Emergency Extension Purchase Statement_HRC SO.pdf

EMERGENCY PURCHASE STATEMENT

Statement Page 1 of 3 State of Illinois Chief Procurement Office Emergency Purchase Statement Version 20.1

Zip: 11042State: NYCity: Lake SuccessAddress: 1979 Marcus Avenue

Vendor: Island Peer Review Organization IPRO

Zip: 60603State: ILCity: ChicagoAddress: 122 S Michigan Avenue 7th FLoor

Division: Patient Safety & QualityAgency: Department of Public Health

Emergency Purchase Details Reference #: 22-482DPH-POLPL-B-25099

Emergency Category (select the appropriate option from the drop-down menu below):

To prevent or minimize serious disruption in critical State services that affect health, safety, or collection of substantial State revenues

Reason for selection of this particular vendor:

IPRO is the sole owner of the source code for the system. IPRO is the current vendor for the Hospital Report Card/Consumer Guide to Health System. In order to maintain the overall utility of the website without interruption IPRO must remain the vendor. If another vendor is provided, there is a potential for a lapse in services. If the website is suspended it would augment a failure in the Department's ability to continue to fulfill the intent of the public laws (210 ILCS 86 and 20 ILCS 2215).

IPRO has facilitated the initial development and implementation of the Illinois Hospital Report Card and Consumer Guide to Health Care System. IPRO has a history of rendering this service without incident for over 8 years. IPRO will be able to provide system maintenance without interruption thereby keeping the department in alignment with public law and new national quality improvement objectives.

This business need is currently being met through contract with IPRO (contract number CIC1548750) from a prior RFP that received multiple bids. The prior RFP facilitated the initial development and implementation of the Illinois Hospital Report Card and Consumer Guide to Health Care website. The Department entered into an emergency contract on July 1, 2021 through September 28, 2021. The Department is developing a new competitive solicitation to enhance and expand the current web reporting system in order to maintain alignment with new national quality improvement objectives. The request for proposal should be published soon, but there is not sufficient time to get an extension contract in place before the current contract ends September 28, 2021.

Description of supplies or services to be provided:

1.Data transfer and management process for consolidation of various data, as well as standardization of hospital and ambulatory surgery center discharge and administrative data according to mandated and evidence-based methods, within mandated time periods.

2.Technical and quality analytics expertise.

3. All software upgrades of the product. Provide upgrades for hosted environment to include applicable, (auxiliary) software such as OS, hosting environment for the hardware, software, communications, Network and other infrastructure architectures for the underlying solution. Responsible for upgrading other software and hardware required to maintain the hosted environment.

4. Maintain minimum browser requirements must be supported versions of Microsoft Edge, IE, Firefox, Chrome 4.0, and Safari.

5. Reliable data backup system in place, perform a daily backup of the data and systems either disk-based or tape media.

6. Implement IDPH discharge data, Agency for Healthcare Research and Quality (AHRQ), National Quality Forum (NQF) and Centers for Medicare and Medicaid Services (CMS) comparisons among providers.

7. Receive discharge data and hospital report card data. Screen normalized and retain data.

8. Provide quality analytics of identified discharge data which incorporates tracking and temporal measurement of quality measures.

9. Design and build modular additions to the Map.

10. Link with and receive data from a variety of social, economic, environmental, health behavior, clinical care, and health outcome data sets relevant to the Map.

11. Provide geographic mapping for regional subsets of data analyses and display.

12. Build comparative quality and safety measures such as process of care, readmission rates, thirty day mortality, healthcare acquired infections and surgical site infections on the Report Card/Consumer Guide section of system and add themed modules/tabs if

Statement Page 2 of 3 State of Illinois Chief Procurement Office Emergency Purchase Statement Version 20.1

Zip: 11042State: NYCity: Lake SuccessAddress: 1979 Marcus Avenue

Vendor: Island Peer Review Organization IPRO

Zip: 60603State: ILCity: ChicagoAddress: 122 S Michigan Avenue 7th FLoor

Division: Patient Safety & QualityAgency: Department of Public Health indicated.

13. Compare multiple selected hospital, long term acute care hospital and ambulatory surgical center providers performance measures such as safety, quality, staffing, satisfaction, services and maternal and child.

14. Compare single provider organization performance measure data as in the Hospital Report Card Act 210 ILCS 86/1, P.A. 93-653 to State and national benchmarks.

15. Display nurse staffing, patient satisfaction, revenue, staffing/beds, maternal & child and health care-associated infection data for each provider organization that is required to report including hospitals, long term acute care hospitals and ambulatory surgery centers.

16. Provide and perform quality analytics of identified discharge data which incorporates tracking of temporal measurement for quality measures such as hospital readmissions.

17. Update and publish measures on the website quarterly with current data.

18. Meet the following reporting requirements as specified in IL Hospital Report Card Act 210 ILCS 86/85 and IL Finance Reform Act 20 ILCS 2215. Nursing hours, infection related measures, surgical procedure outcome measures, surgical procedure infection control measures, outcome and or process related measures related to ventilator associated pneumonia, central vascular catheter related bloodstream infection rates, preterm birthrate and infant mortality including racial and ethnic information. Thirty inpatient and outpatient reports with interpretive guidelines, methodology and benchmarks related to indicators. Thirty inpatient and outpatient conditions and procedures identified by IDPH. Each condition or procedure shall include comparison information related to cases, average charges, risk adjusted mortality rates and nosocomial infection rates. Outpatient surgical and invasive procedures shall include information regarding surgical infections complications and direct admission of outpatient cases.

19. Support electronic data interchange (EDI). Receiving IDPH discharge, Health Facilities Review Board (HFRB) NQF, AHQR and CMS data files.

20. Allow all provider types (hospital, long term acute care hospital, and ambulatory surgical centers) the ability to review provider specific data for thirty days prior to publishing and or public reporting.

21. Allow for the assignment of administrators to individual roles, groups, and/or role groups. Restrict group administrators to their assigned group, without restricting state system administrators’ control over all groups. The User Authority/Access Permission Levels must have the capabilities to include:

• Ability for participants to be identified by name, role, organization, geographic location and jurisdiction. Individuals can serve multiple roles.

• Ability to create/manage different system rights to different organizations as system administrator/system coordinator.

• Ability to configure user management rights by organization.

• Ability to specify which organizations are not visible to other users.

• Ability to organize users, organizations, and groups into a hierarchical structure

Is there an existing State contract available for the required supplies or services? Yes No

If Yes is checked above, explain why the existing contract does not meet the need:

The current contract ends September 28, 2021 and there is not enough time for an emergency hearing to extend the Emergency contract.

Expected Start Date: Sep 29, 2021 Estimated End Date*: Dec 27, 2021

Amount of this expenditure is: $55,014 Actual or Estimated*: Estimated *

Statement Page 3 of 3 State of Illinois Chief Procurement Office Emergency Purchase Statement Version 20.1

Zip: 11042State: NYCity: Lake SuccessAddress: 1979 Marcus Avenue

Vendor: Island Peer Review Organization IPRO

Zip: 60603State: ILCity: ChicagoAddress: 122 S Michigan Avenue 7th FLoor

Division: Patient Safety & QualityAgency: Department of Public Health

*Actual end date and cost will be reported later.

Select the type of funding to be used: Federal Funds State Appropriated Funds State Grant Funds Other

Signatures

I am making this statement and providing it to the CPO Office, the Auditor General, and the Procurement Policy Board in compliance with the Illinois Procurement Code and within 10 days after award of the contract.

I have authorized the emergency procurement in accordance with the requirements of the Illinois Procurement Code (30 ILCS 500) and the applicable administrative rule. I know and understand the contents of this statement and all statements herein are true and correct to the best of my knowledge.

Agency Signature: Title: Agency Procurement Officer

Printed Name: Sarina O'Malley Date: Sep 27, 2021

EMERGENCY PURCHASE EXTENSION

Extension Page 1 of 2 State of Illinois Chief Procurement Office Emergency Purchase Statement Version 20.1

Zip: 11042State: NYCity: Lake SuccessAddress: 1979 Marcus Avenue

Vendor: Island Peer Review Organization IPRO

Zip: 60603State: ILCity: ChicagoAddress: 122 S Michigan Avenue 7th FLoor

Division: Patient Safety & QualityAgency: Department of Public Health

Extension Justification Reference #: 22-482DPH-POLPL-B-26408

Original Emergency Term Start Date: Sep 29, 2021 Original Emergency Term End Date: Dec 27, 2021

Amount of original: $55,014.00 Actual or Estimated*: Estimated *

Expected Extension Start Date: Dec 28, 2021 Expected Extension End Date*: Mar 31, 2022

Amount of extension expenditure: $55,014.00 Actual or Estimated*: Estimated *

Select the type of funding to be used: Federal Funds State Appropriated Funds State Grant Funds Other

Describe the scope of the original emergency (supply, service, etc.):

1.Data transfer and management process for consolidation of various data, as well as standardization of hospital and ambulatory surgery center discharge and administrative data according to mandated and evidence-based methods, within mandated time periods.

2.Technical and quality analytics expertise.

3. All software upgrades of the product. Provide upgrades for hosted environment to include applicable, (auxiliary) software such as OS, hosting environment for the hardware, software, communications, Network and other infrastructure architectures for the underlying solution. Responsible for upgrading other software and hardware required to maintain the hosted environment.

4. Maintain minimum browser requirements must be supported versions of Microsoft Edge, IE, Firefox, Chrome 4.0, and Safari.

5. Reliable data backup system in place, perform a daily backup of the data and systems either disk-based or tape media.

6. Implement IDPH discharge data, Agency for Healthcare Research and Quality (AHRQ), National Quality Forum (NQF) and Centers for Medicare and Medicaid Services (CMS) comparisons among providers.

7. Receive discharge data and hospital report card data. Screen normalized and retain data.

8. Provide quality analytics of identified discharge data which incorporates tracking and temporal measurement of quality measures.

9. Design and build modular additions to the Map.

10. Link with and receive data from a variety of social, economic, environmental, health behavior, clinical care, and health outcome data sets relevant to the Map.

11. Provide geographic mapping for regional subsets of data analyses and display.

12. Build comparative quality and safety measures such as process of care, readmission rates, thirty day mortality, healthcare acquired infections and surgical site infections on the Report Card/Consumer Guide section of system and add themed modules/tabs if indicated.

13. Compare multiple selected hospital, long term acute care hospital and ambulatory surgical center providers performance measures such as safety, quality, staffing, satisfaction, services and maternal and child.

14. Compare single provider organization performance measure data as in the Hospital Report Card Act 210 ILCS 86/1, P.A. 93-653 to State and national benchmarks.

15. Display nurse staffing, patient satisfaction, revenue, staffing/beds, maternal & child and health care-associated infection data for each provider organization that is required to report including hospitals, long term acute care hospitals and ambulatory surgery centers.

16. Provide and perform quality analytics of identified discharge data which incorporates tracking of temporal measurement for quality measures such as hospital readmissions.

17. Update and publish measures on the website quarterly with current data.

EMERGENCY PURCHASE EXTENSION

Extension Page 2 of 2 State of Illinois Chief Procurement Office Emergency Purchase Statement Version 20.1

Zip: 11042State: NYCity: Lake SuccessAddress: 1979 Marcus Avenue

Vendor: Island Peer Review Organization IPRO

Zip: 60603State: ILCity: ChicagoAddress: 122 S Michigan Avenue 7th FLoor

Division: Patient Safety & QualityAgency: Department of Public Health

18. Meet the following reporting requirements as specified in IL Hospital Report Card Act 210 ILCS 86/85 and IL Finance Reform Act 20 ILCS 2215. Nursing hours, infection related measures, surgical procedure outcome measures, surgical procedure infection control measures, outcome and or process related measures related to ventilator associated pneumonia, central vascular catheter related bloodstream infection rates, preterm birthrate and infant mortality including racial and ethnic information. Thirty inpatient and outpatient reports with interpretive guidelines, methodology and benchmarks related to indicators. Thirty inpatient and outpatient conditions and procedures identified by IDPH. Each condition or procedure shall include comparison information related to cases, average charges, risk adjusted mortality rates and nosocomial infection rates. Outpatient surgical and invasive procedures shall include information regarding surgical infections complications and direct admission of outpatient cases.

Describe the scope of the extension (supply, service, etc.). Show justification for extending the original emergency contract, and explain why the extension need cannot be met through a competitive process:

The current emergency contract ends December 27, 2021 and a competitive procurement has not been published. Extension is needed to continue uninterrupted services vital to life, health and safety of Illinois residents. An extension will allow time for a competitive procurement and to develop and approve a permanent contract.

Was authorization to proceed verbally given? No Yes NA

Term of emergency procurement shall not exceed 90 days. Contract may be extended beyond 90 days if CPO determines additional time is necessary; however, prior to execution of extension, CPO must hold a public hearing and provide written determination

*Actual end date and cost will be reported later.

Signatures Reference #: 22-482DPH-POLPL-B-26408

I am requesting an extension of the requested emergency contract. I know and understand the contents of this statement and all statements herein are true and correct to the best of my knowledge.

Agency Signature: Title: Agency Procurement Officer

Printed Name: Sarina O'Malley Date: Dec 7, 2021

Approved CPO/SPO Signature: Date:

EMERGENCY PURCHASE FINAL COST AND TERM

Final Cost and Term Page 1 of 1 State of Illinois Chief Procurement Office Emergency Purchase Statement Version 20.1

Zip: 11042State: NYCity: Lake SuccessAddress: 1979 Marcus Avenue

Vendor: Island Peer Review Organization IPRO

Zip: 60603State: ILCity: ChicagoAddress: 122 S Michigan Avenue 7th FLoor

Division: Patient Safety & QualityAgency: Department of Public Health

Final Costs and Term Reference #:

Final total cost of supplies and services: Final total term of contract:

I am reporting the final costs and term for the referenced emergency contract to the CPO and the Auditor General.

Agency Signature: Title:

Printed Name: Date:

Page of

State of Illinois Chief Procurement Office Emergency Purchase Statement Version 20.1 .\CPO Letterhead\CPO Letterhead.png

EMERGENCY PURCHASE STATEMENT

Statement Page of State of Illinois Chief Procurement Office Emergency Purchase Statement Version 20.1 .\CPO Letterhead\CPO Letterhead.png Emergency Purchase Details Emergency Category (select the appropriate option from the drop-down menu below):

Reason for selection of this particular vendor:

Description of supplies or services to be provided:

Is there an existing State contract available for the required supplies or services?

If Yes is checked above, explain why the existing contract does not meet the need:

Actual or Estimated*:

*Actual end date and cost will be reported later.

Select the type of funding to be used:

Signatures I am making this statement and providing it to the CPO Office, the Auditor General, and the Procurement Policy Board in compliance with the Illinois Procurement Code and within 10 days after award of the contract.

I have authorized the emergency procurement in accordance with the requirements of the Illinois Procurement Code (30 ILCS 500) and the applicable administrative rule. I know and understand the contents of this statement and all statements herein are true and correct to the best of my knowledge.

EMERGENCY PURCHASE EXTENSION

Extension Page of State of Illinois Chief Procurement Office Emergency Purchase Statement Version 20.1 .\CPO Letterhead\CPO Letterhead.png Extension Justification Actual or Estimated*:

Actual or Estimated*:

Select the type of funding to be used:

Describe the scope of the original emergency (supply, service, etc.):

Describe the scope of the extension (supply, service, etc.). Show justification for extending the original emergency contract, and explain why the extension need cannot be met through a competitive process:

Was authorization to proceed verbally given?

Term of emergency procurement shall not exceed 90 days. Contract may be extended beyond 90 days if CPO determines additional time is necessary; however, prior to execution of extension, CPO must hold a public hearing and provide written determination *Actual end date and cost will be reported later.

Signatures I am requesting an extension of the requested emergency contract. I know and understand the contents of this statement and all statements herein are true and correct to the best of my knowledge.

EMERGENCY PURCHASE FINAL COST AND TERM

Final Cost and Term Page of State of Illinois Chief Procurement Office Emergency Purchase Statement Version 20.1 .\CPO Letterhead\CPO Letterhead.png Final Costs and Term I am reporting the final costs and term for the referenced emergency contract to the CPO and the Auditor General.

11.0.0.20130303.1.892433.887364

IPRO has facilitated the initial development and implementation of the Illinois Hospital Report Card and Consumer Guide to Health Care System. IPRO has a history of rendering this service without incident for over 8 years. IPRO will be able to provide system maintenance without interruption thereby keeping the department in alignment with public law and new national quality improvement objectives.

This business need is currently being met through contract with IPRO (contract number CIC1548750) from a prior RFP that received multiple bids. The prior RFP facilitated the initial development and implementation of the Illinois Hospital Report Card and Consumer Guide to Health Care website. The Department entered into an emergency contract on July 1, 2021 through September 28, 2021. The Department is developing a new competitive solicitation to enhance and expand the current web reporting system in order to maintain alignment with new national quality improvement objectives. The request for proposal should be published soon, but there is not sufficient time to get an extension contract in place before the current contract ends September 28, 2021.

ExplanationSuppliesServices: 1.Data transfer and management process for consolidation of various data, as well as standardization of hospital and ambulatory surgery center discharge and administrative data according to mandated and evidence-based methods, within mandated time periods. 2.Technical and quality analytics expertise.

3. All software upgrades of the product. Provide upgrades for hosted environment to include applicable, (auxiliary) software such as OS, hosting environment for the hardware, software, communications, Network and other infrastructure architectures for the underlying solution. Responsible for upgrading other software and hardware required to maintain the hosted environment.

4. Maintain minimum browser requirements must be supported versions of Microsoft Edge, IE, Firefox, Chrome 4.0, and Safari.

5. Reliable data backup system in place, perform a daily backup of the data and systems either disk-based or tape media.

6. Implement IDPH discharge data, Agency for Healthcare Research and Quality (AHRQ), National Quality Forum (NQF) and Centers for Medicare and Medicaid Services (CMS) comparisons among providers.

7. Receive discharge data and hospital report card data. Screen normalized and retain data.

8. Provide quality analytics of identified discharge data which incorporates tracking and temporal measurement of quality measures.

9. Design and build modular additions to the Map.

10. Link with and receive data from a variety of social, economic, environmental, health behavior, clinical care, and health outcome data sets relevant to the Map.

11. Provide geographic mapping for regional subsets of data analyses and display.

12. Build comparative quality and safety measures such as process of care, readmission rates, thirty day mortality, healthcare acquired infections and surgical site infections on the Report Card/Consumer Guide section of system and add themed modules/tabs if indicated.

13. Compare multiple selected hospital, long term acute care hospital and ambulatory surgical center providers performance measures such as safety, quality, staffing, satisfaction, services and maternal and child.

14. Compare single provider organization performance measure data as in the Hospital Report Card Act 210 ILCS 86/1, P.A. 93-653 to State and national benchmarks.

15. Display nurse staffing, patient satisfaction, revenue, staffing/beds, maternal & child and health care-associated infection data for each provider organization that is required to report including hospitals, long term acute care hospitals and ambulatory surgery centers.

16. Provide and perform quality analytics of identified discharge data which incorporates tracking of temporal measurement for quality measures such as hospital readmissions.

17. Update and publish measures on the website quarterly with current data.

18. Meet the following reporting requirements as specified in IL Hospital Report Card Act 210 ILCS 86/85 and IL Finance Reform Act 20 ILCS 2215. Nursing hours, infection related measures, surgical procedure outcome measures, surgical procedure infection control measures, outcome and or process related measures related to ventilator associated pneumonia, central vascular catheter related bloodstream infection rates, preterm birthrate and infant mortality including racial and ethnic information. Thirty inpatient and outpatient reports with interpretive guidelines, methodology and benchmarks related to indicators. Thirty inpatient and outpatient conditions and procedures identified by IDPH. Each condition or procedure shall include comparison information related to cases, average charges, risk adjusted mortality rates and nosocomial infection rates. Outpatient surgical and invasive procedures shall include information regarding surgical infections complications and direct admission of outpatient cases.

19. Support electronic data interchange (EDI). Receiving IDPH discharge, Health Facilities Review Board (HFRB) NQF, AHQR and CMS data files.

20. Allow all provider types (hospital, long term acute care hospital, and ambulatory surgical centers) the ability to review provider specific data for thirty days prior to publishing and or public reporting.

21. Allow for the assignment of administrators to individual roles, groups, and/or role groups. Restrict group administrators to their assigned group, without restricting state system administrators’ control over all groups. The User Authority/Access Permission Levels must have the capabilities to include:

• Ability for participants to be identified by name, role, organization, geographic location and jurisdiction. Individuals can serve multiple roles.

• Ability to create/manage different system rights to different organizations as system administrator/system coordinator.

• Ability to configure user management rights by organization.

• Ability to specify which organizations are not visible to other users.

• Ability to organize users, organizations, and groups into a hierarchical structure

3. All software upgrades of the product. Provide upgrades for hosted environment to include applicable, (auxiliary) software such as OS, hosting environment for the hardware, software, communications, Network and other infrastructure architectures for the underlying solution. Responsible for upgrading other software and hardware required to maintain the hosted environment.

4. Maintain minimum browser requirements must be supported versions of Microsoft Edge, IE, Firefox, Chrome 4.0, and Safari.

5. Reliable data backup system in place, perform a daily backup of the data and systems either disk-based or tape media.

6. Implement IDPH discharge data, Agency for Healthcare Research and Quality (AHRQ), National Quality Forum (NQF) and Centers for Medicare and Medicaid Services (CMS) comparisons among providers.

7. Receive discharge data and hospital report card data. Screen normalized and retain data.

8. Provide quality analytics of identified discharge data which incorporates tracking and temporal measurement of quality measures.

9. Design and build modular additions to the Map.

10. Link with and receive data from a variety of social, economic, environmental, health behavior, clinical care, and health outcome data sets relevant to the Map.

11. Provide geographic mapping for regional subsets of data analyses and display.

12. Build comparative quality and safety measures such as process of care, readmission rates, thirty day mortality, healthcare acquired infections and surgical site infections on the Report Card/Consumer Guide section of system and add themed modules/tabs if indicated.

13. Compare multiple selected hospital, long term acute care hospital and ambulatory surgical center providers performance measures such as safety, quality, staffing, satisfaction, services and maternal and child.

14. Compare single provider organization performance measure data as in the Hospital Report Card Act 210 ILCS 86/1, P.A. 93-653 to State and national benchmarks.

15. Display nurse staffing, patient satisfaction, revenue, staffing/beds, maternal & child and health care-associated infection data for each provider organization that is required to report including hospitals, long term acute care hospitals and ambulatory surgery centers.

16. Provide and perform quality analytics of identified discharge data which incorporates tracking of temporal measurement for quality measures such as hospital readmissions.

17. Update and publish measures on the website quarterly with current data.

18. Meet the following reporting requirements as specified in IL Hospital Report Card Act 210 ILCS 86/85 and IL Finance Reform Act 20 ILCS 2215. Nursing hours, infection related measures, surgical procedure outcome measures, surgical procedure infection control measures, outcome and or process related measures related to ventilator associated pneumonia, central vascular catheter related bloodstream infection rates, preterm birthrate and infant mortality including racial and ethnic information. Thirty inpatient and outpatient reports with interpretive guidelines, methodology and benchmarks related to indicators. Thirty inpatient and outpatient conditions and procedures identified by IDPH. Each condition or procedure shall include comparison information related to cases, average charges, risk adjusted mortality rates and nosocomial infection rates. Outpatient surgical and invasive procedures shall include information regarding surgical infections complications and direct admission of outpatient cases.