Enclosure (1) Draft Contract 426263.pdf

Enclosure 1

Draft Contract 426263

Contractual Representative Amount Contract Number Ben Furlow TBD 426263

BROOKHAVEN NATIONAL LABORATORY

Brookhaven Science Associates P.O. Box 5000

UPTON, L.I., N.Y. 11973-5000

Name and Address of Contractor

CONTRACT

This Contract (the "Contract") is between the party named above (the "Contractor"), and Brookhaven Science Associates, LLC. ("BSA"), the latter acting under Prime Contract with the United States of America (the "Government") represented by the United States Department of Energy ("DOE”).

I. SCOPE OF WORK

The Contractor shall be responsible for the manufacture and delivery of a helium plant in accordance with Attachment (A) Statement of Work for the Helium Plant for Bldg. 912 Cryogenic System Upgrade, Rev. F, signature date of April 05, 2024, Attachment (B) C-A Department Specification for the Helium Plant for Bldg. 912 Cryogenic System Upgrade, dated April 05, 2024, Attachment (C) Drawings, Attachment (D) Vacuum Systems Guidelines, and Attachment (E) BNL- QA-101 incorporated herein.

A. Reports/Deliverables: The Contractor shall provide the deliverables, reports, etc. in accordance with the incorporated statement of work.

B. Key Personnel

The personnel listed below are considered essential to the work being performed under this contract. Before removing, replacing, or diverting any of the listed personnel, the Contractor must: (1) Notify BSA’s contractual representative in writing; (2) submit justification (including proposed substitutions) in sufficient detail to permit evaluation of the impact on this contract; and (3) obtain BSA’s written approval.

The following individual(s) have been designated as “Key Personnel”:

XXXXXX:

XXXXXX:

BSA retains the right to require removal of contractor personnel whose actions, while assigned to this contract, clearly conflict with BSA’s interests. The reason for removal shall be fully documented in writing by BSA. When such removal occurs, BSA and the Contractor shall mutually agree upon an expedient timeframe for assigning qualified replacement personnel to the resulting vacancy.

The list of personnel may, with the consent of the contracting parties, be amended from time to time during the course of the contract to add or delete personnel.

DRAFT

II. PERIOD OF PERFORMANCE:

This Contract shall be effective as of the date executed by BSA provided that the Contractor executes the Contract without exception or alteration. It shall remain in effect until TBD.

III. FIRM FIXED PRICE AND PAYMENT:

A. Firm Fixed Price: In full consideration of the Contractor's performance hereunder BSA shall pay the Contractor the firm fixed price of TBD US Dollars ($00.00). The said sum shall constitute full compensation for all services and materials furnished hereunder.

B. Payment: Payment will be made upon receipt and approval of properly certified invoices.

Payment will be in accordance with the following milestone payment schedule:

Milestone Amount

TBD $__________

TOTAL PRICE $__________

**BSA shall have the right to unilaterally exercise an option (by September 30, 2025) to purchase a second helium plant, identical to the specifications and statement of work noted in Section I above. Pricing for this unit is noted below**

OPTION PRICING: HELIUM PLANT #2: $___________

Payment terms are Net 30.

Invoices shall be directed to BSA’s Accounts Payable Section via electronic or regular mail.

Electronic invoice submittal is preferred by BSA. The Contractor shall make every effort to have systems in place that allow for electronic invoice transmittal. Invoices shall be submitted in PDF format, via e-mail, to apinvoices@bnl.gov .

Hard copy invoices, in duplicate, shall be directed to BSA's Accounts Payable Section, Contracts Division, Bldg. No. 400D.

The Contractor shall indicate the final invoice by clearly marking such invoice as "FINAL".

A copy of the final invoice must be submitted to BSA’s Contractual Representative.

C. Freight: Freight terms shall be FOB Destination Freight Prepaid, “DAP” Delivered At Place, Brookhaven National Laboratory, 98 Rochester Street, Upton, Long Island, New York.

D. Shipping and Labeling: Unless otherwise specified, standard Shipping Instructions apply.

Standard Shipping Instructions are provided at https://www.bnl.gov/shipping.

Two (2) weeks prior to delivery of all items the contractor shall contact BSA as to the type mailto:apinvoices@bnl.gov https://www.bnl.gov/shipping of freight carrier that will be used.

Delivery Hours:

All deliveries must arrive at Brookhaven National Laboratory (BNL), at the above address, Building 98 between the hours of 8:00 am to 11:45 am or from 12:30 pm to 4:00 pm EST, Monday through Friday. Any delivery outside normal delivery hours will NOT be accepted unless advanced notification was provided and arrangements were made through Receiving (631-344-2310, 631-344-4336, or 631-344-2300 or via email at: PPMTraffic@BNL.gov).

Special Notification of Delivery:

Advanced Notice, within 72 hours of expected delivery to BNL, shall be provided by the supplier or shipper to BSA’s Receiving department either by telephone at: 631-344-2310, 631-344-4336, or 631-344-2300, OR via email at: PPMTraffic@BNL.gov due to weight, size, and/or volume parameters of the end item(s) requiring special material handling/rigging by BSA personnel. Failure to contact BSA will result in delays during delivery and demurrage will be at the supplier’s/shipper’s expense.

Package Labeling Requirements:

All packages delivered to BNL must be labeled with the complete Purchase Order/Contract Number as a minimum. Each shipping container (transport package) with a gross weight equal to or greater than 400 pounds (180 kilograms) must be marked with the center of gravity and gross weight on at least one side, or end panel in addition to meeting the requirements of the latest revision of ASTM Standard D 3951-98, Standard Practice for Commercial Packaging. This applies to any item shipped (originally packaged or repackaged) to BNL or other locations cited in the contract.

Ocean Shipments:

For foreign shipments that will be transported via ocean freight the 10-2 REQUIREMENTS Form must be completed by the supplier 72 hours before departure of the vessel. The form can either be faxed to Interfreight Harmonized Logistics, Inc. at 516-371-6880 or emailed to bnl@interfreight.net . A copy should also be emailed to PPMTraffic@BNL.gov . Once the form is submitted to customs an acceptance number will be given. No freight will be loaded on a vessel without this acceptance number.

Special notice regarding 10-2 Form:

Failure to submit the 10-2 Form may result in fines from $5,000 up to $15,000. It is the Contractor’s responsibility to make sure Form 10-2 is submitted 72 hours prior to the vessel sailing. BSA shall withhold payment from the Contractor’s final invoice for any penalties incurred by BSA due to late or incorrect ISF filing by the Contractor.

All Ocean Bill of Ladings and Airway Bills must be addressed to:

Brookhaven National Laboratory Bldg 98 Upton, New York 11973

In addition, the Contractor must notify:

Interfreight Harmonized Logistics Inc.

221 Sheridan Blvd.

Inwood, NY 11096 / USA Phone 1-516-371-0775

DRAFT

mailto:PPMTraffic@BNL.gov mailto:PPMTraffic@BNL.gov mailto:bnl@interfreight.net mailto:PPMTraffic@BNL.gov

The Contractor must fax or e-mail immediately to Interfreight copies of:

Ocean Bill of lading or Airway Bill Commercial Invoice Packing List Fax 1-516-371-6880 e-mail bnl@interfreight.net

IV. AUTHORIZED REPRESENTATIVES

A. BSA’s Technical Representative: XXXXXXX of the Collider Accelerator Department is

BSA's Technical Representative, hereunder. He/She shall act as liaison between BSA and the Contractor in technical matters only. He/She can be reached at 631-344-XXX (phone), XXXXXX (e-mail).

B. BSA’s Contractual Representative: Ben Furlow, telephone no. (631) 344-4070 bfurlow@bnl.gov (e-mail), is BSA's Contractual Representative. Any change or modification in the terms and conditions of this contract shall require the written approval of BSA's Procurement and Property Management Division’s Manager, or his designee.

C. Contractor’s Technical Representative: ________is the Contractor’s authorized Technical

Representative, hereunder. She/He shall act as point of contact between BSA and the Contractor in technical matters only. She/He can be reached at _______ (phone), _______ (e-mail).

D. Contractor’s Contractual Representative: _________ is the Contractor’s authorized

Contractual Representative, hereunder. She/He shall act as liaison between BSA and the Contractor. He can be reached at _______ (phone), _______________(e-mail).

V. GOVERNMENT PROPERTY

If requested by BSA, the Contractor shall submit a copy of its procedures for control of Government property to the BSA contractual representative within 30 days after receipt of this Contract. At the conclusion of this Contract the Contractor shall submit a list of any/all Contractor acquired Government property purchased with the funding provided under this Contract utilizing the Government Equipment Acquisition Report Form- Accountability and Disposition, or equivalent, within 30 days.

VI. ADDITIONAL TERMS

The provisions of Brookhaven Science Associates, LLC General Terms and Conditions for Commercial Items & Services, Rev. 22.0 (September 2022) are incorporated herein and made a part hereof.

The provisions of Brookhaven Science Associates, LLC Supplemental Terms and Conditions for Work by Contractors on Site, Rev. 22.0 (September 2022) are incorporated herein and made a part hereof.

The provisions of Brookhaven Science Associates, LLC Supplemental Terms and Conditions for Price-Anderson Act at Brookhaven National Laboratory, Rev. 22.0 (September 2022) are incorporated herein and made a part hereof.

Article 22 entitled “Warranty” is modified to reflect a two (2) year warranty or the manufacturer’s warranty period, whichever is longer. The contractor shall warranty the equipment against failure and defects for a period of two (2) years or the manufacturer’s warranty period, whichever is longer, from delivery and final acceptance at BNL.

DRAFT

mailto:bnl@interfreight.net mailto:ebajon@bnl.gov mailto:bfurlow@bnl.gov mailto:bodo.fritsche@ampegon.com

This Contract is issued pursuant to Brookhaven Science Associates General and/or Supplemental terms and conditions listed above which are incorporated herein by reference. The complete text of these terms and conditions can be viewed via the internet at: https://www.bnl.gov/ppm/terms-and-conditions.php

Should the Contractor have any questions and/or not have access to these terms and conditions, contact the buyer or contracts specialist immediately.

Should a portion of the work covered under this Contract be accomplished outside the United States of America, the following articles shall be made inapplicable, insofar as they relate to work performed outside of the United States. All General Provisions of the Terms and Conditions are in full force and effect for any work performed within the United States.

Article Title of Clause FAR Ref.

Article 40 Utilization of Small Business Concerns 52.219-8 Article 41 Contract Work Hours & Safety Standards Act - Overtime Compensation 52.222.4 Article 43 Contracts for Materials, Supplies, Articles and Equipment Exceeding $15,000 52.222.20 Article 44 Prohibition of Segregated Facilities 52.222-21 Article 45 Equal Opportunity 52.222-26 Article 46 Equal Opportunity for Veterans 52.222-35 Article 47 Equal Opportunity for Workers with Disabilities 52.222-36 Article 48 Employment Reports on Veterans 52.222-37 Article 58 Acquisition of Epeat® – Registered Televisions (Alternate I) 52.223-14 Article 64 Buy American Act - Supplies 52.225-1

The following documents attached hereto and made a part hereof, contain additional provisions of this contract:

Attachment (A) Statement of Work for the Helium Plant for Bldg 912 Cryogenic System Upgrade, Rev.

F, signature date April 05, 2024

Attachment (B) C-A Department Specification for the Helium Plant for Bldg. 912 Cryogenic System

Upgrade, dated April 05, 2024

Attachment (C) Drawings Package: 912 Cryogenics Upgrade Compressor System P&ID –

CA6000024, Rev. B; 912 Cryogenics Upgrade Compressor System P&ID – CA6000025, Rev. B; 912 Cryogenics Upgrade 3500 Liter LHE Dewar/Subcooler P&ID – CA600026, Rev. B; 912 Cryogenics Upgrade Cryo-Distribution P&ID – CA6000027, Rev. B;

Attachment (D) Vacuum Systems Consensus Guideline for Department of Energy Accelerator

Laboratories, dated 09/08/2008

Attachment (E) BNL-QA-101, Version 11/2020

Attachment (F) Small Business Subcontracting Plan (if Applicable)

This Contract does not bind nor purport to bind the Government of the United States.

ACCEPTED:

BROOKHAVEN SCIENCE ASSOCIATES, LLC.

By: By:

Name: Name: ____Ben Furlow_________ Title: Title: Sr. Contracts Specialist

DRAFT

https://www.bnl.gov/ppm/terms-and-conditions.php https://www.bnl.gov/ppm/terms-and-conditions.php

Date: Date:

Should you accept this Contract without exception or alteration, one copy of the Contract executed by both parties shall be returned to BSA's Contractual Representative. Should you take any exceptions or attempt to alter the Contract in any manner, BSA's execution thereof shall be null and void. Should you wish to take exception(s)/alteration(s), you shall notify BSA's Contractual Representative. BSA will consider the requested exception(s)/alteration(s) and notify you accordingly. No Contract shall exist unless and until such differences are resolved.

Brookhaven National Laboratory Number: CA6000014SOW Brookhaven Science Associates Date: 4-5-2024

Collider Accelerator Department Revision: F

STATEMENT OF WORK

for the

Helium Plant for Bldg 912 Cryogenic System

Upgrade

Prepared by _Roberto Than_____________________________ 4/5/24

Roberto Than / Cryogenic Engineering GL, C-AD Date

_Russell Feder__________________________ 4/5/24 Approved by Russell Feder / Cryogenic Group Head, C-AD Date

_Tom Tallerico___________________________ 4/5/24 Approved by Tom Tallerico, Cryogenics Eng. Controls & I, C-AD Date

_Cindy Galdamez____________________________ 4/5/24 Approved by Cindy Galdamez, Configuration Engineer, C-AD Date

_Joseph Tuozzolo___________________________ 4/5/24 Approved by Joseph Tuozzolo / Chief M.E., C-AD Date

Attachment A

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REVISION HISTORY

Date Rev. Change Notes By By Approved Approved Approved Approved

5/20/2021 P0 Draft for author/reviewer Prior to Initial Release

R. Than K. Hwang

6/10/2021 A Initial Release R. Than K. Hwang T. Tallerico C. Galdamez J. Tuozzolo

1/18/2023 B Revised for descope R. Than T. Tallerico C. Galdamez J. Tuozzolo R. Feder

6/9/2023 C Revised for schedule/performance duration

R. Than T. Tallerico C. Galdamez J. Tuozzolo R. Feder

6/20/2023 D Revised for export control note

R. Than T. Tallerico C. Galdamez J. Tuozzolo R. Feder

7/14/2023 E Revised for Installation revision

R. Than T. Tallerico C. Galdamez J. Tuozzolo R. Feder

4/5/2024 F Revised for

R. Than T. Tallerico C. Galdamez J. Tuozzolo R. Feder

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Table of Contents

1 INTRODUCTION

1.1 Background

1.2 Definitions/Acronyms ...................................................... Error! Bookmark not defined.

2 APPLICABLE DOCUMENTS

3 REQUIREMENTS

3.1 Contractor Responsibilities

3.2 Equipment

3.3 Technical Performance

3.4 Platform around the coldbox and storage dewar

3.5 Control system

3.5.1 Software deliverables

3.5.2 Documentation deliverables

3.6 Tooling, Fixtures, and Test Equipment

3.6.1 Materials

3.6.2 Visual Inspection of Received Government Furnished Equipment

3.7 Spare Parts and Special Tools

3.8 Installation

3.9 Commissioning

3.9.1 Procedures and Plan

3.9.2 Contractor site-training

3.10 Design and Manufacturing Requirements

3.10.1 Detailed Design Requirements, Drawing and Interface Requirements

3.10.2 Design Analysis

3.10.3 Design Reviews

3.10.4 Control System Engineering Documentation

3.10.5 Detailed Manufacturing Requirements

3.11 Approval to Proceed

3.11.1 Material orders

3.11.2 Drawing approvals

3.11.3 Bi-metallic joint thermal cycle test

3.12 “Witness” Points

3.12.1 Hold for Witness Points

3.13 Acceptance Test Procedures (ATP)

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3.13.1 Final pressure check

3.13.2 Final pressure tests & overall helium mass spec leak check

3.13.3 Plant performance test

3.13.4 Acceptance Criteria

3.13.5 Installation Instruction and Drawings

3.14 Management

3.14.1 Program Plan

3.14.2 Progress Teleconference

3.14.3 Manufacturing/Inspection/Test Plan

3.14.4 Performance Reporting

3.15 Documentation and Data Management

3.15.1 Report/Documentation Format

3.15.2 Engineering Drawing Practices

3.15.3 List of documentation required prior to fabrication/production

3.15.4 End Item Documentation Package

3.16 Records

3.17 Marking and Serialization

3.18 Warranty

3.19 Storage, packaging for shipment, and delivery

3.19.1 Protection of material and equipment

3.19.2 Shipping supports

3.19.3 Vacuum space volumes

3.19.4 Process space volumes

3.19.5 Protection

3.19.6 Crating

3.19.7 Shipping

3.19.8 G force monitoring during shipment

3.19.9 Marking of outer package and hoisting & rigging services

4 QUALITY ASSURANCE

4.1 Quality System and Facility Access

4.2 Configuration Management

4.3 Responsibility for Subcontractor

4.4 Responsibility for Conformance

4.5 Measuring and Test Equipment (M&TE) Calibration

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4.6 Inspections and Test Requirements

4.7 Test and inspection procedures

4.8 Weld and braze inspection

4.9 Test Records

4.10 Failure Reporting, Analysis and Corrective Action

4.11 Rework and Repairs

4.12 Contractors Article Uniformity

5 DELIVERABLES

5.1 Deliverables during the engineering & design phase

5.2 Deliverables prior to fabrication

5.3 Deliverables during fabrication

5.4 Deliverables provided after the completion of acceptance testing

5.5 Schedule of deliverables

5.6 Equipment items to be delivered (Requires BSA technical representative approval) Error! Bookmark not defined.

SCHEDULE

6 VALUE ENGINEERING ..................................................... Error! Bookmark not defined.

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1 INTRODUCTION

This Statement of Work (hereafter SOW) will be the basis for the procurement of the Helium Cryogenics Refrigeration Plant (hereafter Plant) for the Building 912 (hereafter B912) cryogenic system upgrade at Brookhaven National Laboratory (BNL) managed by Brookhaven Science Associates (BSA). This document outlines the Contractor’s responsibilities and obligations necessary for completing the requirements as set forth herein.

1.1 Background

The B912 Cryomodule Test Facility Upgrade includes the addition of a minimum 260LPH@4.5K size helium refrigeration plant with a liquid helium storage dewar containing a subcooler heat exchanger. The liquid storage dewar and subcooler will be procured in a separate procurement.

Other equipment that will be added for the B912 system upgrade; but are not part of the scope of this SOW are a new cryo-distribution system to the SRF test bunkers, and a LN2 cooled Helium purifier.

There is existing equipment in B912 that will continue to be used to support and supplement the new plant including:

1. warm gas storage tank [175m3 up to 15barg] with line connecting to RHIC gas storage farm for additional inventory management

2. 250W@4.5K Model-M1660 Piston expander cryogenic plant with 3500L LHe dewar

3. Helium compressor, 48 g/s, 1bar to 16 bar Sullair screw compressor

4. Helium compressor, 18 g/s, 1bar to 16 bar Dunham-Bush screw compressor

5. 4 g/s@20 Torr Tuthill-Kinney helium vacuum pumping skid

6. 3x 2 g/s Tuthill-Kinney helium vacuum pumping skids from the 1002A experiment

7. 2 g/s LN2 cooled Purifier

8. K2001 N2-in-He impurity monitor

9. Moisture analyzer

10. 11,000-gallon vertical LN2 dewar

11. LN2 cooled Helium gas cooler

1.2 Definitions/Acronyms

ASME American Society of Mechanical

Engineers ASTM American Society for Testing &

Materials ATP Acceptance Test Procedure BNL Brookhaven National Laboratory BSA Brookhaven Science Associates DOE Department of Energy ESH Environmental Safety Health FDR Final Design Review

HASP Health And Safety Plan IEEE Institute of Electrical and Electronics

Engineers ISO International Standards Organization LHe Liquid Helium LN2 Liquid Nitrogen NFPA National Fire Protection Association PAC Programmable Automation Controller PDR Preliminary Design Review P&ID Piping & Instrumentation Diagram SOW Statement of Work

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2 APPLICABLE DOCUMENTS

All applicable documents are referenced in Contract 426263, section I Scope of Work.

In the event of a conflict between the Technical Documentation and the SOW, the Contractor shall immediately notify the BSA contractual representative, who shall in each instance determine which document takes precedence and advise the Contractor accordingly. Failure to notify BSA of a document conflict shall not relieve the Contractor’s responsibility to ensure full compliance to all requirements.

Codes and Standards

ISO 9000 “Quality Management and Quality Assurance Standards— Guidelines for Selection and Use”

a) Section 8.4 Pre-Contract assessment

b) Section 8.5 Contract preparation aspects

ISO 9001 “Quality Systems—Model for quality assurance in design/development, production, installation and servicing”

ISO 9002 “Quality Systems—Model for quality assurance in production and installation”

ISO 9003 “Quality Systems—Model for quality assurance in final inspection and test”

ASTM E498 Standard Practice for Leaks Using the Mass Spectrometer Leak Detector or Residual Gas Analyzer in the Tracer Probe Mode

ISO 23208 Cleanliness for cryogenic service

3 REQUIREMENTS

In accordance with the applicable specifications, referenced documents, envelope drawings, and instructions as defined in this SOW, the contractor shall be responsible for designing, manufacturing, inspecting, testing, delivering, and commissioning at BNL the Helium plant system as set forth herein. Installation of the system will be done by BSA with support and oversight from the Contractor.

3.1 Contractor Responsibilities

3.2 Equipment

In accordance with this SOW (BSA CA6000014SOW Rev. F), the Contractor shall supply the Plant with supporting documentation as specified in SPEC-CAD-1359 and this SOW.

3.3 Technical Performance

The Contractor shall engineer the plant to meet the circuit configuration and design loads, and handle the other operating modes as specified. The Contractor is responsible for the engineering analyses of pressure vessels, heat exchangers, and the piping systems. This includes all components inside and outside the vacuum jacket, including welded attachments to the vacuum jacket, but excluding external pipe supports. Required piping support loads and locations shall be

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3.4 Dewar and platform around the coldbox and storage dewar

BSA shall build a platform around the equipment for maintenance access of the coldbox top plate, the storage dewar, and access to the cryogenic distribution header interface going to the loads.

BSA shall propose a layout and have the Contractor review the design for maintenance access, height and clearances for the coldbox.

3.5 Control system

3.5.1 Control System

The Contractor can provide their standard control system hardware and software.

Standard Control System The Contractor can provide their standard PLC used for their standard plant system and any requirement to interface to BNL’s Supervisory Control and Data Acquisition (SCADA) system as specified in the SPEC-CAD-1359 document Section 4.11 “Control System”, and this SOW.

3.5.2 Interface to Liquid Helium Storage Dewar and other devices The Contractor shall also indicate the interface and I/O requirements from the storage dewar instrumentation necessary for controls of the plant, i.e. the liquid level, pressure, and load heater control.

3.5.3 Software deliverables

If the Contractor’s standard controls are provided the contractor shall deliver sufficient documentation or access to PLC code for general trouble shooting with hardware and instrumentation and connected devices.

3.5.4 Documentation deliverables

Contractor shall supply full documentation for the control system in accordance with section 4.11 of SPEC-CAD-1359.

3.6 Tooling, Fixtures, and Test Equipment

The Contractor should advise BSA if there is any unique specialized tooling or fixtures needed for the installation and commissioning of the plant.

3.6.1 Materials

The contractor shall have an effective storage and age control system for items (such as epoxy, seals, or gasket material) where acceptability is limited by the age or manner of storage of the item.

3.6.2 Visual Inspection of Received Government Furnished Equipment Reserved.

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3.7 Spare Parts and Special Tools

All special tools and test equipment fabricated or procured by the Contractor shall be the property of BSA and shall be accounted for by the Contractor. The following spares shall be provided along with any special tools or equipment that is required for regular maintenance or component change-out for repair:

1. A set of valve seat seals [e.g. Kel-F] for each valve and their part numbers, and tool for removal and installation of seat.

2. Qty One (1) Valve Positioner if this is not a standard vendor “catalog part” positioner specified in the SPEC-CAD-1359 document.

3. Spare cryogenic expander cartridge, one each stage.

4. Maintenance Kits for items that require maintenance in the first 2 years of operation.

5. Seals that are not commonly available in the US market and offered by multiple vendors

3.8 Installation

3.8.1 Shipping inspection oversight

The Contractor shall send personnel to witness and oversee that the unpacking and that the mutually agreed upon shipping tests are performed correctly. The accelerometer data from the transport period shall be reviewed to assess whether based on the data other inspections is necessary. The contractor shall propose a duration do this work.

3.8.2 Installation Support & Pre-commissioning checkout

The installation of the supplied equipment shall be done by BSA personnel with contractor drawings, procedures, and materials supplied per this SOW and the SPEC-CAD-1359 document.

The Contractor shall provide remote support during the installation period. The contractor shall budget for up to 4-hour regular weekly teleconferencing meetings to be held with BSA personnel to support installation work over a duration of the installation period, which may not necessarily be contiguous. The Contractor shall provide personnel to witness tests and/or inspect the installation work that was done by BSA personnel ahead of the commissioning phase. The Contractor shall propose a duration for this work.

3.9 Commissioning at BNL

The Contractor shall provide personnel for any final component installation by the Contractor and train BSA personnel to remove/install e.g. expander cartridge, final checkout, and for commissioning support and training during commissioning of the system. The Contractor shall propose the required duration to do a final check-out and commissioning of the system along with operating training.

3.9.1 Procedures and Plan

The Contractor shall provide a commissioning plan and operator training plan and shall submit it for the Final Design Review meeting. The plan shall include:

1. System check-out plan/procedure.

2. Start-up plan/procedure.

3. Operating modes:

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a. Cooldown.

b. Steady state operation, performance test, and turndown operation.

c. 80K adsorber beds regeneration

d. Warmup.

4. Operator training plan/procedure.

3.9.2 Contractor site-training

The Contractor shall budget 3 days for personnel to complete BNL on site work safety training.

The Contractor shall be responsible for their own Personnel Protection Equipment and travel expenses.

3.10 Design and Manufacturing Requirements

3.10.1 Detailed Design Requirements, Drawing and Interface Requirements The contractor shall provide drawings and a 3D-model for all interface locations and dimensions for each individual piece of equipment to allow BSA to design the layout for the equipment and the interconnecting piping. The Compressor and Fine Oil Removal/Gas Management skids will be located in a smaller compressor building adjacent to B912 for noise and vibration concerns.

The platform will be located between the coldbox and dewar with the main cryogenic distribution header between the two. The contractor shall supply 3-D models of the compressor, Motor Control Center, coldbox, and co-axial transfer to the dewar to allow BSA to complete the design of the warm interconnecting piping. Detailed drawings shall be provided for all interface points, e.g.

flanges and pipe fitting connections. Written approval by the BSA technical representative is required prior to fabrication.

Electronic Data The contractor shall use 3D Computer Aided Design (CAD) software to create a 3D model of the items requested in SPEC-CAD-1359 and this SOW. The software will aid the contractor in the design process, as well as allow for proper communication of layouts to BSA. The contractor shall provide all electronic data, including 2D drawings, in its native format and in a compatible file format determined by BSA. Any proprietary data shall have a header/footer or watermark indicating that it is proprietary, and this shall be notified to the BSA contract and technical representative, who will treat it as such and prevent dissemination of that data.

For hand calculations, the contractor will include any equation sheets and computer files that aided in the analysis, such as Microsoft Excel or MathCAD. Any proprietary data shall have a header/footer or watermark indicating that it is proprietary, and this shall be notified to the BSA contract and technical representative, who will treat it as such and prevent dissemination of that data.

3.10.2 Design Analysis

The design analyses as stated in Section 5 of SPEC-CAD-1359 shall be submitted to BSA at the required time as indicated in the schedule, PDR, FDR, and other points during manufacturing of the plant.

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3.10.3 Design Reviews

Preliminary Design Review (PDR) Meeting A PDR meeting shall be held in accordance with the schedule set forth in Section 6 herein. To ensure that the requirements are compliant with this SOW, applicable specifications, and interface control drawings, the contractor shall provide, no later than ten (10) working days prior to the scheduled meeting, a draft PDR Report that shall consist of the requirements set forth in this section. The contents of this report shall be reviewed at the PDR to be held at the contractor’s facility and in video conference format. The contractor shall be responsible for maintaining and submitting the minutes of the PDR and shall also incorporate any agreed-to changes into the final comprehensive PDR Report, both of which shall be submitted within ten (10) working days of the PDR for subsequent review and written approval by the BSA technical representative.

Preliminary Design Review (PDR) Report The Contractor shall be responsible for providing a PDR report that reflects the state of the developed design. The PDR report shall consist of the following items to be addressed in detail and supported by preliminary calculations, where applicable, that shall be presented at the PDR for review, approval, or concurrence.

1. Description of the system

2. T-S diagrams for the design and operating modes as required per section 3.4 of SPEC-

CAD-1359 along with plant capacity performance values for the Acceptance Test Plan.

3. Heat exchanger ratings: Duty, UA, NTU, and effectiveness.

4. Ambient vaporizer sizing specification

5. Control valve list

6. Heat leak budget for the cryogenic co-axial line between the coldbox and liquid helium storage dewar

7. Gas management & control logic

8. Interfaces and utility requirements

9. 3D CAD model files of the compressor & MCC, coldbox, cryogenic co-axial line to dewar

10. Relief devices list

11. Piping interfaces and cryogenic bayonet-coupling list

12. Platform requirements for BSA.

Long lead items or materials for them that need to be ordered can be presented for review at the PDR and approval after the review.

PDR report deliverable: The vendor shall make any additions, and corrections based on the review feedback and submit the report per the agreed upon schedule milestone date for BSA technical representative’s approval.

Final Design Review (FDR) Meeting The Contractor shall complete the updates to the design and engineering analyses and any remaining tasks that was not part of the PDR, with the results to be included in the Final Design Review Report for review and approval in writing by the BSA technical representative. An FDR meeting shall be held in accordance with the schedule set forth in Section 6 herein. The contractor

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15 CFR Parts 730-774 as EAR99 Technology shall provide, no later than ten (10) working days prior to the scheduled meeting, a draft FDR Report that shall consist of the requirements set forth in this SOW. The FDR shall be held at the contractor’s facility or in video conference format at BSA discretion and shall cover all pertinent issues relating to the final detailed design of the Equipment. The contractor shall be responsible for maintaining and submitting minutes of the FDR and shall also incorporate any agreed-to changes into the final comprehensive FDR Report, both of which are to be submitted to the BSA technical representative within ten (10) working days of the FDR for subsequent review and approval. After written approval of the FDR report by BSA, the contractor shall promptly begin manufacturing the Equipment. Upon written approval of the FDR report, the design is to be considered “frozen” and no changes are permitted to the design, materials, processes, methods, and tooling, or component-level substitutions, without written approval by the BSA technical representative.

Final Design Review (FDR) Report The Contractor shall be responsible for providing an FDR report that reflects the state of the developed design as it evolved from the PDR. The Contractor shall be responsible to complete the overall design of the Plant in accordance with the applicable specifications and supporting documents as identified herein, with the incorporating agreed-to changes made at and after the

PDR.

Final Design Review deliverables The FDR Report must include the following as a minimum for review and approval in writing by the BSA technical representative.

Drawings and CAD models:

1. General arrangement layout 3-D model.

2. Detailed design of each of subsystem components 3-D model.

3. Detailed design of each of cryogenic interconnect lines 3-D model.

4. Drawings for mating bayonets.

5. Drawings for warm piping interface spools.

6. For field joints, documentation for the purge path as well as the instructions for the assembly of each joint.

The following analyses specified in Section 5 of SPEC-CAD-1359 document shall be completed for the FDR:

Compressor system:

Engineering documentation showing the design pressure and temperature rating of the compressor components and pressure vessel and piping analyses where applicable.

1. MCC design information.

2. Compressor body and piping design rating.

3. Bulk Oil separator ASME BPVC VIII Div.1/2.design data

4. Oil and Helium Coolers Exchangers ASME BPVC VIII Div.1/2 design data

5. Fine oil removal coalescer vessels ASME BPVC VIII Div.1/2 design data

6. Oil vapor carbon bed vessel ASME BPVC VIII Div.1/2 design data

7. Process reliefs device sizing basis data.

8. Rigging plan for compressor skid and oil removal/gas management skid.

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Cryogenic plant coldbox:

1. Updated T-S diagrams for the modes

2. Updated heat exchanger ratings: Duty, UA, NTU, and effectiveness.

3. Thermal Design & Heat Leak.

4. 80K Adsorber beds: ASME BPVC VIII Div.1/2 design data

5. Heat exchangers: ASME BPVC VIII Div.1/2 design data

6. ASME B31.3 piping flexibility/stress analysis for new line segments

7. Valve box vacuum vessel: Pressure Vessel design data

8. Process line reliefs and vacuum jacket relief device sizing basis data.

9. Control Valve sizes and list.

10. Lifting lug analysis.

11. Rigging and structural analysis.

12. Shipping support and shipping load analysis.

Cryogenic co-axial interconnect line:

1. If an existing design, certificate stating the design is engineered and manufactured per ASME B31.3 code.

2. If the line is a new design, an ASME B31.3 piping stress/flexibility analysis final revision.

3. Lifting/moving methods and lifting drawing.

4. Final drawing package including 3D model electronic files.

5. Final interface drawing for the dewar side coupling/gland

6. Installation sequence and plan including lifting procedures, that reference to weld procedures and purge paths, if applicable.

Failure Mode Effects Analysis Document for the compressor/coldbox.

Acceptance Test Plan:

An acceptance test plan shall be submitted for the factory performance test for the FDR meeting.

Commissioning Plan:

A commissioning plan shall be submitted for the FDR meeting.

3.10.4 Control System Engineering Documentation

At a minimum the following documentation shall be submitted for the FDR:

1. Loop diagrams for all PID control loops compliant to ISA 5.4.

2. Layout and mounting diagrams for control enclosures and panels.

3. Modbus register mappings to facilitate remote access.

4. Network diagram reflecting the connectivity and addressing of devices in the control system, including the PLC or Programmable Automation Controller (PAC), Ethernet IO bus, operator interface, switches, drives, etc.

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3.10.5 Detailed Manufacturing Requirements

Qualification of personnel and welding/brazing processes Prior to the start of production welding/brazing, the contractor shall prepare and submit for approval a welding/brazing procedure specification (WPS/BPS) and procedure qualification record (PQR), as well as a welder/welding and brazer/brazing operator performance qualification (WPQ/BPQ) for each welder/brazer and welding/brazing operator that shall work on the systems, detailed in this SOW and SPEC-CAD-1359. BSA reserves the right to witness all performance and procedure qualification welding and/or testing.

Cleaning Contractor shall employ a procedure for ensuring cleanliness, absence of grease, oil, water, and particulates that is appropriate to the fabrication and assembly of cryogenic components following ISO 23208 Cleanliness for cryogenic service standard. Contractor shall employ a procedure for the descaling, degreasing, rinsing, if required, dying, scaling, and purging of fabricated process piping and vacuum volumes. This procedure shall be furnished to the BSA technical representative for review and approval.

Dimensional Inspection Upon completion of fabrication, each spool assembly shall be dimensionally inspected to verify that dimensions meet engineering design drawing requirements. Each assembly shall be visually inspected for workmanship, material conditions, and completeness. A dimensional inspection report, including the measured dimensions shall be submitted to the BSA technical representative.

Bake-out of vacuum jacketed spools Heat shall be applied during the evacuation of each spool piece to accelerate outgassing.

The minimum temperature shall be 225°F. The insulating vacuum space for the spool pieces shall be sealed when it is less than 10 microns for 4 hours minimum at the bake-out temperature.

3.11 Approval to Proceed

3.11.1 Material orders

The BSA technical representative must approve in writing the Final Design Review Report, including any modifications introduced at the Final Design Review, before the Contractor proceeds with any fabrication or ordering of material and components.

3.11.2 Drawing approvals

The BSA technical representative must approve in writing the drawings package, including any modifications introduced at the Final Design Review, before the Contractor proceeds with manufacturing of the equipment.

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3.11.3 Bi-metallic joint thermal cycle test

All bi-metallic joints shall be thermally cycled to liquid nitrogen temperature at least 5 times and pressure and leak tested afterwards. The thermal cooldown rate shall conform to the manufacturers recommended cooldown rate.

3.12 “Witness” Points BSA reserves the right, after review of the Contractor Manufacturing Plan, to designate additional selected manufacturing, inspection, and/or test operations as “witness” points. Contractor shall provide the BSA technical representative within ten (10) working days’ notice in advance of such witness points during the manufacturing and test cycle.

3.12.1 Hold for Witness Points

The contractor shall provide the BSA technical representative within ten (10) working days’ notice in advance of the following manufacturing and test points:

1. Hold points as specified in this SOW and as agreed upon in the project plant and FDR.

2. Just prior to shipment.

3.13 Acceptance Test Procedures (ATP)

The Contractor shall provide an ATP that is in accordance with this SOW, Section 3.4.9 and 5.2 of SPEC-CAD-1359 document, and all referenced documents noted herein. The ATP must be approved in writing by the BSA technical representative prior to use. The ATP shall ensure that all test requirements as defined in the SPEC-CAD-1359 document are achieved.

3.13.1 Final pressure check

Besides the official AI witness pressure tests for the individual ASME pressure vessel/component, a final pressure test per ASME 31.3 shall be performed for each piece or subsystem of completed equipment. The contractor shall perform Helium Mass Spectrometer Leak Testing of all vessels, process lines, and vacuum jackets, including the bayonets. No leakage shall be observed with a sensitivity greater than 1x10-9 Torr liter/sec of helium.

3.13.2 Final pressure tests & overall helium mass spec leak check Total helium mass leak rate shall be performed for the process volumes into the insulating vacuum volume and air side leak into the insulating vacuum volumes for both coldbox and each of the cryogenic interconnect lines by the “Outside – In” method in accordance with ASTM E498/E498M.

3.13.3 Plant performance test

The Plant shall be tested at the factory or at BNL as specified in Section 3.4.9 and 5.2 of SPEC- CAD-1359. This test plan shall be included in the Acceptance Test Plan.

3.13.4 Acceptance Criteria

Upon successful completion of Contractor tests, the systems shall be accepted for shipment to BSA. All documentation shall be updated to represent the final delivered systems, which

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15 CFR Parts 730-774 as EAR99 Technology includes, but not limited to 3D computer models, drawings, and reports. The BSA Technical Representative shall review and provide written approval prior to shipment.

3.13.5 Installation Instruction and Drawings

The Contractor shall provide installation instructions and installation drawings to aid in the installation of the equipment and interconnecting piping.

3.14 Management

3.14.1 Program /Management Plan

Within 2 weeks after award of contract, the contractor shall deliver a detailed program plan which includes a milestone schedule defining the design validation, manufacturing, inspection, testing, and packaging for shipment phases in enough detail to allow regularly scheduled progress monitoring.

Management Structure - the management for the project shall be identified by name and contact information and shall include a brief resume of the persons qualifications for the key position.

1. Point of Contact – A representative from the contractor shall be identified to be the primary contact with BSA for this project. Once in the fabrication stage, a manufacturing representative shall be assigned and included in any correspondence. The manufacturing representative shall be a different person from the project representative.

2. Schedule - a milestone schedule defining the design validation, manufacturing, and testing phases to allow regularly scheduled progress monitoring. Identification of critical manufacturing operations, as well as inspection, test and hold checkpoints shall be part of the schedule.

3.14.2 Progress Teleconference

Within 2 weeks after award of contract, weekly program technical and progress teleconferences and/or meetings between the contractor and BSA shall be held at a mutually scheduled time during the design phase and bi-weekly during the manufacturing phase. The discussions shall include the contractor’s progress, technical and contractual questions, presentations of analysis or testing results, design reviews, value engineering, trouble shooting, material status, tooling status, resources, and manufacturing issues.

3.14.3 Manufacturing/Inspection/Test Plan

A manufacturing/inspection/test plan shall be developed which identifies the manufacturing processes required to complete all efforts as identified in this SOW. The plan shall be submitted for review and approval by the BSA technical representative five (5) working days prior to PDR.

The plan may be a single document or may make use of existing travelers or other suitable planning and control documents. It shall address the Material Requirements Planning (MRP), and at a minimum include manufacturing, inspection, and test steps including identification of critical manufacturing operations and parts/subassemblies showing integrated flow into the end item(s). If the contractor does not have an MRP system in place, then details for purchasing all raw materials, shop loading (by work center), and a schedule for manufacturing all components and assemblies through packaging and shipping, shall be provided by the contractor.

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3.14.4 Performance Reporting

Throughout the life of the contract, the contractor shall supply a written report by the fifth of every month to the BSA technical representative and contractual representative clearly detailing progress through the prior month with respect to the program. This shall include milestone charts, detailed progress, open items, problems, recommended solutions, and risk mitigation.

3.15 Documentation and Data Management

3.15.1 Report/Documentation Format

1. All reports submitted shall include an introduction, body of the documents, and a conclusion that clearly indicates if the item meets code or passes with adequate safety factor. Large documents shall include a table of contents. For calculations, equations shall be shown with values for each variable, so the analysis can be reviewed. Diagrams shall be included for clarity and labels shall be consistent with design drawings for specific items, such as vessel penetrations.

2. All documentation provided by the contractor shall be in English.

3. The contractor shall provide an electronic copy (email, plus either CD ROM or USB data storage device) of all documentation required by this SOW. Contractor manufacturing drawing Computer-Aided Design files of all components and assemblies shall be in their native format and one of these formats: STP, SAT, IGS, IAM, or IPT.

3.15.2 Engineering Drawing Practices

All Contractor-generated engineering drawings shall be in accordance with ASME Y14.100, Engineering Drawing Practices. All dimensions and tolerances shall be U.S. Customary units with metric (SI) units as a secondary notation.

3.15.3 List of documentation required prior to fabrication/production Unless already submitted at an earlier time, the following documentation shall be submitted prior to fabrication.

1. Certificate stating the manufacturing shop is a ASME Section VIII shop and has an accompanying Quality Assurance and Fabrication manual.

2. Pressure and leak testing procedures.

3.15.4 Installation Instructions package

The contractor shall supply installation instructions, procedures and drawings to aid in the installation of each component.

1. Warm piping system.

a. Weld specifications and procedures.

b. Cleaning procedures.

2. Compressor system.

a. Skid installation instructions and anchoring requirements.

b. Skid preparation instructions.

c. Interconnecting piping installation instructions

d. Controls junction panel wiring.

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3. Fine oil removal and gas management System.

a. Skid installation instructions and anchoring requirements.

b. Skid preparation instructions.

c. Interconnecting piping installation…