Electronic Bid Notice (6).pdf

ELECTRONIC BID NOTICE TO PROPOSERS

STONE HOLLOW ROAD PROJECT

STATE GAME LANDS #64

PROJECT NO: PGC-64-25-01

Pennsylvania Game Commission (PGC)

2001 Elmerton Avenue

Harrisburg, PA 17110-9797

March 6, 2025

The Pennsylvania Game Commission (PGC) is soliciting electronic bids for maintenance of a section of Stone Hollow Road on State Game Lands (SGL) #64. The scope of the project includes making drainage improvements, road surface preparation and roadway construction with #2A coarse aggregate. Bids will be opened electronically in the Division of Contracts and

Procurement, 2001 Elmerton Avenue, Harrisburg, PA 17110-9797, on Thursday, March 27, 2025 at 2:00 PM.

When bidding, amount bid should be in dollars and cents-----no fractions of a cent will be accepted.

Questions concerning project specifications and requirements should be directed to Foster

Schaffer in the PGC Engineering Division at 717-787-4250, ext. 73322. Any questions concerning completion of an electronic bid should be directed to the PGC Procurements Division at 717-787-6594.

Bidders should visit the site to ascertain the pertinent conditions such as existing road surface conditions, drainage patterns and other working conditions. Contact Rodney Mee, PGC

North Central Region Group 2 Land Manager at 570-398-4744 to get directions and site information. This is the phone number for the Game Commission’s regional office in Jersey

Shore. The dispatchers at the regional office will relay messages to Mr. Mee. You may also contact Shawn Evingham, PGC Potter County Crew Foreman at 814-698-2378. This phone number is for the PGC Potter County maintenance building on State Game Lands #204. The personnel that operate out of this building are frequently in the field; please leave a message and your call will be returned. The project area is gated and may not be open to public travel.

Permission is not required to visit the site; however, we recommend contacting Mr. Mee or Mr.

Evingham for directions and for status of road conditions before going to the site.

Attached to the project listing in electronic format are Terms and Conditions of Project, Conditions for Construction Contracts and Technical Specifications (Sections 1 through 11).

Two drawings titled “Stone Hollow Road Project” are also attached. All bids must be submitted electronically using the SRM system and must be submitted by 2:00 PM on March 27, 2025. A bid guarantee or bond is not required.

The Commonwealth reserves the right to reject any and all bids, to waive technical defects in bids and to accept or reject any part of the bid deemed in the best interests of the

Commonwealth. Except as otherwise provided by law, award will be made to the lowest responsible and responsive bidder, and all bidders will be advised of the bid results. A Purchase

Order will be generated at the time of award without further input from the successful bidder.

Awarded vendor will be sent a copy of this document and no work will be authorized until the vendor is in receipt of the Purchase Order.

All vendors who conduct business with the Pennsylvania Game Commission must have a

Vendor No. assigned to them in order to receive payment from the Commonwealth. Effective immediately, vendors may access the website www.pasupplierportal.state.pa.us or phone 877-

435-7363 or 717-346-2676 or email RA-PSCSRMPORTAL@pa.gov for assistance to register as a new vendor or, if you are an existing vendor, to change a main or remit to address. This is a

DGS website so you need to contact them directly if you have any problems with the website.

http://www.pasupplierportal.state.pa.us/ mailto:RA-PSCSRMPORTAL@pa.gov