effingham 5 day janitorial Pre-Bid Walk Through Notice-Mandatory - D0700 Effingham (1).pdf
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- Attached to
- 5 Day Janitorial D0700 Effingham
- Solicitation number
- 27-416-CMS-BOPM4-B-54617
- Issued by
- St. Clair County, Illinois
About this file
This is a Mandatory Pre-Bid Walk Through Notice for a janitorial services contract issued by the City of Effingham, Illinois. The procurement seeks to establish a five-day janitorial contract for the facility located at 400 W. Wabash Ave., Effingham, IL 62401. The janitorial services include daily tasks such as restroom cleaning and sanitization, floor mopping, carpet vacuuming, waste and recycling removal, and cleaning of common areas and touchpoints. Twice-weekly tasks encompass exterior glass cleaning and sidewalk maintenance, while weekly tasks include floor buffing, dusting, and semi-annual tasks of carpet shampooing and window washing. A mandatory pre-bid walk through is scheduled for November 4, 2026, at 10:00 a.m., with the bid opening set for November 9, 2026, at 9:00 a.m. Prospective bidders must attend the site inspection and walk through presentation to familiarize themselves with facility conditions; bidders who do not attend will have their bids deemed non-responsive. The BidBuy Reference Number is 27-416CMS-BOPM4-B-54617, and prospective bidders should contact Jeff Calhoun at 217-278-3447 for additional information.
Bidders attending the mandatory pre-bid walk through must provide formal identification and adhere to strict attendance requirements including no late arrivals or early departures, as the site visit begins promptly at the appointed time. Additionally, bidders are restricted from representing more than one company during the inspection. Social distancing guidelines are encouraged, requiring bidders to maintain at least six feet of distance from other attendees and avoid gathering in groups. The file does not contain information regarding pricing terms, set-asides, contract duration, renewal options, or funding sources.
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Text version
Mandatory Pre-Bid Walk through Instructions
A Pre-Bid Walk through will be held for the purpose of explaining the procurement requirements. Potential bidders will have the opportunity to ask questions regarding the solicitation requirements at the Pre-Bid Walk through.
Title of Procurement: 5 Day Janitorial D0700 Effingham
BidBuy Reference Number: 27-416CMS-BOPM4-B-54617
Pre-Bid Walk Through Date: 11/4/26 Pre-Bid Walk Through Time: 10:00 a.m.
Bid Opening Date: 11/9/26 Bid Opening Time: 9:00 a.m.
Location Information
Location Address: 400 W. Wabash Ave., Effingham, IL 62401.
Location Contact: Jeff Calhoun
Location Contact Phone #: 217-278-3447
It is mandatory, that prospective bidders attend a scheduled inspection and walk through presentation to inspect premises and familiarize themselves with conditions of the grounds prior to submitting a bid. Bidders who do not attend this mandatory walk through will have their bid deemed non-responsive.
Potential bidders should be aware:
• You may be asked for formal identification.
• No late arrivals or early departures. The site visit starts promptly at the appointed time.
• You may not represent more than one company.
PPE AND SOCIAL DISTANCING RULES FOR BIDDERS
• All bidders are encouraged to follow social distancing guidelines-- Stay at least 6 feet (about 2 arms’ length) from other people and do not gather in groups.
File details come from the government source that posted it. Updated .