Enclosure No. 1 and RFP Letter for FP Contracts.docx

RFP No. 6-JV79-P-00084-00 ANL-855 March 10, 2025

RFP No. 6-JV79-P-00084-00

Enclosure 1 Part A:

REQUEST FOR PROPOSAL

Fixed Price Terms and Conditions

Financial Management and Procurement Services Procurement Department Argonne National Laboratory 9700 South Cass Avenue, Bldg. 201 Lemont, IL 60439

REQUEST FOR PROPOSAL (RFP) NO. 6-JV79-P-00084-00

This package includes

1. RFP INSTRUCTION COVER LETTER (Enclosure 1 Part A)

2. INSTRUCTIONS FOR PREPARATION OF PROPOSALS (Enclosure 1 Part B)

3. NOTICES TO OFFERORS (Enclosure 1, Part C)

February 2, 2026

To All Prospective Offerors:

Subject: Request for Proposal (RFP) No. 6-JV79-P-00084-00 based on Argonne Statement of Work for “Integration Strategy for Requirements, Records, Documents, and Data Project” dated January 28, 2026

UChicago Argonne, LLC, operator of Argonne National Laboratory (Argonne or Laboratory) under a prime contract with the U.S. Department of Energy (DOE), has the responsibility of obtaining the service(s) which are the subject of this Request for Proposal (RFP). You are invited to submit a firm fixed price proposal for meeting this requirement. Note that this is a request for proposal, not a contract. The Laboratory intends to issue an award resulting from this solicitation based on the Best Value/Trade-Off methodology.

The work consists of furnishing all materials, equipment, tools, supplies, etc., as described for Statement of Work entitled “Integration Strategy for Requirements, Records, Documents, and Data Project” dated January 28, 2026. All work is to be performed in accordance with the specifications outlined in the Statement of Work.

Your attention is directed to the enclosed documents which constitute requirements for this RFP and should be fully complied with and completed as indicated.

Enclosure No. 1: RFP (Part A), Instructions for Preparation of Proposals (Part B), and Notices Offerors (Part C).

Enclosure No. 2: Contract Articles and General Provisions applicable to any resultant agreement, including:

2. Sample Fixed-Price Contract.

2.A. Appendix "A", Argonne Terms and Conditions (Fixed-Price Contracts), ANL-527, dated July 3, 2024.

2.B. Appendix "B", Argonne Statement of Work entitled, “Integration Strategy for Requirements, Records, Documents, and Data Project”, dated January 28, 2026.

2.C. Appendix "D-8”, Intellectual Property Provisions, Supplies and Services Requiring Delivery of Data, dated December 12, 2023.

2.D. Progress Payments Based On Milestones, PD-133, dated September 2, 2015.

Enclosure No. 3: Price Proposal Form (Complete and Return).

Enclosure No. 4: Evaluation Criteria, dated January 29, 2026.

Enclosure No. 5: Pre-Award Information and Representations and Certifications, ANL-70A, dated January 13, 2025 (Complete, Sign, Date, and Return).

DETAILS OF ENCLOSURES

A. Enclosure No. 1 provides instructions for preparation of your proposal.

B. Enclosure No. 2 represents the anticipated agreement format, including standard terms, provisions, and scope of work. This enclosure was provided for your information and review. Unless notified during any subsequent negotiations, these documents will be included in any resultant agreement. Any request for deviation or waiver from terms or conditions provided herein must be addressed in writing with your proposal. Your request must specify the particular term or condition that you desire altered, changed, or deleted. Identify the basis of your request. Such exceptions, deviations or conditional assumptions will not of themselves automatically cause a proposal to be deemed unacceptable to the Laboratory. However, a large number of exceptions or one or more significant exceptions not providing benefit to the Laboratory may result in rejection of your proposal(s) as unresponsive.

C. Enclosure No. 3 is the pricing format to be used when submitting your price proposal. Instructions are provided below.

D. Enclosure No. 4 sets forth proposal evaluation criteria and their relative importance.

E. Enclosure No. 5 is the Representations and Certifications. This must be completed in its entirety, signed, dated, and returned with your proposal. It is considered essential, and no award will be issued without receipt of a properly executed Representations and Certifications. Please note that your company is also encouraged to have an active registration on SAM.gov prior to award.

This RFP is not intended and shall not be construed to commit the Laboratory to pay any cost incurred in connection with any proposal or to procure or contract for any supplies/services. The Laboratory reserves the right to accept or reject any or all proposals if that is determined to be in the best interest of the Laboratory. Award may be made without discussion; and hence, your proposal should be submitted initially on the most favorable terms.

Please acknowledge receipt of this RFP by return email to arriaga@anl.gov.

Sincerely, Jackie Arriaga Subcontracts Procurement Manager E-Mail Address: arriaga@anl.gov

Enclosure 1 Part B:

INSTRUCTIONS FOR PREPARATION OF PROPOSALS

Proposal Submission Format:

The Offeror is invited to submit a proposal in response to the subject RFP, structured in three (3) separate documents as follows:

1. Part I - Technical Proposal (please do not include any cost information in this document)

2. Part II – Business/Management Proposal

3. Part III - Cost/Price Proposal All proposal submissions should be prepared with maximum economy and without elaborate visual content, ensuring the resources of both offerors and Laboratory evaluators are efficient.

Submissions which are determined to be non-conforming to all requirements of the solicitation may result in rejection of the offer.

Argonne assumes no liability for disclosure or use of unmarked data and may use or disclose such data for any purpose.

Part I – Technical Proposal:

Enclosure No. 4, Evaluation Criteria, identifies the criteria that will be used to evaluate the merit of proposals submitted in response to the Statement of Work (SOW). For each evaluation criterion, Enclosure No. 4 specifies the basis of evaluation and the information the Offeror must provide for evaluation. Proposals will be evaluated solely on the Offeror’s response to these requirements.

To facilitate the evaluation process, Offerors shall organize their proposals using the same format and sequence as outlined in Enclosure No. 4, Evaluation Criteria, and clearly address the “Offeror to Provide for Evaluation” requirements for each of the following:

· Criterion 1: Technical Approach

· Criterion 2: Experience Performing Similar Work

· Criterion 3: Qualifications of Personnel

· Criterion 4: Timely Response

· Criterion 5: Sample Report Template

· Proposal Risk Evaluation

Part II – Business/Management Proposal:

This section describes the minimum information which must be included for a responsive Business/Management Proposal. Proposals failing to provide sufficient information to qualify for a passing score for any factor may be eliminated from any further evaluation.

Offerors should present their Business/Management Proposal following the same format and arrangement sequence as outlined below:

A. Corporate profile: includes, but not limited to:

i. location of corporate headquarters and regional offices

ii. number of years in business

iii. nature and size of business and total number of customers

iv. total value of contracts over the last three (3) years

v. primary client market (academic, corporate, government)

vi. future development plans

B. Financial Condition and Capability: The offeror's financial condition and adequacy of working capital will be evaluated to determine if adequate resources are available and committed to allow for successful performance. Contractor shall provide their most recently completed quarterly or yearly financial statements, inclusive of notes to the consolidated financial statements, in addition to any other supporting documentation that demonstrates the financial health or viability of offeror’s organization. Financial statements should contain prior period(s) information. Audited Financial Statements are preferred, but not required. Unaudited financial statements may result in additional inquiry and/or required supporting evidence. Preference will be given to offerors that demonstrate minimal financial risk and ability to successfully execute the agreement.

C. Acceptance Period of Proposal: Offeror shall provide a statement that the proposal will remain valid for acceptance for a minimum period of 60 days after the closing date set for receipt of proposals.

D. Authorized Representatives: Offeror shall provide the names, titles, email address, and telephone numbers of the person(s) authorized to negotiate on behalf of the offeror with the Laboratory.

E. Representations and Certifications. Include a fully completed and signed ANL 70-A “Pre-Award Information and Representations and Certifications” with your proposal. A copy of the required Representations and Certifications is included as Enclosure No. 5 to this RFP. In addition, the Offeror is encouraged to register in the System for Award Management (https://www.sam.gov/) prior to submitting a proposal.

G. Exceptions and Deviations. Offeror shall provide comments describing whether or not they accept proposed agreement, its schedule articles, statement of work and general/supplemental terms and conditions. The exceptions, deviations, or conditional assumptions taken must contain sufficient amplification and justification to permit evaluation(s). Such exceptions, deviations or conditional assumptions will not of themselves automatically cause a proposal to be deemed unacceptable to the Laboratory. However, a large number of exceptions or one or more significant exceptions not providing benefit to the Laboratory may result in rejection of your proposal(s) as unacceptable.

Part III – Cost/Price Proposal:

The Offeror shall complete Enclosure No. 3, “Price Proposal Form”. Offeror shall also provide any narrative information which may be necessary to clarify any items included in the Price Proposal, such as assumptions made, contingencies used, etc.

Provide a fixed price for the tasks and sub-tasks outlined in Appendix B – Statement of Work. Please include as an exhibit to your pricing proposal a breakdown of each task’s price, including fully loaded direct labor rates and the number of hours proposed for each labor category along with any other direct costs included in your proposed price. Rates shall not be specified by named personnel, nor shall a range of rates for any category be specified. Failure to adhere to this pricing requirement may result in rejection of your offer.

Enclosure 1 Part C:

NOTICES TO OFFERORS

I. Explanation to Prospective Offerors

Any prospective offeror desiring an explanation or interpretation of the solicitation, statement of work, etc. must request it in an email to arriaga@anl.gov by 5:00 PM CST on Wednesday, February 4, 2026 to allow a reply to be provided to all prospective offerors. Any information given to a prospective offeror concerning a solicitation will be furnished promptly to all prospective offerors as written addenda to the solicitation if such information is necessary for submission of an offer, or if the lack of the information would be prejudicial against any other prospective offeror. Oral explanations or instructions given before the award of an agreement will not be binding.

II. Submission of Offers

A. Offers shall be submitted via e-mail to arriaga@anl.gov by 4:00 PM, CST on Friday, February 13, 2026. Please reference the RFP number 6-JV79-P-00084-00 in the subject line.

B. The first page of the proposal must include—

1. The solicitation number.

2. The name, address, email address, and telephone number of the offeror –and-

3. Name, title, and signature of person authorized to sign the proposal. Proposals signed by an agent should accompanied by evidence of that agent’s authority unless that evidence has been previously furnished to the issuing office.

C. Late Proposals and revisions.

Any proposal received at the email designated in the solicitation after the time specified for receipt of offers will not be considered unless it is received before award is made and it is determined by Argonne to be in the best interest of the Laboratory.

D. Offerors may submit modifications to their proposals at any time before the solicitation closing date and time, and may submit modifications in response to an amendment, or to correct a mistake at any time before award.

E. Following the solicitation closing date, offerors may submit revised proposals only if requested or allowed by the Laboratory Procurement Official.

F. Proposals may be withdrawn by email notice received at any time before award.

III. Selection and Award

A. A proposal may be eliminated from consideration if the proposal is so grossly and

C. The Laboratory may solicit, from available sources, experience data concerning an offeror’s past performance and will consider such information in its evaluation.

IV. Amendments To Solicitation

If this solicitation is amended, all terms and conditions that are not amended remain unchanged. Offerors shall acknowledge, in writing, receipt of any amendment to this solicitation by the date and time specified in the amendment(s).

V. Proposal Preparation Cost

This Request for Proposal does not commit the Laboratory to pay any cost for the preparation and submission of a proposal, and such costs shall not be paid.

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