Enclosure 2 - Evaluation Criteria 2-24-2025.pdf

Evaluation Criteria for RFP 460297

Laser Ablation Sample Preparation Tool

February 24, 2025

Enclosure 2 – Evaluation Criteria for Laser Ablation Sample Preparation Tool

RFP 460297

In this document the evaluation criteria and percentage distribution as established by the Source Selection Board are listed. The point rating established will be used as a guide in establishing the technical ranking of each supplier based on the supplier’s strengths and weaknesses.

Tab 1 – General Overall Summary (0 points)

Tab 1 will consist of an overall general summary on how the Offeror plans to achieve the design, manufacture, testing, and delivery of the sample preparation tool. This is a non-detailed overview and will not be point scored.

Tab 2 – Spec/ SOW Compliance Matrix (0 points)

The Offeror shall provide a paragraph-by-paragraph compliance matrix for each section of the specification and Statement of Work (SOW) that clearly shows the Offerors acceptance.

A. Offerors shall list each s pecification section by number and explain how they will comply with all requirements.

B. Offerors shall list each SOW section by number and explain how they will comply with all requirements.

Detailed explanation of how compliance is to be achieved is required; a list of sections indicating compliance only is insufficient.

Any exceptions shall be clearly documented, and the Offeror shall provide a detailed explanation why the exception is being taken and any alternative recommendations. The compliance matrices will not be point scored.

Tab 3 – Performance Requirements and Technical Capabilities (65 points)

Sample Preparation Tool (Section is worth 65 points)

1. Principal Configuration Overview (0 points)

Provide a brief description, with images or layout drawing(s) of the design of the complete laser ablation preparation tool along with associated consumables with emphasis on how the design will meet the specification.

2. Laser Source Description (15 points) Describe how the configuration will meet the specifications.

3. Sample preparation performance (25 point)

Describe how the tool will meet specifications for preparing samples compatible with an x-ray microscope for full and limited angle tomography.

4. Chamber and Stage (10 points) Describe how the chamber and stage(s) will conform to the technical and safety requirements.

5. Optional/Additional Features (5 points) Describe optional and additional features that can be considered (e.g. multiple lasers, additional software, sample cleaning).

6. Computer and Software (10 points)

Describe the necessary electronics, computer, and software needed to operate the tool and collect data that meets specifications.

Evaluation Method for Tab 3 The Offeror’s proposal will be evaluated on the completeness and adequacy of the overall conceptual design of the tool and components with respect to compliance with the specifications, technical soundness, and feasibility of the design and configuration. In addition to the point evaluations described above, the proposed equipment MUST have each of the items listed in order for the proposed tool to meet our requirements. We also note that additional enhancements that improve the performance of the items listed are encouraged.

Tab 4 – Prior experience and past performance producing comparable sample preparation tool (including subcontractors) (This tab is worth 10 points, assigned as described below)

A. Experience with and past performance producing comparable tools (5 points)

• Identify how many years your company has been designing, manufacturing, and testing sample preparation equipment, with an emphasis on prior experience. In addition, indicate the number of years of experience of your proposed key subcontractors and indicate your experience (years, number, and complexity of projects) working with all subcontractors your company intends to include in your proposal.

• Provide, if possible, a list of three projects of comparable or higher complexity that your company has designed and built within the past ten (10) years, including the contact information of the owners of these tools. For these projects please also provide:

• A comparison of specified and achieved parameters.

• A comparison of specified and achieved scheduled milestones and delivery dates.

• Identify which subcontractor(s) supplied which key component(s) on these prior projects and which of these subcontractors are included in the current proposal.

B. Key Project Personnel (5 points) Supply the resumes/vitae or major qualifications of all key project personnel such as the Project Manager and Lead Engineer for all major components. This shall also include key personnel of subcontractors that you have worked for on comparable past or current projects.

• The resumes/vitae should focus on pertinent experience in the design, manufacturing, assembling, and testing of sample preparation tool. In particular, for all key personnel, their engineering tools and their years of experience utilizing them must be identified. Demonstrate the organizational capability to supplement key personnel skill sets if required by the project.

Evaluation Method for Tab 4 A. The Offeror’s proposal will be evaluated as to how recent, frequent, and how successful the past production has been, including (but not limited to) technical and schedule performance as described in Tab 4. The proposal should show that Offeror has produced a sample preparation tool within the past ten (10) years.

B. The Offeror’s proposal will be evaluated as to the range and depth of the key project personnel, resources available, their experience and how it relates to this project.

Tab 5 – Manufacturing Capabilities (including key subcontractors) (This tab is worth 15 points, assigned as described below)

A. Program Management, Manufacturing, and Installation Plan (10 points)

• Describe how you plan to manage this project. Expand on your organizational chart, lines of responsibility, work breakdown structure, scheduling, and meetings.

• Provide a manufacturing plan that identifies the type of resources, including a list of key subcontractors, required to support the project. This plan should include, but not be limited to, a project milestone schedule consistent with the schedule in the SOW. Discuss how you will achieve and support the design and manufacturing plan submitted and discuss schedule risks and opportunities to improve the schedule. Identify long lead-time items and describe their makeup.

Provide a basis for your estimate of schedule contingency.

B. Production Facility Description (5 points) Describe your available production facilities and capabilities, including but not limited to:

• Clear identification of all production facilities, including sub-contractors. Provide information about how and where manufacturing will take place, and a description (with photos) of the manufacturing facility with applicable equipment.

Evaluation Method for Tab 5 A. The Offeror’s organization and plan will be evaluated as to whether it can realistically meet the schedule and the production can be carried out effectively. The proposal should show that the organization has produced a comparable sample preparation tool with a similar/comparable proposed schedule/timeline.

B. The Offeror’s facilities will be evaluated as to whether they support the proposed production plan. The proposal should show that these facilities have produced a sample preparation tool, within the past 10 years.

Tab 6 Quality Assurance (QA) (10 points)

The Offeror shall provide objective evidence that an effective QA program has been developed and implemented within their organization. The QA program shall meet the requirements of the ISO-9001 Standard, “Quality Management System Requirements,” or equivalent. This includes the submittal of an approved QA program/manual and a list of implementing procedures, which describes the QA program and a current organizational chart showing the link between Quality personnel and management.

Evidence shall include the submittal of documentation, which describes the following activities:

Process that ensures that personnel are trained and/or qualified to perform assigned work System used to control nonconforming material/items Process used to prepare, review, approve, distribute, and revise documents that describe processes, specify requirements, or establish design Process that defines what records shall be maintained and the system to ensure the safe keeping of those records Material management/control process, e.g., shop floor travelers Measuring and Test Equipment (M&TE) Calibration program Configuration Management program applicable to all technical documents and drawings that assure:

– verification and/or validation of engineering designs

– changes in configuration (affecting form, fit, function, reliability, safety, or interchangeability) are documented and approved

– end items are of the proper configuration

– approved changes are incorporated at the specified effectivity points

Process to evaluate suppliers and how applicable requirements are flowed down to sub-contractors Processes used to ensure that material/items purchased, processed, and/or manufactured meet the requirements of established criteria, i.e., inspection and test Process to assess internal programs/processes

Evaluation Method for Tab 6 The Offeror will be evaluated as to how adequate, well-documented, and well-implemented the current quality procedures and processes are, and how they meet the quality requirements defined in Section 4 of the SOW, specifically that a) the Offeror has an effective QA program for the design, manufacture, and testing of all systems and equipment provided, b) that program meets the requirements of the ISO-9001 Standard, “Quality Management System Requirements,” (or equivalent) and c) the Offeror has supplied the necessary documentation to demonstrate this compliance.