Electronic Ramp Gate - PWS_Redacted.pdf

PERFORMANCE WORK STATEMENT

FOR

PREVENTIVE MAINTENANCE

OF

76 AMXG RAMP GATE

PREPARED BY:

OC-ALC/OBCA

30 June 2026

Commanders Safety Intent: The safety of everyone on Tinker AFB is our top priority. All Individuals must accept personal responsibility for safety and seek opportunities for improving the safety of our work environment. Everyone working on Tinker AFB is challenged to find, fix (if able) and report all hazards and near-misses. It is our shared duty to take every reasonable step and precautions to prevent accidents and preserve the health/safety of each contractor and government employee.

Section One

1.1 Scope: The Contractor shall provide all labor, tools, equipment, test equipment, materials, parts, quality control, transportation, and inspection manuals necessary to perform Preventive Maintenance (PM) and Over and Above (O&A) on the DSX Electronic Ramp Gate System for the Aircraft Maintenance Group's ramp areas, located at the Oklahoma City–Air Logistics Complex (OC-ALC), Tinker Air Force Base. This work includes performing software maintenance and software updates on the system. The specific equipment to be serviced is listed in Appendix A.

1.1.1 The Contractor shall be responsible for ensuring all services, parts, and Original Equipment Manufacturer (OEM) components provided under this contract are in accordance with (IAW) the terms and conditions outlined herein, conform to the manufacturer’s equipment specifications, and this PWS.

1.2 Requested Services: The Contractor shall provide the following services for the Seven (7) Electronic Ramp Gate Systems listed in Appendix A located at the 76th Aircraft Maintenance Group (76 AMXG) ramp areas:

• Preventive Maintenance (PM):

• The Contractor shall perform four (4) PMs per machine, per year, to maintain maximum performance of the equipment in accordance with (IAW) Original Equipment Manufacturer (OEM) specifications.

• Software Support:

• The Contractor shall provide WinDSX software maintenance and provide necessary software updates as needed during the scheduled PM visits.

1.3 Preventive Maintenance (PM): The objective of PM is to protect the equipment capability and investment. During each of the four (4) required quarterly visits, the Contractor shall perform all services necessary to maintain maximum performance of the equipment in accordance with Original Equipment Manufacturer (OEM) specifications. This includes, but is not limited to:

• Performing routine maintenance and adjustments to compensate for normal wear and prevent failures.

• Replace System Batteries (Annual): Replace all batteries for the gate controllers and the Maintenance Operations Center (MOC) to prevent power-related failures.

• Inspect All Mechanical Components: Visually inspect the physical condition of the gate, paying close attention to wheels, rollers, and tracks. Check for missing parts, excessive wear, loose screws, or physical damage like bent gates.

• Test Full Gate Operation: Run each gate through a complete open-and-close cycle to check for intermittent stopping, unusual noises, or hesitation, which are early signs of failure.

• Clean and Inspect Controllers: Open all control boxes. Clean out any debris, dust, or insects, and visually inspect the controller boards and wiring for signs of corrosion, damage, or loose connections.

• Providing WINDSX software maintenance and updates as needed.

• Verify System Communication: Confirm that every gate is online and communicates properly with the central WinDSX software. Test that remote commands are being executed correctly.

• Document and Report All Deficiencies: Create a detailed list of any identified issues, including physical damage, access problems (locked rooms, etc.), and any operational errors found during testing.

• Supplying all necessary labor, tools, equipment, materials, and parts required to complete the maintenance visit.

The Contractor shall provide a copy of the PM schedule to the Contracting Officer Representative (COR) within ten (10) business days after contract award. The Contractor shall notify the COR seven (7) business days prior to each scheduled PM visit.

1.4 Over and Above (O&A): O&A is defined as work discovered during the course of performing the repair efforts that are within the scope of the contract and necessary in order to satisfactorily complete the contract. The Contractor shall complete O&A requirements In Accordance With (IAW) Defense Federal Acquisition Regulation Supplement (DFARS) 252.217-7028. PGI 217.77.

1.5 Malfunction and Notification Process: Upon occurrence of an equipment or system malfunction, the GPOC will contact the Contractor by telephone, email, or fax and provide information below. If the GPOC notifies the Contractor via telephone, the GPOC will provide a written copy of the request by email or fax.

• the equipment identification number (ID#)

• a brief description of the malfunction

• location of equipment

• name and telephone number of the Point of Contact (POC)

1.5.1 Upon notification of the system malfunction, the technician shall arrive on site at the equipment location within two (2) business days.

1.6 Equipment Evaluations: The Contractor shall provide a written Estimate Repair Report to the GPOC by fax or email no later than (NLT) one (1) business day after the completion of the inspection. As a minimum, the information cited on the Estimate Repair Report shall include:

• the equipment ID#

• date of evaluation

• description of findings and recommendations

• required parts and part numbers (P/N)

• cost of parts

• number of parts needed

• estimated labor hours required to complete the repair

1.6.1 Any recommendations cited shall consider:

• the priority of the requested service

• available source for obtaining new parts

• the availability of the new parts

• shipping and delivery schedules of parts

• other factors which may be peculiar to the specific repair requirement

1.7 Authorizations for Repair Actions: Only the Contracting Officer (CO) can authorize repair actions. The GPOC will coordinate any repair actions with the Government Subject Matter Expert (SME) and the CO in order to obtain the approval to proceed. The Contractor shall ensure all repair actions have the documented CO approval, in writing, before initiating any repair or ordering parts. The Contractor shall demonstrate to the Government SME that the repairs have been completed.

1.7.1 Once the authorization for repair action has been received from the CO, the Contractor shall order any required parts within two (2) business days and notify the GPOC, in writing, of the estimated arrival date of the parts. Upon the receipt of the parts, the Contractor shall perform the repair within five (5) business days. The GPOC will verify the receipt of the parts with the Contractor to ensure the repair is performed in a timely manner.

1.8 Parts and Materials: The Contractor shall provide and use only new parts and material in performance of this PWS unless otherwise authorized by the CO. Long-lead items greater than five (5) business days must be identified and provide sufficient documentation supporting the delay.

1.9 Service Report: Upon completion of any maintenance the Contractor shall provide a draft, written Service Report to the COR and SME. The Contractor shall provide, by email, the final service report within 5 business days to the COR. At a minimum, the final service report shall contain the following information:

• Company Name

• Requested service date

• Contract #

• Equipment ID #

• Description of Services provided

• Additional Services recommended (if any)

• Printed Name and Signature of Technician who performed the Services (electronic signatures are acceptable)

• Printed Name and Signature of on-site SME or COR (electronic signatures are acceptable)

• Start and Completion dates

• Complete Breakdown of the Labor Cost (hours and rate)

• Materials and Parts used

• Details of any other charges

• Printed Name and Signature stating only new parts and materials were used (electronic signatures are acceptable)

• Written verification statement that a performance check to verify operational condition was performed and that the equipment is in working order. (electronic signatures are acceptable)

1.10 Increase/Decrease of Equipment: The Government reserves the right to increase and/or decrease the number of Ramp Gates to be serviced, through means of a modification based on the Government need during the life of the contract.

1.11 Quality Assurance: According to the contract’s inspection clause, the Government will evaluate the Contractor’s performance under this contract. The COR will participate in the administration of this contract. Any matter concerning a change to the scope, prices, terms, or conditions of this contract shall be referred to the CO. All services to be performed by the Contractor during the period of this contract will be subject to review by the CO or COR.

1.12 Corrective Action Report (CAR)/Complaint Contractor Response Time: The Contractor shall provide a written response within two (2) business days which addresses the root cause, corrective action, and preventive actions in relation to the submitted CAR or Customer Complaint.

1.13 Continuation of Essential Department of Defense (DoD) Contractor Services During Crisis: This requirement has been determined not to be essential and does not require continued support during a crisis as defined in DFARS 252.237-7023.

1.14 Hours of Operation: The Contractor shall perform the work required under this contract during the following days and hours: Monday through Friday, 0700 - 1600. If work hours are required outside the hours stated, the Contractor shall contact the COR for approval from the CO.

Upon approval from the CO, the Government Subject Matter Expert (SME) or COR must be present with the Contractor.

1.14.1 These dates and hours exclude Federal Holidays, base closures due to inclement weather, and furlough days, as applicable.

1.15 Special Qualifications: The Contractor shall provide personnel with the following special qualifications. Applicable documentation such as resumes, project resumes, and certificates of training shall be provided with the Contractor’s proposal. Within five (5) business days of the contract being awarded, the contractor will provide a copy of this documentation to the GPOC:

• The Contractor shall have WINDSX software certification

• The Contractor shall have a minimum of five (5) years of experience providing the required services as outlined within this PWS.

• The Contractor’s technicians shall have a minimum of five (5) years of experience providing the required services as outlined within this PWS and with WINDSX software applications.

• The Contractor’s technicians shall be qualified to coordinate with Base Communications Network Operations personnel when troubleshooting problems caused by either the Network, the software, or the connected devices.

• Upon notification of a system malfunction, the Contractor technicians shall arrive on site at the equipment location within four (4) hours.

1.16 Contractor Personnel: The Contractor shall provide the name of the Contract Manager (CM) and any alternates who shall act for the Contractor when the CM is absent. They shall be designated to the CO and COR, in writing, within ten (10) business days after the contract award date. The Contractor shall provide telephone numbers and email addresses where the CM and alternates may be contacted at any time. The CM or alternate shall have full authority to act for the Contractor on all matters relating to operation of this contract at the OC-ALC on Tinker Air Force Base (AFB). The CM or alternate shall be available to meet on the installation with Government personnel designated by the CO to discuss problem areas. The Contractor shall provide a CM who can read, write, speak, and understand English fluently.

1.16.1 The Contractor and Contractor personnel shall be required to identify themselves as contractor personnel by introducing themselves or being introduced as Contractor personnel. The Contractor personnel shall also display distinguishing badges or other visible identification for meetings with Government personnel or while performing work for the OC-ALC on Tinker AFB.

The Contractor and Contractor personnel shall identify themselves as Contractor employees in telephone conversations and in formal and informal written correspondence.

1.17 Listing of Contractor Employees: The Contractor shall provide an initial listing of names and position titles of employees who will come to Tinker Air Force Base to the COR within five

(5) business days after the contract award date. Within ten (10) business days, the Contractor shall also provide an updated listing of personnel to the COR when employees affecting the work of this contract change status or position.

1.17.1 The Contractor shall not employ persons on this contract if such employee is identified to the Contractor as a potential threat to the health, safety, security, and/or general well-being, or operational mission of the installation and its population. The Contractor shall not employ any person who is an employee of the United States (US) Government if the employment of the person would create a conflict of interest. The Contractor shall not employ any person who is an employee of the Department of the Air Force (AF), either military or civilian, unless such person seeks and receives approval according to the DoD 5500.7-R Joint Ethics Regulations (JER). In addition, the Contractor shall not employ any person who is an employee of the Department of the AF if such employment would be contrary to the policies contained in Air Force Instruction (AFI) 64-106, Air Force Industrial Labor Relations Activities. The Contractor shall be prohibited from employing off-duty CORs who are providing surveillance on any contracts/sub-contracts awarded to the Contractor. All contract personnel, depending on particular condition, occasion, or place or job assignment shall be required to wear professional and suitable attire. All Contractor personnel shall conduct themselves in a professional and courteous manner. The selection, assignment, reassignment, transfer, supervision, management, and control of contractor personnel in performance of this PWS shall be the responsibility and prerogative of the Contractor; however, the Contractor shall comply with the requirements set forth in this PWS and Tinker AFB regulations concerning the conduct of employees as referenced herein. The Contractor shall employ and maintain a technically trained and experienced work force.

1.18 Environmental Certification: The Government will ensure the part or equipment is clean, drained and purged before it is transferred to the Contractor for repair. The Government will provide written certification of such to the Contractor prior to shipment or pick up of the part or equipment. Certification will be by official correspondence with a statement which specifies the part or equipment is certified to be clean, drained and purged. In addition, as a minimum, said certification will contain description of the part or equipment, make, model, serial number, and OC number (if applicable). This certification will be provided to the COR three (3) business days prior to the pick-up or shipment of the part or equipment. The COR will, in turn, provide it to the Contractor within two (2) business days prior to the pick-up or shipment of the part or equipment.

1.18.1 The Contractor shall ensure and provide written certification that the repaired part or equipment is cleaned to remove all hazardous contaminants, dirt, shavings, oil, or grease, and drained and purged to remove all fluids, oils and liquids before returning to Tinker AFB.

Certification shall be by official correspondence with a statement which specifies the part or equipment is certified to be clean, drained and purged. In addition, as a minimum, said certification shall contain description of part or equipment, make, model, serial number, and OC number (if applicable). This certification shall be provided to the COR two (2) business days prior to the return of the part or equipment.

1.19 Environmental Protection & Safety: The Contractor shall be knowledgeable of and comply with all applicable federal, state and local laws, regulations, instructions and requirements regarding environmental protection and occupational safety and health. The Contractor shall comply with any laws, instructions or regulation changes during the term of this contract.

1.19.1 Contractors shall be compliant Tinker Air Force Base (TAFB) Supplement to Air Force Manual (DAFMAN) 32-7002, “Environmental Compliance and Pollution Prevention”, Tinker AFB procedures per Tinker Air Force Base Hazardous Waste Management Plan (TAFB HWMP), and Complex procedures per Oklahoma City Air Logistics Complex (OC-ALC) Supplement to DAFMAN 32-7002, “Environmental Compliance and Pollution Prevention” and OC-ALCI 32-101 “Air Quality Record Keeping Procedure”. Publications are available digitally on e-Publishing website at www.e-publishing.af.mil <http://www.e-publishing.af.mil> for downloading or ordering.”

1.20 Hazardous Material (HAZMAT): If no HAZMAT will be brought on base or used in performance on this contract, the contractor shall certify “No HAZMAT will be brought on base” or “No HAZMAT Usage” by official correspondence. This certification shall be provided to the COR within ten (10) days after award. Upon COR receipt of the certification, the requirements of this section no longer apply. Appropriate penalties for the contractor shall be assessed if found in violation of above certification.

1.20.1 The Contractor shall not store chemicals or hazardous material (HAZMAT) on Tinker AFB. Contractors shall be compliant with HAZMAT management procedures per Oklahoma City Air Logistics Complex (OC-ALC) Supplement to DAFMAN 32-7002, “Environmental Compliance and Pollution Prevention”. The Contractor shall maintain a log of all HAZMAT that is used on base. This usage log shall be provided to the COR monthly, the last business day of each month, or when the required work is completed. The COR will forward the records to the Unit Environmental Coordinator (UEC) no later than the fourth (4th) day of the following month or the first (1st) subsequent business day.

1.21 Safety Data Sheet (SDS) and Labeling: Upon COR receipt of the “No HAZMAT Usage” certification, the requirements of this section no longer apply.

1.21 The Contractor shall not transport, ship or use any chemical, material or substance used in the performance of this PWS on Tinker AFB before written approval is provided by 72 ABW/CEIE, Natural Infrastructure Management (Environmental Compliance). The Contractor shall submit to the COR, ten (10) calendar days after contract award date all Safety Data Sheets (SDSs). The Contractor shall receive approval from the COR prior to shipping any chemical, material or substance to Tinker AFB. A copy of the manufacturer SDS shall accompany the shipment. Contractor shall comply with the effective dates for SDS requirements IAW the Occupational Safety and Health Administrations (OSHA) Hazardous Communication Standard, Title 29, Code of Federal Regulation (CFR) Part 1910.1200. The Contractor shall ensure containers of hazardous chemicals are labeled with the following information, prior to shipping to Tinker AFB IAW OSHA Hazardous Communication Standard, Title 29, CFR Part 1910.1200 (2012): product identifier; signal word; hazard statement(s); precautionary statement(s);

pictogram(s); and name, address and telephone number of the chemical manufacturer, importer, or other responsible party. The COR will forward all SDS submittals to 72 ABW/CEIE for approval. A current manufacturer SDS shall be submitted to the COR if the Contractor changes manufacturer or vendor for any chemicals that were prior approved. The Contractor shall maintain copies of manufacturer SDSs for all chemicals and SDSs shall be readily accessible at all times by Contractor personnel as well as government employees.

1.22 Hazardous Waste: If no HAZWASTE will be generated during performance of this contract, the contractor shall certify “NO Hazardous Waste Generation” by official correspondence. This certification shall be provided to the COR within ten (10) days after award. Upon COR receipt of the “No Hazardous Waste Generation” certification, the requirements of this section no longer apply. Appropriate penalties for the contractor shall be assessed if found in violation of above certification.

1.22.1 The Contractor shall dispose of contaminated solid waste, spent or processed chemical solutions, used rags and hazardous waste in government furnished waste containers located in the shop or area where the work is being performed. The Contractor shall notify the COR if the required waste containers are not available on site.

1.23 Discharges: Any discharges into Tinker’s industrial waste treatment plant (IWTP) or sanitary sewer shall be approved and done IAW Tinker Industrial Wastewater Discharge Permit as instructed by 72 ABW/CEIE, Natural Infrastructure Management (Environmental Compliance). Notice of intent documentation shall be provided to the COR within ten (10) days after award. The COR will submit the required notice of intent documentation to the UEC for 72 ABW/CEIE approval. The Contractor shall not discharge into IWTP and sanitary sewer prior to approval issued by 72 ABW/CEIE. The Contractor shall maintain records of written approval issued by 72 ABW/CEIE for discharges into IWTP and sanitary sewer.

1.24 Off-Site Discharges: For discharges outside of Tinker AFB, the Contractor shall ensure wastewater discharges that may contain pollutants resulting from any contracted service, go to a state or federal permitted treatment facility such as a municipal Publicly Owned Treatment Works (POTW). The Contractor shall provide official correspondence ten (10) calendar days after contract award date to the COR from the POTW that states the POTW is permitted for all pollutants that the Contractor may discharge during the contracted service.

1.25 Spills: Upon occurrence of any spill that could enter the storm system or cause any harmful environmental effects, the Contractor shall immediately call 911 to report the incident. When possible, the Contractor shall use a base telephone to receive help from Tinker AFB 911. If using a cell phone, the Contractor shall request Tinker AFB 911. The Contractor shall immediately report all environmental spills to the COR and UEC. The Contractor shall provide five (5) copies of a typed or written report about the incident within four (4) clock hours as follows:

1.25.1 One (1) copy to CO, two (2) copies to the COR, a copy for UEC and one (1) copy for record. The format of the report shall be left up to the Contractor, but the report shall contain the following information:

1.) Name and contact number of person reporting the spill 2.) Date and time of incident 3.) Location and source of spill 4.) Substance or pollutant spilled 5.) Amount spilled and rate of discharge 6.) Any damages or injuries involved 7.) Extent of area impacted 8.) Potential hazards 9.) Actions taken 10.) Organizations contacted 11.) Remarks Section - that addresses the cause of the spill (e.g. human error, equipment, etc.) and whether 911 was called and which agencies responded.

1.26 Environmental Training: Upon COR receipt of the “No Hazardous Waste Generation” certification, the requirements of this section no longer apply.

1.26.1 Contractor personnel performing duties in the service of this PWS shall have training that acquaints the person with the details of Resource Conservation Recovery Act (RCRA) regulations in 40 CFR 260 through 279; applicable State Laws and regulations; DoD, Air Force and local requirements. This training can be obtained through creditable training institutions or companies. All training shall be approved by 72 ABW/CEIE, Natural Infrastructure Management (Environmental Compliance). RCRA training is available at http://www.natlenvtrainers.com/RCRA-hazardous-waste.htm;

http://www.skillsoft.com/catalog/detail.asp?CourseCode=esh_sah_a34_sh_enus000000 <http://www.skillsoft.com/catalog/detail.asp?CourseCode=esh_sah_a34_sh_enus000000> and http://www.lion.com/Storing-Hazardous-Waste-for-LQGs at the Contractor’s expense. Prior to obtaining training, the Contractor shall provide the name of the training institution or company and course description to the COR for approval within ten (10) calendar days after contract award date. Once written approval is received from the COR, the Contractor shall provide the environmental training certificates for employees performing duties in the service of this PWS to the COR, within thirty (30) calendar days after contract award date. In addition to the required environmental training, Contractors shall be compliant with Tinker AFB procedures per TAFB HWMP, “Hazardous Waste Management”.

1.27 Forms, Technical Orders (T.O.), AFI, Air Force Material Command Instructions (AFMCI), and Publications: The Contractor shall obtain the forms and publications expressly required to perform the work in this contract via the internet at www.e-publishing.af.mil. In the event a form or publication is not available online, the COR will provide the form, instruction, or publication to the Contractor upon the Contractor’s written request (e-mail is acceptable). In the event, laws, regulations, T.O.’s, AFI’s, or AFMCI’s change during the term of this contract, the Contractor shall be required to comply as the changes come into effect. Contractors delivering or handling official United States Air Force (USAF) records shall comply with the applicable records management regulations in AFI 33-322, Chapter 3, in its entirety.

1.28 Foreign Object Damage (FOD) and Dropped Object Prevention: Contractor personnel who work in or travel though areas near operational and production aircraft, engines, munitions, missiles, drones, space systems, support equipment, Aerospace Ground Equipment (AGE), trainers, and the Contactor personnel operating vehicles and equipment on flight lines, runways, taxiways, parking ramps, and in aircraft hangers and maintenance areas are required to receive the FOD/DOP training and to comply with AFI 36-2650, AFMC Supplement 1, paragraph 9.2., and A4.4.4. (Initial)/A4.4.5. (Refresher). The Contractor and Contractor personnel shall acknowledge the FOD/DOP training either by viewing the Digital Versatile Disc (DVD) provided by the GPOC or the You Tube site, http://www.youtube.com/watch?v=tYcbodjFPnM.

1.28.1 The Contract Manager shall provide written certification to the GPOC for each employee within ten (10) business days after the contract award date. The certification shall have the title of the training, the name of the person who received the training, and the date of the training. The Contractor shall also ensure all new employees view the FOD/DOP training and provide written certification of training to the GPOC prior to the employees starting work in the OC-ALC shops.

Every 36 Months, the Contractor and Contractor personnel shall be required to review the FOD/DOP training and to provide written certification to the GPOC.

1.29 OC-ALC Security and OPSEC training: All Contractor personnel working on base in the OC-ALC shall be required to read the OC-ALC Security and OPSEC briefings. The COR will ensure the Security and OPSEC briefings are available for review by the Contractor. The Contractor shall provide the COR with a report within five (5) business days after receiving the briefings. The report shall contain the employee’s name and the date of review. These requirements are IAW AFI 16-1404, “Information Security Program”, Chapter 6, Paragraph 6.2-6.2.3, 6.4- 6.4.4.; DoDI 5220.22 “Industrial Security”, Section 9, Paragraph 9.2(6).; AFI 10-701, “Operations Security”, Chapter 4, Paragraph 4.4. and OC-ALC 16-1404, “OC-ALC Security”, Paragraph 7.

1.29.1 The original contract sponsor shall ensure delivery personnel are made aware that any photography or videography are not allowed on Tinker Air Force Base or its associated areas.

1.29.2 Additionally, the disclosure (sharing) of any Department of Defense information obtained from or while on Tinker Air Force Base, is unauthorized. Unauthorized disclosure can lead to severe penalties, including fines, imprisonment, and administrative action.

1.30 Housekeeping: The Contractor shall keep the work areas clean and neat IAW industry standards, OSHA, fire and safety standards, and this PWS.

1.31 Tool Control and Accountability: While performing contract services in or around Maintenance Production Shops, which includes ramp areas, the Contractor shall comply with AFI 21-101_AFMC Supplement 1, 21-101, Chapter 10 (all paragraphs) and OC-ALCI 21-112, paragraph 14.1. and 14.5.3. The Contractor shall provide the completed Tool Sheet Accountability prior to performing work in the OC-ALC industrial areas. The Tool Sheet Accountability is available from the COR. The Contractor or Contractor’s personnel shall inventory the container or bag of tools at the beginning of each workday and at the end of each workday. The Contractor personnel shall immediately notify the COR of any tools that are missing or lost from the work area or container (e.g. tool or job box or tool bag). The COR will report any missing Contractor’s tools which have not been located within one (1) hour after notification to the appropriate Government personnel. The CM shall ensure each employee on the job site receives a briefing from the COR about Housekeeping, FOD/DOP, and Tool Control prior to starting work in OC- ALC Industrial Areas.

1.32 Privately Owned Motor Vehicles (POV): Contractor Contractor’s personnel shall comply with the directives pertaining to the operation of POVs on Tinker AFB, per DAFMAN 31-116, in its entirety, “Motor Vehicle Traffic Supervision”. The Contractor shall comply with Tinker AFBI 24- 302, in its entirety for the operation of POVs within Tinker AFB.

1.33 Required Initial and Refresher Courses for On-Base Driver’s Training: The Contractor and all Contractor employees shall take and pass the on-base Driver’s Training Course before driving on or in the Ramp areas. The Contractor shall contact the COR to schedule training. On an annual basis, the Contractor shall take the refresher on-base Driver’s Training Course. The Contractor shall submit each employee’s on-base Driver’s Training Course certificates to the COR upon completion of the initial or refresher courses.

1.34 FOD Training for Vehicle Operations: Vehicle operators shall complete all FOD awareness and prevention training, as well as testing requirements, before driving any vehicle on the flight line. The Contractor shall comply with DAFI 13-213_TINKERAFBSUP a10.4.1 & 2.16.4.

a) A10.4.1 - Airfield entry points. Entry points are marked with warning signs stating you are entering the airfield. Only government or POV/contractor owned/government leased vehicles with an airfield or ramp pass are authorized on the airfield. A FOD checkpoint is located at each airfield entry point.

b) 2.16.4 - Contractors. In accordance with DAFMAN 91-203, it is the responsibility of the Contracting Division to ensure contractors understand and comply with the airfield driving program and base personnel security access requirements. Additionally, they will inform AM and 72 SFS of contractors who will have a requirement to drive on the airfield.

No contractor is authorized to drive on Tinker airfield until properly trained and access granted. This requirement must be written in contract agreements.

1.35 Restricted Area Badge Holders: The Contractor shall contact the GPOC within five (5) business days after the contract award date for details and forms. The Contractor employees shall submit a request for an identification credential, AFMC 496, within seven (7) business days of the contract award date. After the contractor badge is issued, the Contractor’s security manager shall initiate the AF 2583, Installation Records Check, by taking the form to Building (Bldg.) 6611.

The Contractor shall also fill out the AF 2586, Restricted Area Badge paperwork, then submit it with the AF 2583 to the Security Forces, 72 SFS Pass and Registration section, at Bldg. 6611.

Prior to the Contractor entering the restricted area, the GPOC will provide Phase I Security Training which explains the do's and don’ts for the restricted areas applicable to the Contractor.

1.36 Contractor IDs: All Contractor badges shall be surrendered when the contract expires, are no longer needed, or when the Contractor’s personnel are no longer working under the contract or for the Contractor. The Contractor’s IDs expire on the last day of the current contract PoP. If the contract is extended, the Contractor and the Contractor’s personnel shall obtain new ID badges.

The requirement to obtain new badges includes the CAC ID, the DBIDS ID, and AF Form 1199C, Controlled/Restricted Area Badge.

1.36.1 All CAC cards shall be returned to the Pass and Registration, Bldg. 6611, after the completion of the contract, when no longer needed, or when the Contractor’s personnel are no longer working under the contract or working for the Contractor. After the CAC card has been issued by Pass and Registration, the Contractor shall ensure that their employees are displaying and surrendering the card IAW the Installation Integrated Defense Plan, Tinker Plan 31-101, in its entirety. Five (5) calendar days after the badge has been returned to Pass and Registration, the Contractor shall provide copies of the turn-in receipts to the COR, either by US Postal Service or e-mail.

1.36.2 Contractors are assessed a fine of $50.00 when the badges have expired or are no longer required, if the CAC IDs, AF Form 1199C’s, AFMC Form 1168s, or DBIDS IDs are lost, stolen, or not returned to the Pass and Registration, Bldg. 6611. The 72 Security Forces Squadron (SFS) will attempt to fine the contract if money cannot be collected from the Contractor.

1.37 Visitors Pass: The Contractor shall contact the COR seven (7) business days before arriving on Tinker AFB in order to make arrangements for Visitors Passes. The COR will assign a sponsor for the Contractor from within the organization. The Contractor and the sponsor shall arrange to meet at Pass and Registration, building 6611 at the Tinker Gate which is South of I-40 off of Air Depot. The Contractor shall provide two (2) forms of identification, one of which shall be a picture ID, to the 72 SFS. The 72 SFS will provide an AF Form 75, Visitors Pass, which will be valid for up to thirty (30) calendar days.

1.38 Foreign Nationals: The Contractor shall notify the COR before sending a Foreign National representative to perform services. Special rules apply for foreign nationals visiting a US Government facility.

1.39 Safety and Health on Government Installations: While performing work under this contract on a Government installation, the Contractor shall comply with federal, state and local regulations, and DDAFMAN 91-203, “AIR FORCE OCCUPATIONAL FIRE AND HEALTH STANDARDS”, as established by this contract and Appendix C. The Contractor shall notify the CO, COR, and Government Contract Administrator (CA) within one (1) business day of any injuries that occur to contractor personnel while they are on the installation. The Contractor shall notify the CO, COR, and Government CA within one (1) business day of damage to Government property or equipment during the execution of the contract.

1.40 Communicating Hazards of Workplace (CHOW): Contractor’s onsite representative communicates all hazards being introduced to the worksite by the Contractor. This is accomplished prior to commencement of work and refreshed daily during performance, IAW Contractor’s Site Safety Plan.

1.41 Safety and Health Plan: The Contractor shall be responsible for compliance with the OSHA Public Law 91-596. The Contractor shall submit a Safety and Health Plan (SHP) and corresponding site safety checklist to the CO and the COR (see Appendix C).

1.42 Combating Trafficking in Persons: IAW DFARS PGI 222.17, the COR shall pursue, as appropriate, the following methods of monitoring the Contractor’s performance regarding trafficking in persons such that non-compliances with FAR clause 52.222-50 are brought to the immediate attention of the Contracting Officer:

a. Keep the lines of communication open with the Contractor. At the Post-Award conference, remind the Contractor of his contractual responsibilities to notify the government if the Contractor receives notification of any alleged violations to this policy or if actions have been taken against the Contractor employees, subcontractor’s or subcontractor employees pursuant to the clause.

b. When appropriate, encourage Contractor to complete Human Trafficking Awareness Training.

c. Encourage the Contractor to take steps to investigate and eliminate slavery and human trafficking in their supply chains and to publish information for consumer awareness.

d. Periodically access the Department of State’s Trafficking in Person (TIP) website for updates and to view the latest reports. http://www.state.gov/g/tip

1.43 Speak Up for Safety: Safety surety is an integral part of our overall goal of establishing a world class safety and health program. Our “Speak Out for Safety” initiative ensures a partnership with contractors and government employees to further enhance safety to ensure we are looking out for all our partners and empowers all employees to actively participate in each other’s safety.

1.43.1 A safe workplace is everyone's business. As part of the contract team, military, civilian and contractor personnel are empowered to Speak Out for Safety (S.O.S.) when they observe an unsafe act.

1.43.2 Government personnel are empowered to intercede in events that pose imminent danger to personnel or catastrophic damage to property.

1.44 Emergency Procedures: The Contractor personnel shall follow the direction of the Government personnel with regard to emergency procedures, such as fire, tornado, active shooter, bomb threats, or other emergency. It is the responsibility of the Contractor to provide guidance and to establish procedures for its employees to respond to an emergency. It is the Contractor’s responsibility to account for their employees following an emergency evacuation. The Contractor personnel shall participate with the Government personnel in all fire and tornado drills at no additional cost to the Government.

1.45 Training – General (including but not limited to): The Government COR will provide training via slides, video, or classroom prior to the Contractor performing work at the OC-ALC.

The Government will be responsible for all approved costs associated with the training identified below. The COR will document training on and maintain copies of the completed AF IMT 2426, Training Attendance and Rating, as part of the contract surveillance file. The Government will add or remove training as required per Air Force Regulation.

1.45.1 The Contractor shall contact the COR prior to work being performed in order to accomplish the required training or to verify the required training as listed below has been completed:

Contractor Required Courses Course Number FOD and DOP Awareness Training Course Initial CHPMAS0000400SU AFMC FOD and DOP Awareness Training Refresher CHPMAS0001301CB Initial Fire Safety and Prevention Training CTESAF0000100SU Refresher Fire Safety and Prevention Training, Computer Based Training (CBT)

CTEMAS0002900CB

OC-ALC Environmental Accountability/Solid Waste Training, CBT MTEMAS9713800BR OC-ALC Human Factors Training, CBT MTEPDV9775100BR Environmental Management Systems (EMS) - General Awareness Training MTEENV9733070BR

Contractor Initial Airfield Driving Block Training Course (OC-ALC Contractors Only)

C03530C

Airfield Driving Annual Refresher, CBT C03530 Contractor Airfield Driving Annual Refresher (OC-ALC Contractors Only)

C03530CR

Flightline Drivers Training Initial Course MTEMAS0000135SU Flightline Renewal Briefing MTEMAS0006135JT Airfield Driver Competency Card Initial/Annual Training Update MTESAT0006134JT Controlled Area Training MTEMAS9712900BR

Controlled/Restricted Area Training MTEMAS9710130BR

Section Two

Performance Assessment

The Contractor shall be aware that in the absence of any contract requirement from the Service Summary (SS) does not detract from its enforceability nor limit the rights or remedies of the Government under any other provision of the contract. The Contractor shall ensure the following SS requirements are accomplished:

Service Summary (SS) Table 2-1

SS PERFORMANCE OBJECTIVE PWS

PARA.

PERFORMANCE

THRESHOLD

SS 1

The objective of PM is to protect the equipment capability and investment. During each of the four

(4) required quarterly visits, the Contractor shall perform all services necessary to maintain maximum performance of the equipment in accordance with Original Equipment Manufacturer (OEM) specifications. This includes, but is not limited to:

• Performing routine maintenance and adjustments to compensate for normal wear and prevent failures.

• Providing WINDSX software maintenance and updates as needed.

• Supplying all necessary labor, tools, equipment, materials, and parts required to complete the maintenance visit.

The Contractor shall provide a copy of the PM schedule to the Contracting Officer Representative (COR) within ten (10) business days after contract award. The Contractor shall notify the COR seven

(7) business days prior to each scheduled PM visit.

1.3. 75% Compliance

SS 2

Upon completion of any maintenance the Contractor shall provide a draft, written Service Report to the COR and SME.

1.9. 100% Compliance

SECTION THREE

3. GOVERNMENT FURNISHED PROPERTY AND SERVICES.

3.1. Government Furnished Property (GFP).

3.1.1. Government Property Repair/Maintenance (or Similar Requirement) On-Base.

Government Property Repair/Maintenance On-Base is not considered GFP in accordance with (IAW) Federal Acquisition Regulation (FAR) Parts 45 and 52.245 plus supplements. The responsible Government Organizations 76th AMXG for Government Property Repair/Maintenance On-Base will be responsible for the Government Property inventory, record keeping, reporting requirements (including Report of Survey), and disposal during the performance of this contract.

3.2. Government Furnished Services (GFS) are applicable during the performance of this contract. The Government will furnish the following services at Tinker AFB (TAFB), OK:

3.2.1. Security Forces. The Government will provide general on-base security forces’ service.

The security forces’ telephone numbers are 911 for emergencies, 405-734-2000 for crimes in progress and 405-734-3737 for non-emergency calls. The off-base 911 center receives 911 cell phone calls. Cell phone callers need to advise the 911 off-base center they are on TAFB in order to be connected with the on-base 911 center.

3.2.2. Fire Emergency and Routine Services. The Government will provide general on-base fire protection services. The Contractor shall comply with fire prevention rules and regulations enforced by the TAFB Fire Prevention Branch. Call 911 for emergencies. For routine fire prevention matters call 405-734-3981 or 405-734-3982 and 405-734-7964 for after hours and weekends. For routine calls to dispatch call 405-734-7964.

3.2.3. Utilities. The Government will provide utility services. These utilities include natural gas, electricity, water, and sewer for the sole purpose of accomplishing this contract. If the contractor requires additional utility services, it shall be the contractor’s responsibility to provide. Contractor shall use due care and diligence in efforts to conserve utilities to reduce utility costs.

3.2.4. Custodial Services. The Government will provide custodial services limited to the extent provided in the Base Custodial Contract(s) for the Government provided facilities.

3.2.5. Refuse Collection. The Government will provide refuse collection services limited to the extent provided in the Base Refuse Collection Contract(s) for the Government provided facilities. The Government will only allow non-hazardous refuse to be emptied into the nearest authorized refuse dumpster for trash collection. Do not use Government dumpsters to dispose of construction debris.

3.2.6. Insect and Rodent Control. The Base Civil Engineering Entomology will provide service for Government provided facilities.

3.2.7. Grounds Maintenance. The Government will provide grounds maintenance services limited to the extent provided in the Base Grounds Maintenance Contract(s) for the Government provided facilities.

3.3. Government Property Incidental to the Government Installation or Site.

Not Applicable

3.4. Intangible Government Property.

Narrative Below.

Intangible Government Property is not covered by FAR Part 45 plus supplements but is covered by FAR Part 27 and DFARS Part 227 plus supplements.

When applicable and in accordance with Government procedures, the Government will furnish, without cost, Intangible Government Property to the Contractor. All Intangible Government Property shall remain at all times sole property of the U.S. Government. All Intangible Government Property used, input, processed, acquired, modified, developed, and/or generated by the Contractor in support of this contract, in any media, shall remain at all times sole property of the U.S. Government.

The Contractor may not use or disclose any Intangible Government Property for any purpose or in any manner not specifically authorized or required by the contract and this PWS.

The Contractor shall ensure all Intangible Government Property is secured at the close of each workday. The Contractor shall use reasonable care to avoid losing and/or damaging Intangible Government Property. If the Contractor’s failure to use reasonable care causes loss and/or damage to Intangible Government Property, the Contractor shall be liable for the cost to replace the Intangible Government Property, which may be deducted from the contract price.

The Contractor shall use, input, process, maintain, and return all Intangible Government Property in the English language, readable and in a readily retrievable format, which requires no additional software or tools to read and retrieve beyond those already installed on the affected U.S. Government computers. The Contractor shall not return any Intangible Government Property by Universal Serial Bus (USB) thumb drives or equivalent devices.

During contract performance, contract completion, and/or termination, the Contractor shall return all Intangible Government Property to the Government COR or GPOC. The Contractor shall comply with the applicable contract clauses and this PWS.

3.5. Contractor Acquired Property (CAP), Time & Material (T&M), Labor Hour (LH), Cost, or Travel Contract Line-Item Numbers (CLINS).

Not Applicable