August 18, 2026

RE: BID #26-19

Housing Authority of the City of Camden 2021 Watson Street, 2nd Floor

Camden, NJ 08105

Janitorial Cleaning Services

To Whom It May Concern:

Sealed bids will be received by the Housing Authority of the City of Camden (HACC) from qualified firms to provide Janitorial Cleaning Services. Proposals will be received within the Housing Agency Marketplace eProcurement website ha.internationaleprocurement.com no later than 2:00 p.m. prevailing time on Monday, August 31, 2026

We appreciate your interest in this project and look forward to your participation. Sincerely, Tanesha Brown

Tanesha Brown Purchasing Agent file:///D:/ha.internationaleprocurement.com

HOUSING AUTHORITY OF THE CITY OF CAMDEN

2021 Watson Street, 2nd Floor

REQUEST FOR PROPOSALS#26-19

Bid Specifications

General Requirements

For:

Invitation for Bids (IFB) #26-19 for Cleaning Services

Agency Contact Person: Tanesha Brown, Qualified Purchasing Agent E-mail: Haccprocurement@camdenhousing.org

TDD/TTY: (856)831-4686

How To Obtain The IFB Documents On The E-procurement Marketplace

1. Access ha.internationaleprocurement.com (no “www”).

2. Click on the “Login” button in the upper left side.

3. Follow the listed directions.

4. If you have any problems in accessing or registering on the eProcurement Marketplace, please call customer support at (866)526-9266.

Pre-Bid Conference

N/A

Question Submittal Deadline Wednesday, August 25, 2026, 10:00 A.M. EST.

Via Housing Agency Marketplace “ONLY” ha.internationaleprocurement.com

How To Fully Respond To This IFB By Submitting A Bid Submittal

1. As directed the Bid document, must be downloaded and completed and uploaded via eProcurement “Housing Agency Marketplace” Bid Opening will be held via Microsoft Teams

Bid Submittal Return & Deadline Monday, August 31, 2026, 2:00 PM EST. Prevailing Time

Microsoft Teams Meeting:

https://teams.microsoft.com/meet/216381446532846?

p=mzIHdHABvI6DnOJPwJ

Meeting ID: 216 381 446 532 846

Passcode: Rt2fW6yn

Proposals will not be received after the time specified for the opening of the Proposals. Proposals received after the hour appointed will be deemed invalid and returned unopened to the respondent.

Proposals will be held in confidence and not released in any manner until after a contract is awarded or any other action is taken by the HACC Board of Commissioners.

The right to reject any and all Proposals or to accept the proposal or any item of any proposal deemed most advantageous to the Housing Authority and to award contracts accordingly is reserved to the authority of the Board of the HACC.

NOTE: All respondents must comply with P.L. 1975, C127 signed into law June 23, 1975 and P.L. 1977, c33 signed into law March 7, 1977 which laws are a part of the specifications in their entirety.

NOTE: Respondents are required to comply with the requirements of N.J.S.A. 10:5-31 et seq. and N.J.A.C.

17:27-1 et seq.

Tanesha Brown Purchasing Agent mailto:jkee@camdenhousing.org http://ha.internationaleprocurement.com/ http://ha.internationaleprocurement.com/ https://teams.microsoft.com/meet/216381446532846?p=mzIHdHABvI6DnOJPwJ https://teams.microsoft.com/meet/216381446532846?p=mzIHdHABvI6DnOJPwJ

Required with Bid

BID CHECK LIST - ITEMS WITH ASTERISK MUST BE SUBMITTED

Bidder’s Initials

Failure to Submit any of these items is MANDATORY cause for Rejection of Bid

N/A Bid Guarantee (Bid Bond, Certified/Cashier Check) with Power of Attorney for Full Amount of Bid Bond

N/A Consent of Surety (Certificate from Surety Company)

* Acknowledgement of Receipt of Addenda (To be completed if Addenda(s) are issued.

* Stockholder Ownership Disclosure Form

N/A Sub-Contractors Disclosure (Prior to Award, but effective at time of bid)

* Disclosure of Investments Activities in Iran

* Prohibited Russia-Belarus Activities

* Cost Proposal

Mandatory Items, Required NO LATER THAN TIME PERIOD INDICATED

Business Registration Certificate – Required by Law prior to Award of Contract (Designated Sub- Contractors are required by law prior to Award)

* Non-Collusion Affidavit

Mandatory Equal Employment Opportunity Language Exhibit A (Goods, Professional Service and General Contracts) Exhibit B (Construction)

* Required Evidence EEO/Affirmative Action Regulations Questionnaire

* Americans with Disability Act of 1990 Language

N/A Public Works Contractor Registration Certificate (s) for the Bidder and Designated Sub- Contractors (Prior to Award of Contract)

N/A License (s) or Certification (s) Required by the Specifications

* Certification of Available Equipment

N/A Certification of Compliance/ Significant Public Building Construction Contracts Requirements

N/A Pay to Play

* W-9

* References

N/A Performance / Payment Bond – Task Order Driven

* Statement of Bidder’s Qualifications

* Insurance – If Applicable

Name of Company\Vendor ___________________________________

Name of Proposer ________________________________ Title _________________________________

Signature _________________________________________ Date: ___________________

SUBMISSION INSTRUCTIONS, TERMS AND CONDITIONS

1. PREPARATION OF BIDS

Respondents are expected to examine the specifications, and all instructions. Failure to do so shall in no way relieve the Respondent from any obligation in respect to the Proposal.

Each Respondent shall sign the Proposal and print or type his name on the Proposal summary page, pricing page and any other page where an entry is made. Bids shall be signed in ink by the proper authorities. Bids must include full business address, legal trading name and the authorized signature, which binds the organization in this matter.

Bids which offer supplies or services other than those specified will not be considered and will be marked as non-compliant, unless authorized by the Request for bids. Bids which offer supplies or services where specifications are exceeded will be accepted. Respondents shall not make additional stipulations in his Request for bids that restrict the HACC in any way.

When not otherwise specified, Respondent must definitely state time of proposed delivery or completion of contract pursuant to N.J.S.A. 40A:11-1 et seq. Time, if stated as a number of days, will include Saturday, Sunday and holidays.

2. BID GUARANTEE AND BONDING REQUIREMENTS (N.J.S.A. 40A:11-21)

Please note: The name, address, and phone number of the Bond Underwriter as well as the Bond Number shall be included with all bonds submitted to the HACC.

• Bid Guarantee REQUIRED _X_NOT REQUIRED

• Certificate (Consent) of Surety REQUIRED X NOT REQUIRED

• Performance Bond REQUIRED X NOT REQUIRED

3. EXPLANATIONS TO RESPONDENTS

Any explanation desired by a Respondent regarding the meaning or interpretation of the Request for Bids, drawings, specifications etc. must be requested in writing and received by the Purchasing

Department the time frame established with this solicitation prior to the Request for proposal closing date and time so a reply can be issued to all Respondents. Oral explanations or instructions, given before award of the contract will not be binding.

4. SUBMISSION OF BIDS

Bids and modifications thereof shall be downloaded and completed and uploaded via eProcurement “Housing Agency Marketplace” ha.internationaleprocurement.com Bid Opening will be held via Microsoft Teams. HACC assumes no responsibility for the Bids not received on time at the location stipulated in the Solicitation advertisement.

Any Bid may be withdrawn prior to the date/time of the closing or authorized postponement thereof.

Any Proposal received after the closing date/time will not be considered.

file:///D:/ha.internationaleprocurement.com

5. REJECTION OF BIDS

The HACC reserves the right to reject any and all Bids in accordance to any and all Federal, State, and HUD rules and regulations. The right to reject any and all Bids or to accept the bids or any item of any bid deemed most advantageous to the Housing Authority and to award contracts accordingly is reserved to the authority of the Board of the HACC.

6. INSURANCE REQUIREMENTS

Prior to the start of any work; the successful respondent shall furnish a Certificate of Insurance to the owner showing the following minimum insurance requirements in forms and with insurance companies acceptable to the owner. Further, it is agreed that the policy shall be endorsed to provide 30 days written notice of cancellation or non-renewal to the owner prior to cancellation, termination, or material alternations of said insurance.

7. PREVAILING WAGE ACT/DAVIS BACON WAGE RATE REQUIREMENTS (Where Applicable) Pursuant to N.J.S.A. 34:11-56.25 et seq., successful Respondents on projects for the “public work” shall adhere to all requirements of the New Jersey Prevailing Wage Act and HUD’s Davis Bacon Wage Rates. Certified payrolls shall be submitted with request for payments for work done under this contract.

Pursuant to N.J.S.A. 34:11-56.48, cited as “The Public Works Contractor Registration Act”, each Respondent for any public work for municipalities, where the work exceeds $15,444 must submit either a registration certificate or a copy of their registration application with their Proposal.

All workers shall be paid not less than the prevailing wage rates or the HUD Davis Bacon Wage Rate

– whichever is higher. In the event that a worker is found to have been paid less than the prevailing wage rate/Davis Bacon Wage Rates, the HACC has the right to terminate the contractor’s or subcontractor right to proceed with work, and to prosecute the work to completion. The contractor and his sureties shall be liable to the HACC for any excess costs occasioned thereby.

Prior to final payment, contractors and subcontractors must certify to the HACC the amount of payroll outstanding as a result of the work herein undertaken. Said amount shall be set aside by the HACC from the application for final payment until final unpaid wages are satisfied.

8. AWARD OF CONTRACT

The contract shall be awarded, if at all, to the lowest responsible bidder as determined by the Housing Authority of the City of Camden, NJ. The Housing Authority of the City of Camden, NJ reserves the right to reject any or all bids pursuant to N.J.S.A. 40A:11-13.2, and to waive any informalities and to take such alternates that the HACC feels are in the best interests of the HACC.

The HACC may at its option accept the lowest bid on each item and split awards among the various bidders who submit the lowest responsible bids. Pursuant to N.J.S.A. 40A:11-24, the Housing Authority of the City of Camden, NJ shall award the contract or reject all bids within sixty (60) days, noting the exception highlighted in the law.

Any resulting contract shall be subject to the availability and appropriation of sufficient funds.

A written award letter/purchase order mailed or otherwise furnished to the successful Vendors within the time for acceptance specified in the BID shall be deemed to result in a binding contract without further action by either party. Said contract shall include all terms and conditions set forth in these specifications, drawings, advertisement, addenda, or any other document issued by the HACC in relation to this Invitation for BID.

The contract shall be signed by all parties within the time limit set forth in the specifications, which shall not exceed 21 days of the notice of award excepting Saturday, Sunday, and holidays; given the HACC of has received all necessary bonding, insurance, and certification information requested of the Vendors. If the contract has not been signed and returned by the Vendors within the 21 days specified, the HACC may cancel the award and award to the next lowest Vendors.

9. INDEMNITY

The successful Respondent will indemnify and hold harmless the HACC from all claims, suits or actions and damages or costs of every name and description to which the HACC may be subjected to or put by reason of injury to the person or property of another, or the property of the HACC, resulting from the negligence, carelessness or accident on the part of the Respondent, his servants or subcontractors, in the delivery of materials and supplies, or in the performance of the work under this agreement. Said Respondent will list the HACC as “Additional Insured”.

10. FURNISHED PROPERTY (Where Applicable) No materials, labor or facilities will be furnished by the HACC unless otherwise specified on the Proposal invitation.

11. DELIVERY (Where Applicable) Bids are to include all costs of material and/or supplies delivered prepaid FOB destination to designated HACC locations. All claims and adjustments are to be made between vendor and transportation carrier. The Housing Authority of the City of Camden, NJ recognizes two (2) types of delivery:

Inside Delivery Items are to be delivered to a HACC location and taken off the truck by transportation carrier personnel and brought to a designated area inside a HACC facility or office building.

Spotted Delivery Items are to be delivered to a HACC location and taken off the truck by transportation carrier personnel and brought to a designated area inside a HACC facility or office building.

Transportation carrier personnel are responsible to then uncrate, setup, assemble items to determine good working order and remove all debris to the satisfaction of the Housing Authority of the City of Camden, NJ.

Contractors are cautioned to provide adequate personnel to deliver goods as none will be provided by the City. If a specialized person is needed to setup, assemble or erect item, such assembly shall be completed within five (5) business days of the actual delivery date. Failure to assemble, setup, or erect items within the stated time may result in a $100.00 per day assessment against the bidder for each day items are not assembled, setup or erected.

The Housing Authority of the City of Camden, NJ will not be responsible for any extra delivery costs. All bid prices for materials, goods, and supplies shall include all shipping, freight, delivery and handling costs.

Specific delivery instructions are provided in the General Specifications.

12. TERMINATION

Either party may terminate this agreement for reasons approved by the HACC upon 10 days written notice to the other party. The HACC shall only be responsible for payment up to the effective date of termination. Upon termination of the contract, the HACC may complete any unfinished work and place a claim for the cost of said work against the contractor’s performance bond. The HACC reserves the right to stop work at any time during the contract for good cause.

13. CANCELLATION

The HACC has the right to cancel any purchase order or if, after sixty (60) days from the date of the purchase order, the goods or services have not been delivered. The cancellation will occur unless the vendor can show cause as to why the order should not be canceled. For Services see “Specifications Specific To.”

14. SELLER’S INVOICES

Invoices shall be prepared and submitted to HACC’s Accounts Payable email:

apayable@camdenhousing.org Invoices shall contain the following information: purchase order number, item numbers, description of supplies or services, quantities, unit prices and extended totals. An affidavit form is also required and will be a part of the purchase order.

15. “RIGHT TO KNOW” LAW Ref. N.J.A.C. 8:59-5.1 All items which contain chemicals must comply with the New Jersey Right to Know statute.

Information and labels are required with every item and every delivery. If MSD sheets and labels are not received, the order will not be accepted.

16. AVAILABILITY OF FUNDS

The HACC is subject to N.J.S.A. 40A:11-1 et seq. which states that this contract shall be subject to the availability and appropriation of sufficient funds annually.

17. PURCHASING FROM STATE CONTRACT Ref. N.J.S.A. 40A:11-1 et seq.

The HACC reserves the right to purchase, during the term of any contract to be awarded, any of the specified materials and/or services through the New Jersey State Cooperative Purchasing Agreement (State Contract) if it is in the HACC’s interest to do so. The HACC also reserves the right to reject all Bids and use State Contract instead of making award.

18. AFFIRMATIVE ACTION Ref. N.J.A.C. 17:27 The contractor shall comply with all provisions of the Affirmative Action Law, P.L.1975, C. 127 (N.J.A.C.

17:27.) Contractor will be required to submit an Initial Project Manning Report, Form AA201, provided by the Affirmative Action office and completed by the contractor in accordance to Article 4 of the Regulations promulgated by the Treasurer pursuant to P.L. 1975, c. 127. Respondents are required to comply with the requirements of N.J.S.A. 10:5-31 et seq. and N.J.A.C. 17:27. The contractor shall be required to provide a copy of the Affirmative Action Form or Certificate regardless of the amount of the contract.

19. TRANSFER OR ASSIGNMENT

After award, the contract may not be subcontracted, transferred, or assigned by the contractor in whole or in part without the prior written consent of the HACC.

20. DOCUMENT RETENTION

As per N.J.A.C. 17:44-2.2 Authority to audit or review contract records, relevant records of private vendors or other persons entering into contracts with covered entities are subject to audit or review by OSC pursuant to N.J.S.A. 52:15C-14. Winning Respondents shall maintain all documentation related to products, transactions or services under this contract for a period of five years from the date of final payment. Such records shall be made available to the New Jersey Office of the State Comptroller upon request.

mailto:apayable@camdenhousing.org

21. FEDERAL, STATE, AND LOCAL LAWS

All work shall be completed in accordance with all federal, state, and local laws, ordinances and regulations.

22. TIME OF COMMENCEMENT/COMPLETION

The contractor will be required to commence work on the project no later than 10 days after issuance of a HACC Purchase Order. The purchase order authorizing commencement of work will be issued after all bonds, affirmative action documentation, insurance certificates, and contracts requested by the HACC have been received.

When requested, the contractor shall complete all contracts and provide all bonding, insurance, and affirmative action evidence within 10 days of request by the HACC.

The contractor will be required to establish the hours of work as required to properly staff the project, maintain progress, and complete the work within the agreed upon time, with no change or additional cost to the HACC. If for some reason the work is not completed by the specified date, the contractor shall work after normal hours and shall provide adequate staff to complete the project. In no case will the work after hours or increase in staff be cause for the HACC to become liable for any additional costs.

Supply and equipment orders shall be delivered in the time stipulated in the “Specifications Specific To” section.

23. PAYMENT/BILLING DATE

Payment will only occur when the HACC has received the services and products requested in this specification. All required documentation must be received by HACC Accounts Payable or his/her designee on or before the bill date. Billing information provided on the billing date shall include but not be limited to the following:

1. Properly signed Declaration and Certification of requested payment on a form provided by the

HACC.

2. A copy of monthly affirmative action reports.

3. Any other documentation required by the HACC.

24. CONTRACT

Award of this Invitation for Bids will be made by the HACC. The terms and conditions of this specification and the Bid advertisement shall be part of the authorizing purchase order. Respondents shall not make additional stipulations in his Bid that restrict the HACC in any way.

25. WORK SITE: (HACC - Area Wide)

26. DISPUTE RESOLUTION/PROPOSAL PROTEST

As per N.J.S.A. 40A:11-1 et seq., Any prospective respondent who wishes to challenge a proposal specification shall file such challenges in writing with the purchasing agent no less than three business days prior to the opening of bids. Challenges filed after that time shall be considered void and having no impact on the HACC or the award of a contract. If said challenger is not satisfied with the determination of the Attorney, the challenger shall file a written request to be heard before a meeting of the HACC.

Notice must be filed within three (3) business days of the HACC Attorney’s reply.

27. BIDS

Bids must be signed in ink by the Respondent. All Bids must be typewritten or written in ink. Any Bid showing any erasure or alteration must be initialed by the Respondent in ink.

28 ENTRY OF PROPOSED FEES (PRICING ITEMS)

The proposed fees shall be submitted by the bidder and received by the Agency where provided on the eProcurement Marketplace only.

Unless otherwise stated, the proposed fees are all-inclusive of all related costs that the successful bidder will incur to provide the noted services, including, but not limited to: employee wages and benefits; clerical support; overhead; profit; licensing; insurance; materials; supplies; tools; equipment;

long distance telephone calls; travel expenses; document copying not specifically otherwise agreed to by the Agency; etc.

29. DISCRIMINATION

There shall be no discrimination against an employee engaged in the work required to produce the commodities covered by any contract resulting from this Proposal, or against any applicant to such employment because of race, creed, color, national origin or ancestry. This provision shall include, but not be limited to the following: employment upgrading, demotion, transfer, recruitment or recruitment advertising, layoff or termination, rates of pay or other forms of compensation, and selection for training, including apprenticeship. The Contractor shall insert a similar provision in all subcontracts for service to be covered by any contract resulting from this Proposal.

30. DISCREPANCIES

In evaluating Bids, discrepancies between words and figures shall be resolved in favor of words.

Discrepancies between unit prices and the total price extension shall be resolved in favor of the unit price and the extension adjusted accordingly. Discrepancies between the indicated sum of any column of figures and the correct sum thereof shall be resolved in favor of the correct sum.

31. AMERICAN GOODS AND PRODUCTS TO BE USED WHERE POSSIBLE.

Only manufactured and farm products of the United States, wherever available, shall be used in connection with this contract pursuant to N.J.S.A. 40A:11-1 et seq.

32. BUSINESS REGISTRATION OF PUBLIC CONTRACTOR

Contractor needs to include proof of business registration at the time it submits a proposal or proposal in response to a request for bids. For all other transactions, proof of business registration must be submitted before the issuance of a purchase order or contracting document.

Contractor shall provide written notice to his subcontractor and suppliers of the responsibility to submit proof of business registration to the contractor. The requirement of proof of business registration extends down through the levels (tiers) of the project.

Before final payment on the contract is made by HACC, the contractor shall submit an accurate list and proof of business registration of each subcontractor or supplier used in fulfillment of the contract, or shall attest that no subcontractors were used.

For the term of the contract, the contractor and each of its affiliates and a subcontractor and each of its affiliates N.J.S.A.52:32-44 shall collect and remit to the director, New Jersey Division of Taxation, the Use tax due pursuant to the Sales and Use Tax Act on all sales tangible persona property delivered into this State, regardless of whether the tangible personal property is intended for a contract with a contracting agency.

A business organization that fails to provide a copy of a business registration as required pursuant to section 1 of P.L. 2001, c134 (c.52:32-44etal.) or subsection e. or f. of section 92 of P.L.1977, c.110 (c.5:12-92), or that provides false business registration information under the requirements of either of those sections, shall be liable for a penalty of $25.00 for each day of violation, not to exceed $50,000.00 for each business registration copy not properly provided under a contract with a contract agency.

33. POLITICAL CONTRIBUTION DISCLOSURE

Contractor shall submit the C.271Political Contribution Disclosure form required pursuant to N.J.S.A. 19:44A-20.26. This disclosure must include all reportable political contributions (more than $300 per election cycle) over the 12 months prior to submission to the committees of the government entities listed on the form provided by the local unit.

34. DISCLOSURE OF INVESTMENT ACTIVITIES IN IRAN

Pursuant to Public Law 2012, c. 25, any person or entity that submits a proposal or proposal or otherwise proposes to enter into or renew a contract must complete the certification to attest, under penalty or perjury, that the person or entity, or one of the person or entity’s parents, subsidiaries, or affiliates, is not identified on a list created and maintained by the Department of the Treasury as a person or entity engaging in investment activities in Iran. If the Director finds a person or entity to be in violation of the principles which are the subject of this law, s/he shall take action as may be appropriate and provided by law, rule or contract, including but not limited to, imposing sanctions, seeking compliance, recovering damages, declaring the party in default and seeking suspension of the person or entity. (This document must be submitted by contractor and subcontractors)

INVITATION FOR BIDS

#26-19

Cleaning Services

Scope of Service

The Housing Authority of the City of Camden “HACC” is accepting bids from qualified Janitorial contractors to provide JANITORIAL CLEANING SERVICES.

Services shall be provided three (3) days per week (Monday, Wednesday and Friday) during business hours: 9:00 a.m. to 4:00 p.m. (18 Hours) If a holiday falls on a scheduled cleaning day, Contractor shall work with HACC staff to provide services on an alternate day.

Contractor Requirements:

• The successful Contractor shall be responsible for all equipment, supplies and labor required to perform the services requested. Equipment and supplies shall include but are not limited to: cleaning and disinfecting solutions, brooms, dust pans and cloths, mop bucket with wringer systems, mop heads, vacuums, wet floor signs, strip and wax machine, etc.

• HACC shall provide liners for all trash cans, toilet tissue, hand towels and hand soap for all locations.

• The successful bidder shall be able to obtain pricing for the entire length of the contract.

• The successful bidder must present evidence of satisfactory experience with other clients, similar in facility, size and scope.

• The contractor shall have a minimum of two (2) years’ experience with contracting cleaning services.

• All Contractor employees shall be in an approved uniform that properly displays company name and identification badge visible at all times while performing contracted work.

• The bi-annual cleaning (March-September) refers to one (1) deep cleaning, one (4) stripping/wax procedure ( Jan, April, July, September) and one (1) top scrub treatments.

• Contractor will maintain a cleaning schedule specific to the Authority needs naming staff and schedule via a spreadsheet with contact information for emergencies.

• Contractor may be asked to add additional days for event purposes.

• Contractor shall check in with each sites designee prior to beginning services.

Scope of Work:

Contractor shall perform the services as specified for each location:

• Clean and disinfect elevators and floors if needed

Success Learning Academy Youth build

• Clean the entire building inclusive of the lobby, multipurpose room, kitchen, classrooms and offices.

• All waste containers in the multipurpose room, kitchen, offices and classrooms shall be emptied. (Washed out if food or liquids are in them)

• Clean and disinfect doors, walls, handles, handrails and drinking fountains.

• Damp wipe all tables

• All surfaces shall be dusted, and shall include window ledges, light fixtures, common areas, furnishings, signage, tables and chairs.

• Clean windows, glass and blinds.

• Vacuum all carpets.

• Sweep tile floors, damp mop the floors and clean the baseboard.

• Restrooms – Empty all containers, wipe them clean and replace the liners.

Clean and disinfect all partitions, sinks, faucets, toilets and urinals.

HCV Department

• Clean the entire first floor inclusive of the lobby, community center, kitchen including stove and refrigerator and offices.

• All waste containers in the multipurpose room, kitchen, offices and classrooms shall be emptied.

• Clean and disinfect all doors, walls, handles, handrails and drinking fountains.

• Damp wipe all tables and vacuum.

• Dust all surfaces, including window ledges, light fixtures, common area, furnishings, signage, tables and chairs.

• Clean windows, glass and blinds.

• Vacuum all carpets

• Sweep tile floors, damp mop the floors and clean the baseboard.

• Restrooms – Empty containers, replace liners, wipe containers clean, clean and disinfect all partitions, sinks, faucets, toilets and urinals.

Baldwin’s Run Administrative Building

• Clean the entire first floor inclusive of the lobby, kitchen including stove and refrigerator, offices and community center.

• All waste containers in the community center, kitchen and offices shall be emptied.

• Clean and disinfect all doors, walls, handles, handrails and drinking fountains.

• Damp wipe all tables and vacuum.

• Dust all surfaces, including window ledges, light fixtures, common area, furnishings, signage, tables and chairs.

• Clean windows, glass and blinds

• Vacuum all carpets

• Sweet tile floors, damp mop the floors and clean the baseboards

• Restrooms – Empty containers, replace liners, wipe the containers clean and disinfect all partitions, sinks, faucets, toilets and urinals.

McGuire Gardens Community Center

• Clean the entire community center, inclusive of the lobby, community center kitchen including stoves & refrigerators and all office area floors.

• Empty all waste containers in the community center, kitchen and offices.

• Clean and disinfect doors, handles, walls, handrails and drinking fountains.

• Furniture – Damp wipe all tables and vacuum

• Dusting – All surfaces, window ledges, light fixtures, common area, furnishings, signage, tables and chairs.

• Clean all windows, glass and blinds.

• Vacuum all carpet

• Sweep tile floors, damp mop the floors and clean the baseboards

• Restrooms – Empty all containers, wipe them clean and replace the liners.

Clean and disinfect all partitions, sinks, faucets, toilets and urinals.

Property Names and Address:

**HACC has the right to add or remove properties at any time.

Name of Property Address Area Square

Footage

McGuire Gardens 114 Boyd Street Camden, NJ 08105

2500 - 3,500 sq. ft.

Chelton Terrace Community Room

721 Chelton Avenue Camden, NJ 08105

2500 - 3,025 sq. ft.

HCV Department 150 Boyd Street Camden, NJ 08105

2500 - 4,000 sq. ft.

Baldwin’s Run Community Building

404 Dudley Street

1800 – 2500 sq ft.

Note: Square footage above is approximate. We strongly encourage proposers to visit sites to obtain accurate numbers.

CONTRACT PERIOD

The contract shall proceed from the date of award one (1) year.

FEE SCHEDULE – PAYMENT

The Contractor shall be paid a monthly rate for the requested services. Proposers shall submit invoices to Accounts Payable email: apayable@camdenhosuing.org

All invoices submitted for payment shall include the following information:

• Date

• Start and completion time

• Line item number with cost describing services rendered

• Site name

HACC shall review and process invoices for payment pursuant to the solicitation.

AWARD OF CONTRACT

Award of Contract, Rejection of Bid(s)

The contract shall be awarded, if at all, to the lowest responsible bidder as determined by the Housing Authority of the City of Camden, NJ. The Housing Authority of the City of Camden, NJ reserves the right to reject any or all bids pursuant to N.J.S.A. 40A:11-13.2, and to waive any informalities and to take such alternates that the HACC feels are in the best interests of the HACC. The HACC may at its option accept the lowest bid on each item and split awards mailto:apayable@camdenhosuing.org among the various bidders who submit the lowest responsible bids. Pursuant to N.J.S.A.

40A:11-24, the Housing Authority of the City of Camden, NJ shall award the contract or reject all bids within sixty (60) days, noting the exception highlighted in the law.

Return of Contracts and Related Contract Documents--When required

Upon notification of award of contract by the Housing Authority of the City of Camden, NJ, the contractor shall sign and execute a formal contract agreement between the Housing Authority of the City of Camden, NJ and the contractor.

Purchase Order—considered to be a contract.

If a formal contract is not required by the Housing Authority of the City of Camden, NJ, an approved and signed Housing Authority of the City of Camden, NJ Purchase Order will constitute as a contractual agreement. When a formal contract is required, the contractor shall sign and execute said contracts and return the contracts with other required documents to the Purchasing Office.

Failure to execute the contract and return said contract and related documents within the prescribed time may be cause for a delay in payment for services rendered or products received or the annulment of award by the Housing Authority of the City of Camden, NJ with the bid security becoming property of the Housing Authority of the City of Camden, NJ. The Housing Authority of the City of Camden, NJ reserves the right to accept the bid of the next lowest responsible bidder, in such a case.

Term of Contract

The contractor, to whom the contract is awarded, will be required to do and perform the work/services and to provide and furnish the materials in connection therewith in accordance with the plans and specifications on or before the date listed in the Technical Specifications.

Purchase Order Required; Notice to Proceed

No contractor or vendor shall proceed with any project, provide any service, or deliver any goods until he is in receipt of an approved purchase order authorizing work to begin or goods to be delivered.

DEBARMENT, SUSPENSION, OR DISQUALIFICATION

The Housing Authority of the City of Camden, NJ will not enter into a contract for work with any person, company or firm that is on the State Department of Labor and Workforce Development; Prevailing Wage Debarment List, or the State of New Jersey Consolidated Debarment Report (www.state.nj.us/treasury/debarred).

All bidders are required to submit a sworn statement indicating whether or not the bidder is, at the time of the bid, included on the State Department of Labor and Workforce Development; Prevailing Wage Debarment List or the State of New Jersey Consolidated Debarment Report, or the Federal Debarred Vendor List--Excluded Parties List System—System for Award Management—SAM.gov

DELIVERY

FOB Destination, Freight Prepaid - The contractor, to whom the contract is awarded, retains title and control of goods and selects the carrier and is responsible for the risk of transportation; title passes to the Housing Authority of the City of Camden, NJ upon delivery and ownership by the HACC; the successful bidder pays and bears the costs of all freight and delivery charges listed below. The http://www.state.nj.us/treasury/debarred)

Housing Authority of the City of Camden, NJ recognizes two (2) types of delivery:

A. Inside Delivery

Items are to be delivered to a HACC location and taken off the truck by transportation carrier personnel and brought to a designated area inside a HACC facility or office building.

B. Spotted Delivery

Items are to be delivered to a HACC location and taken off the truck by transportation carrier personnel and brought to a designated area inside a HACC facility or office building. Transportation carrier personnel are responsible to then uncrate, setup, assemble items to determine good working order and remove all debris to the satisfaction of the Housing Authority of the City of Camden, NJ.

Contractors are cautioned to provide adequate personnel to deliver goods as none will be provided by the City. If a specialized person is needed to setup, assemble or erect item, such assembly shall be completed within five (5) business days of the actual delivery date. Failure to assemble, setup, or erect items within the stated time may result in a $100.00 per day assessment against the bidder for each day items are not assembled, setup or erected.

The Housing Authority of the City of Camden, NJ will not be responsible for any extra delivery costs. All bid prices for materials, goods, and supplies shall include all shipping, freight, delivery and handling costs. Specific delivery instructions are provided in the General Specifications.

Delivery Guarantee

The contractor agrees to deliver the item(s) so listed in the bid specifications within the prescribed number of days also outlined in the bid specifications (if so noted). Failure to deliver the designated items within the prescribed period shall cause the Housing Authority of the City of Camden, NJ to deduct penalties as per the schedule listed in the general specifications.

The contractor shall deliver items Monday through Friday 9:00 a.m. through 2:00 p.m.

AFFIRMATIVE ACTION REQUIREMENTS

Each respondent shall submit to the public agency, after notification of award but prior to execution of a goods and services contract, one of the following three documents:

i. Appropriate evidence that the respondent is operating under an existing federally approved or sanctioned affirmative action program; or

ii. A certificate of employee information report approval issued in accordance with N.J.A.C. 17:27-4; or

iii. An employee information report (Form AA302) provided by the Division and distributed to the public agency to be completed by the contractor, in accordance with N.J.A.C.17:27-4.

Please note: A completed and signed Affirmative Action Questionnaire is required with submission of proposal. However, the HACC will accept in lieu of the Questionnaire, Affirmative Action Evidence stapled to the Affirmative Action Questionnaire form.

“If awarded a contract your company/firm will be required to comply with the requirements of N.J.S.A. 10:5-31 et. seq. and N.J.A.C. 17:27 et. seq.

AUTHORIZATION TO WORK – PURCHASE ORDER REQUIRED

No service shall be rendered unless the successful respondent receives an approved purchase order authorizing the respondent to render the service.

BUSINESS REGISTRATION CERTIFICATE (N.J.S.A. 52:32-44)

Pursuant to N.J.S.A. 52:32-44 as amended by P.L. 2004 – Chapter 57, all respondents shall submit with their proposal package a copy of their “New Jersey Business Registration Certificate” as issued by the Department of Treasury of the State of New Jersey. Failure to provide the New Jersey Business Registration Certification with the proposal package, or prior to the award of contract, will be cause for the rejection of the entire proposal.

GOODS AND SERVICES CONTRACTS

N.J.S.A. 52:32-44 imposes the following requirements on contractors and all subcontractors that knowingly provide goods or perform services for a contractor fulfilling this contract:

1) The contractor shall provide written notice to its subcontractors to submit proof of business registration to the contractor;

2) prior to receipt of final payment from a contracting agency, a contractor must submit to the contracting agency an accurate list of all subcontractors or attest that none was used;

3) during the term of this contract, the contractor and its affiliates shall collect, remit, and notify all subcontractors and their affiliates that they must collect and remit to the Director of the New Jersey Division of Taxation, the use tax due pursuant to the Sales and Use Tax Act, (N.J.S.A. 54:32B-1 et seq.) on all sales of tangible personal property delivered into this State.

A contractor, subcontractor or supplier who fails to provide proof of business registration or provides false business registration information shall be liable to a penalty of $25 for each day of violation, not to exceed $50,000 for each business registration not properly provided or maintained under a contract with a contracting agency. Information on the law and its requirements is available by calling (609) 292-9292.

CONTRACTS

Upon notification of award of contract by the HACC, the successful respondent shall sign and execute a formal contract agreement with the HACC.

The successful respondent shall sign and execute said contract and return it together with documents required by the HACC such as but not limited to:

• Professional Liability Certificate;

• Criminal History Background evidence;

• Other required documents as may be outlined in the proposal specifications.

Within ten (10) days of receipt of notification of award of contract, the executed contracts and related documents must be returned to:

Mrs. Tanesha Brown Purchasing Specialist

Housing Authority of the City of Camden

DOCUMENTS, MISSING/ILLEGIBLE

The respondent shall familiarize himself with all forms* provided by the HACC that are to be returned with the proposal. The HACC accepts no responsibility for duplicate forms that were not received by the respondent in time for the respondent to submit with his proposal.

DOCUMENT SIGNATURES – ORIGINAL; BLUE INK

All documents returned to the HACC shall be signed with an original signature in ink (blue). Failure to sign and return all required documents with the proposal package may be cause for disqualification and for the proposal to be rejected pursuant to N.J.S.A. 40A:11-2:2(33) (non-responsive). The HACC will not accept facsimile or rubber stamp signatures.

*Forms provided by the HACC that must be returned with proposal.

• Submission Checklist

• Proposal Form

• Affirmative Action Questionnaire or Affirmative Action Evidence

• Non-Collusion Affidavit

• Stockholders’ Disclosure/ Ownership Declaration

• Contractor/Vendor Questionnaire and Certification

• Acknowledgement of Addenda

• Chapter 271 – Political Contribution Disclosure Form

• Iran Disclosure

• HUD forms: 5369 A and C;

• Engagement Terms

*Please check your solicitation package for these forms!

FALSE MATERIAL REPRESENTATION – N.J.S.A. 2C:21-34-97(b)

A person commits a crime if the person knowingly makes a material representation that is false in connection with the negotiation, award or performance of a government contract.

If the contract amount is for $25,000.00 or above, the offender is guilty of a crime of the second degree. If the contract amount exceeds $2,500.00, but is less than $25,000.00, the offender is guilty of a crime of the third degree. If the contract amount is for $2,500.00 or less, the offender is guilty of a crime of the fourth degree.

INSURANCE; AND INDEMNIFICATION – CERTIFICATE REQUIRED

Not Required

The bidder to whom the contract is awarded for any service work or construction work, and when required by the Housing Authority of the City of Camden, NJ, shall secure, pay the premiums for and keep in force until the contract expires, insurance of the types and amounts listed below:

Commercial General Liability $2,000,000 General Aggregate

$2,000,000 Products $1,000,000 Personal Injury $1,000,000 Each Occurrence Combined Single

Limit for Bodily Injury and Property Damage

$ 100,000 Pollution Cleanup $ 50,000 Fire Damage $ 5,000 Medical Expense

Insurance Limits Continued

Excess Umbrella Liability $4,000,000 $1,000,000 Sexual Harassment

Comprehensive Automobile Liability Insurance $1,000,000 Combined Single Limit for Bodily Injury and Property Damage

(A) Insurance Certificate

a. The contractor must present to the Housing Authority of the City of Camden, NJ an insurance certificate in the above types and amounts before any work or service begins.

b. Automobile liability insurance shall be included to cover any vehicle used by the insured.

c. The certificate holder shall be as follows:

Housing Authority of the City of Camden, NJ Attn: Purchasing Manager

2021 Watson Street, 2nd Floor Camden, NJ 08105

d. Additional Insured Claim -- The contractor shall include the following clause on the insurance certificate.

“Housing Authority of the City of Camden, NJ is named as an additional insured”

OTHER INSURANCES

WORKERS COMPENSATION Evidence of adequate Workers Compensation Insurance as required by the laws of the State of New Jersey and the United States, must be available for perusal. The minimum limits are the following, unless a greater amount is required by law:

X Required

Bodily Injury by Accident $1,000,000. Each Accident Bodily Injury by Disease $1,000,000. Policy Limit Bodily Injury by Disease $1,000,000. Each Employee

(B) Indemnification

The contractor shall assume all risk of and responsibility for, and agrees to indemnify, defend, and save harmless the HACC and its agents, employees and Board of Commissioners , from and against any and all claims, demands, suits, actions, recoveries, judgments and costs and expenses (including, but not limited to, attorney’s fees) in connection therewith on account of the loss of life or property or injury or damage to any person, body or property of any person or persons whatsoever, which shall arise from or result directly or indirectly from the work and/or materials supplied under this contract and the performance by contractor of services under the contract or by a party for whom the contractor is liable.

This indemnification obligation is not limited by, but is in addition to, the insurance obligations contained in this agreement.

The Contractor is to assume all liability of every sort incident to the work, including property damage caused by him or his men or by any subcontractor employed by him or any of the subcontractor’s men.

The insurance certificate name as to the certificate holder shall be as follows:

The Housing Authority of the City of Camden 2021 Watson Street, 2nd Floor

The insurance shall remain in full force during the term of contract.

INTERPRETATIONS AND ADDENDA

No interpretation of the meaning of the specifications will be made to any Respondent orally. Every request for such interpretations should be made in writing to the Purchasing Specialist and must be received at least ten (10) days prior to the date fixed for the opening of bids to be given consideration. Any and all interpretations and any supplemental instructions will be distributed in the form of written addenda to the specifications. The addenda will be provided in accordance with N.J.S.A. 40A11-23(c) to the respondents by certified mail or certified fax no later than seven

(7) days Saturdays, Sundays, and holidays excepted, prior to the date for acceptance of bids. All addenda so issued shall become part of the contract document.

POLITICAL CONTRIBUTION DISCLOSURE STATEMENT – “PAY TO PLAY”

A business entity as defined by law is advised of its responsibility to file an annual disclosure statement on political contributions with the New Jersey Election Law Enforcement Commission pursuant to N.J.S.A. 19:44A-20.13 (P.L. 2005 Chapter 271 section 3) if the business entity receives contracts in excess of $50,000 from public entities in a calendar year. It is the business entity’s responsibility to determine if filing is necessary. Additional information on this requirement is available from the New Jersey Election Law Enforcement commission at 1-888-313-3532 or at www.elec.nj.us.

Award of Contract -- Reportable Contributions The HACC will not vote upon or award any contract in the amount of $17,500 or greater to any business entity which has made a contribution reportable by the recipient under P.L.1973, c83 (codified at N.J.S.A. 19:44A-1 et. seq.) to a member of the HACC Board of Commissioners during the preceding one (1) year period.

Contributions During Term of Contract – Contributions reportable by the recipient under P.L. 1973, c83 (codified at N.J.S.A. 19:44A- 1 et. seq.) to any member of the board of commissioners from any business entity doing business with the HACC are prohibited during the term of the contract.

When a business entity referred in 4.1(e) is a natural person, contribution by that person’s spouse or child that resides therewith, shall be deemed to be a contribution by the business entity. When a business entity is other than a natural person, a contribution by any person or other business entity having an interest therein shall be deemed to be a contribution by the business entity.

Chapter 271 Political Contribution Disclosure Form – Required -- All respondents shall submit with their proposal package a completed and signed Chapter 271 Political Contribution Disclosure Form. The Chapter 271 form will be reviewed by the HACC to determine whether the vendor is in compliance.

http://www.elec.nj.us/

PRE-PROPOSAL MEETING

Applicable X Not Applicable

A pre-proposal meeting has been scheduled as follows: Tuesday August a.m.

All potential respondents are encouraged to attend this very important meeting.

SUBCONTRACTING; ASSIGNMENT OF CONTRACT

Contractors, services providers, and all vendors with whom the HACC has an executed contract may not subcontract any part of any work done or consign any contract for goods or materials for the board without first receiving written permission from the Purchasing Specialist.

SUBMISSION DEADLINE

The deadline to submit all BID Packages is:

Monday, August 31, 2026 up to 2:00 pm prevailing time

Submissions received after the date and time noted above shall not be considered.

SUBMISSION OF BID PACKAGE –

All BID Proposal Packages including the Letter of Transmittal and the Presentation Package are to be submitted via the eProcurement website.

TERMINATION OF CONTRACT

If the HACC determines that the contractor has failed to comply with the terms and conditions of the proposal and/or proposal upon which the issuance of the contract is based or that the contractor has failed to perform said service, duties and or responsibilities in a timely, proper, professional and/or efficient manner, then the HACC shall have the authority terminate the contract…