Enclosure A. DRAFT PO.pdf

PDF 3 MB Posted

Attached to
Request for Quote 480462 - Audio-Visual (AV) and Video Teleconferencing (VTC) infrastructure deployed
Solicitation number
BSA-RFQ-480462
Issued by

About this file

This is a Purchase Order and Statement of Work for audiovisual and video teleconferencing (AV/VTC) systems maintenance and support services issued by Brookhaven Science Associates (BSA), LLC under its prime contract with the U.S. Department of Energy.

The contract covers comprehensive maintenance, technical support, preventive maintenance, remote diagnostics, software maintenance, and warranty coordination for existing Cisco, Poly, and associated AV/VTC infrastructure deployed throughout Brookhaven National Laboratory (BNL). The scope includes conference room VTC and collaboration systems, cameras, microphones, speakers, displays, video conferencing codecs, control systems, network connectivity components, and integrated AV/VTC components. The contractor must provide 24x7 telephone technical support with a maximum one-hour response time, access to a video test call center, trouble ticket management, remote troubleshooting and diagnosis, software updates and upgrades, next business day onsite support when required, manufacturer warranty coordination, one annual preventative maintenance visit, customer portal access, and same-day parts shipment when applicable. The contractor shall notify BNL of equipment reaching End-of-Life, End-of-Sale, or End-of-Support status and provide recommendations for replacement, upgrade, migration, or risk mitigation. The Period of Performance is October 1, 2026 through September 30, 2027, with four optional one-year renewal periods exercisable at BSA's unilateral discretion through September 30, 2031. Payment terms are Net 30, and prices are firm unless otherwise indicated. The contract includes an extensive equipment inventory covering 101 line items with detailed service SKUs and serial numbers across multiple conference rooms and facilities at BNL. The contractor must comply with Brookhaven's Supplier Quality Assurance requirements (BNL-QA-101) and supplemental terms for onsite work, including specified insurance requirements (workers' compensation, general liability, and automobile liability coverage) with BSA and the U.S. Government named as additional insureds.

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Text version

1- 1 VTC Maintenance EA1.000

Freight Terms: Not Specified Schedule Total

QA Paragraph(S): 3.1.4

ESH&Q Risk Level: A3 - Minor

Item Total

Total Amount of $xxxxx shall not be exceeded. The said sum shall constitute full compensation for Onsite VTC Maintenance. All work shall be performed in accordance with Statement of Work dated 06/12/2026.

The Period of Performance is 10/01/2026 - 09/30/27. There are four (4) additional option years that are exercisable in one (1) year increments at the unilateral discretion of BSA. Additional option years, if exercised, will be executed by written change order at pricing agreed to at time of award.

If all option years are exercised, Period of Performance would end 009/30/2026.

Period Of Performance October 1, 2026 – September 30, 2027 Option Year 1 10/1/2027 – 09/30/2028 Option Year 1 10/1/2028 – 09/30/2029 Option Year 1 10/1/2029 – 09/30/2030 Option Year 1 10/1/2030 – 09/30/2031

Terms and Conditions Brookhaven Science Associates (BSA), LLC is placing this Purchase Order under its Prime Contract with the U. S. Department of Energy (“DOE”) and is pursuant to the General and/or Supplemental terms and conditions which are incorporated herein by reference. The complete text of these terms and conditions can be viewed via the internet at: https://www.bnl.gov/ppm/terms-and-conditions.php.

Should supplier have any questions and/or not have access to these terms and conditions, contact the contract specialist immediately.

The provisions of Brookhaven Science Associates, LLC General Terms and Conditions for Commercial Items and Services, Rev 24 (April 2026) are incorporated herein and made a part hereof.

Purchase Order Dispatch via E-Mail

Purchase Order Date Revision Page

BNL-0000480462 1

Payment Terms Freight Terms Ship Via Net 30 See Detail Below ELECTRONIC Contractual Representative Phone Currency

JAMIE L WHITEHEAD 631/344-2720 USD

Brookhaven National Laboratory Brookhaven National Laboratory Upton, NY 11973-5000

DRAFT

Vendor: 0000026188

ANY VENDOR

ANY STREET

ANYTOWN, NY 11973

Tax Exempt? Y Tax Exempt NYS216880 Replenishment Option: Standard

Line-Sch Item/Description Mfg ID Quantity UOM PO Price Extended Amt Due Date

Bill To: Brookhaven National Lab Fiscal Division Building 400-D PO Box 5000 Upton, NY 11973-5000 APinvoices@bnl.gov

Ship To: Brookhaven National Lab Ref PO#: 0000480462 Receiving: Bldg 98 Rochester St Upton, NY 11973

Brookhaven Science Associates (BSA), LLC is placing this Purchase Order under its Prime Contract with the U.S. Department of Energy and is pursuant to the General and/or Supplemental terms and conditions which can be viewed via the internet at: https://www.bnl.gov/ppm/terms-and-conditions.php Should contractor have any questions and/or not have access to these terms and conditions, contact the contractual representative immediately.

DRAF

SUPPLEMENTAL: ONSITE

The provisions of Brookhaven Science Associates, LLC Supplemental Terms and Conditions for Work by Contractors on Site at Brookhaven National Laboratory Rev 24.0 (April 2026) are incorporated herein and made a part hereof.

INSURANCE REQUIRMENTS:

As Required by the Work on Site Terms – reference Article 6

*Naming Brookhaven Science Associates and the US Government as additional insured Worker’s Compensation – Coverage as provided in the Worker’s Compensation Law of the State of New York having jurisdiction, including occupational disease coverage for limits of $1,000,000 per person in any one case and additional Employees Liability of $1,000,000 per occurrence.

General Liability – Insurance with limits of $1,000,000/$2,000,000 for bodily injury liability and $100,000 for property damage liability in the comprehensive liability form.

Automobile Liability – Insurance with limits of $250,000/500,000 for bodily injury liability and $50,000 for property damage liability in the comprehensive policy form.

GFP

Title to the aforementioned goods is and shall remain in the Government of the United States. The Seller shall assume the risk of and shall be fully responsible for any loss of or damage to Government property in its possession.

PRODUCT RECALLS:

Any and all product recall alerts should be communicated by email directly to ProductRecallAlert@BNL.gov. Provide all available information, such as Purchase Order Number(s), date of order, and names of purchaser with the notification to assist BNL in locating and identifying the subject recall material.

Quality Reference is made to the Brookhaven National laboratory Supplier Quality Assurance requirements, BNL-QA-101, which is incorporated herein and made a part of the Purchase Order. In addition to all the General Provisions, the Contractor agrees all material delivered against this Purchase Order will conform to the Quality Assurance paragraphs indicated in the line description(s).

BSA Contacts:

BSA Contracts Specialist: Any questions of a contractual nature should be addressed to Jamie Whitehead at (631) 344-2720, or via email at jwhitehea@bnl.gov. The BSA Contracts Specialist is the only person authorized to make changes and/or modifications to the requirements of this Purchase Order.

BSA Technical Point of Contact: Any questions of a technical nature should be addressed to Peter Gross at (631) 344-7337, or via email gross@bnl.gov. The BSA Technical Point of Contact is not authorized to make changes to this Purchase Order.

INSPECTION, ACCEPTANCE AND PAYMENT

In addition to the Terms and Conditions set forth in the clauses "Inspection and Acceptance," and "No Waiver" in the BSA's General Terms and Conditions, the following provisions shall also apply to

Purchase Order Dispatch via E-Mail

Purchase Order Date Revision Page

BNL-0000480462 2

Payment Terms Freight Terms Ship Via Net 30 See Detail Below ELECTRONIC Contractual Representative Phone Currency

JAMIE L WHITEHEAD 631/344-2720 USD

Brookhaven National Laboratory Brookhaven National Laboratory Upton, NY 11973-5000

DRAFT

Vendor: 0000026188

ANY VENDOR

ANY STREET

ANYTOWN, NY 11973

Tax Exempt? Y Tax Exempt NYS216880 Replenishment Option: Standard

Line-Sch Item/Description Mfg ID Quantity UOM PO Price Extended Amt Due Date

Bill To: Brookhaven National Lab Fiscal Division Building 400-D PO Box 5000 Upton, NY 11973-5000 APinvoices@bnl.gov

Ship To: Brookhaven National Lab Ref PO#: 0000480462 Receiving: Bldg 98 Rochester St Upton, NY 11973

Brookhaven Science Associates (BSA), LLC is placing this Purchase Order under its Prime Contract with the U.S. Department of Energy and is pursuant to the General and/or Supplemental terms and conditions which can be viewed via the internet at: https://www.bnl.gov/ppm/terms-and-conditions.php Should contractor have any questions and/or not have access to these terms and conditions, contact the contractual representative immediately.

DRAFT

this Purchase Order:

A) Within thirty (30) days (or as otherwise stated in the order) of receipt of the material by the Contract Specialist, the Contract Specialist shall conduct such tests as it deems advisable to determine whether the material fully complies with the technical requirements of the Purchase Order.

B) Acceptance shall occur when the material successfully passes final inspection by the Contract Specialist.

C) Payment will be made by the Contract Specialist to the Seller upon acceptance of the material and receipt by the Contract Specialist of a properly-executed invoice. After acceptance, payment terms, as shown on the Purchase Order, will apply.

D) If the material is rejected for failure to conform to the technical requirements of the Purchase Order, or for damage in transit, or otherwise, the provisions of paragraph C) of this clause will apply to the new delivery of replacement material.

E) The date of issuance of checks made payable to the Seller by BSA shall be considered date of payment.

Total PO Amount

Purchase Order Dispatch via E-Mail

Purchase Order Date Revision Page

BNL-0000480462 3

Payment Terms Freight Terms Ship Via Net 30 See Detail Below ELECTRONIC Contractual Representative Phone Currency

JAMIE L WHITEHEAD 631/344-2720 USD

Brookhaven National Laboratory Brookhaven National Laboratory Upton, NY 11973-5000

DRAFT

Vendor: 0000026188

ANY VENDOR

ANY STREET

ANYTOWN, NY 11973

Tax Exempt? Y Tax Exempt NYS216880 Replenishment Option: Standard

Line-Sch Item/Description Mfg ID Quantity UOM PO Price Extended Amt Due Date

Bill To: Brookhaven National Lab Fiscal Division Building 400-D PO Box 5000 Upton, NY 11973-5000 APinvoices@bnl.gov

Ship To: Brookhaven National Lab Ref PO#: 0000480462 Receiving: Bldg 98 Rochester St Upton, NY 11973

Brookhaven Science Associates (BSA), LLC is placing this Purchase Order under its Prime Contract with the U.S. Department of Energy and is pursuant to the General and/or Supplemental terms and conditions which can be viewed via the internet at: https://www.bnl.gov/ppm/terms-and-conditions.php Should contractor have any questions and/or not have access to these terms and conditions, contact the contractual representative immediately.

SPECIAL INSTRUCTIONS:

-This Purchase Order does not bind or purport to bind the U.S. Government or the DOE.

-Prices are firm unless otherwise indicated.

-The total Purchase Order dollar amount listed herein shall not be exceeded without a signed change order known as a modification to the Purchase Order. This modification must be issued by a Brookhaven National Lab Procurement Individual.

-Purchase Order Number must appear on all correspondence, invoices, shipping papers and packages.

-Invoices sent anywhere other than to the Fiscal Division, Bldg. 400-D, or to the email APinvoices@bnl.gov, are not deemed to be officially received for payment term purposes.

-Address all correspondence concerning this Purchase Order to the above named person.

DELIVERY LOCATION AND HOURS:

Deliveries to Brookhaven National Laboratory (BNL) are accepted between the hours of 8:00 am–12:00 pm or 1:00-4:00 pm EST, Monday through Friday. Unless otherwise noted on the Purchase Order, all deliveries to Brookhaven National Laboratory (BNL) shall be made to building 98 or to the satellite stockrooms in buildings 452, 510, 729, 740 or 918.

ADVANCE NOTIFICATION OF DELIVERY:

If a shipment is heavier than 3,000 lbs., longer than 8 feet in any direction, or has a high center of gravity, it will require rigging upon receipt and the shipper shall provide a minimum of 3 days advance notice of delivery to BNL's Receiving department via email to WarehouseOperations@bnl.gov. The shipper must obtain acknowledgement from BNL that delivery notification was received.

Failure to contact BNL will result in delays during delivery and any resulting demurrage will beat the shipper's expense.

UNACCEPTABLE PACKING MATERIAL:

Do not use vermiculite as a packaging material inside any shipments to BNL unless required by shipping regulation.

All shipments containing vermiculite must be accompanied by document stating that the vermiculite used is certified asbestos free. This documentation must be affixed to the outside of the package.

A. Vermiculite used as a packaging material in shipments must be determined to be free of asbestos (<1% chrysolite, amosite, crocidolite, tremolite, anthophyllite, and actinolite).

B. Vermiculite is defined in this specification means the hydrous, silicate mineral classified as a Phyllosilicate that has been expanded by heating.

For further shipping instructions, please go to the following link:

https://www.bnl.gov/shipping/

Authorized by:

Purchase Order Dispatch via E-Mail

Purchase Order Date Revision Page

BNL-0000480462 06/16/2026 4

Payment Terms Freight Terms Ship Via Net 30 See Detail Below ELECTRONIC Contractual Representative Phone Currency

JAMIE L WHITEHEAD 631/344-2720 USD

Brookhaven National Laboratory Brookhaven National Laboratory Upton, NY 11973-5000

DRAFT

Vendor: 0000026188

ANY VENDOR

ANY STREET

ANYTOWN, NY 11973

Tax Exempt? Y Tax Exempt NYS216880 Replenishment Option: Standard

Line-Sch Item/Description Mfg ID Quantity UOM PO Price Extended Amt Due Date

Bill To: Brookhaven National Lab Fiscal Division Building 400-D PO Box 5000 Upton, NY 11973-5000 APinvoices@bnl.gov

Ship To: Brookhaven National Lab Ref PO#: 0000480462 Receiving: Bldg 98 Rochester St Upton, NY 11973

Brookhaven Science Associates (BSA), LLC is placing this Purchase Order under its Prime Contract with the U.S. Department of Energy and is pursuant to the General and/or Supplemental terms and conditions which can be viewed via the internet at: https://www.bnl.gov/ppm/terms-and-conditions.php Should contractor have any questions and/or not have access to these terms and conditions, contact the contractual representative immediately.

BROOKHAVEN NATIONAL LABORATORY

SUPPLIER QUALITY ASSURANCE REQUIREMENTS

BNL-QA-101

3.0 GENERAL REQUIREMENTS Unless otherwise specified in the procurement documentation, the following General Requirements apply:

3.1.1 A quality system certified/registered to the ISO 9001 standard: (Latest revision as of the date of issuing the procurement documentation).

3.1.2 A quality system that meets the requirements of the ISO 9001 standard: "Quality Management Systems - Requirements" (Latest revision as of the date of issuing the procurement documentation).

3.1.3 Conformance to Supplier's/Manufacturer's quality program or system.

3.1.4 Other: Refer to procurement documentation (PO, Statement of Work [SOW], specifications, drawings) for quality requirements.

3.2 Assessment by Buyer: The Supplier's Quality system is subject to assessments by the Buyer's Representative(s) for conformance with the requirements of the PO. Supplier or Distributor shall allow BSA representatives, BSA customers, and regulatory agencies right of entry into Supplier's facitities to determine and verify product, processes, records, personnel, material, procedures, and systems.

3.3 Change Approval: No change(s) shall be made to any Buyer requirements (e.g. part number, model number, etc.)

without the prior written approval of Buyer.

3.4 Responsibility for Subcontractors: It is the responsibility of the Supplier to impose applicable requirements from this document upon their subcontractors. Additionally, the Buyer reserves the right to disapprove, in writing, any subcontractor.

3.5 Responsibility for Conformance: The Supplier is responsible to provide items that conform to the requirements of the PO regardless of any assessments, surveillances, inspections and/or tests by the Buyer or its representatives at either the Supplier's or the Buyer's facility. The Buyer reserves the right to request failure analysis and corrective action for non-conforming articles or items submitted or supplied to the Buyer. The Supplier is responsible for notifying the Buyer of any recalls or alerts associated with this PO.

3.6 Protection of Material and Equipment: The Supplier shall employ procedures that assure adequate protection of material and equipment during shipment and while in storage. Such protection shall include special environmental packaging, as necessary. All items shipped (originally packaged or repackaged) to BNL or other locations cited in the PO or contract, shall comply with the requirements for preservation, packaging and marking as stated in the latest revision of ASTM Standard D 3951 Standard Practice for Commercial Packaging.

3.7 Measuring and Test Equipment (M&TE) Calibration: The Supplier shall calibrate any M&TE used in the fulfillment of the PO requirements against certified standards that are traceable to the National Institute of Standards and Technology (NIST), or some other recognized national or international standard, or physical constant. The Supplier shall notify the Buyer of any condition found during the calibration, servicing or repair of measuring and test equipment that can affect the end item requirements.

Purchase Order Dispatch via E-Mail

Purchase Order Date Revision Page

BNL-0000480462 06/16/2026 5

Payment Terms Freight Terms Ship Via Net 30 See Detail Below ELECTRONIC Contractual Representative Phone Currency

JAMIE L WHITEHEAD 631/344-2720 USD

Brookhaven National Laboratory Brookhaven National Laboratory Upton, NY 11973-5000

DRAFT

Vendor: 0000026188

ANY VENDOR

ANY STREET

ANYTOWN, NY 11973

Tax Exempt? Y Tax Exempt NYS216880 Replenishment Option: Standard

Line-Sch Item/Description Mfg ID Quantity UOM PO Price Extended Amt Due Date

Bill To: Brookhaven National Lab Fiscal Division Building 400-D PO Box 5000 Upton, NY 11973-5000 APinvoices@bnl.gov

Ship To: Brookhaven National Lab Ref PO#: 0000480462 Receiving: Bldg 98 Rochester St Upton, NY 11973

Brookhaven Science Associates (BSA), LLC is placing this Purchase Order under its Prime Contract with the U.S. Department of Energy and is pursuant to the General and/or Supplemental terms and conditions which can be viewed via the internet at: https://www.bnl.gov/ppm/terms-and-conditions.php Should contractor have any questions and/or not have access to these terms and conditions, contact the contractual representative immediately.

3.8 Suspect Counterfeit Parts: The supplier shall verify the procurement source and associated certifying paperwork. Appropriate incoming inspection test methods shall be used to detect potential counterfeit parts and materials. The supplier shall flow this requirement down to all sub-tier suppliers to prevent the inadvertent use of counterfeit parts and materials. Distributors shall not modify, rework or repair material shipped on this order. For more information refer to the following Department of Energy website:

https://www.energy.gov/ehss/corporate-reporting-analysis/databases/suspectcounterfeit-and-defective-items.

3.9 Electrostatic Discharge Control: Items that are susceptible/ sensitive to electrostatic discharge (ESDS) shall be handled and packaged to protect them from damage. Items and/or packages shall be labeled to indicate the susceptibility to electrostatic discharge.

3.10 Electrical, Fire Protection, or Scaffolding Equipment, Material, and Systems: All electrical, fire protection or scaffolding equipment, material, and systems delivered to BNL shall be certified, listed, or labeled by a Nationally Recognized Testing Laboratory (NRTL). The CE mark is NOT a recognized NRTL certification mark. (For a listing of OSHA-recognized NRTLs, refer to http://www.osha.gov/) For electrical, fire protection, or scaffolding equipment, material, and systems which no NRTL accepts, certifies, lists, labels, or otherwise determined to be safe, the Supplier shall determine the equipment to be safe for its intended use. The determination must be made on the basis of test data. The determination and test data documents shall be made available to BSA prior to or upon delivery for review and acceptance by the applicable BSA Authority Having Jurisdiction (AHJ). In accordance with 29 CFR 1910.147(c)(2)(iii) whenever new machines or equipment are provided with energy isolating devices, those devices shall be designed to accept a lockout device.

3.11 Hoisting and Rigging Equipment: All hoisting and rigging equipment used at BNL shall meet the requirements of the latest applicable OSHA Regulations and ASME B30 Series standards for design, construction, markings, and proof load testing.

3.12 Deleted

3.13 Powered Machine Shop Equipment: All Powered Machine Shop equipment (e.g., Lathe) delivered to BNL shall meet the requirements of the latest applicable OSHA 1910 Regulations (e.g., Part Subpart O). Equipment purchased must include an integrated NFPA 79 compliant emergency stop and anti-restart device.

3.14 Vehicle-Mounted Elevating and Rotating Aerial Devices All vehicle-mounted and rotating aerial devices equipment used at BNL shall meet the requirements of ANSI A92.2.

Purchase Order Dispatch via E-Mail

Purchase Order Date Revision Page

BNL-0000480462 06/16/2026 6

Payment Terms Freight Terms Ship Via Net 30 See Detail Below ELECTRONIC Contractual Representative Phone Currency

JAMIE L WHITEHEAD 631/344-2720 USD

Brookhaven National Laboratory Brookhaven National Laboratory Upton, NY 11973-5000

DRAFT

Vendor: 0000026188

ANY VENDOR

ANY STREET

ANYTOWN, NY 11973

Tax Exempt? Y Tax Exempt NYS216880 Replenishment Option: Standard

Line-Sch Item/Description Mfg ID Quantity UOM PO Price Extended Amt Due Date

Bill To: Brookhaven National Lab Fiscal Division Building 400-D PO Box 5000 Upton, NY 11973-5000 APinvoices@bnl.gov

Ship To: Brookhaven National Lab Ref PO#: 0000480462 Receiving: Bldg 98 Rochester St Upton, NY 11973

Brookhaven Science Associates (BSA), LLC is placing this Purchase Order under its Prime Contract with the U.S. Department of Energy and is pursuant to the General and/or Supplemental terms and conditions which can be viewed via the internet at: https://www.bnl.gov/ppm/terms-and-conditions.php Should contractor have any questions and/or not have access to these terms and conditions, contact the contractual representative immediately.

3.15 Self-propelled Elevating Work Platform Equipment All self-propelled elevating work platform equipment (e.g., scissor lift) used at BNL shall meet the requirements of ANSI A92.6.

3.16 Manually Propelled Elevating Aerial Platform Equipment All manually propelled elevating aerial platform equipment used at BNL shall meet the requirements of ANSI 92.3.

3.17 Boom Supported Elevating Work Platform Equipment All boom supported elevating work platform equipment used at BNL shall meet the requirements of ANSI

3.18 Powered Industrial Trucks and Attachments: Powered industrial trucks (e.g. forklifts, hi-lows) shall meet the requirements of the ANSI/ITSDF B56 series for design, construction, markings, and test loading. Industrial truck attachments shall be approved by the truck manufacturer and supplied with an attachment data plate indicating the new truck capacities.

3.19 Used Industrial Equipment: For used industrial equipment (e.g. scissor lifts, fork lifts, etc.), A Certificate of conformance as defined in clause 4.16, must be provided as objective evidence and must additionally state that all maintenance and manufacturing alerts have been screened and all required repairs and improvements have been completed. The supplier shall provide records of the last year of maintenance.

3.20 Global Harmonized System Compliance: The supplier of chemicals shall deliver the chemical in full compliance with the Department of Labor, Occupational Safety & Health Administration (OSHA)'s Globally Harmonized System (GHS) Hazard Communication Standard (29CFR1910.1200), available at:

https://www.osha.gov/dsg/hazcom/HCSFinalRegTxt.html. All hazardous chemicals delivered to BNL shall be accompanied by an GHS Safety Data Sheets (SDS) with the format and content specified in 29CFR1910.1200. For information on the GHS SDS see OSHA Brief- Hazard Communication Standard: Safety Data Sheets Publication 3514 available at: https://www.osha.gov/Publications/OSHA3514.pdf. All hazardous chemicals delivered to BNL after 12/01/2015 shall have a label with the elements specified in 29CFR1910.1200 [product identifier; pictograms;

signal words; hazard statement(s); precautionary statement(s); and manufacturer, importer, or distributor's name, address, and telephone number]. For information on the GHS label, see OSHA Brief- Hazard Communication Standard: Labels and Pictograms Publication 3636 available at: https://www.osha.gov/Publications/OSHA3636.pdf

3.21 Age/Shelf Life and Storage Control:The Supplier shall have an effective storage and age control system for items where acceptability is limited by the age or manner of storage of the item. The system must include a method of identifying the expiration date on the containers in which material is delivered to the Buyer.

Special handling conditions shall be recorded on certifications and shipping documents covering the material delivered to the Buyer. At the time of receipt, the material shall not have less than three-quarters of its shelf life remaining, without prior written approval from the Buyer for each shipment.

3.22 Product Recalls/Product Bulletins/Safety Alerts: Any and all product recall alerts, product bulletins, or safety alerts should be communicated by email directly to ProductRecallAlert@BNL.gov. Provide the Purchase Order Number(s) and names of purchasers with notification to assist BNL in locating and identifying the subject material.

Purchase Order Dispatch via E-Mail

Purchase Order Date Revision Page

BNL-0000480462 06/16/2026 7

Payment Terms Freight Terms Ship Via Net 30 See Detail Below ELECTRONIC Contractual Representative Phone Currency

JAMIE L WHITEHEAD 631/344-2720 USD

Brookhaven National Laboratory Brookhaven National Laboratory Upton, NY 11973-5000

DRAFT

Vendor: 0000026188

ANY VENDOR

ANY STREET

ANYTOWN, NY 11973

Tax Exempt? Y Tax Exempt NYS216880 Replenishment Option: Standard

Line-Sch Item/Description Mfg ID Quantity UOM PO Price Extended Amt Due Date

Bill To: Brookhaven National Lab Fiscal Division Building 400-D PO Box 5000 Upton, NY 11973-5000 APinvoices@bnl.gov

Ship To: Brookhaven National Lab Ref PO#: 0000480462 Receiving: Bldg 98 Rochester St Upton, NY 11973

Brookhaven Science Associates (BSA), LLC is placing this Purchase Order under its Prime Contract with the U.S. Department of Energy and is pursuant to the General and/or Supplemental terms and conditions which can be viewed via the internet at: https://www.bnl.gov/ppm/terms-and-conditions.php Should contractor have any questions and/or not have access to these terms and conditions, contact the contractual representative immediately.

SERVICE SKU SERIAL #

CON-PSRN-

CS8QK9KI

FGL2413L1VH

CON-PSRN-

CT1R60SC

FDO2415J2PB

CON-PSRN-

CS8QK9KI

FJC2437Q035

CON-PSRN-

CT1R60SC

FDO2417J71P

P86270160 8L2202687845FB

CON-PSRN-

CS8GK9KI

FOC2541N8VG FOC2532N2V6

FOC2541N8YG

CON-PSRN-

CS7ZK9KI

#NAME?

CON-CTSMICG2-

MCS

#NAME?

CON-PSRN-

CS7ZK9KI

#NAME?

CON-PSRN-

CT2CG2SM

#NAME?

P85760160

- 8G211452B694S2 [REPLACED

8G212952F1C4F2]

P30760160 -

8L2115583576FD

83092/83436

P85760160 8G213152F48CF2

P30760160 8L2115583591FD

CON-PSRN-

CS6EK9KI

#NAME?

P86270160 8L2131605855FB

P87625160 8G2320849A26FM

P82790160 / P87300160

8G23197DD4DCFL

8G23207DDF14FL

P37760160 - 8L23427F8717FP,

8L23427F87C5FP

P87625160 8G231477012BFM

P37760160 - 8L22376CC905FP

P85860160 - 8G2308750438F2

P37760160 - 8L23017EE7C3FP

CON-PSRN-

Z4YYBSUZ CON-

PSRN-

CSKIT4EQ CON-

PSRN-

CS1F4KCA CON-

PSRN-

CS6MK9T1 CON-

PSRN-

- FGL2734L3DK (FOC2731H0N4;

AF1903881EVBE; FOC2730H49X;

FOC2729HSPV) FGL2734L3T7 (3219761;

FOC2731H0KR; 3219753; FOC2731HMGY)

3219753

FOC2730H5PK FOC2751J96M

P86270160 - 8L22426A577CFB

U77D4PV - 8G24197FE2E0FT

P37760160 - 8L241988E14DFP

U86LFPV #NAME?

U86LFPV #NAME?

U77D4PV - 8G24207FEEC0FT

U86LFPV #NAME?

U86LFPV

U86M3PV-RF

#NAME?

P37760160 - 8L241988E648FP

LINE # DESCRIPTION

3 Cisco - Room Kit Plus P60 - Codec Plus, P60 cam and Touch 10

4 Cisco TelePresence Precision 60 Camera Spare

1 Berkner Hall Auditorium - 2 Video Conference RM B -

7 Cisco TelePresence Precision 60 Camera Spare

8 Poly Studio X50 4K Video Sys w. TC8 Control

5 490 Conference Room - AV Managed Care On- Site 6 Cisco - Room Kit Plus P60 - Codec Plus, P60 cam and Touch 10

11 Bldg 1005S Video Conf Rm 4-14 - 12 Cisco - Spark Kit Plus w/Codec Plus, Quad Camera

9 Bldg 10055 4th Fl Exec Offices - QTY 3 - 10 Cisco - Room Kit Mini with microphone array - QTY 3

15 Cisco - Spark Kit Plus w/Codec Plus, Quad Camera

16 Cisco TelePresence Ceiling Microphone Generation 2

13 Cisco TelePresence Ceiling Microphone Generation 2

14 820 Conference Room - AV Managed Care On- Site

19 Poly - TC8 Touch Control for G7500/Studio X

20 Berkner Hall Room D - AV Managed Care On- Site

17 HR Training Room -

18 Poly G7500 w EEIV-12x cam

23 1005S Conference Room 2-208 - 24 Cisco - Room Kit with integrated microphone speakers and Touch 10

21 Poly G7500 w EEIV-12x 22 Poly - TC8 Touch Control for G7500/Studio X

26 Poly Studio X50,Poly TC8 - located in Budget Room 27 Director of Science and Technology -

25 Emergency Operations Center - Building 939 -

30 Poly Studio X70 4K Video System, auto track - located in Bldg 400 RSB 1 & RSB 2 - Qty 2

31 Poly TC10 - Bldg 400 RSB 1 & RSB 2 - Qty 2

28 Polycom Studio X52 & TC10; 4K Video - located in Director of Science and 29 Bldg 400 RSB 1 & RSB 2 -

34 Poly TC10 - located in Berkner Auditorium 35 Berkner Auditorium -

32 Directors Office - 33 Polycom Studio X52 & TC10 - located in Directors Office

38 Research Library - 39 1005S Conference Room 3-300 -

36 Poly G7500 Base Unit - located in Berkner Auditorium 37 Poly TC10 - located in Berkner Auditorium

42 OEP Auditorium -

Cisco Devices - located in 1005S Conference Room 3-300 Cisco Pan-Tilt-Zoom 4K 12x Camera Cisco - Room Kit EQ w/ Codec EQ, PTZ 4K and Room Cisco Rack ears for the Codec EQ - Rack mnting Cisco - Room Kit EQ with Codec EQ, Quad Cam in C Cisco Rack ears for the Codec EQ - Rack mnting Cisco Webex Room Navigator

- Table stand Cisco Webex Room Navigator - Wall mount

41 Poly Studio X50 4K Video Sys w. TC8 Control - located in NSLS II Building 741

45 Poly E60 SCMR 46 Poly E60 SCMR

43 Poly Studio G62 VCS Base Unit 44 HP Poly P030,WHT,POLY TC10

49 Poly E60 SCMR 50 Poly E60 SCMR

47 OEP Classroom - 48 Poly Studio G62 VCS Base Unit

53 Berkner Room B -

51 HP Poly P030,WHT,POLY TC10 52 490 Large Conference Room -

P87090160D - 8G224973A9CAFH

P37760160 - 8L24108832FCFP

P85860160 - 8G2419862B20F2

P88155160 8G24188751FCFL

P85860160 - 8G24228635DCF2

P87625160 8G2426858BAFFM

P87625160 - 8G2446913C1BFM

U86WDPV - 8G25129AD044FT

P37760160 /

U99PBPV /

U99PQPV

- 8L245094E182FP /

8G24479829D1FZ

P87090160D - 8G224973BE6EFH

P85860160 R85860801

8G2424861A58F2

8G242486324CF2

U86LFPV

U86M3PV

FH2415147889FY

FH24151478CAFY FH241514791CFY

FH2415147926FY

P88155160 R88155801

8G242887B888FL

8G242887C240FL

8G242887C67CFL

8G24297DA334FL

P88155160 R88155801

8G242887C3B4FL

8G242887C55CFL

8G242887C93CFL

P85980160 / P86260160 R85980801 / R86260801

8L242889580DFC

8L2428895945FC

8L2428895A98FC

8L2428895AB9FC

8L2446899AF1FC [Replaced

8L2428896107FC]

P87625160 R87625801

8G2410854928FM

P87625160 - 8G2450916687FM

P87625160 8G245091701AFM

P88155160 - 8G24188751FCFL

P37760160D - Qty 2

U77D4PVD

U86LFPVD

8G2432804414FT FJ244614A694FY

8L2429903FC4FP

8L24299045A3FP

U86WDPV

P37760160D P87090160

8G231273EBD1FH

8L245094DDB3FP

8G2446982B70FZ

CON-SNT-

CST10LKW CON-

SNT-CSBARPK9

CON-PSRN-

CSMICPROC

FOC2923H7AK FOC2926HQQL

FJZ29310N5K

U86LFPV

P37760160 / R37760801

U86WGPV

FJ244914AB52FY 8K25379A4BACFP

8G2429802E08FT

U98SZPV 8G24509857DFFZ

U99PBPV /

U99PQPV

8G24509857D0FZ

54 Berkner Room D -

57 Physics Large Seminar Room - 58 Poly G7500 Base Unit

55 Poly Studio E70 Auto Track USB Cam 56 Poly P030,BLK,POLY TC10

61 Poly G7500 Base Unit (No Cam) Maint Req 62 Internal Audit Conf Room -

59 Polycom - P026,STUDIO X70,TC10,NA 60 Snyder Seminar Room -

65 490 Large Conference Room - 66 Small Conference Room B515 -

63 Polycom Studio X52 & TC10; 4K Video 64 1005S Lobby -

69 Poly G62 VCS wMNT No localization 70 HP Poly P030,WHT,POLY TC10 / Poly X72 AVB

67 Polycom Studio X52 & TC10; 4K Video Conf/Collab/Wireless Pres Sys:Touch 68 Berkner Room A -

72 MPR Training Rooms (2) A-148, B-133

Poly G7500 VCS (Qty 2) Managed Care

71 Poly Studio E70 Auto Track USB Cam

76 Poly X70 AVB Wtc10k (Qty 4) Managed Care

77 Large Conference Rooms (Dual) (Qty 3) 172, 224, 303

Poly E60 SCMR (Qty 4) Managed Care

75 Large Conference Rooms (Single) (Qty 4) 150, 151, 152, 153

Poly X30 AVB (Qty 4) Poly X30 AVB Wtc8k (Qty 1) Managed Care

81 Medium Conference Room (1) 253

Poly X70 AVB Wtc10k (Qty 3) Managed Care

79 Small Conference Rooms (Qty 5) 201, 205, 230, 254, 309

84 Polycom Studio X52 & TC10 85 ALD Office 654 -

Poly X52 AVB wTC10K (1) Managed Care

83 Chief of Staff's Office -

88 Polycom - KIT,VESA MOUNT,STUDIO X70 89 Hamilton Seminar Room -

86 Polycom Studio X52 & TC10 87 Training Room 2nd Floor B555 -

92 Poly E70 SCMR / Poly TC10 WHT TC / Poly X72 AVB

93 3-307 -

Poly P030,BLK,POLY TC10 - Qty 2 Poly Studio G62 VCS Base Unit Poly E60 4K Smart MPTZ Camera 12x

91 Berkner Room C -

96 Building 817 Conference Room 4 Poly E60 SCMR Poly TC10 TC BLK Poly G62 VCS wMNT WW

97 Building 817 Dual Display Conf Room -

94 3-307 Cisco Room Navigator-Wall Mount, First L Cisco Room Bar Pro First Light Cisco Ceiling Microphone Pro, Arctic White

95 Building 817 Conference Room 4 -

100 Building 817 CR71 - Poly X72 AVB wTC10K US/CA

98 Building 817 Dual Display Conf Room - Poly X72 AVB wTC10K US/CA 99 Building 817 CR71 -

101 Berkner Auditorium - New Epson Projector V12H004M0A

File details come from the government source that posted it. Updated .