Eagan_Civic_Center_Gymnasium_Painting.pdf

INVITATION FOR BID

25-0272-PR

EAGAN CIVIC CENTER GYMNASIUM PAINTING

City of Florissant

955 Rue St. Francois

Florissant, MO 63031

RELEASE DATE: November 3, 2026

DEADLINE FOR QUESTIONS: November 19, 2026

RESPONSE DEADLINE: November 24, 2026, 2:00 pm

RESPONSES MUST BE SUBMITTED ELECTRONICALLY TO:

https://procurement.opengov.com/portal/florissantmo https://procurement.opengov.com/portal/florissantmo

City of Florissant

INVITATION FOR BID

Eagan Civic Center Gymnasium Painting

I. Introduction II. Project Details

III. Evaluation Criteria IV. Vendor Submissions V. Pricing Table

Attachments:

A - WORK AUTHORIZATION AFFIDAVIT FOR BUSINESS ENTITIES

B - STATE OF MISSOURI LABOR PROVISIONS

C - Bid Contract Template

F - General_Conditions 11-3-2026

G - Special Conditions - Rev. 11-3-26

H - Annual Wage Order No. 33

I - Instructions to Bidders

J - anti-demonstration-against-israel (1)

K - Parks and Rec Logo black text

Invitation For Bid #25-0272-PR Title: Eagan Civic Center Gymnasium Painting

1. Introduction

1.1. Summary

General work description:

The City of Florissant is seeking a qualified painting contractor to provide all labor, materials, equipment, tools, and supervision necessary to repaint the gymnasium at the James J. Eagan Civic Center. The project includes painting the gymnasium ceiling black and repainting the walls with a designated base color and three additional accent color stripes.

All work shall be completed in a professional and workmanlike manner, with appropriate preparation and protection of the gymnasium floor, equipment, fixtures, and other existing surfaces.

Scope of Work

A. Site Preparation and Protection

• Inspect all surfaces to be painted and notify the City of any existing damage or conditions that may affect the finished product.

• Protect the gymnasium floor, basketball goals, bleachers, doors, windows, lights, vents, electrical fixtures, and other surfaces or equipment not designated for painting.

• Provide all necessary lifts, scaffolding, ladders, and other equipment required to safely access the ceiling and upper wall areas.

• Properly prepare all surfaces before painting, including cleaning, removing loose or peeling paint, and addressing minor surface imperfections.

• Mask and cover all adjacent surfaces to prevent paint overspray, splatter, or other damage.

B. Gymnasium Ceiling

• Paint the entire designated gymnasium ceiling black.

• Prepare the ceiling surface to promote proper paint adhesion and a consistent finish.

• Apply a suitable primer where necessary based on the existing surface and condition.

• Apply the number of finish coats necessary to achieve uniform color, coverage, and appearance, following the paint manufacturer's recommendations.

• Protect or carefully work around existing lighting, ventilation systems, fire protection equipment, and other ceiling-mounted fixtures unless otherwise directed by the City.

• The City will be removing the drop ceiling prior to painting.

C. Gymnasium Walls

• Prepare all designated wall surfaces for painting.

• Apply base color to the designated wall areas throughout the gymnasium.

• Apply three additional accent color stripes in locations and widths approved by the City of

Florissant.

o two stipes at 2ft high o one stripe at 3ft high

• Ensure the accent strips are straight, level, consistent in width, and cleanly defined, with sharp edges and no visible bleeding between colors.

• Apply sufficient coats to provide uniform coverage and a consistent finish across all designated surfaces.

• Wall colors will be chosen with the selected vendor

D. Paint and Materials

• Provide all paint, primer, masking materials, drop cloths, and related supplies necessary to complete the project.

• Use commercial-grade paints appropriate for an indoor municipal gymnasium, including ceiling and wall surfaces.

• Provide durable, washable wall paint suitable for a high-traffic recreation facility.

• Submit proposed paint products, colors, finishes, and manufacturer specifications to the City for approval before purchasing materials or beginning work.

• The City will approve all final colors and the layout of the two accent stripes before application.

Schedule and Coordination

The contractor shall complete all work within the following project period:

• Start Date: January 18, 2027

• Final Cleanup and Inspection: Completed by February 5, 2027

• Final Completion February 8, 2027

The contractor shall coordinate with the City of Florissant Parks and Recreation Department before beginning work. The contractor must confirm access requirements, staging locations, work hours, and any facility restrictions with the City.

The contractor shall provide a proposed work schedule identifying surface preparation, ceiling painting, wall painting, accent stripe application, drying time, cleanup, and final inspection.

All work must be performed in a manner that allows the City to resume normal facility operations by the required completion date.

Contractor Responsibilities

The contractor shall:

• Furnish all labor, supervision, materials, equipment, tools, and transportation required for the project.

• Maintain a safe, orderly work area and comply with all applicable federal, state, and local safety requirements.

• Ensure employees are properly trained to operate lifts and other equipment used for the project.

• Providing 3/4 inch plywood for protection while driving lifts across the gymnasium flooring.

• Provide appropriate ventilation and follow all manufacturer requirements for application, drying, and curing.

• Prevent unauthorized access to the work area while painting or other hazardous operations are underway.

• Remove all masking materials, debris, empty containers, and other project-related waste upon completion.

• Repair or pay for damage caused by the contractor to City property, equipment, or existing finishes.

• Notify the City promptly of unforeseen conditions, delays, or additional work that may affect the schedule or project cost.

• Obtain written approval from the City before performing work outside the approved scope.

• Provide dumpster for all waste materials or remove debris from work area each day.

Quality Standards and Acceptance

• All completed work shall be uniform in appearance and free of visible runs, drips, excessive brush marks, roller marks, overspray, missed areas, and unacceptable color variations.

• The three accent stripes shall have consistent widths and clean, straight edges. All painted surfaces shall receive adequate coverage in accordance with the paint manufacturer's specifications.

• The City reserves the right to inspect the work during the project and upon completion. Any deficiencies identified by the City shall be corrected by the contractor at no additional cost before final acceptance.

• Final acceptance will be contingent upon completion of the scope of work, satisfactory cleanup, correction of identified deficiencies, and approval by the City of Florissant.

Estimated Square Footage:

Gymnasium Walls: 9,328 sq. ft.

Ceiling Painting: 11, 187 sq. ft.

All square footage measurements provided are estimates for bidding purposes only. The contractor shall independently verify all dimensions and actual paintable square footage prior to submitting a bid to ensure accurate pricing.

Location:

James J. Eagan Civic Center

1 James J. Eagan Drive

Florissant, MO 63033

Site Visits:

Contact: Jimmy Kirincich

Director of Parks and Recreation

Phone: 314-461-2721

Email: Jkirincich@florissantmo.com

Alternates:

Logo Specifications-See attachment for logo

• Logo size: 12 feet wide × 12 feet tall.

• Application: Painted directly onto the wall.

• Colors: Match the official Parks & Recreation logo colors, including green, teal and brown. Colors palette to be provided to awarded contractor.

• Finish: Matte or low-sheen finish.

• Layout: Maintain the logo's original proportions.

• Surface preparation: Include layout, masking, surface preparation and painting in the bid.

mailto:Jkirincich@florissantmo.com

1.2. Contact Information

Project Contact:

Jimmy Kirincich

Director of Parks and Recreation

1 James Eagan Dr

Florissant, MO 63033

Email: jkirincich@florissantmo.com

Phone: (314) 839-7657

Procurement Contact:

Melanie Bringer

Purchasing

955 Rue St Francois

City Hall

Florissant, MO 63031

Email: mbringer@florissantmo.com

Phone: (314) 839-7621

Department:

Parks and Recreation

Department Head:

Jimmy Kirincich

Director of Parks and Recreation

1.3. Timeline

Release Project Date November 3, 2026

Pre-Bid Meeting (Non-Mandatory) November 10, 2026, 9:00am

1 James J. Eagan Drive, Florissant, MO 63033

Question Submission Deadline November 19, 2026, 5:00pm

Question Response Deadline November 20, 2026, 5:00pm

Submission Deadline November 24, 2026, 2:00pm mailto:jkirincich@florissantmo.com tel:(314)839-7657 mailto:mbringer@florissantmo.com tel:(314)839-7621

2. Project Details

2.1. Important Instructions for Electronic Submittal

The City is accepting electronic bid submissions. Bidders shall create a FREE account with OpenGov by signing up at https://secure.procurenow.com/signup. Once you have completed account registration, browse back to this page, click on "Submit Response", and follow the instructions to submit the electronic bid.

2.2. Period of Contract:

Contract shall run for a 4 months period, effective December 2026-March 2027, with the option to renew for No option for renewal additional one year contract periods if agreeable to both City and

Vendor.

2.3. Shipping

All shipping/delivery charges to be included in bid price. You can also provide additional information for any product that exceeds the specifications.

The City of Florissant is sales tax exempt.

https://secure.procurenow.com/signup

3. Evaluation Criteria

No. Evaluation Criteria Scoring Method Weight (Points)

1. Pricing 0-100 Points 40

(40% of Total)

2. Technical Capability & Experience 0-100 Points 25

(25% of Total)

3. Schedule and Availability 0-100 Points 20

(20% of Total)

4. Scope Accuracy 0-100 Points 10

(10% of Total)

5. Warranty 0-100 Points 5

(5% of Total)

4. Vendor Submissions

4.1. Proposal Requirements*

Did you read through and confirm that you met all of the proposal requirements including the sections:

A. Instruction to Bidders

B. General Conditions

C. Special Provisions and Specifications

☐ Yes

☐ No

*Response required

4.2. Proposal Documents*

Please Upload your COMPLETE Proposal here.

*Response required

4.3. Technical Knowledge and Experience*

Detail the qualifications of the individuals you propose to work on this project, including any applicable degrees and/or certifications. Indicate whether each is an employee or a subcontractor. If a subcontractor, explain your business arrangement/contract with them.

*Response required

4.4. Availability/Schedule*

Provide a schedule for the project including proposed phases and milestones, as well as total number of work days to complete the work.

*Response required

4.5. Availability/Schedule (copy)*

Provide a schedule for the project including proposed phases and milestones, as well as total number of work days to complete the work.

*Response required

4.6. Warranty*

Describe the warranty on materials and labor, including what is covered; BE SPECFIC. Explain the claims process for both.

*Response required

4.7. Certificate(s) of Insurance

Please upload your Certificate(s) of Insurance (WITH NO ENDORSEMENTS) listing City of Florissant as additional insured.

4.8. Confirmation of Cost of Work*

The undersigned, having familiarized themselves with the existing conditions of the project area affecting the cost of the work and with the Contract Documents, which include Notice to Contractors, Instructions to Bidders, Addenda (if any), General Conditions, Special Conditions, Technical

Specifications and Plans, which are on file at the Office of the Department of Public Works, City Hall, 955 rue St. Francois, Florissant, MO 63031, hereby proposes to furnish all supervision, technical personnel, labor, materials, tools, equipment, testing, training and transportation services required to complete the work in accordance with the above-listed documents, for the lump sum amounts shown for each line item offered on the itemized proposal.

☐ Please confirm

*Response required

4.9. Rejection of Bids*

In submitting this bid, the bidder understands and acknowledges that the right is reserved by the City of

Florissant to reject any and all bids. If written notice of acceptance of this bid is received within forty-five (45) days after the opening of the bids, the bidder agrees to execute and deliver an agreement in the prescribed form within ten days after such agreement is presented.

☐ Please confirm

*Response required

4.10. Authorized Representative*

Please enter the Authorized Representative's name and email here:

*Response required

4.11. Signaturer

Please list the name and title of the person from your organization who will sign the contract if your organization is chosen for the contract? Should read exactly the way you want it on the contract.

4.12. Confirmation of Understanding*

The bidder hereby offers to furnish and deliver the articles or services as specified at the terms stated and in strict accordance with the specifications, instruction, and general conditions of bidding which have been read and understood and all of which are made a part of this order.

Please confirm:

☐ Please confirm

*Response required

4.13. American Made Products*

Your confirmation below indicates that you, the Bidder, have exhausted every effort to file a bid/quotation using American made products to fulfill the requirements of the bid and have done so whenever the quality and price are comparable with other Non-American made goods.

Please confirm here:

☐ Please confirm

*Response required

4.14. Payment*

Review “Special Conditions” section of bid documents for payment requirements. Certified payrolls must accompany monthly billing for approval. Payment terms are net 30.

Please confirm you understand this statement:

☐ Please confirm

*Response required

4.15. Invoicing*

Please confirm that all work invoiced through November 30, will be invoiced separately from all work provided after November 30.

☐ Please confirm

*Response required

4.16. Confirmation of Non-Collusion*

Bidder certifies that this bid is made without any previous understanding, agreement or connection with any person or firm, or corporation making a bid for the same items, and is in all respects fair without outside control, collusion, fraud or otherwise illegal action.

By checking that you confirm you agree no outside control, collusion, fraud or otherwise illegal action has transpired.

☐ Please confirm

*Response required

4.17. References*

All Bidders must submit a minimum of three references.

Example of information to be filled in :

Name of Company 1:

Contact Information 1:

Name of Company 2:

Contact Information 2:

Name of Company 3:

Contact Information 3:

*Response required

4.18. Work Authorization Program

4.18.1. Participation in Work Authorization Program*

Bidders are informed that pursuant to Section 285.530 RSMo as a condition of the award of any contract in excess of five thousand dollars ($5,000), the successful bidder shall, by sworn affidavit and provision of documentation, affirm its enrollment and participation in a federal work authorization program with respect to the employees working in connection to the contracted services.

Each bid must be verified by the confirmation below, verifying participation in the "E-Verify" program administered by the Federal Government Department of Homeland Security. Documentation (pages 11-

13 of the Memorandum of Understanding) must also accompany this bid.

Please verify and confirm here:

☐ Please confirm

*Response required

4.18.2. Work Authorization Affidavit for Business Entities*

Please download the below documents, complete and have notarized. An online notarization option will be provided for you when responding.

• WORK_AUTHORIZATION_AFFIDAVI...

*Response required

4.18.3. FEDERAL APPRENTICESHIP POLICY*

Per the section entitled “Federal Apprenticeship Policy,” please certify below the percentage of your workers that have satisfactorily completed an approved apprenticeship program for the type of work they will be performing.

Example: 5%

*Response required https://government-project.s3.us-west-2.amazonaws.com/15746/21fb7956-46ae-4885-a155-628e629a5a31_WORK_AUTHORIZATION_AFFIDAVIT_FOR_BUSINESS_ENTITIES.pdf?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=ASIA47RIURE4G52LS5Z3%2F20261103%2Fus-west-2%2Fs3%2Faws4_request&X-Amz-Date=20261103T200002Z&X-Amz-Expires=72000&X-Amz-Security-Token=IQoJb3JpZ2luX2VjENP%2F%2F%2F%2F%2F%2F%2F%2F%2F%2FwEaCXVzLXdlc3QtMiJGMEQCIFrNbAR3vi534ovKp1E83tqPhl6nRBwuBurXl%2FtCLSn5AiBKyE%2BQkGyyR9dmd%2FEF4wwmeFNpd16HGJ0sK6tIraDXeCqVBQic%2F%2F%2F%2F%2F%2F%2F%2F%2F%2F8BEAIaDDg5MjM2NDY4NzY3MiIMb%2F17gl4ERAqmLa8hKukErmYBL2X3To%2Boa2gBvAn5o5b6dXhZ1fhMc%2F5lRS5NcmVb2iwiORnXdVtVZWTzyMtYzg%2B%2BpfTTlShrvb5IFXAbvDDN5gkVbhO%2Byto2sJ2Bum%2FVGL6HpwVOZRL2ijKxNCq0%2BmQzuav2qjWpVnsAZoU7u37mOqrb4HBHRSKT4EPRKttoJx19TitCnTTXs7VQ7x9z5wKW5jxBnGlNvjGNVTBSfQ6DTF7y%2Ff12KcOq9flV3dzEUwOdG2vx0KooveQK6ygLIJyv85ENt2gWY1fElliNDgnUkcdiHx9vMDf8eKI8Whgnd7uOYlLVtDSHD2S7shwvq6xc9oQmbHAsEAKTBy0ecG1ZGcotXZI0qol8fMnGoyauAQqM2tksPK2SzUqmMSRqTYsrxV6MmbEWPL%2FNtVUzV7p0DMPTgdbFnNZEeh%2FPAo3rQbiPH1PiN%2FbzspcNz4QBRgqk5o2k6SV%2FbdfdhHX%2FG6Sc81eQOqGFDICysYSGkvTaBlZ4Qo7t1cPE5H%2BwOOa9qNEcCMKfD0xU4u1%2FJ3ltM9KDBLdT%2FfQV9%2Buc2DhZ76wjyiiMCzs6t2BL%2F3YwduAxt6dT1eZvKjgvPQmdcFpY6gpI9hgzxsf8vrqQyQTOaou74tEVJrm7JuWk9DIRABf%2BbMP%2FS1RsAXFvO1L0Im1DcjqpG8Y1kSgXr8%2FbGyYpbUwQGm6Ss8Kz8pc4WXAAZ1OKXCKkbKXNfYQB9GfXXQg2MTCMPDl1GYP8t2roByqzS5Ev7X6m1QIsQfURYlOLMe%2FgJf%2Bjgp9%2Bv%2Boove6DBDgr7yWPZNccpY%2FUFCj2S%2BuD4gmtd5OQCpB5aUAwiOKo1wY6mgEURI3peKcOD4Jcwevb0gK2pEtcF6O%2F6t9urdvI6x%2F0nc7PLARZNba6NQI4jJ3iJ4SUjpT9yYVoLe2KxY35sWCzKkF%2B7kmzuV%2Fq88cqF%2FnVM27KA3DXoSJM17JCpqS1jNJU2Iwly%2FxqZ2DbaPyhAmR69KIF65uSafg0kB%2BfWPBbpful4%2BpYUpjLOFLsHE55FPS6jyWqffVDrfuW&X-Amz-Signature=4528bb47994889a377d8b8be71cf912b170c112c216c8693ba62f468c5bc8306&X-Amz-SignedHeaders=host&response-content-disposition=attachment%3B%20filename%3D%22WORK_AUTHORIZATION_AFFIDAVIT_FOR_BUSINESS_ENTITIES.pdf%22&x-id=GetObject

5. Pricing Table

GYMNASIUM

Line Item Description Quantity Unit of

Measure Unit Cost Total

1 Painting Gymnasium Walls and Ceiling 1 Lump Sum

TOTAL

ALTERNATES

Line Item Description Quantity Unit of

Measure Unit Cost Total

1 Alternate 1: Painting Logo On One

Wall 12ft wide x 12 ft tall 1 Lump Sum

TOTAL

5. Pricing Table