EM-25-113_RFQ_Weather_Tower___Shelter_Trailer_Tower.docx

California Department of Pesticide Regulation

Request for Quote (Non-IT Goods)

CDPR # EM-25-113

The California Department of Pesticide (CDPR) is inviting you to review and respond to this request for quote. Please see the required specifications for each item. The items are listed in Section A: Quote Items.

The buyer will determine the appropriate acquisition method after the evaluation of all responsible and responsive quotes. If claiming Small Business (SB) or Disabled Veteran Business Enterprise (DVBE) status, the vendor must hold a current SB or DVBE certification (GC Section 14838.5).

Responses must comply with the instructions and requirements found herein. Failure to comply with any of the instructions or requirements may cause the response to be rejected. Award will be made to the bidder deemed responsive by meeting all of the stated requirements. CDPR may modify any part of the solicitation by issuance of one (1) or more amendment.

CDPR CONTACT AND KEY ACTION DATES

Questions and responses must be submitted electronically via e-mail to the CDPR Procurement Analyst by the Response Due Date identified below.

CDPR CONTACT

Procurement Analyst: Jesse Cornwell Phone Number: (916) 445-4177 E-Mail Address: ContractsUnit@cdpr.ca.gov

KEY ACTION DATES

Solicitation Release Date: April 16, 2026 Questions Due By: April 23, 2026 Answers Posted By: April 30, 2026 Quote Response Due Date: May 7, 2026 at 12:00 pm PST

The undersigned bidder offers and agrees if this response is accepted within 60 calendar days following the date the response is due to furnish all the items upon which prices are quoted, at the prices set opposite each item, delivered at the designated point(s) by the method of delivery and within the times specified and subject to the referenced General Provisions. By signing below, with inclusion of the date of signature, the below signed bidder declares under penalty of perjury under the laws of the State of California if a claim is made for the Small Business or Disabled Veterans Business Enterprise preference, the information set forth within is true and correct.

Official Printed Name and Title (Must be Authorized to Bind Bidder Contractually)

A. QUOTE ITEMS

Please provide a quote for the following items:

Shelter & Tower Trailer

(10M) 33 Foot Aluminum Weather Tower

*Please see product specifications below for additional details Item 1: Shelter & Tower Trailer Product Specifications:

GALVANIZED STEEL CHASSIS WITH ALL ALUMINUM SHELTER, 6'4" W X 21'4"L FRAME, 6'4" W X 5'L X 7' H SHELTER, A-FRAME/T-BAR TONGUE, DUAL 5,200LB GALVANIZED TORSION AXLES (GVWR 10,390LBS) WITH ELECTRIC BRAKES, ST225/75R15 RADIAL TIRES, GALVANIZED WHEELS, FENDERS, 6-HOLE COUPLER CHANNEL WITH 2-5/16 BALL COUPLER, 7,000LB TONGUE JACK, AND ALUMINUM TREADBRITE DECKING. SHELTER FEATURES WELDED AND 3M ADHESIVE CONSTRUCTION, WHITE AUTOMOTIVE GRADE PAINT, R-18 TRIPLE INSULATION, 3 POINT MILITARY LOCKING DOOR LATCH SYSTEM, 120VAC BASIC ELECTRIC SYSTEM, INTERIOR FRP PANELING WITH ANODIZED ALUMINUM TRIM, AND ALUMINUM TREADBRITE FLOOR. CONTAINS (4) SLIDEOUT OUTRIGGERS, 2 MIDDLE & 2 REAR CHASSIS JACK MOUNTS, AND (8) 7,000LB LEVELING JACKS W/ 9 FOOT PLATES. INCLUDES LED DOT LIGHTING, BREAKAWAY KIT, 7 PIN RV TYPE TRAILER CONNECTOR, SAFETY CHAINS, AND FLASHING AMBER EMERGENCY LIGHT. COMPLETE WITH MANUAL TILT WINCH, ALUMINUM STORAGE BOX (664M), TRAILER TOOL KIT (TM-TK), AND TOWER GROUNDING KIT (12-8GR). TOWER (T-50H), 46FT (15M), TELESCOPIC, ALUMINUM, CRANK-UP, CONSISTING OF 2-25FT SECTIONS (B,C). COMPLETE WITH 2"OD X 8FT MAST WITH FIXED PLATES. GUYED- WL: 70MPH, SA: 18 SQ FT, PL: 125LBS.

Additional Shelter & Tower Trailer Feature Specifications:

· HVAC, ROOF MOUNT, 15000 BTU, CEILING CONTROLS, 5.6K BTU HEAT STRIP, 110VAC, SOFTSTART, ASSY

· WORKSTATION, FOLDING, 48", INSTALLED, ASSY

· INLET, SHORE POWER, 50A, INSTALLED AND WIRED TO MAIN LOAD CENTER

· CORD, SHORE POWER, 50A, 50FT L, 6/4 CABLE, TWIST-LOCK CONNECTORS WITH LOCKING RING

· KIT, GUY WIRE (2-25CGA), 2-25FT SECTIONS, 3/16 GALV. CABLE ASSEMBLIES (3 PER SECTION), COLOR-CODED, WITH STORAGE POUCHES, ATTACHMENT PLATES & TENSION GAUGE

· ANCHOR, HELICAL SCREW (GA-2), SET OF 3, DOUBLE FLUTE

· ADAPTER, DRILL, WORM GEAR WINCH, ASSY

Item 2: (10M) 33FT Aluminum Weather Tower Product Specifications STACK TYPE, ALUMINUM, FREE-STANDING, CONSISTING OF 3-10FT SECTIONS (M TRUSS) WITH BOLTED JOINING SLEEVES. COMPLETE WITH 1" SCH. 40 PIPE X 5 FT L MAST INSTALLED ON TAPERED TOP SECTION. UNGUYED- WL:70MPH, SA: 3SQ FT. PL: 35LBS, 3M

B. SHIPPING INFORMATION

The ship to address will be: 3077 Fite Circle, Ste 100 Sacramento, CA 95827. There is not a dock or forklift located at this address.

C. REQUIREMENTS

The following requirements must be met. Failure to comply with any of the requirements may cause the response to be rejected.

1. Vendor must submit the quote via e-mail to the Procurement Analyst by the due date provided in the Key Action Dates. The subject line shall include the CDPR EM-25-113.

2. The quote must be submitted on company’s letterhead and include the company name, sales representative name, address, phone number(s), and email address.

3. The quote must contain the following:

a) Price for the item(s)

b) Sales tax (if applicable)

c) Discounts offered

d) Total cost

e) Shipping (if not included within the price of the items)

f) E-Waste Fees (if applicable)

g) Number of days or date the quote is valid (must be valid for a minimum of 30 days)

4. The following administrative documents shall be submitted with the quote:

a) Bidder Declaration (GSPD-05-105)

b) Commercially Useful Function (CUF) Documentation (Required if the Vendor or any subcontractor is a certified SB/DVBE)

c) DVBE Declarations (DGS PD 843) (Required if the Vendor or any subcontractor is a certified DVBE)

d) Civil Rights Certification (Required if amount exceeds $100,000)

e) Payee Data Record (STD. 204) (Required if Vendor has not previously provided the STD. 204 to the State or if Vendor needs to update information)

f) Seller’s Permit (Required for any tangible personal property purchase)

g) CalRecycle 74 (Revised 01/23) (Please sign and mark N/A if necessary)

h) Darfur Contracting Act Certification Form

D. BIDDER INSTRUCTIONS

Bidder Instructions (GSPD-451) are incorporated by reference and can be accessed here: https://www.dgs.ca.gov/-/media/Divisions/PD/PTCS/GSPD/Bidders-Instructions.pdf. Vendors are advised to review the Bidder Instructions in addition to this solicitation to ensure submission of a responsive bid.

E. TIE-BREAKER CLAUSE

In the event of a tie between two or more vendors, the following criteria shall be applied in order:

1. Small Business and/or DVBE Certification: Preference shall be given to vendors certified as a Small Business (SB) and/or Disabled Veteran Business Enterprise (DVBE) by the California Department of General Services. Vendors holding both certifications shall receive higher preference.

2. Coin Toss: If a tie still remains after applying the above preference, the award shall be determined by a coin toss conducted by the awarding agency. The coin toss shall be witnessed by at least two state employees, and the outcome shall be documented in the procurement file.

F. EXECUTIVE ORDER N-6-22 – RUSSIA SANCTIONS

On March 4, 2022, Governor Gavin Newsom issued Executive Order N-6-22 (the EO) regarding Economic Sanctions against Russia and Russian entities and individuals. “Economic Sanctions” refers to sanctions imposed by the U.S. government in response to Russia’s actions in Ukraine, as well as any sanctions imposed under state law. By submitting a bid or proposal, Contractor represents that it is not a target of Economic Sanctions. Should the State determine Contractor is a target of Economic Sanctions or is conducting prohibited transactions with sanctioned individuals or entities, that shall be grounds for rejection of the Contractor’s bid/proposal any time prior to contract execution, or, if determined after contract execution, shall be grounds for termination by the State.

G. PLASTIC TRASH BAG CERTIFICATION VIOLATIONS

Public Resources Code §42290 et seq. prohibits the State from contracting with any supplier, manufacturer, or wholesaler, and any of its divisions, subsidiaries, or successors that have been determined to be noncompliant to the recycled content plastic trash bag certification requirements. This includes award of a State contract or subcontract or renewal, extension, or modification of an existing contract or subcontract. Prior to award the State shall ascertain if the intended awardee or proposed subcontractor is a business identified on the current CalRecycle noncompliant list(s). In the event of any doubt of the status or identity of the business in violation, the State will notify the Board of the proposed award and afford the Board the opportunity to advise the State. No award will be made when either the Bidder or a subcontractor has been identified either by published list or by advice from the Board, to be in violation of certification requirements.

H. GENERAL PROVISIONS

This solicitation and Vendor quote are subject to the following general provisions. CDPR will not sign Vendor quote forms. Payment Terms are Net 45.

☐ NON-INFORMATION TECHNOLOGY - GENERAL PROVISIONS - GOODS, DGS PD 401-NITGP (Goods) (Revised and Effective 2/20/2025) published at:

https://www.dgs.ca.gov/-/media/Divisions/PD/Acquisitions/Solicitation-Document-Attachments/NonIT-General-ProvisionsGoods-DGS-PD-401NITGP-Revised-02202025.pdf

*** BELOW APPLIES ONLY TO THE BUYER***

When amendments are necessary Amendments to original purchase documents are necessary when there is any change or modification to the original document as issued to the supplier. Examples of when amendments are required include:

• A change in shipping terms

• A change in supplier’s name

• A change in subcontractor(s)

• An increase or decrease of pricing/extended pricing/overall costs

• An addition or cancellation of an item or multiple items

• A change in the description, specifications or substitution of any product

Warning: Letters or verbal notification between buyers and suppliers cannot be used to modify a contract. Contract changes/amendments must be formally executed in writing (via revised/amended PO) to modify a contract.

Supplier Treatment Buyers conducting competitive procurements shall provide qualified suppliers with a fair opportunity to participate in the competitive solicitation process. Stimulating competition in a manner conducive to sound State fiscal practices emphasizing the elimination of favoritism, fraud, and corruption in awarding contracts.

Supplier Signatures For any written solicitation, supplier quote and/or bid responses regardless of dollar value; solicitation format or delivery method (i.e., fax, electronically, mailed or delivered in person) must include the signature of an authorized supplier representative of the bidder.

image1.png