EHR_RFP Summary.docx
DOCX document 27 KB Posted
- Solicitation number
- 2137643
- Issued by
- Allegany County, New York
About this file
This is an RFP Summary and related state and local contract opportunity document for SUNY College of Technology at Alfred, a public higher education institution in New York. Alfred State College is soliciting proposals for a comprehensive Integrated Student Health & Counseling Electronic Health Record (EHR) system designed to support coordinated, student-centered care across student health, counseling, psychiatry, and wellness services. The procurement allows vendors to propose solutions for 3, 4, or 5-year contract terms. Questions regarding the procurement must be submitted to crissk@alfredstate.edu no later than August 10, 2026, with responses provided by August 14, 2026. No sealed bid meeting will be held, and all proposals must be submitted electronically via email to the designated campus contact. The college intends to make a discretionary award under NYS Education Law 355(5)(a) for up to $125,000.
The EHR system must provide a unified health record integrating medical, counseling, psychiatric, and wellness data with appropriate segmentation of sensitive behavioral health information and full compliance with FERPA and HIPAA requirements. Core capabilities include discipline-specific clinical documentation templates with embedded assessments such as CCAPS, e-prescribing functionality, crisis and risk management tools with suicide risk and threat assessment capabilities, secure telehealth support, student engagement through a mobile-friendly portal, comprehensive scheduling and triage functionality, and reporting and analytics including NYSIIS integration. The system must integrate with Banner/Ellucian student information systems, support Microsoft Entra SSO with multi-factor authentication, and enable standards-based interoperability through HL7/FHIR. The successful contractor must comply with NYS Finance Law Sections 139-j and 139-k (Lobbying Law), submit vendor responsibility documentation, provide valid and current NYS Workers' Compensation and Disability forms, and comply with NYS Tax Law Section 5-a.
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Other files
| File | Type | Posted |
|---|---|---|
| 139-m Certification Attachment.docx | DOCX document | |
| EHR needs list.docx | DOCX document |
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RFP Summary: Integrated Student Health & Counseling EHR System Purpose The institution is seeking vendor proposals for a comprehensive Electronic Health Record (EHR) system to support an integrated model of care across student health, counseling, psychiatry, and wellness services. The solution must enable coordinated, student-centered care while ensuring compliance with FERPA and HIPAA regulations in a higher education environment.
Scope of Requirements The selected solution must provide the following core capabilities:
Unified Health Record A single, longitudinal student health record that integrates medical, counseling, psychiatric, and wellness services, with the ability to appropriately segment sensitive behavioral health data.
Privacy, Security, and Compliance Support for FERPA/HIPAA hybrid environments, including role-based access controls, consent management with student-directed permissions, protection of sensitive records, and audit trails.
Integrated Care Workflows Support for collaborative care including shared care plans, screenings, referrals, and case management for high-risk students.
Scheduling and Access Comprehensive scheduling across services, including waitlists, triage tools, and self-scheduling capabilities.
Clinical Documentation and Tools Discipline-specific templates, embedded assessments (including CCAPS), e-prescribing, and external document management.
Student Engagement Secure, mobile-friendly portal for scheduling, communication, and record access, integrated with campus systems like Banner.
Crisis and Risk Management Tools for suicide risk, threat assessment, crisis documentation, and alerts for high-risk students.
Reporting and Analytics Utilization, outcomes, compliance, and population health reporting, including NYSIIS integration.
Interoperability and Integration Standards-based interoperability (HL7/FHIR) and integration with student information systems and campus platforms.
Telehealth Support Secure telehealth functionality with documentation and consent workflows supporting hybrid care models.
Usability and Configuration Intuitive interface, configurable workflows, and tools to reduce administrative burden.
Billing and Financial Management Support for insurance billing, student fees, and campus billing integration.
Technical Requirements Must support Microsoft Entra SSO with MFA, integrate with Banner/Ellucian Ethos, allow API/file data exchange, support student ID synchronization, and enable immunization data retrieval.
Goal To implement a scalable, interoperable solution that enhances care coordination, improves student engagement, ensures compliance, and supports data-driven decision-making.
File details come from the government source that posted it. Updated .