Enclosure 1 Draft Contract 472077.pdf

April 9, 2025 1 Rev. 10

BSA’s Contractual Representative

Overall Value Amount

Contract Type Contract Number

L. Gonzales TBD Firm Fixed Price 472077

BROOKHAVEN NATIONAL LABORATORY

Brookhaven Science Associates

P.O. Box 5000

UPTON, L.I., N.Y. 11973-5000

Name and Address of Contractor

CONTRACT

This Contract (the “Contract”) is between the party named above (the “Contractor”), and Brookhaven Science Associates, LLC (“BSA”), the latter acting under a Prime Contract with the United States of America (the “Government”) represented by the United States Department of Energy (“DOE”).

I. SCOPE OF WORK

The Contractor shall furnish all labor, services, materials, and equipment to provide sixteen

(16) charge readout plane support superstructures (CRP-SSTs) for the Deep Underground Neutrino Experiment (DUNE) Vertical Drift (VD) detector.

All work shall be conducted in strict accordance with the following exhibits attached hereto:

• Exhibit A - Statement of Work (SOW) entitled, “BSA VD CRP-SST” dated January 14, 2025;

• Exhibit B - Technical Specifications entitled, “BSA VD CRP SST” dated January 29, 2026;

• Exhibit B-1 – Technical Specification Drawings entitled, “2874228-01-FD2 CRP SST

01” dated 10/30/2025 and “2874228-02-FD2 CRP SST 01” dated 10/30/2025;

• Exhibit B-2 – 3D Models entitled, “CRP SST Small Module V2.0 STP”; and

• Exhibit C – BNL-QA-101

April 9, 2025 2 Rev. 10

A. Reports/Deliverables: The Contractor shall provide the following deliverable(s) to BSA’s Technical Representative:

Item Deliverable Due BSA Approval

1 Engineering package for large SST (includes 3D model, fabrication drawings, and structural engineering calculations)

Eight (8) weeks after ARO (after receipt of order).

Yes

2 Manufacturing/Inspection/Test plan

Sixty (60) calendar days prior to performance of work

List of documentation required prior to fabrication/production (including material certifications and specifications)

Two (2) weeks prior to start of fabrication activities.

4 Large CRP-SST first article (w/ test assembly & survey)

Sixteen (16) weeks after BSA approval of fabrication drawing package.

5 Engineering package for small SST (includes 3D model, fabrication drawings, and structural engineering calculations)

Eight (8) weeks after shipment of first article large SST frame to CERN.

Yes

6 Small CRP-SST first article (w/ test assembly & survey)

Eight (8) weeks after BSA approval of fabrication drawing package.

7 Serial SST frame production

Estimate forty-eight (48) weeks after BSA approval of large and small SST technical performance.

Yes

8 Final Delivery of remaining CPR-SST frames with all end item documentation as specified in the SOW

BSA target date is 2 September 2027. The final delivery schedule will be established prior to award.

II. PERIOD OF PERFORMANCE

This Contract shall be effective as of the date executed by both parties. It shall remain in effect through 2 September 2027 (actual date will be established prior to award).

III. FIRM FIXED PRICE AND PAYMENT

A. Firm Fixed Price: In full consideration of the Contractor's performance hereunder, BSA shall pay the Contractor the firm fixed price of TBD U.S. Dollars ($TBD), exclusive of any options that may be exercised pursuant to Section II.B below. The said sum shall constitute full compensation for all services and materials furnished hereunder.

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B. Options: BSA may, at its sole discretion, exercise the following options:

1.) Up to two (2) additional small CRP-SST frames at a unit price of $____ each.

2.) Up to two (2) additional large CRP-SST frames at a unit price of $____ each.

3.) Cleaning and degreasing of frames prior to shipment at a price of $____ per frame.

Options may be exercised unilaterally by BSA through written modification to this contract. If all options are exercised, the total value of this contract shall not exceed

C. Payment: Payment will be made:

1. Upon receipt and approval of milestone deliverables as listed in the table below;

and

2. Upon receipt and approval of properly certified invoices.

Payment will be in accordance with the following milestone payment schedule:

Item Description Due Milestone

Payment % Milestone Payment $

1 Engineering package for large SST (includes 3D model, fabrication drawings, and structural engineering calculations)

Eight (8) weeks after ARO (after receipt of order).

2 Large CRP-SST first article (w/ test assembly & survey)

Sixteen (16) weeks after BSA approval of fabrication drawing package.

3 Engineering package for small SST (includes 3D model, fabrication drawings, and structural engineering calculations)

Eight (8) weeks after shipment of first article large SST frame to CERN.

4 Small CRP-SST first article (w/ test assembly & survey)

Eight (8) weeks after BSA approval of fabrication drawing package.

5 Final delivery of remaining CPR- SST frames with all documentation as specified in the SOW.

BSA target date is 2 September 2027. The final delivery schedule will be established prior to award.

Payment terms are Net TBD.

Invoices shall be directed to BSA’s Accounts Payable Department via electronic or regular mail.

Electronic invoice submittal is preferred by BSA. The Contractor shall make every effort to have systems in place that allow for electronic invoice transmittal. Invoices

April 9, 2025 4 Rev. 10 shall be submitted in PDF format, via email, to apinvoices@bnl.gov.

Hard copy invoices, if applicable, shall be directed to BSA's Accounts Payable Department, Contracts Division, Bldg. No. 400D.

The Contractor shall indicate the final invoice by clearly marking such invoice as “FINAL.” A copy of the final invoice must be submitted to BSA’s Contractual Representative.

D. Freight:

For shipments to Far Detector & Cryogenics (FDC) South Dakota Warehouse Facility (SDWF):

-If shipped domestically within the U.S., FOB, Far Detector & Cryogenics (FDC) South Dakota Warehouse Facility (SDWF) 1313 E Saint Patrick St. Rapid City, SD 57701;

-If shipped from outside the U.S., Freight Prepaid, “DAP” Delivered At Place, Far Detector & Cryogenics (FDC) South Dakota Warehouse Facility (SDWF) 1313 E Saint Patrick St. Rapid City, SD 57701.

For shipments to CERN: Freight Prepaid, “DAP” Delivered At Place, CERN Site De Meyrin 185/R-001, Route De Meyrin, Entrée D, Geneve 23 Switzerland, CH-1211 regardless of shipment origin.

D. Labelling, Packing, and Notification Requirements:

More detailed instructions are available at https://www.bnl.gov/shipping/ or by emailing WarehouseOperations@bnl.gov.

Labeling Requirements

All shipments must comply with the following labelling requirements. Failure to do so may result in delayed payments. Labels must be placed on the upper left portion of the container when possible and contain:

Brookhaven National Laboratory Brookhaven’s Contract Number 98 Rochester St.

Upton, NY 11973 Box Number / Number of Boxes

Packing List Requirements

Every shipping container must include a packing list. The packing list must be clearly identified and affixed to a side of the shipping container. At a minimum, the packing list should contain the following information:

• Ship from company name and address mailto:apinvoices@bnl.gov https://www.bnl.gov/shipping/ mailto:WarehouseOperations@bnl.gov

April 9, 2025 5 Rev. 10

• Supplier contact name

• Supplier telephone number

• Ship to address as instructed by Buyer/Contracts Specialist

• Brookhaven’s Contract number

• Part number, description, quantity, unit of measure, and corresponding BNL

Contract line number

Special Notification of Delivery

If a shipment is heavier than 3,000 lbs., longer than 8 feet in any direction, or has a high center of gravity, it will require rigging upon receipt and the shipper shall provide a minimum of 3 days’ advance notice of delivery to BNL’s Receiving Department via email to WarehouseOperations@bnl.gov. The shipper must obtain acknowledgement from BNL that delivery notification was received. Failure to contact BNL will result in delays during delivery and any resulting demurrage will be at the shipper’s expense.

Marking of Outer Package

Each shipping container (transport package) with a gross weight equal to or greater than 400 lbs. (180 kilograms) must be marked with the center of gravity location and gross weight on at least one side or end panel. It must also meet the requirements of the latest revision of ASTM Standard D 3951, Standard Practice for Commercial Packaging. This applies to any item shipped (originally packaged or repackaged) to BNL or other locations cited in the Contract.

Protection of Material and Equipment

The Contractor shall employ procedures which ensure adequate protection of material and equipment during shipment and while in storage. Such protection shall include special environmental packaging as necessary. All items shipped (originally packaged or repackaged) to BNL or other locations cited in the PO or Contract shall comply with the requirements for preservation, packaging, and marking as stated in the latest revision of ASTM Standard D 3951-10, Standard Practice for Commercial Packaging.

Unacceptable Packing Material

Do not use vermiculite as a packaging material inside any shipments to BNL unless required by shipping regulation. “Vermiculite” as defined in this specification means the hydrous, silicate mineral classified as a phyllosilicate that has been expanded by heating. Vermiculite used as a packaging material in shipments must be determined to be free of asbestos (<1% chrysolite, amosite, crocidolite, tremolite, anthophyllite, and actinolite). All shipments containing vermiculite must be accompanied by documentation stating that the vermiculite used is certified asbestos-free. This documentation must be affixed to the outside of the package.

https://www.astm.org/Standards/D3951.htm https://www.astm.org/Standards/D3951.htm

April 9, 2025 6 Rev. 10

Radioactive Shipments

Shipments to Brookhaven National Laboratory (BNL) containing radioactive material require pre-authorization prior to shipment. Contact the following staff in the Packaging & Transportation Group for instructions:

• Brett Fagan, Ext. 5645, bfagan@bnl.gov

• Kenneth Hansen, khansen2@bnl.gov

• Steven Woodburn, Ext. 3271, woodburn@bnl.gov

Ocean Shipments

Foreign shipments transported via ocean freight must use the 10+2 REQUIREMENTS Form (PDF). The form must be completed by the Contractor 72 hours before departure of the vessel. Send form to the following:

Interfreight Harmonized Logistics, Inc.

Fax: 516-371-6880 bnl@interfreight.net

Brookhaven National Laboratory WarehouseOperations@bnl.gov

Once the form is submitted to customs, an acceptance number will be provided.

Freight will not be loaded onto a vessel without an acceptance number. Failure to submit the 10+2 form may result in fines. It is the Contractor's responsibility to make sure the 10+2 form is submitted 72 hours prior to the vessel sailing. BSA shall withhold payment from the Contractor's final invoice for any penalties incurred by BSA due to late or incorrect ISF filing by the Contractor.

IV. AUTHORIZED REPRESENTATIVES

A. BSA’s Technical Representative: ____________, telephone no. __________, ___________(email), is BSA's Technical Representative, and shall act as liaison between BSA and the Contractor in technical matters only.

B. BSA’s Contractual Representative: ________, telephone no. ___________, __________ (email), is BSA's Contractual Representative. Any change or modification in the terms and conditions of this Contract shall require the written approval of BSA's Contractual Representative or designee.

C. Contractor’s Technical Representative: ________, telephone no. __________, ___________(email), is the Contractor’s authorized Technical Representative, and shall act as point of contact between BSA and the Contractor in technical matters only.

D. Contractor’s Contractual Representative: ______________, telephone no.

__________, ___________(email), is the Contractor’s authorized Contractual Representative and shall act as liaison between BSA and the Contractor.

mailto:bfagan@bnl.gov mailto:khansen2@bnl.gov mailto:woodburn@bnl.gov https://www.bnl.gov/shipping/files/pdf/10-2-security-filing-bnl-interfreight.pdf https://www.bnl.gov/shipping/files/pdf/10-2-security-filing-bnl-interfreight.pdf mailto:bnl@interfreight.net

April 9, 2025 7 Rev. 10

VII. ADDITIONAL TERMS

The provisions of Brookhaven Science Associates, LLC General Terms and Conditions for Non- Commercial Items, (Rev 23.0 May., 2025) are incorporated herein and made a part hereof.

This Contract is issued pursuant to Brookhaven Science Associates General and/or Supplemental terms and conditions listed above which are incorporated herein by reference. The complete text of these terms and conditions can be viewed via the internet at: https://www.bnl.gov/ppm/terms-and-conditions.php. Should the Contractor have any questions and/or not have access to these terms and conditions, contact the contracts specialist immediately.

The following documents attached hereto and made a part hereof contain additional provisions of this contract:

• Exhibit A - Statement of Work (SOW) entitled, “BSA VD CRP-SST” dated January 14, 2025;

• Exhibit B - Technical Specifications entitled, “BSA VD CRP SST” dated January 29, 2026;

• Exhibit B-1 – Technical Specification Drawings entitled, “2874228-01-FD2 CRP SST 01” dated 10/30/2025 and “2874228-02-FD2 CRP SST 01” dated 10/30/2025;

• Exhibit B-2 – 3D Models entitled, “CRP SST Small Module V2.0 STP”; and

• Exhibit C – BNL-QA-101

This Contract does not bind nor purport to bind the Government of the United States.

ACCEPTED:

CONTRACTOR BROOKHAVEN SCIENCE

ASSOCIATES, LLC.

By: By:

Name: Name:

Title: Title:

Date: Date:

The Contractor shall sign and return one (1) copy of this Contract to the attention of Lisa Gonzales, Procurement and Property Management Division, at lgonzales@bnl.gov.

https://www.bnl.gov/ppm/terms-and-conditions.php https://www.bnl.gov/ppm/terms-and-conditions.php mailto:lgonzales@bnl.gov