E23047.001 UNCP Appendix 1.xlsx
XLSX spreadsheet 103 KB Posted
- Attached to
- Campus Dining Services
- Solicitation number
- 71-71-Q2024-09
- Issued by
- Robeson County, Raleigh City, North Carolina
About this file
This document is RFP Appendix 1: Site Data from the University of North Carolina at Pembroke. It provides detailed information about the university's current dining services operations, including demographic data, meal plan offerings, revenue, operating hours, staffing, catering, summer camps and conferences, sanitation responsibilities, technology, financials, and historical costs.
The appendix covers the university's dining facilities, retail locations, and event spaces, as well as the current exclusive beverage contract with Pepsi. It outlines the current dining services staffing, including full-time, part-time, and student employees, and provides details on catering services, summer camp and conference offerings, and sustainability initiatives. The document also addresses financial responsibilities, including purchasing, payment, and amortization, as well as the supplier's in-kind support contributions.
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Other files
| File | Type | Posted |
|---|---|---|
| UNCP Appendix 2 - Supplier Staffing Plan.xlsx | XLSX spreadsheet | |
| UNCP Appendix 3 - Supplier Financial Proposal.xlsx | XLSX spreadsheet | |
| UNCP Appendix 4 - Supplier Proposed Exceptions.docx | DOCX document | |
| UNCP MSA Exhibit A SOW.docx | DOCX document | |
| UNCP Floor Plans.zip | ZIP file | |
| SOW Attachment 1_Program Standards.docx | DOCX document | |
| Supplemental Program Information UNCP Request For Proposal.docx | DOCX document | |
| Survey_Data_Dining_RFP.pdf | ||
| E23047.001 UNCP Assessment RFP Copy.pdf | ||
| Master Services Agreement (MSA).docx | DOCX document | |
| Back of House & Catering Photos for Suppliers (2).zip | ZIP file | |
| Campus_Dining_Services_RFP_71_Q2024_09_08302024.pdf | ||
| SOW Attachment 2_Years 2-10 Operating Plan.docx | DOCX document | |
| Allied Health Sciences 0924.pdf |
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Demographics
| RFP APPENDIX 1: SITE DATA |
| UNIVERSITY OF NORTH CAROLINA AT PEMBROKE |
| DEMOGRAPHICS |
| Numbers are historical and not a guarantee of future population. | ||||||
| Population | Fall 2022 | Spring 2023 | Summer 2023 | Fall 2023 | Spring 2024 | Summer 2024 |
| Undergraduates | 5,643 | 4,999 | 3,360 | 5,485 | 4,927 | 1,876 |
| Graduate/Professional | 2,023 | 1,862 | 2,424 | 2,145 | 1,996 | 1,295 |
| Faculty | 423 | 423 | 423 | 423 | 423 | 423 |
| Staff | 569 | 569 | 569 | 569 | 569 | 569 |
| Total: | 8,658 | 7,853 | 6,776 | 8,622 | 7,915 | 4,163 |
| Student Mix | Fall 2022 | Fall 2023 |
| Undergraduate Men | 2,123 | 2,084 |
| Undergraduate Women | 3,520 | 3,401 |
| Graduate Men | 555 | 524 |
| Graduate Women | 1,468 | 1,621 |
| Residence Hall | Meal Plan Requirement | Living Style | Occupancy | |||||||
| Traditional | Suite | Apartment | Fall 2022 | Spring 2023 | Summer 2023 | Fall 2023 | Spring 2024 | Summer 2024 | ||
| Pine Hall | Yes | X | 232 | 213 | - 0 | 261 | 234 | - 0 | ||
| Oak Hall | Yes | X | 302 | 271 | - 0 | 315 | 305 | - 0 | ||
| North Hall | Yes | X | 56 | 48 | - 0 | 103 | 109 | - 0 | ||
| Cypress Hall | Yes | X | 343 | 302 | - 0 | 371 | 339 | - 0 | ||
| Courtyard Apartments | No | X | 471 | 409 | 176 | 485 | 444 | 164 |
Total: 1,404 1,243 176 1,535 1,431 164
Exclusions
| RFP APPENDIX 1: SITE DATA |
| UNIVERSITY OF NORTH CAROLINA AT PEMBROKE |
| CONTRACT EXCLUSIONS |
| Venues or Services Excluded From Dining Contract | Supplier |
| Vending | Mid-South |
Meal Plans
| RFP APPENDIX 1: SITE DATA | List All Meal Plan Sessions: | (e.g. fall, spring, summer 1, mini-mester, interium, etc.) |
| UNIVERSITY OF NORTH CAROLINA AT PEMBROKE | ||
| MEAL PLAN INFORMATION |
| Academic Year 23-24 | |||||||
| Meal Plans | Price / Semester | Fall 2023 | Spring 2024 | ||||
| # of Mandatory Subscribers | # of Voluntary Subscribers | Total # of Subscribers | # of Mandatory Subscribers | # of Voluntary Subscribers | Total # of Subscribers | ||
| Unlimited + $150 Flex Dollars | $3,047 | 102 | 102 | 33 | 33 | ||
| Unlimited | $2,889 | 68 | 68 | 39 | 39 | ||
| 12 Meals/Week + $375 Flex Dollars | $2,805 | 812 | 812 | 802 | 802 | ||
| 10 Meals/Week + $415 Flex Dollars | $2,659 | 258 | 258 | 220 | 220 | ||
| 50 Meals/Semester + $300 Flex Dollars | $949 | 157 | 157 | 120 | 120 | ||
| 25 Meals/Semester + $150 Flex Dollars | $481 | 165 | 165 | 93 | 93 | ||
| $745 Flex Dollars | $418 | - 0 | - 0 | ||||
| Faculty/Staff: 25 Meals | $203 | 95 | 64 | ||||
| Faculty/Staff: 25 Meals + $100 Flex Dollars | $322 | 7 | 7 | ||||
| Faculty/Staff: 50 Meals | $331 | 23 | 29 | ||||
| Faculty/Staff: 50 Meals + $100 Flex Dollars | $450 | 5 | 10 | ||||
| Faculty/Staff: 75 Meals | $419 | 67 | 77 | ||||
| Faculty/Staff: 75 Meals + $100 Flex Dollars | $538 | 28 | 31 | ||||
| Fall Total: | 1,787 | Spring Total: | 1,525 | ||||
| Operating Days: | 111 | Operating Days: | 111 |
| Academic Year 22-23 | |||||||||||
| Meal Plans | Price / Semester | Fall 2022 | Spring 2023 | Summer 2023 | Notes | ||||||
| # of Mandatory Subscribers | # of Voluntary Subscribers | Total # of Subscribers | # of Mandatory Subscribers | # of Voluntary Subscribers | Total # of Subscribers | # of Mandatory Subscribers | # of Voluntary Subscribers | Total # of Subscribers | |||
| Unlimited + $150 Flex Dollars | $2,565 | 75 | 75 | 26 | 26 | - 0 | |||||
| Unlimited | $2,432 | 44 | 44 | 19 | 19 | - 0 | |||||
| 12 Meals/Week + $375 Flex Dollars | $261 | 686 | 686 | 607 | 607 | - 0 | |||||
| 10 Meals/Week + $415 Flex Dollars | $2,238 | 223 | 223 | 220 | 220 | - 0 | |||||
| 50 Meals/Semester + $300 Flex Dollars | $799 | 169 | 169 | 134 | 134 | 58 | 58 | ||||
| 25 Meals/Semester + $150 Flex Dollars | $405 | 127 | 127 | 123 | 123 | 2 | 2 | ||||
| $745 Flex Dollars | $745 | - 0 | - 0 | - 0 | |||||||
| Faculty/Staff: 25 Meals | $171 | 73 | 52 | 41 | |||||||
| Faculty/Staff: 25 Meals + $100 Flex Dollars | $271 | 8 | 9 | 6 | |||||||
| Faculty/Staff: 50 Meals | $279 | 27 | 25 | 3 | |||||||
| Faculty/Staff: 50 Meals + $100 Flex Dollars | $379 | 4 | 4 | - 0 | |||||||
| Faculty/Staff: 75 Meals | $353 | 50 | 54 | 15 | |||||||
| Faculty/Staff: 75 Meals + $100 Flex Dollars | $453 | 21 | 11 | 6 | |||||||
| Fall Total: | 1,507 | Spring Total: | 1,284 | Summer Total: | 131 | ||||||
| Operating Days: | 111 | Operating Days: | 111 | Operating Days: | 52 |
| Academic Year 21-22 | ||||||||||||||
| Meal Plans | Price / Semester | Fall 2021 | Spring 2022 | Summer 2022 | Summer #2 2022 | Notes | ||||||||
| # of Mandatory Subscribers | # of Voluntary Subscribers | Total # of Subscribers | # of Mandatory Subscribers | # of Voluntary Subscribers | Total # of Subscribers | # of Mandatory Subscribers | # of Voluntary Subscribers | Total # of Subscribers | # of Mandatory Subscribers | # of Voluntary Subscribers | Total # of Subscribers | |||
| Unlimited + $150 Flex Dollars | $2,565 | 95 | 95 | 32 | 32 | - 0 | - 0 | |||||||
| Unlimited | $2,432 | 55 | 55 | 22 | 22 | - 0 | - 0 | |||||||
| 12 Meals/Week + $375 Flex Dollars | $2,361 | 598 | 598 | 556 | 556 | - 0 | - 0 | |||||||
| 10 Meals/Week + $415 Flex Dollars | $2,238 | 254 | 254 | 253 | 253 | - 0 | - 0 | |||||||
| 50 Meals/Semester + $300 Flex Dollars | $799 | 189 | 189 | 132 | 132 | - 0 | - 0 | |||||||
| 25 Meals/Semester + $150 Flex Dollars | $405 | 191 | 191 | 112 | 112 | - 0 | - 0 | |||||||
| $745 Flex Dollars | $745 | - 0 | - 0 | - 0 | ||||||||||
| Faculty/Staff: 25 Meals | $171 | 53 | 59 | 26 | - 0 | |||||||||
| Faculty/Staff: 25 Meals + $100 Flex Dollars | $271 | 9 | 10 | 6 | - 0 | |||||||||
| Faculty/Staff: 50 Meals | $279 | 19 | 7 | 3 | - 0 | |||||||||
| Faculty/Staff: 50 Meals + $100 Flex Dollars | $379 | 3 | 4 | 1 | - 0 | |||||||||
| Faculty/Staff: 75 Meals | $353 | 28 | 30 | 20 | - 0 | |||||||||
| Faculty/Staff: 75 Meals + $100 Flex Dollars | $453 | 11 | 13 | 1 | - 0 | |||||||||
| Fall Total: | 1,505 | Spring Total: | 1,230 | Summer Total: | 57 | Summer Total: | - 0 | |||||||
| Operating Days: | 111 | Operating Days: | 111 | Operating Days: | 52 | Operating Days: |
Beverage Contract
| RFP APPENDIX 1: SITE DATA |
| UNIVERSITY OF NORTH CAROLINA AT PEMBROKE |
| POURING RIGHTS / BEVERAGE CONTRACT |
| Exclusive Beverage Contract: | ||
| Currently in Place | Yes | |
| Name of Beverage Company | Pepsi | |
| Current Contract Expires | 2028 | |
| Department Administering Contract | Procurement | |
| Is Supplier required to purchase through University contract? | Yes | |
| If yes, current pricing | Vendor Specific |
| Contract Details Relating to Dining Services |
| Pepsi exclusive campus with the exemption of having 20% Coke in our bookstore, vending & athletic concessions. |
| Dining Supplier would need to work directly with Pepsi for all products for the campus, events, etc. |
| Exclusivity on fountain service. |
| 3% annual price increase |
Revenue
| RFP APPENDIX 1: SITE DATA |
| UNIVERSITY OF NORTH CAROLINA AT PEMBROKE |
| REVENUE (Excluding meal plan revenue to University) |
| FY2023-2024 (YTD 2024) | FY2022-2023 | ||||||||
| Revenue Center | Meal Plan/Exchange | Campus Wide Declining Balance | Cash/Credit Debit | Total | Meal Plan/Exchange | Campus Wide Declining Balance | Cash/Credit Debit | Total | Annual Operating Days |
| The Dining Hall | $3,677,872.56 | $21,286.91 | $690,311.98 | $4,389,471.45 | $ 3,615,604.98 | $ 32,621.97 | $ 299,517.38 | $ 3,947,744.33 | 223 |
| Brave's Place | $13,505.57 | $13,505.57 | $ 9,846.45 | $ 9,846.45 | 223 | ||||
| Café 641 | $18,778.15 | $278.91 | $7,150.54 | $26,207.60 | $ 6,573.44 | $ 623.02 | $ 9,359.03 | $ 16,555.49 | 223 |
| Chick-fil-A | $999,563.98 | $48,590.03 | $494,122.70 | $1,542,276.71 | $ 749,221.48 | $ 83,583.55 | $ 532,873.41 | $ 1,365,678.44 | 223 |
| EAT Café | $140,543.62 | $10,966.81 | $63,853.24 | $215,363.67 | $ 94,254.77 | $ 14,609.82 | $ 72,138.25 | $ 181,002.84 | 223 |
| Einstein Bros Bagel | $141,903.03 | $9,899.16 | $68,491.27 | $220,293.46 | $ 114,917.76 | $ 15,966.28 | $ 66,056.65 | $ 196,940.69 | 223 |
| Papa Johns | $231,396.28 | $65,248.17 | $296,644.45 | $ 226,516.68 | $ 69,739.69 | $ 296,256.37 | 223 | ||
| Starbucks | $456,364.07 | $456,364.07 | $ 420,515.55 | $ 420,515.55 | 223 | ||||
| $0.00 | $ - 0 | 223 | |||||||
| $0.00 | $ - 0 | 223 | |||||||
| $0.00 | $ - 0 | 223 | |||||||
| $0.00 | $ - 0 | 223 | |||||||
| Athletic Concessions | $30,204.03 | $30,204.03 | $ 24,339.73 | $ 24,339.73 | |||||
| Catering | $630,581.75 | $630,581.75 | $ 661,483.54 | $ 661,483.54 | |||||
| Summer Conferences/Camps | $37,696.78 | $76,952.67 | $ 90,920.93 | $ 90,920.93 | |||||
| Total | $7,897,865.43 | Total | $ 7,211,284.36 |
Residential Dining Door Rates FY2023-2024 Faculty/ Staff; DB $
| Breakfast | $8.08 | $8.08 |
| Lunch | $10.10 | $10.10 |
| Brunch | $10.10 | $10.10 |
| Dinner | $10.10 | $10.10 |
| Late Night | Meal Exchange | N/A |
Operating Info
| RFP APPENDIX 1: SITE DATA |
| UNIVERSITY OF NORTH CAROLINA AT PEMBROKE |
| OPERATING INFORMATION |
| Operating Data * | Link to Data |
| Facility Floorplans | Attached as Zip File |
| Academic Year Operating Hours | M-Th | F | Sa | Su | Seats | Service Ware Standard | # of Point of Sale Terminals |
| Residential Dining 1 | |||||||
| Residential Dining 2 | |||||||
| DIning Hall/Braves Place | 7:15a-8:00p | 7:15a-8:00p | 10:00a - 8:00pm | 10:00a-8:00p | 280 | Standard Dining | 2 |
| Starbucks | 7:30a-9:00p | 7:30a-9:00p | 8:00a-1:00pm | 6:00p-9:00p | 6 | Brand Disposables | 2 |
| Einstein's | 8:00a-3p | 8:00a-3p | CLOSED | CLOSED | 60 | Brand Disposables | 1 |
| Papa Johns | 11:00a-10:00p | 11:00a-10:00p | 6:00p-10:00p | 4:00p-10:00p | Brand Disposables | 1 | |
| Chick fil A | 8:00a - 11:00p | 8:00a - 11:00p | 10:30a-11p | CLOSED | 50 | Brand Disposables | 4 |
| Cafe 641 | 11a-2:00p | 11a-2:00p | CLOSED | CLOSED | Community Seats | Brand Disposables | 1 |
| Eat Cafe & Bites | 9:00a - 5p | 9:00a-3:00p | CLOSED | CLOSED | Community Seats | Brand Disposables | 2 |
| Athletic Concessions | Varies | Varies | Varies | Varies | Community Seats | Brand Disposables | 1 |
| Catering Services | Varies | Varies | Varies | Varies | Venue Dependent | Disposables or China | 0 |
| Summer Conference/Camps | Camp Needs | Camp Needs | Camp Needs | Camp Needs | Venue Dependent | Standard Dining | 2 |
| Concession Services | ||||
| Executive Education | ||||
| Summer Operating Hours | M-Th | F | Sa | Su |
| Residential Dining 1 | ||||
| Residential Dining 2 | ||||
| Retail 1 | ||||
| Retail 2 | ||||
| Retail 3 | ||||
| Retail 4 | ||||
| Retail 5 | ||||
| Retail 6 | ||||
| Retail 7 | ||||
| Retail 8 | ||||
| Retail 9 | ||||
| Retail 10 | ||||
| Catering Services | ||||
| Concession Services | ||||
| Executive Education | ||||
| The following list of surrounding restaurants are located within 10-mile radius of campus. These off-campus restaurants ARE NOT affiliated with UNCP, but due to the close proximity of Pembroke, North Carolina should be taken in to consideration. | ||||
| Nationally Branded Restaurants In Community | ||||
| Bojangles | ||||
| Cookout | ||||
| Jersey Mikes | ||||
| Hardee's | ||||
| Burger King | ||||
| KFC | ||||
| McDonald's | ||||
| Pizza Hut | ||||
| Slim Chicken | ||||
| Zaxby's (Coming Soon) | ||||
| Popeye's (Coming Soon) | ||||
| Starbucks (Coming Soon) |
Staffing
| RFP APPENDIX 1: SITE DATA |
| UNIVERSITY OF NORTH CAROLINA AT PEMBROKE |
| CURRENT DINING SERVICES STAFFING |
| FY 2023-2024 | |||||||
| Staffing information: | Total Number (head count) | Full-time Equivalent (FTE) based on 40-hr week | Number of 12-month employees | Number of 9-month employees | Paid Benefits? Y/N | Paid Time Off (PTO)? Y/N | Unionized? Y/N |
| Full-time salaried exempt management/admin: | 10 | 10 | 0 | y | y | y | |
| Additional details: | |||||||
| Is there a Collective Bargaining Agreement (CBA)? | No |
| Houly staff Information below should match totals provided above. Add rows as needed. | Years of Service (head count) | |||||||
| Job Classification (Hourly Employees) | Total Number (head count) | Average weeks worked per year | Average hours per week | Hourly Raw Wages - range low ($) | Hourly Raw Wages - range high ($) | 0-5 Years | 6-10 Years | 11+ Years |
| Full-time Hourly Employees by job classification | ||||||||
| Cook 1 | 8 | 42 | 37.5 | $10.00 | $16.00 | 2 | 4 | |
| Senior Cook | 2 | 34 | 37.5 | $16.00 | $22.00 | 2 | ||
| Supervisor | 11 | 34 | 37.5 | $16.00 | $20.00 | 9 | 2 | |
| Senior Supervisor | 12 | 34 | 37.5 | $20.00 | $25.00 | 2 | 4 | 6 |
| Barista | 2 | 34 | 37.5 | $10.00 | $12.00 | 2 | ||
| Food Service Worker | 18 | 34 | 37.5 | $10.00 | $12.00 | 3 | 9 | 6 |
| Utility Worker | 4 | 34 | 37.5 | $10.00 | $15.00 | 4 | ||
| Clerical | 4 | 52 | 40 | $18.00 | $27.00 | 2 | 3 | |
| Food Prep Helper | 10 | 34 | 37.5 | $10.00 | $12.00 | 6 | 4 | |
| Cashier | 8 | 49 | 37.5 | $10.00 | $15.00 | 5 | 1 | 1 |
| Baker | 2 | 34 | 37.5 | $15.00 | $18.00 | 2 | ||
| Part-time Hourly Employees by job classification | ||||||||
| Cook 1 | 1 | 32 | 20 | $10.00 | $12.00 | 1 | ||
| Food Service Worker | 2 | 32 | 20 | $10.00 | $12.00 | 2 | ||
| Barista | 1 | 32 | 20 | $10.00 | $12.00 | 1 | ||
| Utility Worker | 1 | 32 | 20 | $10.00 | $12.00 | 1 | ||
| Cashier | 2 | 32 | 20 | $10.00 | $12.00 | 1 | 1 | |
| Food Service Worker | 6 | 32 | 20 | $10.00 | $12.00 | 2 | 3 | 1 |
| Food Prep Helper | 3 | 32 | 20 | $10.00 | $12.00 | 2 | 1 | |
| Student Employees by job classification | ||||||||
| Cook 1 | 2 | 32 | 20 | $10.00 | $12.00 | 2 | ||
| Food Service Worker | 44 | 32 | 20 | $10.00 | $12.00 | 44 | ||
| Barista | 2 | 32 | 20 | $10.00 | $12.00 | 2 | ||
| Utility Worker | 0 | 32 | 20 | $10.00 | $12.00 | 0 |
Catering
| RFP APPENDIX 1: SITE DATA |
| UNIVERSITY OF NORTH CAROLINA AT PEMBROKE |
| CATERING |
| Total Catering Sales for 2022-2023 | $779,324.00 |
| Total Catering Sales for 2023-2024 | $789,796.00 |
| Catering Additional Information | Description |
| Exclusive Catering Rights (y/n) | Y |
Liquor License Type; Location; Owner University
Alcohol Service Provide Bartending
Room Set Up/Tear Down Responsibility University
AV Responsibility University
| CaterTrax Standard – Sales Report All Locations - 10/14/2023 to 10/20/2023 | |||||
| Location | Event Date | Guest Count | Sub Total | Tax | Total |
| Flavours by Sodexo at the University of North Carolina at Pembroke | 10/14/23 | 90 | $1,313.10 | $0.00 | $1,323.10 |
| Flavours by Sodexo at the University of North Carolina at Pembroke | 10/14/23 | 10 | $148.90 | $0.00 | $148.90 |
| Flavours by Sodexo at the University of North Carolina at Pembroke | 10/14/23 | 40 | $511.20 | $0.00 | $521.20 |
| Flavours by Sodexo at the University of North Carolina at Pembroke | 10/14/23 | 60 | $1,859.25 | $0.00 | $1,869.25 |
| Flavours by Sodexo at the University of North Carolina at Pembroke | 10/14/23 | 35 | $1,546.77 | $0.00 | $1,556.77 |
| Flavours by Sodexo at the University of North Carolina at Pembroke | 10/14/23 | 35 | $747.55 | $0.00 | $757.55 |
| Flavours by Sodexo at the University of North Carolina at Pembroke | 10/16/23 | 1 | $289.99 | $20.30 | $310.29 |
| Flavours by Sodexo at the University of North Carolina at Pembroke | 10/16/23 | 40 | $122.60 | $0.00 | $122.60 |
| Flavours by Sodexo at the University of North Carolina at Pembroke | 10/16/23 | 10 | $119.80 | $0.00 | $0.00 |
| Flavours by Sodexo at the University of North Carolina at Pembroke | 10/16/23 | 10 | $169.80 | $0.00 | $0.00 |
| Flavours by Sodexo at the University of North Carolina at Pembroke | 10/16/23 | 20 | $340.27 | $0.00 | $380.27 |
| Flavours by Sodexo at the University of North Carolina at Pembroke | 10/16/23 | 250 | $1,465.30 | $0.00 | $1,475.30 |
| Flavours by Sodexo at the University of North Carolina at Pembroke | 10/17/23 | 50 | $351.00 | $0.00 | $351.00 |
| Flavours by Sodexo at the University of North Carolina at Pembroke | 10/18/23 | 20 | $168.23 | $0.00 | $178.23 |
| Flavours by Sodexo at the University of North Carolina at Pembroke | 10/18/23 | 100 | $1,453.67 | $0.00 | $1,463.67 |
| Flavours by Sodexo at the University of North Carolina at Pembroke | 10/18/23 | 1 | $42.57 | $0.00 | $42.57 |
| Flavours by Sodexo at the University of North Carolina at Pembroke | 10/18/23 | 22 | $222.20 | $15.55 | $237.75 |
| Flavours by Sodexo at the University of North Carolina at Pembroke | 10/18/23 | 100 | $985.45 | $0.00 | $995.45 |
| Flavours by Sodexo at the University of North Carolina at Pembroke | 10/18/23 | 40 | $294.40 | $0.00 | $294.40 |
| Flavours by Sodexo at the University of North Carolina at Pembroke | 10/18/23 | 30 | $270.92 | $0.00 | $280.92 |
| Flavours by Sodexo at the University of North Carolina at Pembroke | 10/18/23 | 85 | $475.06 | $0.00 | $485.06 |
| Flavours by Sodexo at the University of North Carolina at Pembroke | 10/18/23 | 100 | $333.30 | $23.33 | $356.63 |
| Flavours by Sodexo at the University of North Carolina at Pembroke | 10/19/23 | 1 | $42.57 | $0.00 | $42.57 |
| Flavours by Sodexo at the University of North Carolina at Pembroke | 10/19/23 | 51 | $481.44 | $33.70 | $515.14 |
| Flavours by Sodexo at the University of North Carolina at Pembroke | 10/19/23 | 55 | $1,187.79 | $0.00 | $1,197.79 |
| Flavours by Sodexo at the University of North Carolina at Pembroke | 10/19/23 | 8 | $110.32 | $0.00 | $120.32 |
| Flavours by Sodexo at the University of North Carolina at Pembroke | 10/19/23 | 15 | $150.00 | $0.00 | $150.00 |
| Flavours by Sodexo at the University of North Carolina at Pembroke | 10/20/23 | 42 | $1,196.16 | $0.00 | $1,290.16 |
| Flavours by Sodexo at the University of North Carolina at Pembroke | 10/20/23 | 36 | $36.00 | $0.00 | $36.00 |
| Flavours by Sodexo at the University of North Carolina at Pembroke | 10/20/23 | 30 | $596.40 | $0.00 | $606.40 |
| Flavours by Sodexo at the University of North Carolina at Pembroke | 10/20/23 | 50 | $313.14 | $21.92 | $335.06 |
Summer Camps
| RFP APPENDIX 1: SITE DATA |
| UNIVERSITY OF NORTH CAROLINA AT PEMBROKE |
| SUMMER CAMPS / CONFERENCE |
| Summer Camps / Conference | Summer 2024 | |||||
| Group/Event Name | # of Attendees | Dates | Breakfast | Lunch | Dinner | Notes |
| UNC Pembroke Volleyball Middle School Skill Clinic | 50 | April 14, 2024 | No Meals Required | |||
| Summer Session 1 | 100+ | May 20 - June 26, 2024 | x | |||
| Summer Session 2 | 100+ | June 25 - August 1, 2024 | x | |||
| NCNAYO Conference | 300+ | June 20 - June 23, 2024 | x | |||
| Empowering Scholars Summit | 75 | June 28 - 30, 2024 | x | |||
| NSO Orientation Leaders | 20 | May 29 - June 8, 2024 | x | |||
| NSO 1 | 336 | May 31-June 1, 2024 | x | x | ||
| NSO Orientation Leaders | 20 | June 13 - June 16, 2024 | x | |||
| Future Teachers of North Carolina: Eastern Symposium | 200 | June 13 - June 15, 2024 | x | |||
| NSO 2 | 250 | June 7-8, 2024 | x | x | x | |
| Mark Hall Football Camp | 50 | June 14 - 15, 2024 | No Meals Required | |||
| Othello Johnson Wrestling Camps | TBD | June 15 - 20, 2024 | No Meals Required | |||
| Othello Johnson Wrestling Camps | TBD | June 15 - 20, 2024 | No Meals Required | |||
| NSO Orientation Leaders | 20 | June 16 - June 18, 2024 | x | |||
| NSO 3 | TBD | June 17-18, 2024 | x | x | ||
| NSO Orientation Leaders | 20 | June 10 - June 12, 2024 | x | |||
| NSO 4 | TBD | July 11-12, 2024 | x | x | x | |
| Mark Hall Prospect Camp | 300 - 350 | June 29, 2024 | No Meals Required | |||
| Mark Hall Team Camp | 300 - 350 | July 8 - 10, 2024 | x | |||
| Mark Hall Football Camp | 250 | July 13, 2024 | No Meals Required | |||
| Mark Hall Football Camp | 50 | July 12 - 13, 2024 | No Meals Required | |||
| Mark Hall Team Camp | 300 - 350 | July 15 - 17, 2024 | x | |||
| UNC Pembroke Elite Volleyball Camp | 50 | July 19 - 20, 2024 | No Meals Required | |||
| Mark Hall Team Camp | 300 - 350 | July 22 - 24, 2024 | x | |||
| UNC Pembroke High School Team Camp | 80 | July 26 - 27, 2024 | No Meals Required | |||
| NSO 5 (if needed) | TBD | July 26, 2024 | x | |||
| NSO Orientation Leaders living on campus move-in | 20 | August 14, 2024 | x | |||
| NSO 6 | TBD | August 16, 2024 | x | |||
| Project Graduation | 400 | June 14, 2024 | No Meals Required | |||
| Women's Empowerment Summit | 80 | March 22, 2024 | x | |||
| Business Visions | 100 | April 4, 2024 | x | |||
| Life By The River Camp | 20 | June 10 - 14, 2024 | x | |||
| Junior Braves | 40 | June 10 - 14, 2024 | x | |||
| Junior Braves | 40 | June 17 - 21, 2024 | x | |||
| Lumbee Tribe Camp | 28 | June 17 - 19, 2024 | x | |||
| Cummings Aerospace Camp | 80 | June 17 - 21, 2024 | x | |||
| Cummings Aerospace Camp | 80 | June 24 - 28, 2024 | x | |||
| Lumbee Tribe Camp | 28 | June 24 - 26, 2024 | x | |||
| All Sports Camp | 40 | July 8 - 12, 2024 | x | |||
| All Sports Camp | 40 | July 15 - 19, 2024 | x | |||
| Safeguarding Our Natural Heritage | 25 | July 8 - 19, 2024 | x | |||
| Lumbee Tribe Camp | 28 | July 8 - 10, 2024 | x | |||
| AHEC Health Careers Camp | 25 | July 14 - 19, 2024 | x | |||
| Young Innovator Camp | 30 | July 22 - 26, 2024 | x | |||
| Young Innovator Camp | 30 | July 29 - August 2, 2024 | x | |||
| Summer Bridge | 50 | June 24 - August 4, 2024 | x | Meal Plan | ||
| Old Main Stream Academy | 300 | February 12, 2024 | x | No Meals Required | ||
| Contempora Fabrics Summer Intern Housing | 1 | May 13 - August 1, 2024 | x | No Meals Required | ||
| Summer Camps / Conference | Summer 2023 | |||||
| Group/Event Name | # of Attendees | Dates | Breakfast | Lunch | Dinner | Notes |
| NC A&T intern | 1 | May 19 - July 28, 2023 | x | |||
| Future Teachers of North Carolina: Eastern Symposium | 200 | May 31-June 1, 2023 | x | |||
| NSO 2 (NSO 1 is invitation only and is not an overnight stay) | TBD | June 2-3, 2023 | x | |||
| Reach Fellows | 18 | June 5 - June 29, 2023 | x | |||
| Wrestling Camps | TBD | June 10-11, 2023 | ||||
| NSO 3 | TBD | June 12-13, 2023 | x | x | ||
| Wrestling Camps | TBD | June 15-19, 2023 | ||||
| North Carolina’s AHEC/UNC System Collaborative Residential Camps for Healthcare Career Pathways | 25 | July 14-19, 2023 | x | |||
| NSO 4 | TBD | June 19-20, 2023 | x | x | ||
| Finding your Roots UNCP and Manteo NC | 27 | June 26-June 27, 2023 | x | x | x | |
| Summer Session 2 | 100+ | June 29 - August 3, 2023 | No Meals Required | |||
| UNCP Summer Bridge | 66 | June 26-Aug 5, 2023 | Meal Plan | |||
| Student Action with Farmworkers | 27 | July 7-8, 2023 | X | |||
| Freshmen Football players arrive for Training | 57 | July 9 - August 5, 2023 | X | X | X | |
| Safeguarding Our Natural Heritage | 24 | July 10 - 23, 2023 | X | |||
| NSO 5 | TBD | July 14-15, 2023 | X | X | ||
| Aviation: Earth and Beyond UNCP and Kennedy Space Center | 27 | July 17 - 20, 2023 | X | X | X | |
| Volleyball Summer Camp (Elite Camp) | TBD | July 21-22, 2023 | X | |||
| Mark Hall Football Team Camp 2 | 300 | July 24 - 26, 2023 | X | X | X | |
| NSO 6 | TBD | July 24 - 25, 2023 | x |
Sanitation
| RFP APPENDIX 1: SITE DATA | |
| UNIVERSITY OF NORTH CAROLINA AT PEMBROKE | |
| SANITATION RESPONSIBILITIES | |
| S = Supplier | |
| U = UNCP |
| Area | Task | Responsibility | Exceptions | |
| Back of House | Serving & Dining Areas | |||
| Dining Area Tables & Chairs | Straighten as needed throughout service periods | S | S | |
| Spot clean as needed to keep clean from spills, grease, debris and miscellaneous waste | S | S | ||
| Clean and sanitize at the end of the service day | S | S | ||
| Periodic deep clean upholstery | U | U | ||
| Work Tables, Serving Counters & Fixtures | Keep clean from spills, grease, debris and miscellaneous waste | S | S | |
| Clean & sanitize daily | S | S | ||
| Fixed and Mobile Food Service, Storage & Sanitation Equipment | Keep clean from spills, grease, debris and miscellaneous waste | S | S | |
| Clean & sanitize daily | S | S | ||
| Exhaust Hood Canopies & Filters | Clean & sanitize as proscribed by manufacturer and/or local fire authority | S | S | |
| Exhaust Hood Ducts | Clean bi-monthly or more frequently if required by local fire authority or to ensure fire safety | U | U | |
| Grease Traps and Grease Removal | Keep grease traps clean and surrounding floors free of grease | U | U | Floors are suppliers |
| Arrange for regular grease removal from interceptors | U | S | ||
| Floors | Keep clean from spills, grease, debris and miscellaneous waste | S | S | |
| Clean & sanitize hard surface floors daily | S | S | ||
| Vacuum carpeted areas daily | S | No carpet in suppliers venues | ||
| Periodic deep clean hard surface floors | S | S | ||
| Periodic deep clean carpets | S | S | No carpet in suppliers venues | |
| Interior Walls | Clean and sanitize daily to a height of 5 feet | S | S | |
| Deep clean bi-monthly to ceiling height | S | S | ||
| Windows and Glass Doors | Clean as required to remove smudges, streaking and grime | S | S | UNCP responsible for outside |
| Clean as required to remove smudges, streaking and grime | S | S | ||
| Ceilings, Light Fixtures, & Fan Blades | Keep clean from spills, grease, debris and miscellaneous waste | U | U | |
| Employee Restrooms & Changing Facilities | Clean, sanitize and restock daily | S | S | Suppliers area is non public area |
| Janitor’s Closet & Equipment | Clean and sanitize daily | S | S | |
| Gathering & Containerizing of Waste - Garbage, Compost & Recyclables | Transport containerized waste from receptacles to designated dock area containers | S | S | |
| Clean receptacles as needed to keep them sanitary and free from debris | S | S | ||
| Arrange for garbage and recycling pick up from loading docks | U | U | ||
| Insect and Pest Control | Interior Premises: Perform periodic control measures, as required | U | U | |
| Exterior Premises: Perform periodic control measures, as required | U | U | ||
| Loading Dock, Receiving & Exterior Trash Areas | Keep clean from spills, grease, debris and miscellaneous waste arising from Supplier’s operations | S | S | |
| Clean and sanitize daily | S | S | ||
| Building Exterior | Maintain building envelope in good repair | U | U | |
| Maintain exterior lighting in good repair and working order | U | U | ||
| Maintain exterior signage in good repair and working order | U | U | ||
| Maintain landscaping in good condition | U | U |
Athletics
| RFP APPENDIX 1: SITE DATA | ||||||
| UNIVERSITY OF NORTH CAROLINA AT PEMBROKE | ||||||
| ATHLETICS | ||||||
| No Alcohol Currently Catered for Football Games | ||||||
| Athletic Venue | ||||||
| (Primary Sport) | Venue Seat Capacity | # of Existing Point of Sale (Univ or Supplier Owned) | # of Permenant Stands | # of Mobile/Temp Stands | Use of Hawkers (Y/N) | FY24 |
Total Catering Revenue (excl. special events) FY23 Total Catering Revenue
| (excl. special events) | FY23 | ||||||||||
| Average Check | University Smallwares Inventory | University Equipment Inventory | |||||||||
| FOOTBALL | 4,000 | 2 (SUPPLIER) | 0 | 1 | N | $31,659.00 | $26,279.00 | 0 | Portable Concessions | ||
| BASKETBALL | 2,200 | 2 (SUPPLIER) | 1 | 0 | N | $8,967.00 | $7,798.00 | 0 | 0 |
| Athletic Venue - FY24 Special Events | ||
| (venue, event) | # in attendance | FY24 |
Total Special Catering Event Revenue (excl. alcohol) FY24 Special Event Alcohol Revenue CASH BASH - Fundraising Event for Athletics and Brave's Club 400 $21,987.00 N/A
| Athletic Venue - FY23 Special Events | ||
| (venue, event) | # in attendance | FY23 |
Total Special Catering Event Revenue (excl. alcohol) FY23 Special Event Alcohol Revenue CASH BASH - Fundraising Event for Athletics and Brave's Club 425 $19,875.00 N/A
FY24 FY23
Athletic Catering Revenue (excl. alcohol)
| Athletic Venue - Catering | ||||||||
| (Primary Sport) | # of Suites/ Boxes | # Total Seats in Suites/Boxes | Athletic Catering Revenue (excl. alcohol) | Athletic Catering Alcohol Revenue | Athletic Catering Revenue (excl. alcohol) | Athletic Catering Alcohol Revenue | ||
| Football | 2 | $31,659.00 | $0.00 | $26,279.00 | $0.00 | |||
| FY23 | ||||||||
| Sport | # Pre-Game | |||||||
| Meals | # of Athletes, Coaches, Trainers Eating (ave. each meal) | Cost/ | ||||||
| Pre-Game Meal | # Early Semester Reporting Athletes | # Early Semester Meals Provided | Cost/ |
Early Semester Meal
Sustainability
| RFP APPENDIX 1: SITE DATA |
| UNIVERSITY OF NORTH CAROLINA AT PEMBROKE |
| SUSTAINABILIITY |
| Sustainability Policies, Programs and Practices Current in Place in the Dining Program |
| Currently: |
| Participation in conjuncetion with NC State-Farm to University Sourcing |
| Partnership with Lumbee Farmers to grow sourcing and education |
| In Progress: |
| UNC Chapel Hill study on how to feed under provileged populations with local sourcing- Focus on expecting mothers |
| Food waste recycling to produce organic mulch to grow the food we buy- Closing the circle |
| Sustainable reuse to go program |
| Several grant opportunitied for local Lumbee farmers |
| Incorporate Sustainability Interns |
Technology Responsibilities
| RFP APPENDIX 1: SITE DATA | |||||
| UNIVERSITY OF NORTH CAROLINA AT PEMBROKE | |||||
| TECHNOLOGY | |||||
| Technology Type | Provider | UNCP Provided Technology | Notes | ||
| Brand Name | Supplier Required to Use? (Y/N) | ||||
| Back of house management information systems | S = Supplier | In house with Sodexo | |||
| Digital menu screens | S = Supplier | Varies | |||
| Digital menu software | S = Supplier | Varies | |||
| Meal plan management system | S = Supplier | Drive | Sodexo is Responsible | ||
| Order/payment/informational apps | S = Supplier | Varies | Varies - Moving to 1 App | ||
| Point of sale hardware & software | S = Supplier | Infor | Sodexo is Responsible | ||
| Security systems | U = UNCP | Campus Police | |||
| Self-order/pay hardware & software | S = Supplier | N/A | Future Plan/Potential Ask | ||
| Streaming services | S = Supplier | Siruis XM | |||
| Supplier office computers, software and equipment | S = Supplier | Varies | |||
| Atrium Card Management System | U = UNCP | Atrium | Y | POS must integrate |
Financial Responsibilities
| RFP APPENDIX 1: SITE DATA |
| UNIVERSITY OF NORTH CAROLINA AT PEMBROKE |
| FINANCIAL RESPONSIBILITIES |
| Services Key | Payment Types |
| A = Residential Dining | S = Supplier direct paid |
| B = Retail Dining | U = UNCP direct paid |
| C = Not Used | UP-SR = University purchased/Supplier reimburses University |
| D = Summer Conference Services | SP-UR = Supplier purchased/University reimburses Supplier |
| E = Not Used | |
| F = Catering Services | |
| G = Alcohol Service | |
| I = All of the Above/Program-wide |
| Example: | |||||
| Expense Category | Purchase & Payment Responsibility | Exceptions | |||
| S | U | SP-UR | UP-SR | ||
| Electricity | A, B | C, H | UP-SR for Student Union Retail Dining |
| Expense Category | Purchase & Payment Responsibility | Exceptions | Expense Category | Payment Responsibility | Exceptions | ||||||
| S | U | SP-UR | UP-SR | S | U | SP-UR | UP-SR | ||||
| Food and Beverage Products | Technology leases, licenses and fees | ||||||||||
| Food and non-alcoholic beverages | I | Back of house management information systems | s | ||||||||
| Alcohol | Digital menu screens | s | |||||||||
| Labor | Digital menu software | s | |||||||||
| Employee salaries & wages (Onsite employees) | I | Meal plan management system | u | ||||||||
| Employee benefits | I | Order/payment/informational apps | s | ||||||||
| Employer taxes | I | Point of sale hardware & software | s | ||||||||
| Temporary agency labor | I | Security systems | u | ||||||||
| Operating Expenses | Self-order/pay hardware & software | s | |||||||||
| Banking fees | I | Streaming services | s | ||||||||
| Cleaning supplies | I | Supplier office computers, software and equipment | s | ||||||||
| Common area maintenance | Sanitation | ||||||||||
| Courier and armored car service | I | Cleaning supplies | s | ||||||||
| Décor | I | Exhaust hood ductwork cleaning | u | ||||||||
| Equipment rental and/or lease | I | Grease trap maintenance & grease removal service | u | ||||||||
| Employee meals (Supplier employees) | I | Janitorial services | s | u | split | ||||||
| First aid equipment and supplies | I | Pest control (Exterior) | u | ||||||||
| Hiring costs and background checks | I | Pest control (Interior) | u | ||||||||
| Inspection fees required by law or UNCP University | I | Waste removal services (from the building) | s | ||||||||
| Landscaping and groundskeeping | I | Waste removal services (to the loading dock) | u | ||||||||
| Laundry | I | Window and door glass cleaning (exterior) | u | ||||||||
| Linens | I | Window door glass cleaning (interior) | s | ||||||||
| Marketing & promotions | I | Utilities | |||||||||
| Merchant fees | I | Cellular telephone service/phones for onsite employees | s | ||||||||
| Non-durable service ware | I | Data line installation | u | ||||||||
| Office supplies | I | Electricity | u | ||||||||
| Parking permits | I | Internet service | u | ||||||||
| Security services | I | Landline telephone installation | u | ||||||||
| Smallwares replacement | I | Landline telephone service/handsets | u | ||||||||
| Subcontracted services | I | Natural gas | u | ||||||||
| Training | I | Steam | u | ||||||||
| Uniforms (including replacement) | I | Water | u | ||||||||
| Vehicle operating costs - Onsite delivery vehicles | I | Operating Permits and Licenses | |||||||||
| Maintenance, Repair and Replacement | Alcohol permits | u | |||||||||
| Equipment maintenance, repair and replacement fund contributions | u | Some Equipment owned by Sodexo - 99% of equipment is maintained from University | Brand franchise, license and royalty fees | s | |||||||
| Exhaust hood fire suppression system inspections | u | Business operations licenses | s | ||||||||
| Preventive maintenance – UNCP owned Food Service Program equipment | u | Health Department permits | s | ||||||||
| Preventive maintenance – UNCP owned Food Service Program technology | u | Taxes and Insurance | |||||||||
| Preventive maintenance & repair – Supplier owned equipment & technology | S | MSA required Supplier Insurance | s | ||||||||
| UNCP owned Food Service Program equipment repair | u | Except as a result of acts, omissions or negligence of Supplier or its employees | Property Insurance – UNCP owned property | u | |||||||
| UNCP owned Food Service Program technology repair | u | Property Tax – Supplier owned property | s | ||||||||
| UNCP owned equipment replacement | u | Property Tax – UNCP owned property | u | ||||||||
| UNCP owned building & infrastructure maintenance and repair | u | Start Up, Fees & Investment | |||||||||
| Operational Start Up costs | s | ||||||||||
| Supplier capital investment amortization where authorized in the SOW | s |
Historical Costs
| RFP APPENDIX 1: SITE DATA |
| UNIVERSITY OF NORTH CAROLINA AT PEMBROKE |
| HISTORICAL COSTS |
| Current Fiscal Year to Date | Prior Fiscal Year | |
| Business operations licenses | $ 100 | $ 100 |
| Health Department permits | $ 745 | $ 745 |
| Parking Permits ($133 per employee) | $ 18,000 | $ 18,000 |
Support
| RFP APPENDIX 1: SITE DATA |
| UNIVERSITY OF NORTH CAROLINA AT PEMBROKE |
| SUPPLIER CONTRIBUTED SUPPORT (in-kind donations and contributions) |
| Dining Supplier | FY24 | FY23 |
| Support Description | $ Value | $ Value |
| In Kind Funds | $70,000 | $70,000 |
| Total | $ 70,000 | $ 70,000 |
Amortization
| RFP APPENDIX 1: SITE DATA | ||
| UNIVERSITY OF NORTH CAROLINA AT PEMBROKE | ||
| AMORTIZATION | ||
| Amortization Information | ||
| Year of Investment | Remaining Unamortized as of June 30, 2025 | |
| 2017 | $ 3,777 | |
| 2017 | $ 31,736 | |
| 2017 | $ 100,635 | |
| 2017 | $ 212,253 |
$ 348,401
File details come from the government source that posted it. Updated .