Combo Hoods and Ducts - FA500026Q0020 Amendment 0002 (Updated Due Date and RFI Answers).pdf

FA500026Q0020

Combined Synopsis/Solicitation Kitchen Hoods & Ducts Exhaust Systems Inspections and Preventive Maintenance

Joint Base Elmendorf-Richardson, Alaska

This is a combined synopsis/solicitation for commercial items prepared in accordance with (IAW) the format in RFO Subpart 12.202, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.

Request for Quote (RFQ) FA500026Q0020 is a combined synopsis/solicitation for commercial services and issued IAW RFO Subpart 12.202. FA500026Q0020 shall be used to reference any written quote provided under this RFQ.

The solicitation document and incorporated provisions and clauses by reference and are those in effect through the revised FAR Part 12, Acquisition of Commercial Products and Commercial Services, published on the Revolutionary FAR Overhaul (RFO) page at https://www.acquisition.gov/far-overhaul/far-part-deviation-guide/ in lieu of the text codified at 48 CFR chapter 1 (https://www.ecfr.gov). The Defense Federal Acquisition Regulation Supplement (DFARS) will follow class deviations of each part as outlined at https://www.acq.osd.mil/dpap/dars/dfars_far_overhaul_class_deviations.html, in lieu of the text codified at 48 CFR chapter 2.

This procurement is being issued as a 100% Total Small Business Set-Aside, IAW RFO 19.104- 1(a). The North American Industry Classification System (NAICS) Code is 561790, Other Services to Buildings and Dwellings. The small business size standard is $9M.

The government intends to award a firm-fixed price (FFP) contract for the recurring inspections, cleaning, repair, and preventive maintenance of all kitchen hoods and ducts exhaust systems on Joint Base Elmendorf-Richardson (JBER) listed in Appendix A of the Performance Work Statement (PWS). Please see Attachment 1, Performance Work Statement and Attachment 2, Price Schedule, for a full description of the Government’s requirement. The wages for this quotation shall be based on the U.S. Department of Labor, Employment Standards Administration Wage and Hour Division under Service Contract Labor Standards, Wage Determination (WD) 2015-5681 (Rev.-26) dated 30 Mar 26 (Attachment 4).

Site Visit: A site visit is scheduled for 27 May 2026 at 0700 Alaska Daylight Time (AKDT).

Offerors are encouraged to attend. The meeting point will be at the Boniface Gate Visitor Center at JBER, AK 99506. The site visit will cover various locations as depicted in Appendix A of the PWS. Attendees are urged to arrive at the gate no later than (NLT) 0650, with a departure to the sites of NLT 0700. If planning to attend, Offerors shall e-mail the following information to Ruth Elias-Hernandez at ruth.elias_hernandez@us.af.mil and Brendan DeLane at brendan.delane.1@us.af.mil NLT 22 May 26 at 1500 AKDT.

1. The name(s) of the individual(s) attending

2. The following information for each attendee: First and last name, middle initial, date of birth, and license (or other state-issued ID) number.

3. The make, model, and license plate of the vehicle https://www.acquisition.gov/far-overhaul/far-part-deviation-guide/ https://www.acq.osd.mil/dpap/dars/dfars_far_overhaul_class_deviations.html mailto:ruth.elias_hernandez@us.af.mil mailto:brendan.delane.1@us.af.mil

Important Notes:

• A government representative will be available to sponsor interested firms on base at a set time (this information will be provided upon site visit confirmation)

• Contractors must use the Boniface Gate Visitor Center to access the installation.

• On the date of the site visit, attendees shall present a valid driver’s license (or other state-issued identification), vehicle registration, and vehicle insurance.

Performance: This contract will include a base year (12 months) and four (4) one-year option years; beginning 1 Sept 2026 through 31 Aug 2031 with the possibility of a six-month option to extend services. All items shall be delivery FOB destination and the Period of Performance (PoP) will be:

Base Year: 1 Sep 2026 – 31 Aug 2027

Option Year 1: 1 Sep 2027 – 31 Aug 2028

Option Year 2: 1 Sep 2028 – 31 Aug 2029

Option Year 3: 1 Sep 2029 – 31 Aug 2030

Option Year 4: 1 Sep 2030 – 31 Aug 2031

A detailed breakdown of the CLINS is included in Attachment 2: Hoods and Ducts Pricing Schedule.

RFO 52.212-1 Instructions to Offerors – Commercial Products and Commercial Services is hereby incorporated by reference with the same force and effect as if it were given in full text. In addition to the following addendum, all terms and conditions of RFO 52.212-1 remain in effect.

The following have been tailored to this procurement and are hereby added via addendum:

(a) The following factors shall be used to evaluate quotes:

(7) To ensure timely and equitable evaluation of the quote, the Offerors must follow the instructions contained herein. The quote must be complete, self-sufficient, and respond directly to the requirements of this solicitation.

(8) Specific Instructions: The response shall consist of the following:

(i) Part 1 – Price – Submit one (1) completed copy of price schedule (Attachment 2) to the listed POCs below.

(ii) Part 2 – Technical Acceptability – Submit one (1) copy of technical acceptability narrative (to include copies of applicable licenses and certifications) articulating how Offeror meets the criteria specified in the PWS to the listed POCs below.

(iii) Part 3 – Representations required by provisions included herein to the listed POCs below.

(iv) Part 4 – Past Performance – Submit documentation of at least one (1) previous past performance providing relevant Kitchen hoods and ducts services per PWS to the listed POCs below.

For services to be considered recent, they must have occurred within the last three (3) years. The Government may consider past performance information from a wide variety of sources both inside and outside the Government.

The following information must be furnished:

(1) Company/Division name

(2) Description of Services

(3) Contracting Agency/Customer

(4) Contract Number

(5) Contract Dollar Value Per Year

(6) Period of Performance

(7) Current Point of Contact (POC) at agency where services were provided (ensure up-to-date name, e-mail address, and telephone number)

(8) A statement authorizing the Government the right to discuss the contracts’ performance with the POC listed above

(9) Attach Contractor Performance Assessment Reporting System (CPARS), if completed

(b) The vendor agrees to hold the prices in its quote firm for 60 calendar days.

(End of Provision Addendum)

RFO 52.212-2 Evaluation – Commercial Products and Commercial Services (Feb 2026) has been tailored to this procurement and is provided in full-text below:

Basis For Contract Award: Award will be made to the responsible Offeror, whose quote conforms to this solicitation, IAW FAR RFO 12.203 on a best value basis taking Past Performance, Technical Capability and Price into consideration. An acceptable record of relevant past performance may be considered more advantageous to the Government than a “Neutral” rating. In that event, the Contracting Officer will be the Decision Authority and will make a best value award decision using Past Performance, Technical and Price. The following factors shall be used to evaluate quotations:

1. Price: The Government will take the pricing information provided in Attachment 2 - Hoods and Ducts Pricing Schedule FA500026Q0020 and will evaluate the total price listed, including all options, IAW FAR 12.203(a)(3). The Government will consider a vendor’s price risk in determining if a vendor’s price is consistent with historical prices paid for a product or a service or otherwise creates a risk to the Government IAW R-DFARS 252.204-7024, Notice on the Use of the Supplier Performance Risk System. Evaluating the Option CLINs does not obligate the Government to exercise any Options.

2. Technical Capability: The Government will evaluate the technical capability narrative for acceptability based on the requirements within the PWS. Simply restating the PWS will not qualify as an adequate technical response. The Offeror shall be certified by appropriate federal and state regulatory agencies to meet federal and local certification requirements in the inspection, cleaning, repair, and preventive maintenance, and repairs of kitchen hoods and ducts exhaust systems. Contractor personnel performing work under this requirement shall hold a current and applicable license or recognized certificate of qualifications on kitchen hoods and ducts exhaust systems. Note:

Applicable licenses and certifications are required to be submitted with quotes.

Acceptable: Technical capability narrative clearly meets the minimum requirements of the solicitation.

Unacceptable: Technical capability narrative does not clearly meet the minimum requirements of the solicitation.

Any factor that is “unacceptable” will render the entire quote unacceptable and, therefore, not awardable. The next lowest priced quote will then be technically evaluated.

3. Past Performance: The Government will evaluate past performance information IAW FAR RFO 12.203(a)(2) on all quotes based on the references provided by the vendor, will consider an vendor’s supplier risk IAW DFARS 252.204-7024, Notice on the Use of the Supplier Performance Risk System (SPRS), information in the Government-wide Contractor Performance Assessment Reporting System (CPARS) at https://www.cpars.gov, if available. Taking all past performance information listed in RFO 52.212-1(a)(8)(iv), the Government will assign a past performance rating. Past performance will be rated based on the acceptable/neutral/unacceptable rating method outlined below.

PAST

PERFORMANCE

ACCEPTABLE

Based on the vendor’s performance record, the Government has a reasonable expectation that the vendor will successfully perform the required effort.

PAST

PERFORMANCE

NEUTRAL

No performance record within the same scope of work is available or the vendor’s performance record is so sparse that a positive or negative rating cannot be reasonably assigned.

PAST

PERFORMANCE

UNACCEPTABLE

Based on the vendor’s performance record, the Government does not have a reasonable expectation

Interchanges: The Government intends to award a firm-fixed price contract without interchanges with respective vendors. The Government, however, reserves the right to conduct interchanges if deemed in its best interest. Interchanges are the contemporaneous exchange of information between the Government, at its discretion, and one, some, none or all vendors that provided quotes in response to the request for quotes. Under FAR 12 procedures the Government may hold Interchanges with vendors to address any aspect of the quote, which may include, but not be limited to, price, and/or past performance. Interchanges may be conducted in writing or as oral conversations, will be conducted in a fair and reasonable manner, and will not favor one vendor over another. Vendors do not have to be offered the opportunity for final quote revisions (FQRs) in response to interchanges.

(End of Provision Addendum)

The following RFO clauses and provisions are hereby incorporated in full text:

RFO 52.252-1, Solicitation Provisions Incorporated by Reference (Feb 1998)

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The Offeror is cautioned that the listed provisions may include blocks that must be completed by the Offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the Offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this address:

https://www.acquisition.gov/far-overhaul.

(End of provision) RFO 52.252-2, Clauses Incorporated by Reference (Feb 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this address:

https://www.acquisition.gov/far-overhaul.

(End of clause)

ELIMINATION OF USE OF CLASS I OZONE DEPLETING SUBSTANCES (ODS)

1. Contractors shall not:

1. Provide any service or product with any specification, standard, drawing, or other document that requires the use of a Class I ODS in the test, operation, or maintenance of any system, subsystem, item, component, or process; or

2. Provide any specification, standard, drawing, or other document that establishes a test, operation, or maintenance requirement that can only be met by use of a Class I ODS as part of this contract/order.

b. For the purposes of Department of the Air Force policy, the following products that are pure (i.e., they meet the relevant product specification identified in AFI 32-7086[AR2] ) are Class I ODSs:

1. Halons: 1011, 1202, 1211, 1301, and 2402;

2. Chlorofluorocarbons (CFCs): CFC-11, CFC-12, CFC-13, CFC-111, CFC-112, CFC-113, CFC-

114, CFC-115, CFC-211, CFC-212, CFC- 213, CFC-214, CFC-215, CFC-216, and CFC-217, and the blends R-500, R-501, R-502, and R-503; and

3. Carbon Tetrachloride, Methyl Chloroform, and Methyl Bromide.

Ombudsman

1. An ombudsman has been appointed to hear and facilitate the resolution of concerns from offerors, potential offerors, and others for this acquisition. When requested, the ombudsman will http://static.e-publishing.af.mil/production/1/af_a4/publication/afi32-7086/afi32-7086.pdf https://usaf.dps.mil/sites/AFCC/AQCP/KnowledgeCenter/SitePages/DAF-Contracting-Compass/Part-23---Environment,-Sustainable-Acquisition,-and-Material-Safety.aspx?CID=d7c975cb-ed41-49ba-8b44-9279666ee32b#_msocom_2 maintain strict confidentiality as to the source of the concern. The existence of the ombudsman does not affect the authority of the program manager, contracting officer, or source selection official. Further, the ombudsman does not participate in the evaluation of proposals, the source selection process, or the adjudication of protests or formal contract disputes. The ombudsman may refer the interested party to another official who can resolve the concern.

2. Before consulting with an ombudsman, interested parties must first address their concerns, issues, disagreements, and/or recommendations to the contracting officer for resolution.

Consulting an ombudsman does not alter or postpone the timelines for any other processes (e.g., agency level bid protests, GAO bid protests, requests for debriefings, employee-employer actions, contests of OMB Circular A-76 competition performance decisions).

3. If resolution cannot be made by the contracting officer, the interested party may contact the ombudsman, AFICC/KH (Chief Enlisted Manager), 25 E Street, Suite C-320, JBPH-H, HI 96853-5427, Phone: (808) 447-6128, e-mail: afica.kh@us.af.mil. Concerns, issues, disagreements, and recommendations that cannot be resolved at the Center/MAJCOM/DRU/SMC ombudsman level, may be brought by the interested party for further consideration to the Air Force ombudsman, Associate Deputy Assistant Secretary (ADAS) (Contracting), SAF/AQC, 1060 Air Force Pentagon, Washington DC 20330-1060, phone number (571) 256-2395, facsimile number (571) 256-2431.

4. The ombudsman has no authority to render a decision that binds the agency.

5. Do not contact the ombudsman to request copies of the solicitation, verify offer due date, or clarify technical requirements. Such inquiries shall be directed to the contracting officer.

DEADLINES

All questions or requests for information must be submitted in writing and sent by e-mail correspondence no later than 29 May 2026 by 1100 AKDT.

Please note that .zip files are not an acceptable format for the Air Force Network and will not go through our e-mail system.

RFQ Due Date: 05 June 2026 at 1300 AKDT

Submit questions and quotes to the primary point of contact (POC), Ruth Elias-Hernandez, at ruth.elias_hernandez@us.af.mil and alternate POC, Brendan DeLane, at brendan.delane.1@us.af.mil.

Please include FA500026Q0020 in the subject line of the e-mail.

List of Attachments:

Attachment 1 - Hoods and Ducts PWS 30 April 2026 Attachment 2 - Hoods and Ducts Pricing Schedule FA500026Q0020 Attachment 3 - Provisions and Clauses FA500026Q0020 Attachment 4 - Wage Determination 2015-5681 mailto:ruth.elias_hernandez@us.af.mil mailto:brendan.delane.1@us.af.mil

Combined Synopsis/Solicitation