e -New 2 Yard Loader Spec (2).doc

Maine DOT Fleet Services Propose and Intent

SPECIFICATION

Minimum 2.0 Cubic Yard Wheel Loader It is the purpose of this specification to describe a new, and of the manufacturer's latest current model and design, diesel powered, four-wheel drive, minimum 2.0 cubic yard, articulating front-end loader.

Unit shall include all standard equipment and accessories as advertised in manufacturers specification sheet of model offered, unless otherwise specified herein.

It shall be capable of operating under maximum adverse grade conditions and the engine lubricating and cooling systems so designed as to prevent damage due to loss of oil pressure and/or overheating under said conditions

The following equipment shall be bid as optional accessories. The list is not limited to, but should include separate pricing for all optional items (and labor for installation) as marked throughout the specifications.

All specifications are stated as minimum specifications. Any deviation from the specification shall be listed and described on a separate paper, while noted as exceptions and submitted with bid proposal. If exceptions are not listed as such, it shall be considered that the vendor will comply with all specifications as listed.

So called “Governmental Specification” machines are not acceptable.

INSTRUCTIONS FOR COMPLETING TECHNICAL SPECIFICATION SHEET

Please complete the checklist for technical specifications set forth below. Each Bidder must indicate whether it can meet the technical specifications by inserting an “X” next to each specification. The “X” will demonstrate that the Bidder’s offering meets the technical specification. If a Bidder cannot meet a technical specification, then the Bidder must give an explanation for each exception and for equipment that is not available or that will be dealer installed. All explanations must be provided in detail on separate pages along with the justification as to why the alternative equipment or deliverables will be as good as the equipment or deliverables described in the detailed specifications for desired items. A copy of the vendor specification proposal must be provided. Following these instructions is essential for proper bid evaluation. If a Bidder fails to provide requested information or if information on a quote is found to be false or misleading, the quote will be rejected as unresponsive.

Any items marked (OPTIONAL ITEM, Pricing is required separate) must have the below abbreviation filled out along with the pricing entered in the Optional Item spreadsheet which must be attached to your response in VSS.

The following abbreviations must be used by interested Bidders:

X

Meeting Specification

N/A

Not Available

DI

Dealer Installed

AE

Approved equal process

1. ENGINE

1.1.

Heavy duty 4-cycle diesel engine minimum, to meet minimum EPA Tier 4 emissions requirements.

“Bidders shall certify that each wheel loader engine supplied pursuant to this RFQ and contract will meet Tier 4 emission standards certification in accordance to with 40 CFR Part 1039.

Information is required with bid.

1.2.

Turbocharger required

1.3.

Designed to use # 2 diesel fuel and 50/50 blend in cold weather operations.

1.4.

Extreme duty oil filtration.

1.5.

Pre heater system for cold starting shall be glow plugs or intake heater system only, automatically operated.

1.6.

Exhaust emission and noise level shall comply with all applicable Federal and State of Maine standards.

1.7.

Muffler(s) must not restrict operator's vision to rear, to include 90 degree elbow.

1.8.

Must have a 1500 watt, 110 volt engine heater with a spring loaded receptacle mounted professionally under the left hand door.

1.9.

All cooler shall be arranged to make it easy accessibility for cleaning

1.10.

Wet sleeve engine preferred.

1.11 The unit shall have an auto-idle, auto-shutdown feature for the engine as standard equipment

2. ELECTRICAL:

2.1 12 or 24 volt heavy duty direct electrical starting system

2.2 Battery's): Minimum of two (2) each, maintenance free 12-volt, or 24-volt each battery having a minimum 950 CCA at zero degrees Fahrenheit.

2.3 65 amp alternator charging system minimum

2.4 2 Seal beam halogen headlight Hi/low

2.5 All exterior lights to be LED type

2.6 Four (4) forwards working lights

2.7 Four (4) rear working lights

2.8 Front and rear LED directional's lights

2.9 Twelve (12) volt 30 amp convertor required with Systems using 24 volts

2.10 Front and rear electric windshield wiper and washer, 2 speed motor to be highest capacity available from OEM. To include intermittent feature on front minimum

2.11 Gauges and/or indicators, as a minimum, shall include, in easy view of the operator.

2.12 Electric hour meter ((OEM) Running engine activated, located in cab visible to operator.

2.13 Ammeter or voltage gauge

2.14 Engine coolant high temperature warning device

2.15 Engine coolant analog gauge with low level audible warning device

2.16 Engine oil analog gauge with low pressure audible warning device

2.17 Air pressure gauge and low air pressure audible warning device

2.18 Transmission oil temperature analog gauge and low level audible warning device

2.19 Fuel gauge

2.20 Parking brake "ON" indicator light with audible warning

2.21 Manual battery cutoff switch mounted in the Engine Compartment must be supplied on the negative battery cable.

2.22 Master electrical switch shall cut off all power sources from battery to starter and remainder of electrical system

2.23 All wiring to be adequately secured and protected in loom or similar protection

2.24 On/off device to control activation of return-to-dig 2.25 On/off device to control activation of height control 2.26 On/off device to control activation of float control 2.27 On/off device to control activation of return-to-travel 2.28 On/off device to control activation of de-clutch

3. COOLING SYSTEM:

3.1 Heavy duty design and construction

3.2 Extra capacity for continuous high output under extreme temperature and or operating conditions

3.3 Heavy duty metallic radiator guard

3.4 Heavy duty radiator support

3.5 Coolant shall be rated for -35 degrees with extended life antifreeze

4. BRAKES:

4.1 Power brakes at all 4 wheels

4.2 Automatic brake application upon engine shut down

4.3 To be a spring applied hydraulic released or hand operated mechanical parking brake independent of other braking systems, capable of holding machine on a 20% grade.

4.4 The service brake shall be hydraulically actuated inboard, oil cooled, self-adjusting sealed from water, mud and dust contamination

5. STEERING:

5.1 Double acting, dual cylinder articulated steering preferred

5.2 Minimum of 40 degree left and right turning angle minimum

6. AXLES AND DIFFERENTIALS:

6.1 Front and rear differential shall be limited slip

6.2 To provide a forward speed of not less than 22 MPH with tires specified.

6.3 To provide a reverse speed of not less than 13 MPH with tires specified.

7. HYDRAULIC SYSTEM:

7.1 The wheel loader shall have a hydraulic system with a variable displacement pump that provides a minimum flow of 28 gpm @ 4,000 psi

7.2 Hydraulic system filtered by a minimum 10-micron full flow cartridge filter

7.3 Sight gauge for hydraulic oil level

7.4 Bucket control shall have a single joystick with wrist rest.

7.5 Loader arms shall have a lift arm support device for service

8. TIRES:

8.1 XTLA Michelin G2/L/2 design minimum or approved equaled

8.2 One (1) Spare tires & wheel, "Mounted" Per Machine

9. BUCKET:

9.1 General purpose bucket no wider than 101" inches.

9.2 SAE rated capacity 2.0 cubic yards

9.3 Bolt-on reversible bucket cutting edge

9.4 Pre-drilled bucket for bolt on shanks with replaceable tips and caps

9.5 Bucket to have three manufactures installed OSHA approved 3 ton lifting hooks with safety latch, one on either side and one in center top for lifting positioned, not to interfere with bucket mounted forks

9.6 Bucket external level indicator

9.7 Z-Bar link type bucket

10. CAB:

10.1 Unit shall be equipped with canopy with ROPS/FOPS protection, and be multiplane isolation mounted for noise/vibration reduction.

10.2 Full rubber floor mat

10.3 Dome Light

10.4 Cab shall be fully enclosed, sound suppressed and pressurized.

10.5 Tinted safety glass in all windows

10.6 Operator's seat 6-way adjustable, high back, deluxe suspension, extra cushion, arm rest, all cloth

10.7 3 inch wide orange retractable seat belt

10.8 Mirrors to include an interior mounted convex rear view mirror and outside cab mounted WEST COAST (OEM) style mirrors

10.9 Lockable doors

10.10 Cab heater shall be the highest output available

10.11 Cab air conditioner shall be the highest BTU's available

10.12 Telescopic and tilt steering column

10.13 Quality AM/FM radio

10.14 Cab filtration system

10.15 Side windows that can be secured when partially opened

10.16 All glass surfaces free of rubber moldings

10.17 Doors shall open towards rear of the cab

10.18 3-point contact at all times at the front and rear of the loader and around the roof-line

11. TRANSMISSION:

11.1 Shall have four (4) forward gear and three (3) reverse minimum

11.2 Transmission disconnect: to include a valve control or brake pedal control or transmission neutralizing feature which will allow transmission to be engage or disengaged when depressing brake pedal as required for varying operation conditions.

11.3 External transmission coolant system

11.4 Sight gauge for transmission level

12. GENERAL:

12.1 Shall be drawbar hitch pin type, with pin in counter weight

12.2 Front and rear fender to provide four (4) inches clearance (from tire) for tire chains, this includes the side of the tire

12.3 Transport/Articulation safety lock

12.4 Back up alarm 105 db minimum

12.5 Machine height and lifting capacity must be stenciled on the machine

12.6 All pinch point must be clearly marked

12.7 Tool box needs to accommodate tow chain and grease gun. 25"L X 9" W X 9"

12.8 Tool box material to be constructed from Stainless Steel, Aluminum or Regular Steel painted.

12.9 Machine height to not exceed 11 feet to top of cab

12.10 Successful bidder shall provide vehicle line sheets

12.11 Equipment offered must comply with applicable Federal and State of Maine laws.

12.12 On-board diagnostics that require no special tools for transmission and other critical machine functions.

12.13 Ground level centralized gang lube point for all grease fittings.

12.14 Cab mounted 5# fire extinguisher

12.15 Rear OEM counterweights if required

12.16 Pre wire for 12 volt Strobe light, to include a factory switch.

12.17 Two sets of keys to be furnished with each vehicle.

12.18 Vehicle paint code required

12.19 All bid proposals will include shipping and delivery to:

Maine DOT Fleet Service, 105 Capital St. Augusta, Maine 04333

12.20 Upon delivery of unit or units all necessary paper work such as Certificate of

Origin, dealer's certificate and invoices) shall accompany unit and units

12.21 Loaded tires will not be expectable

13. FILTER:

13.1 Air filter to be a heavy duty dry type, dual stage with centrifugal air pre-cleaner

13.2 All filters must be located for ease of servicing

13.3 All filters to be disposable spin on type preferred

13.3 Air filter must have inlet restriction gauge mounted in cab visible to operator

14. VANDALISM PROTECTION:

14.1 Include locks for batteries, fuel tank, hydraulic tank, engine lube, oil filler and radiator

14.2 Locking panel for compartment are acceptable

15. PERFORMANCE:

15.1 All performance specifications shall be based on the definitions provided by SAE standard J732 or most current revision of J732

15.2 Minimum operating weight 23,000 lbs

15.3 Static tipping load 40 degree articulation shall be 16,000 lbs SAE minimum

15.4 Break out force shall be 20,000 lbs SAE minimum

15.5 Height to bucket hinge pin fully raised 11' foot 9 inches minimum

16. Auxiliary hydraulic circuit (OPTIONAL ITEM, Pricing is required separate)

16.1 Auxiliary hydraulic circuit with hoses run to bucket lift arm cross tube mounted in a brackets with quick disconnects. System pressure requires a capacity of 2000 to 3500 psi and 14 to 50 gpm, auxiliary circuit detent required.

17. Loader Quick-Coupling Option (OPTIONAL ITEM, Pricing is required separate):

17.1 Include Z-Bar attachable coupler

17.2 Includes hardware to utilizing existing loader hydraulics for controls

17.3 Securing pins will hydraulically operate from the existing hydraulics with controls in cab.

17.4 Female Blank Adapters - for existing attachments with straight back profile

17.5 Preferably JRB coupler or approved equivalent

17.6 To include compatible quick attach “2-hook” system with hardened wear surfaces.

18. Quick-Coupling 2 Yard Z-Bar linkage Bucket (OPTIONAL ITEM, Pricing is required separate)

18.1 General purpose bucket no wider than 101 inches.

18.2 2 yard general purpose bucket shall be with Z-Bar Link designed

18.3 SAE rated capacity 2.0 cubic yards

18.4 Bucket shall have a bolt-on reversible cutting edge

18.5 Bucket shall be pre-drilled for bolt on shanks with replaceable tips and caps

18.6 Preferably JRB or Craig coupler or approved equivalent

18.7 Bucket to have three manufactures installed OSHA approved 3 ton lifting hooks with safety latch, one on either side and one in center top for lifting positioned, not to interfere with bucket mounted forks

19. Quick-Coupling Construction Utility Forks (OPTIONAL ITEM, Pricing is required separate)

19.1 Shall be Forged steel forks

19.2 Tine Length 72 inches.

19.3 Tine Length 96 inches. (OPTIONAL ITEM, Pricing is required)

19.4 Manually adjustable side to side tines

19.5 Tine static load capacities to be rated beyond loader lift capabilities

19.6 Fork carriage widths 96"

19.7 Tine dimensions 2" 1/2 X 6" X 72" inches.

19.8 Preferably JRB or Craig coupler or approved equivalent

19.9 Carriage backrest height: 48 inches minimum.

20. Bucket Forks (OPTIONAL ITEM, Pricing is required separate)

20.1 Shall be Forged steel forks

20.2 Tine Length 72 inches. (OPTIONAL ITEM, Pricing is required separate) 20.3 Tine Length 96 inches. (OPTIONAL ITEM, Pricing is required separate)

20.4 Tine Spread: Adjustable to 96 inches wide, minimum.

20.5 Tine width lock to be included.

20.6 Installed on Z-Bar link type 2 yard bucket

21. MANUALS & SOFTWARE: (Pricing is required separate)

21.1 Two (2) operators’ manuals per unit

21.2 Two (2) Shop equipment repair manuals or CDs.

21.3 Two (2) Engine shop manuals or CDs.

21.4 Two (2) Equipment parts manuals or CDs

21.5 Two (2) Engine parts manuals or CDs.

21.6 Maine Department of Transportation shall have free accessibility to manufactures on line/Website Service Information Centers for a period of 10 years

21.7 Two (2) Laptop -to-vehicle 15 feet Interface cable, USB compatible

21.8 Two (2) 6-pin/9-pin vehicle Y-adapters.

21.9 Two (2) vehicle interface diagnostic software programs that support wired or wireless connectivity which are USB compatible with applications that diagnose Engine, Transmission, ABS, instrument panels and other electronic functions. To include engine programming, cylinder cut out, electrical components& system testing.

22. WARRANTY:

22.1___Terms and conditions of warranty must be provided with bid proposal (Warranty must be clearly defined and all components covered must be clearly listed and identified)

22.2___In-Service Date: Warranty on vehicles (not placed in service immediately because of time lag due to installation of plow components, special equipment, seasonal usage or other delays) shall be warranted from the date the vehicle is the actual placed in service. MDOT Fleet Services Augusta shall notify the vendor in writing of "in service" date.

22.3___During the term of the manufacturer's warranty Fleet Services reserves the right to perform any and all warranty "in house" to meet operational needs or demand with the exception of major engine, transmission and rear axle rebuild or repair unless pre-authorization by vendor. Fleet Services will recover all parts and labor cost as allowed by manufacturer's flat rate manual.O.E.M parts may be supplied at no cost by the manufacturer, dealer or may be purchased by Fleet Services on the open market to meet operational demand. Any and all defective parts will be returned to the manufacturer or dealer upon request.

22.4 Vendor shall be (100%) reasonable for all repair costs to include parts, labor and machine transportation during the 12 month usual warranty.

22.5 If a machine cannot be repaired within 10 working days, a comparable loaner machine will be furnished to Maine Department of Transportation at no cost during that period.

23. TRAINING:

23.1 Training for Operation and Maintenance personnel to be provided by the vehicle manufacturer, to include a minimum of 4 hours of training to take place within five(5) Maine DOT Regions within the State. This Training may be videotaped by Maine DOT for future use by Maine DOT trainers.

23.2 Any applicable training material, (i.e, video tapes, manuals, CD, etc) which is available for the components, systems or equipment, etc must be supplied by the vendor, manufacturer, or dealer to the Department of Transportation with written permission for the Maine Department of Transportation to duplicate such at will for in-house usage/training.

23.3 Training for the Fleet Services Technicians shall be performed at each Two (2) Maine DOT Fleet Services maintenance facilities. Technician training, shall include but not limited to the following: trouble shooting, and test procedures for Electrical System, Hydraulics, Drive Train, Engine and Transmission Electronics

Training shall take place on the 11th month from the vehicle in-service date, prior to the expiration date of the vehicle warranty (unless a conflict of scheduling arises in which case the proposed training dates may need to be extended). If vendor fails to work with MDOT on scheduling and it passes the 11th month then the vendor may be penalized $250.00 for each week that passes the 11th month.

Training Requirements # of Hours # of Technicians

Engine

UP to 15

Electrical System

Transmission

HEATER/HVAC

Hydraulics

23.4 Any and all training must be preformed by a factory certified trainer and not by sales personnel.

23.5 Maine Department of Transportation, Fleet Services will require a refresher/follow-up training on Engine, Electrical and Hydraulic systems on the second year 11th month from the vehicles in-service date.

23.6 All manufacture training programs being offered, need to be defined in detail and a written proposal of what those programs will entail and submitted with bid packet.

Any vendor not adhering to the training schedule will be penalized $250.00 for each week that passes the 11th month

24.

GENERAL OPTIONS:

The following items shall be listed separately, inclusive of bid price. Bids not including this clear information will be deemed not acceptable.

24.1___Extended Engine Warranty (Warranty coverage and time frame must be clearly defined and all components covered must be clearly listed and identified)

24.2 Extended Warranty Tow packet (Warranty coverage, time frame and additional cost to MDOT must be clearly laid out and described)

24.3___Vendor is to be (100%) responsible for all transportation costs during standard 12 month warranty period if vehicle is non-drivable.

25.

SERVICES:

25.1 The Maine Department of Transportation’s objective is to have the vendor provide warranty and service at facilities that are as close as possible to localities where the trucks will be used. To that end, the Maine Department of Transportation desires that the vendors will have warranty and service facilities located within 75 miles of each division headquarters, Scarborough, Augusta, Dixfield, Bangor and Caribou.

25.2 Bidders must provide a list of manufacture service center locations.

25.3 Bidders must provide a written explanation describing such things as the locations of the facilities, the times the facilities will be available for use, qualifications of the staff at the facilities and how the vendor will provide warranty and service at these service facilities. (Explain in a written document submitted with the proposal)

25.4 Bidders must provide hourly rate, to include services calls, mileage and any other experience associated the service.

26. BID SUBMISSION REQUIREMENTS:

_____ 26.1 In addition to required information as exhibited in the specifications, the Bidder shall also provide:

· Warranty and extended warranty data for chassis, cab, and all sub-components.

· Specifications on the proposed Engine, Transmission, and Chassis.

· A computer analysis of the proposed engine, transmission, rear end combination which is being offered must be provided with bid returns.

· Manufactures web based Service Information site.

· Failure to supply the required documentation may render the bid non-responsive.

Prior to any vehicles being accepted by, and any partial payment being made by The Maine Department of Transportation/Fleet Services, all vehicles will be inspected for compliance to these Technical specifications. The inspections will be performed by MaineDOT/Fleet Services or their designated representative.