East Secondary Clarifier Rebuild Project Addendum 1.pdf

ADDENDUM NO.1

CITY OF PENDLETON

East Secondary CIarifier Rebuild Project lssued: fune L3,2O24

Bid Opening Datei Isly2.2_02.4_@2!00-pn0

TO ALL PLANHOLDERS:

This Addendum provides the following clarifications/corrections to the Bid Documents and

Contract for the above-referenced Project. All bidders shall acknowledge receipt and acceptance of this Addendum by completing tlte spaces, signing where indicated below and submitting it with the Proposal. Bids submitted without signing for the Addendum may be considered informal.

o Replace Proposal Pages l through 6 with the attached revised Proposal Pages l through 6 containing the addition of the following information:

Pages 4 & 5, with the addition of the Approx. Quantity for each bid item.a

BIDDER'S ACKNOWLEDGMENT:

Company Name (please print)

Bidder's Name (please printJ

Signature

Title

Address

Bob Patterson, Public Works Director 500 SW Dorion Avenue Pendleton, OR 97801 o For information only, the item listed in the Table of Contents of the above stated contract referred as "Technical Specifications (Anderson Perry Specifications attached separately)," refers to the document titled "Specifications for City of Pendleton, Oregon, Second Clarifier Rehabilitation2024, fob No. 77-57, Stamped by Treyton Moore, 99664PE, signed on05/17 /2O24.

CITY OF PEN ON

City, State Addendum No. 1 - East Secondary Clarifier Rebuild Proiect - page 1 of 1

PROPOSAL

Honorable Mayor and City Council Pendleton, Oregon 97801

The undersigned, hereinafter called the Bidder, declares that the only persons or parties interested in this Proposal are those named herein, that the Proposal is in all respects fair and without fraud, but it is made without collusion with any official or employee of the City of Pendleton, Oregon, and that the Proposal is made without any connection or collusion with any person making another Proposal on this Contract.

The Bidder further declares that he has carefully examined the Contract Documents for the construction of the proposed improvements, and he has personally inspected the site, and he has satisfied himself as to the quantities ofthe materials, items of equipment, and conditions of work involved, including the fact that the description ofthe work and materials, as included herein, is briefand is intended only to indicate the general nature of such items and to identiry the said quantities with the detailed requirements of the Contract Documents, and that this Proposal is made according to the provisions and under the terms of the Contract Documents, which Documents are hereto attached and are hereby made a part of this Proposal.

The Bidder agrees to complete the work identified for each schedule of work at the option of the City of Pendleton. The City, at its sole discretion, will identiff and select the schedules of work that best fit the CiVs budget for this work.

In the event the Bidder is awarded the Contract and shall fail to complete the work within the time limit or extended time limit agreed upon, as more particularly set forth in the Contract Documents, liquidated damages shall be paid to the City of Pendleton, 0regon, at the rate ofone percent (1%) per calendar day ofthe price of contract work not yet completed, or $500.00 per calendar day, whichever is greater, for work not completed bvJune 30.2025. Sundays and legal holidays shall be excluded in determining days ofdefault.

The Bidder further proposes to accept as full payment for the work proposed herein the amount computed under the provisions of the Contract Documents and based on the following unit price amounts, it being expressly understood that the unit prices are independent of the exact quantities involved, that they represent a true measure ofthe labor and material required to perform the work, including allallowances for overhead and profit for each type and unit of work called for in these Contract Documents.

The Contract will be awarded based on bids. City reserves the right to award or reject the bids that are in the best interest of the City.

Bidders must submit the following completed documents with their bids by the bid due date (Tuesday. Iuly 2. 2024) and time (2:00 pm) indicated on the Invitation to Bid (Section 1.00) or as stated on any addendum(s) stating othenyise.

Proposal - Page I of6

3.00

The Bidder agrees that ifthis Proposal is accepted, he will, within ten (10) calendar days after notification of acceptance, execute the Contract with the City of Pendleton, Oregon, in the form ofContract annexed thereto, and will, at the time of execution of the Contrac! deliver to the City of Pendleton, the Performance Bond required herein, and will to the extent ofhis Proposal, furnish all machinery tools, and apparatus and other means of construction and do all the work and furnish all the materials necessaryto complete the work in the manner and in the time and according to the methods as specified in the Contract Documents and required by the Engineer there under.

Bids not containing the following items may be considered non-responsive:

o Bid Proposal form (dated and signed by company representative having authority to submit bids) - Section 3.00 o Bid Bond/Security - Section 4.O0 . Acknowledgement of all Addenda . Non-Collusion Aflidavit (signed by company representative and notarized) - Section 8.00 o First-Tier Subcontractor Disclosure Form - see form at end of Section 11.00

Proposal - Pagc 2 o16

The following instructions outline the procedure for preparing and submitting Bids. Bidders must fulfill all requirements as specified in this Contract Document:

. Prequalification must be submitted by 1:00 pm the day before the bid opening date (bid ooening luly 2.2024).

. Abid amountshallbe submitted in the appropriate place foreach schedule forwhich abid is being submitted as well as a grand total bid for the complete project.

. Bid will be awarded based on grand total bid amount. Separate schedules will not be awarded to more than one general contractor.

. Bidders shall use only the Bid Proposal form provided in this Contract Document. All blank spaces in the Bid Proposal form must be filled in completely where required. No changes shall be made in the phraseolory of the forms.

The Bid Proposal form may be submitted separately from the remainder ofthese Contract Documents. Itmustbe submitted in a sealed envelope and marked clearly to indicate its contents without being opened.

The Bidder shall acknowledge receipt ofall Addenda to the Bid. Bids received without acknowledgement or without the Addenda enclosed may be considered nonconforming. Notice of Addenda will not be mailed but will be posted on City's website (www.oendletonor.gov/rfos) and the OregonBuys website (httos: / /oregonbuvs.gov/bso /view/login/login.xhtml). Addenda may be dowrrloaded offwebsite and will be faxed or emailed to all bidders who have notified City to requesttheir firm be placed on the Planholders list Bidders should frequently check the websites until bid closing.

Anytaxes required by the laws and statutes ofthe State ofOregon and its political subdivisions shall be paid bythe Contractor.

Owner will pay all permit expenses with the exception oftemporary permits related to construction work. The successful Bidder must pay all temporary permit expenses.

All Bids must be submitted no later than the prescribed time, place, and manner set forth in the Contract Documents.

Bids without sufficient data to provide a complete evaluation may not be considered.

Any Bidder may modify its Bid by telegraphic or written communication at any time prior to the scheduled closing time for receipt of the Bids, provided the Owner receives such communication prior to the closing time. The telegraphic or written communication should not reveal the Bid Amount; however, it should state the addition, subtraction, or other modification so that the final amount or terms will not be known to the Owner until the sealed Bid is opened.

Bids cannot be modified at any time following the deadline for receipt ofthe Bids.

Bids must be accompanied bya certified or cashier's checkdrawn from an Oregon Bankin good standing, or banks doing business in Oregon in good standin& or a Bid Bond issued by a surety company authorized to issue such bonds in the State ofOregon, in an amount not less than five percent (5olo) ofthe total amount of the Bid submitted. This check or Bid Bond shall be given as guarantee that ifawarded the Contract, the successful Bidder will execute the Contract within the time specified. See Standard Specifications for the City ofPendleton - Section 1:06 - Bid Securitv for more information. (See Section 4.00)

Non-Collusion Affidavit must be submitted with the Bid; otherwise, the Bid may be considered non-responsive. (See Section 8.00)

. First-Tier Subcontractor Disclosure Form must be submitted by the date and time designated in the Invitation to Bid. This Form must be submitted separately for each Schedule, even if there are no subcontractors that need to be disclosed; otherwise, the Bidwill be considered non-responsive. See Soecial Conditions (Section 11.00) for more information and a copy ofthe Disclosure Form.

The Owner will make the award of work based on the best interests ofthe City of Pendleton. The Owner also reserves the right to reject any or all bids and to postpone the award of the work for a period not to exceed thirty (30) calendar days with time extensions for completion date. The Owner, at its sole discretion, reserves the right to select the bid(s) most beneficial to the City of Pendleton.

Proposal-Page3of6

Item Approx.

No. Ouantitv

EAST SECONDARY CLARIFTER REBUILD PROJECT

Time of Completion: No later tlran lune 30.2025

Item with Unit Price Bid Unit Price

Mobil ization/ Dem ob ilization

Extended Total

1. 1LS

2. 1LS

3. zEA Repair of Unmarked Sewer

4. zEA Repair of Unmarked Utility

5. 750 SY Gravel Surface Restoration

6. 580 SY Asphalt Surface Restoration

7. 245 LF Northern Concrete Curb

8. 1LS 2-inch Non-potable Water Line

9. 1LS RAS Station Slide Gate installation

10. 1LS Secondary Effluent combiner box Slide Gate installation

11. 1 LS Secondary Clarifier Rehabilitation and Equipment Installation

LZ. 1LS Bypass Pumping

13. 8 EA Secondary Clarifier Floor Relief Valve Installation

Secondary Clarifier Launder Coating74. 1LS

Proposal-Page4of6

Demolition/Salvage

Item No.

15. 1LS

Approx.

Quantity Unit Price

Extended TotalItem with Unit Price Bid

Electrical and Controls

The work items listed below may be added to the Base Bid at the option of the Owner. Additive Alternatives will be added as a unit in the order listed.

ADDITIVE ALTERNATIVE NO. 1

Item No.

Approx.

Ouantiw Unit Price

Extended TotalItem with Unit Price Bid

1. 245LF Southern Concrete Curb

It is agreed that ifthe Bidder is awarded the Contract for the work proposed herein, and shall fail or refuse to execute the Contract and furnish the specified Performance and Payment Bond within ten (10) days after the receipt of the Notification of Acceptance of his Bid Proposal, then, in that case, the bid security deposited herewith by the said Bidder, according to the conditions ofthe Invitation to Bid and Information for Bidders, shall be retained by the City of Pendleton, oregon, in accordance with the terms of the Bond as specified in the Information for Bidders.

The Bidder has examined and carefully studied the Contract Documents, the other related data identified in the Contract Documents, and the following Addenda, receipt of all which is hereby acknowledged:

Addendum Number: Addendum Date:

Proposal-Page5of6

SUBTOTAL BASE BID AMOUNT:-

SUBTOTAL ADDITM ALTERNATM NO. 1:-

GRAND TOTAL (BASE BID PLUS ALTERNATIVE NO. 1)::

The name of the Bidder who is submitting this Proposal doinq business at 1st."ry (State) (Zip) which is the address to which all communication concerned with this Proposal and with the Contract shall be sent.

The name ofthe principal officers ofthe corporation submitting this Proposal, ofthe partnership, or ofall persons interested in this Proposal as principals are as follows:

Print Name Print Name

Signature Signature

Dated this _ d,ay of

-2024.

Signature of Bidder

Title

Proposal - Page 6 of6