Emergency Extension - B-28002 - JPMC Presidio Cisco signed.pdf

EMERGENCY PURCHASE STATEMENT

Statement Page 1 of 2 State of Illinois Chief Procurement Office Emergency Purchase Statement Version 22.1

Zip: 61602State: ILCity: PeoriaAddress: 401 SW Water St , Suite 601

Vendor: Presidio Networked Solutions Group, LLC

Zip: 62702State: ILCity: SpringfieldAddress: 120 West Jefferson

Division: TelecomAgency: IL Dept of Innovation & Technology

Emergency Purchase Details Reference #: B-26698

Emergency Category (select the appropriate option from the drop-down menu below):

To prevent or minimize serious disruption in critical State services that affect health, safety, or collection of substantial State revenues

Reason for selection of this particular vendor:

This vendor can provide the Cisco products, maintenance, and services needed by DoIT. This vendor has been deemed to be in good standing with both Cisco as they are a reseller of Cisco. This is the current vendor for these needs and no transition period will be needed with this vendor.

Description of supplies or services to be provided:

This emergency contract is a JPMC available to governmental units or qualified not-for-profit for Cisco hardware, Services, SmartNet Maintenance and Licensing. There is a solicitation in process that will eventually replace the need for this. Vendor responses are currently being evaluated by DoIT staff. However, it has not been awarded at this time and the resulting contract will not be in place before the end of the existing contract. This contract will provide DoIT and the JPMC agencies a procurement vehicle for the Cisco catalog. This contract will be available to used by governmental units or qualified not-for-profit. The quantity is indefinite as a JPMC as DoIT seeks to keep this active in support of other State agencies and governmental units. There are several state agencies other than DoIT who rely on this contract as the procurement vehicle for Cisco equipment and related needs. If this contract is not granted, DoIT and the other agencies and governmental units will have to procure from a Cisco reseller on an order by order emergency basis. That would mean losing our large percentage off list discounts we get for Cisco hardware, Services, SmarNet, Maintenance and Licensing off this contract. So not only would DoIT and these other entities have to order via emergencies, they would also be paying more for hardware and maintenance.

** There are several large supply chain related orders that will be entered into the procurement process in the coming weeks. That is the reason the value of this emergency is $4M **

Is there an existing State contract available for the required supplies or services? Yes No

Expected Start Date: Dec 29, 2021 Estimated End Date*: Mar 28, 2022

Amount of this expenditure is: $4,000,000.00 Actual or Estimated*: Estimated *

*Actual end date and cost will be reported later.

Select the type of funding to be used: Federal Funds State Appropriated Funds State Grant Funds Other

EMERGENCY PURCHASE STATEMENT

Statement Page 2 of 2 State of Illinois Chief Procurement Office Emergency Purchase Statement Version 22.1

Zip: 61602State: ILCity: PeoriaAddress: 401 SW Water St , Suite 601

Vendor: Presidio Networked Solutions Group, LLC

Zip: 62702State: ILCity: SpringfieldAddress: 120 West Jefferson

Division: TelecomAgency: IL Dept of Innovation & Technology

Signatures

I am making this statement and providing it to the CPO Office, the Auditor General, and the Procurement Policy Board in compliance with the Illinois Procurement Code and within 10 days after award of the contract.

I have authorized the emergency procurement in accordance with the requirements of the Illinois Procurement Code (30 ILCS 500) and the applicable administrative rule. I know and understand the contents of this statement and all statements herein are true and correct to the best of my knowledge.

Agency Signature: Title: Agency Procurement Officer

Printed Name: Dante' Watson Date: Dec 28, 2021

Dante' Watson Digitally signed by Dante' Watson Date: 2021.12.28 13:52:50 -06'00'

EMERGENCY PURCHASE EXTENSION

Extension Page 1 of 2 State of Illinois Chief Procurement Office Emergency Purchase Statement Version 22.1

Zip: 61602State: ILCity: PeoriaAddress: 401 SW Water St , Suite 601

Vendor: Presidio Networked Solutions Group, LLC

Zip: 62702State: ILCity: SpringfieldAddress: 120 West Jefferson

Division: TelecomAgency: IL Dept of Innovation & Technology

Extension Justification Reference #: B-28002

Original Emergency Term Start Date: Dec 29, 2021 Original Emergency Term End Date: Mar 28, 2022

Amount of original: $4,000,000.00 Actual or Estimated*: Estimated *

Expected Extension Start Date: 3/29/2022 Expected Extension End Date*: Jun 26, 2022

Amount of extension expenditure: 4,000,000.00 Actual or Estimated*: Estimated *

Select the type of funding to be used: Federal Funds State Appropriated Funds State Grant Funds Other

Describe the scope of the original emergency (supply, service, etc.):

This emergency contract is a JPMC available to governmental units or qualified not-for-profit for Cisco hardware, Services, SmartNet Maintenance and Licensing.

Describe the scope of the extension (supply, service, etc.). Show justification for extending the original emergency contract, and explain why the extension need cannot be met through a competitive process:

DoIT is requesting the execution of a 90 day extension to emergency contract CMT2026698 JMPC to prevent or minimize serious disruption in critical State services that affect health, safety, or collection of substantial State revenues. As a JPMC the quantity is indefinite yet as the Enterprise agency for these solutions DoIT seeks to keep this active in support of other State agencies

This contract will eventually be replaced by the vendor that is awarded from the VOIP RFP. This RFP has been published and is currently being evaluated by CPO and DoIT staff. The current emergency contract expires 3/29/22 and a new contract will not be executed from the VOIP RFP before 3/29/22, thus the need to extend this existing emergency contract.

This vendor and contract provides the Cisco products, maintenance, and services needed by DoIT and other State agencies that rely on this JPMC for hardware and services. This contract is a JPMC available to governmental units or qualified not-for-profit for Cisco Hardware, Services and licensing. As a JPMC the quantity is indefinite yet as the Enterprise agency for these solutions DoIT seeks to keep this active in support of other State agencies.

There are several large supply chain related orders that are coming in the next few months and we need a contract in place to order this equipment.

Without this contract DoIT and the JMPC agencies would not have access to a contract that provides % off list for Cisco products and services.

Was authorization to proceed verbally given? No Yes NA

EMERGENCY PURCHASE EXTENSION

Extension Page 2 of 2 State of Illinois Chief Procurement Office Emergency Purchase Statement Version 22.1

Zip: 61602State: ILCity: PeoriaAddress: 401 SW Water St , Suite 601

Vendor: Presidio Networked Solutions Group, LLC

Zip: 62702State: ILCity: SpringfieldAddress: 120 West Jefferson

Division: TelecomAgency: IL Dept of Innovation & Technology

Term of emergency procurement shall not exceed 90 days. Contract may be extended beyond 90 days if CPO determines additional time is necessary; however, prior to execution of extension, CPO must hold a public hearing and provide written determination

*Actual end date and cost will be reported later.

Signatures Reference #: B-28002

I am requesting an extension of the requested emergency contract. I know and understand the contents of this statement and all statements herein are true and correct to the best of my knowledge.

Agency Signature: Title: Agency Procurement Officer

Printed Name: Dante' Watson Date: Mar 11, 2022

CPO Signature

Based on my review, I authorize the Agency to proceed in accordance with the published Notice referenced above.

Based upon my review, I authorize the Agency to proceed with the following changes:

Approved CPO Signature: Date:

Dante' Watson Digitally signed by Dante' Watson Date: 2022.03.11 13:20:28 -06'00'

3/28/2022

EMERGENCY PURCHASE FINAL COST AND TERM

Final Cost and Term Page 1 of 1 State of Illinois Chief Procurement Office Emergency Purchase Statement Version 22.1

Zip: 61602State: ILCity: PeoriaAddress: 401 SW Water St , Suite 601

Vendor: Presidio Networked Solutions Group, LLC

Zip: 62702State: ILCity: SpringfieldAddress: 120 West Jefferson

Division: TelecomAgency: IL Dept of Innovation & Technology

Final Costs and Term Reference #:

Final total cost of supplies and services: Final total term of contract:

I am reporting the final costs and term for the referenced emergency contract to the CPO and the Auditor General.

Agency Signature: Title:

Printed Name: Date: