Emergency Extension - B-28002 - JPMC Presidio Cisco.pdf

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EMERGENCY PURCHASE STATEMENT

State of Illinois Chief Procurement Office Emergency Purchase Statement Version 22.1 .\CPO Letterhead\CPO Letterhead.png

EMERGENCY PURCHASE STATEMENT

Statement Page of State of Illinois Chief Procurement Office Emergency Purchase Statement Version 22.1 .\CPO Letterhead\CPO Letterhead.png Emergency Purchase Details Emergency Category (select the appropriate option from the drop-down menu below):

Reason for selection of this particular vendor:

Description of supplies or services to be provided:

Is there an existing State contract available for the required supplies or services?

If Yes is checked above, explain why the existing contract does not meet the need:

Actual or Estimated*:

*Actual end date and cost will be reported later.

Select the type of funding to be used:

Signatures I am making this statement and providing it to the CPO Office, the Auditor General, and the Procurement Policy Board in compliance with the Illinois Procurement Code and within 10 days after award of the contract.

I have authorized the emergency procurement in accordance with the requirements of the Illinois Procurement Code (30 ILCS 500) and the applicable administrative rule. I know and understand the contents of this statement and all statements herein are true and correct to the best of my knowledge.

EMERGENCY PURCHASE EXTENSION

Extension Page of State of Illinois Chief Procurement Office Emergency Purchase Statement Version 22.1 .\CPO Letterhead\CPO Letterhead.png Extension Justification Actual or Estimated*:

Actual or Estimated*:

Select the type of funding to be used:

Describe the scope of the original emergency (supply, service, etc.):

Describe the scope of the extension (supply, service, etc.). Show justification for extending the original emergency contract, and explain why the extension need cannot be met through a competitive process:

Was authorization to proceed verbally given?

Term of emergency procurement shall not exceed 90 days. Contract may be extended beyond 90 days if CPO determines additional time is necessary; however, prior to execution of extension, CPO must hold a public hearing and provide written determination *Actual end date and cost will be reported later.

Signatures I am requesting an extension of the requested emergency contract. I know and understand the contents of this statement and all statements herein are true and correct to the best of my knowledge.

CPO Signature

EMERGENCY PURCHASE FINAL COST AND TERM

Final Cost and Term Page of State of Illinois Chief Procurement Office Emergency Purchase Statement Version 22.1 .\CPO Letterhead\CPO Letterhead.png Final Costs and Term I am reporting the final costs and term for the referenced emergency contract to the CPO and the Auditor General.

11.0.0.20130303.1.892433.887364

Maintenance and Licensing. There is a solicitation in process that will eventually replace the need for this. Vendor responses are currently being evaluated by DoIT staff. However, it has not been awarded at this time and the resulting contract will not be in place before the end of the existing contract. This contract will provide DoIT and the JPMC agencies a procurement vehicle for the Cisco catalog. This contract will be available to used by governmental units or qualified not-for-profit. The quantity is indefinite as a JPMC as DoIT seeks to keep this active in support of other State agencies and governmental units. There are several state agencies other than DoIT who rely on this contract as the procurement vehicle for Cisco equipment and related needs. If this contract is not granted, DoIT and the other agencies and governmental units will have to procure from a Cisco reseller on an order by order emergency basis. That would mean losing our large percentage off list discounts we get for Cisco hardware, Services, SmarNet, Maintenance and Licensing off this contract. So not only would DoIT and these other entities have to order via emergencies, they would also be paying more for hardware and maintenance.

** There are several large supply chain related orders that will be entered into the procurement process in the coming weeks. That is the reason the value of this emergency is $4M **

Maintenance and Licensing.

TextField2: DoIT is requesting the execution of a 90 day extension to emergency contract CMT2026698 JMPC to prevent or minimize serious disruption in critical State services that affect health, safety, or collection of substantial State revenues. As a JPMC the quantity is indefinite yet as the Enterprise agency for these solutions DoIT seeks to keep this active in support of other State agencies

This contract will eventually be replaced by the vendor that is awarded from the VOIP RFP. This RFP has been published and is currently being evaluated by CPO and DoIT staff. The current emergency contract expires 3/29/22 and a new contract will not be executed from the VOIP RFP before 3/29/22, thus the need to extend this existing emergency contract.

This vendor and contract provides the Cisco products, maintenance, and services needed by DoIT and other State agencies that rely on this JPMC for hardware and services. This contract is a JPMC available to governmental units or qualified not-for-profit for Cisco Hardware, Services and licensing. As a JPMC the quantity is indefinite yet as the Enterprise agency for these solutions DoIT seeks to keep this active in support of other State agencies.

There are several large supply chain related orders that are coming in the next few months and we need a contract in place to order this equipment.

Without this contract DoIT and the JMPC agencies would not have access to a contract that provides % off list for Cisco products and services.