks, decks, stairs, and similar pedestrian areas of snow.

Payment Clarification: The eight (8) hour minimum guarantee applies only to conforming core snow-plowing trucks called out and reporting within the 120-minute reporting requirement. Alternate equipment and services, including loaders, hauling trucks, skid-steers, and sidewalk crews, are compensated on a straight hour-by-hour basis with no minimum guarantee unless expressly authorized in writing by the City.

Company Name Federal ID # or Social Security #

Address

Signature of Authorized Agent Type or Print Name

Telephone Number Date

New Jersey Business Registration Certification

Pursuant to N.J.S.A. 52:32-44, The City of Englewood (“Contracting Agency”) is prohibited from entering into a contract with an entity unless the bidder/proposer/contractor, and each subcontractor that is required by law to be named in a bid/proposal/contract has a valid Business Registration Certificate on file with the Division of Revenue and Enterprise Services within the Department of the Treasury.

Prior to contract award or authorization, the contractor shall provide the Contracting Agency with its proof of business registration and that of any named subcontractor(s).

Subcontractors named in a bid or other proposal shall provide proof of business registration to the bidder, who in turn, shall provide it to the Contracting Agency prior to the time a contract, purchase order, or other contracting document is awarded or authorized.

During the course of contract performance:

(1) the contractor shall not enter into a contract with a subcontractor unless the subcontractor first provides the contractor with a valid proof of business registration.

(2) the contractor shall maintain and submit to the Contracting Agency a list of subcontractors and their addresses that may be updated from time to time.

(3) the contractor and any subcontractor providing goods or performing services under the contract, and each of their affiliates, shall collect and remit to the Director of the Division of Taxation in the Department of the Treasury, the use tax due pursuant to the Sales and Use Tax Act, (N.J.S.A.

54:32B-1 et seq.) on all sales of tangible personal property delivered into the State. Any questions in this regard can be directed to the Division of Taxation at (609)292-6400. Form NJ-REG can be filed online at http://www.state.nj.us/treasury/revenue/busregcert.shtml.

Before final payment is made under the contract, the contractor shall submit to the Contracting Agency a complete and accurate list of all subcontractors used and their addresses.

Pursuant to N.J.S.A. 54:49-4.1, a business organization that fails to provide a copy of a business registration as required, or that provides false business registration information, shall be liable for a penalty of $25 for each day of violation, not to exceed $50,000, for each proof of business registration not properly provided under a contract with a contracting agency.

Emergency Purchases or Contracts

For purchases of an emergent nature, the contractor shall provide its Business Registration Certificate within two weeks from the date of purchase or execution of the contract or prior to payment for goods or services, whichever is earlier.

New Jersey Business Registration Certification

EXHIBIT A

MANDATORY EQUAL EMPLOYMENT OPPORTUNITY LANGUAGE

N.J.S.A. 10:5-31 et seq. (P.L.1975, c.127)

N.J.A.C. 17:27 et seq.

GOODS, GENERAL SERVICES, AND PROFESSIONAL SERVICES CONTRACTS

During the performance of this contract, the contractor agrees as follows:

The contractor or subcontractor, where applicable, will not discriminate against any employee or applicant for employment because of age, race, creed, color, national origin, ancestry, marital status, affectional or sexual orientation, gender identity or expression, disability, nationality or sex. Except with respect to affectional or sexual orientation and gender identity or expression, the contractor will ensure that equal employment opportunity is afforded to such applicants in recruitment and employment, and that employees are treated during employment, without regard to their age, race, creed, color, national origin, ancestry, marital status, affectional or sexual orientation, gender identity or expression, disability, nationality or sex.

Such equal employment opportunity shall include, but not be limited to the following: employment, upgrading, demotion, or transfer; recruitment or recruitment advertising; layoff or termination;

rates of pay or other forms of compensation; and selection for training, including apprenticeship.

The contractor agrees to post in conspicuous places, available to employees and applicants for employment, notices to be provided by the Public Agency Compliance Officer setting forth provisions of this nondiscrimination clause.

The contractor or subcontractor, where applicable will, in all solicitations or advertisements for employees placed by or on behalf of the contractor, state that all qualified applicants will receive consideration for employment without regard to age, race, creed, color, national origin, ancestry, marital status, affectional or sexual orientation, gender identity or expression, disability, nationality or sex.

The contractor or subcontractor will send to each labor union, with which it has a collective bargaining agreement, a notice, to be provided by the agency contracting officer, advising the labor union of the contractor's commitments under this chapter and shall post copies of the notice in conspicuous places available to employees and applicants for employment.

The contractor or subcontractor, where applicable, agrees to comply with any regulations promulgated by the Treasurer pursuant to N.J.S.A. 10:5-31 et seq., as amended and supplemented from time to time and the Americans with Disabilities Act.

The contractor or subcontractor agrees to make good faith efforts to meet targeted county employment goals established in accordance with N.J.A.C. l7:27-5.2.

The contractor or subcontractor agrees to inform in writing its appropriate recruitment agencies including, but not limited to, employment agencies, placement bureaus, colleges, universities, and labor unions, that it does not discriminate on the basis of age, race, creed, color, national origin, ancestry, marital status, affectional or sexual orientation, gender identity or expression, disability, nationality or sex, and that it will discontinue the use of any recruitment agency which engages in direct or indirect discriminatory practices.

The contractor or subcontractor agrees to revise any of its testing procedures, if necessary, to assure that all personnel testing conforms with the principles of job related testing, as established by the statutes and court decisions of the State of New Jersey and as established by applicable Federal law and applicable Federal court decisions.

In conforming with the targeted employment goals, the contractor or subcontractor agrees to review all procedures relating to transfer, upgrading, downgrading and layoff to ensure that all such actions are taken without regard to age, race, creed, color, national origin, ancestry, marital status, affectional or sexual orientation, gender identity or expression, disability, nationality or sex, consistent with the statutes and court decisions of the State of New Jersey, and applicable Federal law and applicable Federal court decisions.

The contractor shall submit to the public agency, after notification of award but prior to execution of a goods and services contract, one of the following three documents:

Letter of Federal Affirmative Action Plan Approval;

Certificate of Employee Information Report; or

Employee Information Report Form AA-302 (electronically provided by the Division and distributed to the public agency through the Division’s website at: http:// www.state.nj.us/treasury/contract_compliance.

The contractor and its subcontractors shall furnish such reports or other documents to the Division of Purchase & Property, CCAU, EEO Monitoring Program as may be requested by the office from time to time in order to carry out the purposes of these regulations, and public agencies shall furnish such information as may be requested by the Division of Purchase & Property, CCAU, EEO Monitoring Program for conducting a compliance investigation pursuant to N.J.A.C. 17:27-1.1 et seq

NEW JERSEY ANTI-DISCRIMINATION PROVISIONS

N.J.S.A. 10:2-1 ET SEQ.

Pursuant to N.J.S.A. 10:2-1, if awarded a contract, the contractor agrees that:

a. In the hiring of persons for the performance of work under this contract or any subcontract hereunder, or for the procurement, manufacture, assembling or furnishing of any such materials, equipment, supplies or services to be acquired under this contract, no contractor, nor any person acting on behalf of such contractor or subcontractor, shall, by reason of race, creed, color, national origin, ancestry, marital status, gender identity or expression, affectional or sexual orientation or sex, discriminate against any person who is qualified and available to perform the work to which the employment relates;

b. No contractor, subcontractor, nor any person on his behalf shall, in any manner, discriminate against or intimidate any employee engaged in the performance of work under this contract or any subcontract hereunder, or engaged in the procurement, manufacture, assembling or furnishing of any such materials, equipment, supplies or services to be acquired under such contract, on account of race, creed, color, national origin, ancestry, marital status, gender identity or expression, affectional or sexual orientation or sex;

c. There may be deducted from the amount payable to the contractor by the contracting public agency, under this contract, a penalty of $50.00 for each person for each calendar day during which such person is discriminated against or intimidated in violation of the provisions of the contract; and

d. This contract may be canceled or terminated by the contracting public agency, and all money due or to become due hereunder may be forfeited, for any violation of this section of the contract occurring after notice to the contractor from the contracting public agency of any prior violation of this section of the contract.

(Include the following only for boards of education)

No provision in this section shall be construed to prevent a board of education from designating that a contract, subcontract or other means of procurement of goods, services, equipment or construction shall be awarded to a small business enterprise, minority business enterprise or a women's business enterprise pursuant to P.L.1985, c.490 (C.18A:18A-51 et seq.).

SAMPLE CERTIFICATE OF EMPLOYEE INFORMATION REPORT

STATEMENT OF OWNERSHIP DISCLOSURE

N.J.S.A. 52:25-24.2 (P.L. 1977, c.33, as amended by P.L. 2016, c.43)

This statement shall be completed, certified to, and included with all bid and proposal submissions. Failure to submit the required information is cause for automatic rejection of the bid or proposal.

Name of Organization:

Organization Address:

Part I Check the box that represents the type of business organization:

Sole Proprietorship (skip Parts II and III, execute certification in Part IV)

Non-Profit Corporation (skip Parts II and III, execute certification in Part IV)

For-Profit Corporation (any type) Limited Liability Company (LLC)

PartnershipLimited Partnership Limited Liability Partnership (LLP)

Other (be specific):

Part II

The list below contains the names and addresses of all stockholders in the corporation who own 10 percent or more of its stock, of any class, or of all individual partners in the partnership who own a 10 percent or greater interest therein, or of all members in the limited liability company who own a 10 percent or greater interest therein, as the case may be. (COMPLETE THE LIST BELOW IN THIS SECTION)

OR

No one stockholder in the corporation owns 10 percent or more of its stock, of any class, or no individual partner in the partnership owns a 10 percent or greater interest therein, or no member in the limited liability company owns a 10 percent or greater interest therein, as the case may be. (SKIP TO PART IV)

(Please attach additional sheets if more space is needed):

Name of Individual or Business Entity Address

Part III DISCLOSURE OF 10% OR GREATER OWNERSHIP IN THE STOCKHOLDERS, PARTNERS OR

LLC MEMBERS LISTED IN PART II

If a bidder has a direct or indirect parent entity which is publicly traded, and any person holds a 10 percent or greater beneficial interest in the publicly traded parent entity as of the last annual federal Security and Exchange

Commission (SEC) or foreign equivalent filing, ownership disclosure can be met by providing links to the website(s) containing the last annual filing(s) with the federal Securities and Exchange Commission (or foreign equivalent) that contain the name and address of each person holding a 10% or greater beneficial interest in the publicly traded parent entity, along with the relevant page numbers of the filing(s) that contain the information on each such person. Attach additional sheets if more space is needed.

Website (URL) containing the last annual SEC (or foreign equivalent) filing Page

#’s

Please list the names and addresses of each stockholder, partner or member owning a 10 percent or greater interest in any corresponding corporation, partnership and/or limited liability company (LLC) listed in Part II other than for any publicly traded parent entities referenced above. The disclosure shall be continued until names and addresses of every noncorporate stockholder, and individual partner, and member exceeding the 10 percent ownership criteria established pursuant to N.J.S.A. 52:25-24.2 has been listed. Attach additional sheets if more space is needed.

Stockholder/Partner/Member and

Corresponding Entity Listed in Part II

Address

Part IV Certification

I, being duly sworn upon my oath, hereby represent that the foregoing information and any attachments thereto to the best of my knowledge are true and complete. I acknowledge: that I am authorized to execute this certification on behalf of the bidder/proposer; that the City is relying on the information contained herein and that I am under a continuing obligation from the date of this certification through the completion of any contracts with City to notify the City in writing of any changes to the information contained herein; that I am aware that it is a criminal offense to make a false statement or misrepresentation in this certification, and if I do so, I am subject to criminal prosecution under the law and that it will constitute a material breach of my agreement(s) with the, permitting the City to declare any contract(s) resulting from this certification void and unenforceable.

Full Name

(Print):

Signature:

Date:

DISCLOSURE OF INVESTMENT ACTIVITIES IN IRAN

FORM

STATE OF NEW JERSEY

DEPARTMENT OF THE TREASURY - DIVISION OF PURCHASE AND

PROPERTY 33 WEST STATE STREET, P.O. BOX 230 TRENTON, NEW JERSEY

08625-0230

BID SOLICITATION # AND TITLE:

VENDOR NAME:

Pursuant to N.J.S.A. 52:32-57, et seq. (P.L. 2012, c.25 and P.L. 2021, c.4) any person or entity that submits a bid or proposal or otherwise proposes to enter into or renew a contract must certify that neither the person nor entity, nor any of its parents, subsidiaries, or affiliates, is identified on the New Jersey Department of the Treasury’s Chapter

25 List as a person or entity engaged in investment activities in Iran. The Chapter 25 list is found on the Division’s website at https://www.state.nj.us/treasury/purchase/pdf/Chapter25List.pdf. Vendors/Bidders must review this list prior to completing the below certification. If the Director of the Division of Purchase and Property finds a person or entity to be in violation of the law, s/he shall take action as may be appropriate and provided by law, rule or contract, including but not limited to, imposing sanctions, seeking compliance, recovering damages, declaring the party in default and seeking debarment or suspension of the party.

CHECK THE

APPROPRIATE BOX

I certify, pursuant to N.J.S.A. 52:32-57, et seq. (P.L. 2012, c.25 and P.L. 2021, c.4), that neither the Vendor/Bidder listed above nor any of its parents, subsidiaries, or affiliates is listed on the New Jersey Department of the Treasury’s Chapter 25 List of entities determined to be engaged in prohibited activities in Iran.

OR

I am unable to certify as above because the Vendor/Bidder and/or one or more of its parents, subsidiaries, or affiliates is listed on the New Jersey

Department of the Treasury’s Chapter 25 List. I will provide a detailed, accurate and precise description of the activities of the Vendor/Bidder, or one of its parents, subsidiaries or affiliates, has engaged in regarding investment activities in Iran by completing the information requested below.

CERTIFICATION

I, the undersigned, certify that I am authorized to execute this certification on behalf of the Vendor, that the foregoing information and any attachments hereto, to the best of my knowledge are true and complete. I acknowledge that the State of

New Jersey is relying on the information contained herein, and that the Vendor is under a continuing obligation from the date of this certification through the completion of any contract(s) with the State to notify the State in writing of any changes to the information contained herein; that I am aware that it is a criminal offense to make a false statement or misrepresentation in this certification. If I do so, I may be subject to criminal prosecution under the law, and it will constitute a material breach of my contract(s) with the State, permitting the State to declare any contract(s) resulting from this certification void and unenforceable.

Signature Date

Entity Engaged in Investment Activities

Relationship to Vendor/ Bidder

Description of Activities

Duration of Engagement

Anticipated Cessation Date

*Attach Additional Sheets If Necessary.

Print Name and Title

DPP Rev. 12.13.2021

CERTIFICATION OF NON‐INVOLVEMENT IN PROHIBITED ACTIVITIES IN

RUSSIA OR BELARUS

Pursuant to N.J.S.A. 52:32-60.1, et seq. (L. 2022, c. 3) any person or entity (hereinafter “Vendori”) that seeks to enter into or renew a contract with a State agency for the provision of goods or services, or the purchase of bonds or other obligations, must complete the certification below indicating whether or not the Vendor is identified on the Office of Foreign Assets

Control (OFAC) Specially Designated Nationals and Blocked Persons list, available here:

https://sanctionssearch.ofac.treas.gov/. If the Department of the Treasury finds that a Vendor has made a certification in violation of the law, it shall take any action as may be appropriate and provided by law, rule or contract, including but not limited to, imposing sanctions, seeking compliance, recovering damages, declaring the party in default and seeking debarment or suspension of the party.

I, the undersigned, certify that I have read the definition of “Vendor” below, and have reviewed the Office of Foreign

Assets Control (OFAC) Specially Designated Nationals and Blocked Persons list, and having done so certify:

(Check the Appropriate Box)

A.

That the Vendor is not identified on the OFAC Specially Designated Nationals and Blocked Persons list on account of activity related to Russia and/or Belarus.

B. That I am unable to certify as to “A” above, because the Vendor is identified on the OFAC Specially Designated

Nationals and Blocked Persons list on account of activity related to Russia and/or Belarus.

C.

That I am unable to certify as to “A” above, because the Vendor is identified on the OFAC Specially Designated

Nationals and Blocked Persons list. However, the Vendor is engaged in activity related to Russia and/or Belarus consistent with federal law, regulation, license or exemption. A detailed description of how the Vendor’s activity related to Russia and/or Belarus is consistent with federal law is set forth below.

(Attach Additional Sheets If Necessary.)

Signature of Vendor’s Authorized Representative Date

Print Name and Title of Vendor’s Authorized Representative Vendor’s FEIN

Vendor’s Name Vendor’s Phone Number

Vendor’s Address (Street Address) Vendor’s Fax Number

Vendor’s Address (City/State/Zip Code) Vendor’s Email Address i Vendor means: (1) A natural person, corporation, company, limited partnership, limited liability partnership, limited liability company, business association, sole proprietorship, joint venture, partnership, society, trust, or any other nongovernmental entity, organization, or group; (2) Any governmental entity or instrumentality of a government, including a multilateral development institution, as defined in Section 1701(c)(3) of the

International Financial Institutions Act, 22 U.S.C. 262r(c)(3); or (3) Any parent, successor, subunit, direct or indirect subsidiary, or any entity under common ownership or control with, any entity described in paragraph (1) or (2).

NJ Rev. 1.22.2024

NON COLLUSION

STATE OF NEW JERSEY

I certify that I am _______________________________________________________________ of the firm of __________________________________________________________________ the Respondent making this Proposal for the bid or proposal for the above named project, that I executed the said proposal with full authority to do so; that said bidder has not, directly or indirectly entered into any agreement, participated in any collusion or otherwise taken any action in restraint of free, competitive bidding in connection with the above named project; and that all statements contained in said proposal and this affidavit are true, correct, and made with full knowledge that the City relies upon the truth of the statements contained in said Proposals and in the statements contained in this affidavit in awarding the contract for the said project.

I further warrant that no person or selling agency has been employed or retained to solicit or secure such contract upon an agreement or understanding for a commission, percentage, brokerage, or contingent fee, except bona fide employees or bona fide established commercial or selling agencies.

Signature of Representative:

Subscribed and sworn to before me this_________ day of ___________________, 20_______

Print Name of Affiant:___________________________________________________________

Notary Public of ____________________________

My commission expires_______________________

EXPERIENCE AND QUALIFICATIONS

This questionnaire must be filled out and submitted as a part of the Proposal. Failure to complete this form or to provide any of the requested information will be grounds for the rejection of the bid proposal. If additional space is required, the respondent shall add additional sheets, which identify the question being answered.

Number of years in business under present name & address:_____________________________

If less than 5 years, list previous names and address:

Within the last 5 years has the business or any officer/partner failed to complete a contract awarded to them:______. If yes, provide the details in on a separate page.

Have any liens and lawsuits been filed against the company in the past 5 years:______________

If yes, please provide details:

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