Combo Hoods and Ducts - FA500026Q0020.pdf

FA500026Q0020

Combined Synopsis/Solicitation Kitchen Hoods & Ducts Exhaust Systems Inspections and Preventive Maintenance

Joint Base Elmendorf-Richardson, Alaska

This is a combined synopsis/solicitation for commercial items prepared in accordance with (IAW) the format in RFO Subpart 12.202, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.

Request for Quote (RFQ) FA500026Q0020 is a combined synopsis/solicitation for commercial services and issued IAW RFO Subpart 12.202. FA500026Q0020 shall be used to reference any written quote provided under this RFQ.

The solicitation document and incorporated provisions and clauses by reference and are those in effect through the revised FAR Part 12, Acquisition of Commercial Products and Commercial Services, published on the Revolutionary FAR Overhaul (RFO) page at https://www.acquisition.gov/far-overhaul/far-part-deviation-guide/ in lieu of the text codified at 48 CFR chapter 1 (https://www.ecfr.gov). The Defense Federal Acquisition Regulation Supplement (DFARS) will follow class deviations of each part as outlined at https://www.acq.osd.mil/dpap/dars/dfars_far_overhaul_class_deviations.html, in lieu of the text codified at 48 CFR chapter 2.

This procurement is being issued as a 100% Total Small Business Set-Aside, IAW RFO 19.104- 1(a). The North American Industry Classification System (NAICS) Code is 561790, Other Services to Buildings and Dwellings. The small business size standard is $9M.

The government intends to award a firm-fixed price (FFP) contract for the recurring inspections, cleaning, repair, and preventive maintenance of all kitchen hoods and ducts exhaust systems on Joint Base Elmendorf-Richardson (JBER) listed in Appendix A of the Performance Work Statement (PWS). Please see Attachment 1, Performance Work Statement and Attachment 2, Price Schedule, for a full description of the Government’s requirement. The wages for this quotation shall be based on the U.S. Department of Labor, Employment Standards Administration Wage and Hour Division under Service Contract Labor Standards, Wage Determination (WD) 2015-5681 (Rev.-25) dated 03 Dec 25 (Attachment 4).

Site Visit: A site visit is scheduled for 27 May 2026 at 0700 Alaska Daylight Time (AKDT).

Offerors are encouraged to attend. The meeting point will be at the Boniface Gate Visitor Center at JBER, AK 99506. The site visit will cover various locations as depicted in Appendix A of the PWS. Attendees are urged to arrive at the gate no later than (NLT) 0650, with a departure to the sites of NLT 0700. If planning to attend, Offerors shall e-mail the following information to Ruth Elias-Hernandez at ruth.elias_hernandez@us.af.mil and Brendan DeLane at brendan.delane.1@us.af.mil NLT 22 May 26 at 1500 AKDT.

1. The name(s) of the individual(s) attending

2. The following information for each attendee: First and last name, middle initial, date of birth, and license (or other state-issued ID) number.

3. The make, model, and license plate of the vehicle https://www.acquisition.gov/far-overhaul/far-part-deviation-guide/ https://www.acq.osd.mil/dpap/dars/dfars_far_overhaul_class_deviations.html mailto:ruth.elias_hernandez@us.af.mil mailto:brendan.delane.1@us.af.mil

Important Notes:

• A government representative will be available to sponsor interested firms on base at a set time (this information will be provided upon site visit confirmation)

• Contractors must use the Boniface Gate Visitor Center to access the installation.

• On the date of the site visit, attendees shall present a valid driver’s license (or other state-issued identification), vehicle registration, and vehicle insurance.

Performance: This contract will include a base year (12 months) and four (4) one-year option years; beginning 1 Sept 2026 through 31 Aug 2031 with the possibility of a six-month option to extend services. All items shall be delivery FOB destination and the Period of Performance (PoP) will be:

Base Year: 1 Sep 2026 – 31 Aug 2027

Option Year 1: 1 Sep 2027 – 31 Aug 2028

Option Year 2: 1 Sep 2028 – 31 Aug 2029

Option Year 3: 1 Sep 2029 – 31 Aug 2030

Option Year 4: 1 Sep 2030 – 31 Aug 2031

The following table represents general proposed line items, quantities, and unit of measure. A detailed breakdown of the CLINS is included in Attachment 2: Hoods and Ducts Pricing Schedule.

Description Quantity Unit of Measure

CLIN 000X

Recurring inspections, cleaning, repair, and preventive maintenance of kitchen hoods and ducts exhaust systems in accordance with Performance Work Statement

Firm Fixed Price PoP: 1 Sep 2026 – 31 Aug 2027

Months

CLIN 100X

preventive maintenance of kitchen hoods and ducts

PoP: 1 Sep 2027 – 31 Aug 2028

CLIN 200X

preventive maintenance of kitchen hoods and ducts

PoP: 1 Sep 2028 – 31 Aug 2029

Description Quantity Unit of Measure

CLIN 300X

preventive maintenance of kitchen hoods and ducts

PoP: 1 Sep 2029 – 31 Aug 2030

CLIN 400X

preventive maintenance of kitchen hoods and ducts

PoP: 1 Sep 2030 – 31 Aug 2031

Option to Extend

Services

RFO

52.217-8

Recurring inspections, cleaning, repair, and preventive maintenance of kitchen hoods and ducts exhaust systems in accordance with Performance Work Statement

PoP: 1 Sept 2031 – 31 Mar 2032

RFO 52.212-1 Instructions to Offerors – Commercial Products and Commercial Services is hereby incorporated by reference with the same force and effect as if it were given in full text. In addition to the following addendum, all terms and conditions of RFO 52.212-1 remain in effect.

The following have been tailored to this procurement and are hereby added via addendum:

1. For RFQ Only: The following words stating “offer” and “proposal” are replaced with “quotation” and “quote”.

2. To assure timely and equitable evaluation of the quote, the Offerors must follow the instructions contained herein. The quote must be complete, self-sufficient, and respond directly to the requirements of this solicitation. If awarded the contract, the contractor is required to submit a signed copy of the contract confirming receipt of the contractual document within one (1) business day.

2. Specific Instructions: The response shall consist of the following:

a. Part 1 – Price – Submit one (1) completed copy of price schedule (Attachment 2)

b. Part 2 – Technical Acceptability – Submit one (1) copy of technical acceptability narrative (to include copies of applicable licenses and certifications) articulating how Offeror meets the criteria specified in the PWS.

c. Part 3 – Representations required by provisions included herein.

(End of Provision Addendum)

RFO 52.212-2 Evaluation – Commercial Products and Commercial Services (Feb 2026) has been tailored to this procurement and is provided in full-text below:

The Government will award a contract resulting from this solicitation to the responsible Offeror whose quote conforming to this solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate quotations:

1. Price: The Government will select the proposal with the lowest total evaluated price which meets or exceeds the acceptability standards for non-price factors.

2. Technical Capability: The Government will evaluate the technical capability narrative for acceptability based on the requirements within the PWS. Simply restating the PWS will not qualify as an adequate technical response. The Offeror shall be certified by appropriate federal and state regulatory agencies to meet federal and local certification requirements in the inspection, cleaning, repair, and preventive maintenance, and repairs of kitchen hoods and ducts exhaust systems. Contractor personnel performing work under this requirement shall hold a current and applicable license or recognized certificate of qualifications on kitchen hoods and ducts exhaust systems. Note:

Applicable licenses and certifications are required to be submitted with quotes.

The Government will rank the quotes from lowest price to highest price. (Evaluating the Option CLINS and Option to Extend Services does not obligate the Government to exercise the Options and/or Extend Services.) Next, the Government will evaluate the technical capability narrative on an acceptable or unacceptable basis, starting with the lowest priced quote. The “acceptable” and “unacceptable” definitions are as follows:

Acceptable: Technical capability narrative clearly meets the minimum requirements of the solicitation.

Unacceptable: Technical capability narrative does not clearly meet the minimum requirements of the solicitation.

Any factor that is “unacceptable” will render the entire quote unacceptable and, therefore, not awardable. The next lowest priced quote will then be technically evaluated.

If the lowest priced evaluated quote is judged to have an “acceptable” technical rating and the Offeror responsible, that quote represents the best value for the Government and no further quotes will be evaluated.

Interchanges: The Government intends to award a firm-fixed price contract without interchanges with respective vendors. The Government, however, reserves the right to conduct interchanges if deemed in its best interest. Interchanges are the contemporaneous exchange of information between the Government, at its discretion, and one, some, none or all vendors that provided quotes in response to the request for quotes. Under FAR 12 procedures the Government may hold Interchanges with vendors to address any aspect of the quote, which may include, but not be limited to, price, and/or past performance. Interchanges may be conducted in writing or as oral conversations, will be conducted in a fair and reasonable manner, and will not favor one vendor over another. Vendors do not have to be offered the opportunity for final quote revisions (FQRs) in response to interchanges.

(End of Provision Addendum)

The following FAR clauses and provisions are hereby incorporated in full text:

FAR 52.252-1, Solicitation Provisions Incorporated by Reference (Feb 1998)

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The Offeror is cautioned that the listed provisions may include blocks that must be completed by the Offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the Offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this address:

https://www.acquisition.gov/far-overhaul.

(End of provision) FAR 52.252-2, Clauses Incorporated by Reference (Feb 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this address:

https://www.acquisition.gov/far-overhaul.

(End of clause)

The following AFFARS clauses and provisions are hereby incorporated by reference:

Number Title Effective Date 5352.223-9000 Elimination of Use of Class I Ozone Depleting Substances

(ODS)

Oct 2019

5352.223-9001 Health and Safety on Government Installations Oct 2019 5352.242-9000 Contractor Access to Air Force Installations Oct 2019

DEADLINES

All questions or requests for information must be submitted in writing and sent by e-mail correspondence no later than 29 May 2026 by 1100 AKDT.

Please note that .zip files are not an acceptable format for the Air Force Network and will not go through our e-mail system.

RFQ Due Date: 04 June 2026 at 1300 AKDT

Submit questions and quotes to the primary point of contact (POC), Ruth Elias-Hernandez, at ruth.elias_hernandez@us.af.mil and alternate POC, Brendan DeLane, at brendan.delane.1@us.af.mil.

mailto:ruth.elias_hernandez@us.af.mil mailto:brendan.delane.1@us.af.mil

Please include FA500026Q0020 in the subject line of the e-mail.

List of Attachments:

Attachment 1 - Hoods and Ducts PWS 30 April 2026 Attachment 2 - Hoods and Ducts Pricing Schedule FA500026Q0020 Attachment 3 - Provisions and Clauses FA500026Q0020 Attachment 4 - Wage Determination 2015-5681