ECAO_SOW_Draft.docx
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- Attached to
- EC-ECAO Exterior Door Replacement
- Solicitation number
- 140RR027Q0011
- Issued by
- Not on record
About this file
This is a Statement of Work (SOW) for the replacement of 10 exterior door assemblies at the Eastern Colorado Area Office (ECAO) facility located at 11056 W. County Road 18 E., Loveland, Colorado. The project requires replacement of doors at various locations throughout the main building (main level, basement, and second floor), including frames when necessary, hardware, weather seals, and related components. Specific work includes removing existing doors and preparing openings; installing new doors matching existing configurations unless otherwise directed; integrating card-access hardware at designated locations; connecting automatic operators and push-button actuators where required; and restoring affected surrounding areas including concrete, CMU, aluminum framing, paint, sealants, and weatherproofing. The contractor must verify all door opening dimensions and site conditions before ordering materials and comply with applicable Federal, Colorado, and Larimer County codes and standards.
The period of performance is 180 calendar days from the Notice to Proceed, with a work schedule to be submitted within 10 days of NTP. Work must occur during normal business hours (Monday-Friday, 8:00 AM-4:30 PM) while the occupied facility remains operational, requiring coordination with ECAO staff and maintenance of required access routes. The contractor shall attend a Government-scheduled site visit before submitting a quotation to observe existing conditions affecting door selection and installation. Submittals required before on-site work include a work plan and schedule; product data for doors, frames, hardware, and glazing; shop drawings showing door/frame dimensions and interfaces; and finish samples for Government selection. Acceptance criteria require correct door types and configurations at each location, proper security and access control functionality, weather seal integrity, and restoration of affected finishes. Commercial warranties must cover products and work for at least one year following final acceptance.
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STATEMENT OF WORK
ECAO FACILITY REFRESH – EXTERIOR DOOR REPLACEMENT
1. Project Overview
1.1 Purpose
Replace the 10 exterior door assemblies identified in this SOW and Attachment 5. Include frames when required, hardware, weather seals, and related components. At designated doors, connect new hardware to the existing card-access system and automatic operators. All doors must operate safely, resist weather and pest entry, and meet applicable code requirements.
1.2 Work Areas and Required Outcomes
| Item |
| Location |
| Existing condition |
| Required finished outcome |
| 1 |
| Main Building/Main Level/Primary Entrance |
(See Reference Photo 1)
| The existing building’s main entrance features a set of full-lite, double metal‑framed doors serving as the main entrance. This door is accessed by card. |
| Replace the double-door storefront entry. Include code-compliant hardware integrated with the existing card reader/security system. Restore affected surrounding areas. |
| 2 |
| Main Building/Main Level/Interior Vestibule Doors (See Reference Photo 2) |
| Immediately beyond the main entrance vestibule, a second set of full-lite, double doors with metal‑framed provides access further into the building. No key card is necessary to access doors. |
| Replace the double full-lite vestibule doors with like-for-like doors and code-compliant hardware. No card access is required. Restore affected areas. Follow Attachment 5 for automatic operator and push-button requirements. |
| 3 |
| Main Building/Main Level/North-Side Entry Vestibule Door |
| Inside the vestibule on the north side a single‑leaf full-lite door with a metal frame exists. This is not used as a daily exit door but needs to function as an emergency exit as required. No key card is necessary to access door. |
| Replace the single full-lite door with a like-for-like assembly and code-compliant emergency-egress hardware. No card access is required. Restore affected areas. |
| 4 |
| Main Building/Main Level/South‑West Elevation Door (See Reference Photo 4) |
| A small concrete exterior stairway along the south‑west elevation leads up to a single full-lite door, with a metal frame, and a solid panel above the door. This door is accessed by card. |
| Replace the single full-lite door and integrate hardware with the existing card reader/security system. Restore affected areas. |
| 5 |
| Main Building/Main Level/East Elevation Door (See Reference Photo 5) |
| A single‑leaf glazed metal‑framed door is located along the east elevation. This door is accessed by card. |
| Replace the single full-lite door and integrate hardware with the existing card reader/security system. Improve seals to reduce pest entry. Restore affected areas. |
| 6 |
| Main Building/Main Level/North Side of West Elevation Door (See Reference Photo 6) |
| The door assembly consists of double full-light, metal‑framed doors with a sidelight on each side. No key card is necessary. |
| Replace the double full-lite doors and both sidelights with a like-for-like assembly and code-compliant hardware. No card access is required. Restore affected areas. |
| 7 |
| Main Building/Basement Level/South Elevation Door |
| A single half-lite metal framed door is located on the south elevation. The solid panel is on the latch side and a paneled transom is located above the assembly. This door is accessed by card. |
| Replace the single half-lite door and associated assembly as needed, preserving the existing configuration and transom. Integrate hardware with the existing card reader/security system. Restore affected areas. |
| 8 |
| Main Building/Basement Level/North Elevation Door (See Reference Photo 8) |
| On the opposite (north) side of the basement, there is a single half-lite door with a metal frame. This door is accessed by card. |
| Replace the single half-lite door with a like-for-like assembly and integrate hardware with the existing card reader/security system. Restore affected areas. |
| 9 |
| Main Building/Basement Level/East Facing Room Door (See Reference Photo 9) |
| Near the north side of the basement, facing east, a small open room contains half-lite double doors with metal frames. A solid metal panel is installed above the double door assembly. No key card is necessary. |
| Replace the double half-lite doors and the solid panel above them with a like-for-like assembly and code-compliant hardware. No card access is required. Restore affected areas. |
| 10 |
| Main Building/2nd Level/South Facing Door |
| The second floor has one full-lite door with a metal frame. This door is accessed by card. |
| Replace the single full-lite door with a like-for-like assembly and integrate hardware with the existing card reader/security system. Restore affected areas. |
1.3 Background and Existing Conditions
The Eastern Colorado Area Office (ECAO) is located at 11056 W. County Road 18 E., Loveland, Colorado 80537. The building was built in the 1950s and serves about 55 Federal employees.
Many exterior doors and their hardware are worn or misaligned. Gaps around doors and thresholds allow pests inside and make some doors difficult to close or lock.
These gaps also let heated or cooled air escape and outside air enter.
Replacing the doors and hardware will improve security, weather protection, pest control, comfort, and energy efficiency.
Conditions that may affect the work include settled or uneven openings, worn hardware, gaps, deteriorated sealants, and interfaces with concrete, concrete masonry units (CMU), aluminum framing, and existing walls. Asbestos, lead, mold, or concealed conditions may also be present. See Section 3.5 for requirements if suspect materials are encountered.
1.4 Limits of Work
The work is limited to Door Items 1–10 shown in the door schedule, floor plans, and reference photographs. It includes each identified door opening and the related frame, threshold, sidelight, transom, adjacent materials, and finishes that must be altered or restored to complete the replacement. Work outside these limits is excluded unless this SOW specifically includes it.
2. Scope of Work
2.1 General Requirement
The Contractor shall provide all labor, supervision, materials, equipment, tools, transportation, protection, testing, cleanup, and other work needed to complete the project, except items the Government specifically provides. Any design or construction documents required for the installation must identify the materials, dimensions, interfaces, hardware, electrical connections, and other details needed for complete installation.
2.2 Specific Work
The Contractor shall complete the following work:
Verify all door opening dimensions and site conditions before ordering fabricated or non-returnable materials.
Remove and properly dispose of existing doors, frames when replacement is required, hardware, glazing, weatherstripping, access-control components where present, sealants, and demolition debris.
Prepare each opening, frame, threshold, surrounding wall, and adjacent finish for the new installation. Remove deteriorated sealants and correct visible alignment or substrate issues within the defined work limits. Notify the Contracting Officer of conditions that may require work outside those limits.
Provide and install new doors and related components matching the existing configuration unless the door schedule or approved submittals state otherwise. Include insulated glazing where applicable, weather seals, thresholds, commercial-grade hardware, and automatic operators or push-button actuators where required. Integrate card-access hardware at the locations identified in the door schedule.
Connect, adjust, and test the new hardware, access-control interfaces, automatic operators, push-button actuators, and affected electrical connections. Verify safe egress, security operation, and applicable code compliance.
Repair and restore surfaces disturbed by the work so they match adjacent existing finishes as closely as practicable. Include affected concrete, CMU, aluminum framing, paint, sealants, thresholds, and weatherproofing.
Protect employees, occupied areas, and Government property. Keep work areas orderly and remove temporary protection and debris when work is complete.
2.3 Exclusions
The work does not include plumbing relocation, ceiling-grid replacement or reconfiguration, moving Government furniture, IT/network programming, access-control software changes beyond hardware integration, hazardous-material investigation or remediation beyond the information provided by the Government, or structural modifications to load-bearing components. Work outside the defined door-replacement limits requires direction from the Contracting Officer.
3. Technical Requirements
3.1 Codes, Standards, and Permits
The Contractor shall comply with applicable Federal, Colorado, and Larimer County codes, standards, ordinances, and regulations identified by the contract documents. If requirements appear to conflict, notify the Contracting Officer before proceeding.
3.2 Materials and Workmanship
Provide new materials suitable for the intended commercial use unless this SOW allows otherwise.
Products shall meet the requirements in the applicable door schedule and approved submittals and shall be installed according to the manufacturer's written instructions.
The Contractor shall provide color and finish samples for the Government to review. The Government will select or specify the required colors, profiles, and visible finishes before the Contractor orders or installs affected materials.
Completed work shall be aligned, properly fitted, free of visible damage, and finished consistently at edges, transitions, penetrations, and interfaces.
3.3 Site Visit
Offerors shall attend the Government-scheduled site visit before submitting a quotation.
The purpose of the visit is to allow offerors to review existing conditions that may affect door selection, installation, and pricing.
Offerors shall verify, at a minimum:
· Door opening dimensions and frame conditions.
· Door configuration, glazing, hardware, and visible finishes.
· Card-access components, automatic operators, and push-button actuators where present.
· Thresholds, surrounding walls, and areas that may require repair or restoration.
· Access routes and work-area conditions for removing existing doors and installing replacements.
Offerors are not required to submit site-visit notes or a separate survey report. Quotations shall account for conditions reasonably observable during the site visit. Questions or discrepancies shall be submitted to the Contracting Officer before the quotation deadline. After award, the Contractor shall verify final dimensions and installation conditions before ordering materials. The Contractor shall notify the Contracting Officer in writing of discrepancies that may affect cost, schedule, scope, or installation and shall await direction before proceeding with affected work.
3.4 Like-for-Like Replacement Requirements
Replace each door in the configuration specified in Attachment 5 unless the Contracting Officer directs otherwise. Before ordering, confirm the door material, single- or double-door layout, glass panels, hardware, fire rating, egress requirements, and finish. Notify the Contracting Officer of any discrepancy.
· Door material (e.g., hollow metal, aluminum storefront, fiberglass-reinforced)
· Door configuration (single leaf, double leaf, vision panel type/size)
· Glazing type, rating, and thickness
· Hardware type, rating, and configuration
· Fire rating, egress requirements, and safety classifications
· Aesthetic and functional alignment with existing building character New doors must be at least as safe, durable, and functional as the existing doors.
3.5 Compatibility and Interfaces
New doors and hardware shall work with existing card readers, automatic operators, push buttons, electrical connections, floors, thresholds, walls, and frames that remain. Door-specific requirements are listed in Attachment 5.
Connect and test the new hardware, card readers, automatic operators, and required electrical connections. Coordinate card-access setup with the Government. Test push buttons and emergency exits and repair finishes affected by the work. Do not change access-control software without the Contracting Officer’s approval.
3.6 Hazardous or Suspect Materials
If material that may contain asbestos, lead, mold, or another hazardous substance is discovered, stop work in the affected area and immediately notify the Contracting Officer. Do not disturb the material until directed.
4. Site Operations and Coordination
| Place of performance |
| Eastern Colorado Area Office, 11056 W. County Road 18 E., Loveland, CO 80537. |
| Normal work hours |
| Monday – Friday; 8AM – 4:30 PM |
| Occupied operations |
| The building will remain occupied. Coordinate the work with ECAO staff and keep required access routes open. |
| Access and security |
| Follow ECAO check-in, badging, escort, key-control, and restricted-area procedures. |
| Shutdowns/outages |
| Obtain the Contracting Officer’s approval before any planned security or electrical outage. |
| Staging and storage |
| Coordinate delivery, staging, and storage locations with ECAO before bringing materials on site. |
| Government utilities |
| Coordinate with ECAO before using Government utilities. |
| Noise, dust, and protection |
| Protect employees, occupied spaces, and Government property. Use barriers and control dust and noise. |
5. Submittals
| Submittal |
| Minimum content |
| Due |
| Government action |
| Work plan and schedule |
| Work sequence, phases, access, protection, and outages |
| Before on-site work |
| Government review |
| Product data |
| Manufacturer/model, dimensions, materials, glazing, hardware, performance, warranty, and finish |
| Before ordering |
| Review for conformance |
| Shop drawings/layout |
| Door/frame dimensions and interfaces needing coordination |
| Before fabrication |
| Review for conformance |
| Samples/finish selection |
| Color and finish samples for Government selection, as required by Section 3.2. |
| Before ordering affected materials. |
| Government selects finish before ordering. |
| Closeout package |
| Warranty, product/O&M information, test results, and photos required by final SOW |
| Before final acceptance |
| Receipt/review |
Government review checks whether submittals meet the contract requirements. The Contractor remains responsible for measurements, quantities, coordination, work methods, safety, and compliance.
6. Quality Control, Inspection, and Hold Points Inspect and test the work before requesting Government inspection or acceptance.
Coordinate inspections, tests, demonstrations, shutdowns, and work that will be concealed with the Government in advance. Do not cover work requiring inspection until it has been inspected or the Contracting Officer authorizes you to proceed.
Government observation or inspection does not accept nonconforming work or relieve the Contractor of quality-control responsibilities.
Correct or replace work that does not meet the contract requirements at no additional cost to the Government.
7. Acceptance Criteria
| Required result |
| Minimum acceptance standard |
| Evidence/method |
| Installed doors and hardware |
| Correct door type/configuration at each location; secure anchorage; proper alignment; no visible damage; installation follows manufacturer instructions and applicable codes. |
| Visual inspection, product data, photos. |
| Access, egress, and operators |
| Card access works at designated doors; non-card doors do not require card access; operators/actuators function where required; emergency egress operates properly. |
| Functional demonstration and inspection. |
| Weather seals and restoration |
| Doors close and latch properly; gaps/seals are addressed; affected walls, frames, thresholds, and finishes are restored; work area is clean. |
| Final inspection and photos. |
The Government will accept the work after it is complete, inspections and tests pass, identified deficiencies are corrected, required closeout documents are received, debris is removed, and affected areas are restored.
8. Schedule and Phasing
8.1 Period of Performance
The period of performance is 180 calendar days from the date of the Notice to Proceed (NTP). The Contractor shall complete all work within this period.
8.2 Work Schedule
Within 10 calendar days after the NTP, the Contractor shall submit a work schedule for Government review. The Contractor may submit required plans, product data, shop drawings, and finish samples after award. Do not begin on-site work until the Contracting Officer issues the Notice to Proceed (NTP). The schedule shall identify:
· Site measurements and field verification.
· Submittals and Government review.
· Material ordering and delivery.
· Installation of all 10 door assemblies.
· Testing, inspection, correction of deficiencies, and final cleanup.
8.3 Work Coordination
The Contractor shall coordinate work with ECAO staff before starting work in each area. The building will remain occupied during the project. The Contractor shall maintain safe access and minimize disruptions to building operations.
8.4 Completion
The Contractor shall complete all work, testing, cleanup, and correction of deficiencies within 180 calendar days after the NTP. Any change to the completion date must be approved by the Contracting Officer.
9. Closeout and Warranty Provide written commercial warranties for the products and work for at least one year after final acceptance, unless the contract states otherwise.
Provide product information, operating and maintenance instructions, keys/credentials, test reports, and training only where required by Section 5.
Identify required as-built/redline documents or state that they are not required.
Remove surplus materials, tools, temporary protection, and debris. Leave affected areas clean and ready for Government use.
10. Attachments The floor plans and photographs are for reference. The Contractor shall verify all dimensions and existing conditions before ordering materials. Attachment 5 provides the door-specific requirements and shall be read with this SOW.
Attachment 1 – Main Existing Floor Plan Attachment 2 – Basement Existing Floor Plan Attachment 3 – Second-Floor Existing Floor Plan Attachment 4 – Annotated Photographs Attachment 5 – Project-Specific Door Replacement Requirements Matrix
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